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Lease Management Software


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Buildium logo
 
Buildium’s all-in-one property management software helps property managers streamline daily tasks in the rent, vacancy, and maintenance cycles. Over 13,000 customers use Buildium to manage over one million units.
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Buildium’s all-in-one property management software helps property managers streamline daily tasks in the rent, vacancy, and maintenance cycles. Over 13,000 customers use Buildium to manage over one million units.
 
AppFolio Property Manager logo
 
AppFolio provides cloud-based property management software that allows residential property managers to market and manage their business. This solution includes accounting, leasing, marketing and property management functionality. All... Read More
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AppFolio provides cloud-based property management software that allows residential property managers to market and manage their business. This solution includes accounting, leasing, marketing and property management functionality. All... Read More
 
Easy Storage Solutions logo
 
Easy Storage Solutions is a cloud-based property management system for self-storage companies. The system features a website that supports credit card processing as well as online payments and booking. The solution can send tenants... Read More
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Easy Storage Solutions is a cloud-based property management system for self-storage companies. The system features a website that supports credit card processing as well as online payments and booking. The solution can send tenants... Read More
 
SiteLink logo
 
SiteLink Software is a solution for property management operators across the globe in industries including real estate investment trusts (REITs), manufactured housing and self-storage. The software is offered through a web-based or... Read More
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SiteLink Software is a solution for property management operators across the globe in industries including real estate investment trusts (REITs), manufactured housing and self-storage. The software is offered through a web-based or... Read More
 
Rentec Direct logo
 
Rentec Direct serves as a web-based, full-featured management system for landlords and property managers that is designed to suit the needs of those managing properties between 25 and 5,000 units. Rentec has no startup fees, no term... Read More
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Rentec Direct serves as a web-based, full-featured management system for landlords and property managers that is designed to suit the needs of those managing properties between 25 and 5,000 units. Rentec has no startup fees, no term... Read More

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Rent Manager logo
 
Rent Manager is a software system for both residential and commercial real estate companies. The financial accounting component of Rent Manager has full integration and includes standard functionality such as a general ledger with... Read More
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Rent Manager is a software system for both residential and commercial real estate companies. The financial accounting component of Rent Manager has full integration and includes standard functionality such as a general ledger with... Read More
 
storEDGE logo
 
storEDGE management software allows users to manage multiple storage facilities within one system and choose which functions their employees can access. This system integrates with gate software, insurance providers and accounting... Read More
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storEDGE management software allows users to manage multiple storage facilities within one system and choose which functions their employees can access. This system integrates with gate software, insurance providers and accounting... Read More
 
Propertyware logo
 
Propertyware is a cloud-based, end-to-end property management software that helps property managers and operators scale their businesses with several different property types, including mixed portfolios. Propertyware’s platform... Read More
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Propertyware is a cloud-based, end-to-end property management software that helps property managers and operators scale their businesses with several different property types, including mixed portfolios. Propertyware’s platform... Read More
 
Total Management logo
 
Web-based tracking and accounting solution ideal for residential, commercial, and student housing. We like being able to navigate multiple screens from a single browser - without using tabs.
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Web-based tracking and accounting solution ideal for residential, commercial, and student housing. We like being able to navigate multiple screens from a single browser - without using tabs.
 
SimplifyEm Property Management Software logo
 
SimplifyEm is a property management software designed to meet the requirements of small and mid-sized landlords and property managers. The web-based solution offers features like property accounting, tenant management, lease tracking,... Read More
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SimplifyEm is a property management software designed to meet the requirements of small and mid-sized landlords and property managers. The web-based solution offers features like property accounting, tenant management, lease tracking,... Read More

Call us for a free FastStart Consultation: +1 844 746 1795


 
WebRezPro logo
 
WebRezPro is a cloud-based property management solution designed specifically for the hospitality and hotel industry. The solution helps a broad range of hospitality segments including hotels, inns, lodges, cabins, campgrounds, hostels... Read More
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WebRezPro is a cloud-based property management solution designed specifically for the hospitality and hotel industry. The solution helps a broad range of hospitality segments including hotels, inns, lodges, cabins, campgrounds, hostels... Read More
 
RoomKeyPMS logo
 
RoomKeyPMS is a cloud-based Property Management System that offers front office and property management capabilities, guest relationship management, an online booking engine, housekeeping, and more. The software stores data in the... Read More
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RoomKeyPMS is a cloud-based Property Management System that offers front office and property management capabilities, guest relationship management, an online booking engine, housekeeping, and more. The software stores data in the... Read More
 
MRI Residential Management logo
 
MRI Residential Management suits multi-family managers looking to reduce costs while also increasing property occupancy. MRI Software has developed a comprehensive system that offers end-to-end functionality, managing everything from... Read More
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MRI Residential Management suits multi-family managers looking to reduce costs while also increasing property occupancy. MRI Software has developed a comprehensive system that offers end-to-end functionality, managing everything from... Read More
 
Yardi Genesis2 logo
 
Genesis2 from Yardi is a property management and accounting software for small to midsize businesses. The cloud-based solution allows property managers to market, lease and manage many different property types from a single, mobile... Read More
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Genesis2 from Yardi is a property management and accounting software for small to midsize businesses. The cloud-based solution allows property managers to market, lease and manage many different property types from a single, mobile... Read More
 
ResMan logo
 
ResMan is a cloud-based property management suite best suited for large and midsize companies in the multi-family industry. Key features include rent, leasing and budget management, portfolio management and lead management. The ResMan... Read More
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ResMan is a cloud-based property management suite best suited for large and midsize companies in the multi-family industry. Key features include rent, leasing and budget management, portfolio management and lead management. The ResMan... Read More

Call us for a free FastStart Consultation: +1 844 746 1795


 
Hemlane logo
 
Hemlane is a cloud-based property management solution for small businesses. Key features include property marketing, applicant screening, lease tracking, rent collection and maintenance coordination. Hemlane enables users to market... Read More
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Hemlane is a cloud-based property management solution for small businesses. Key features include property marketing, applicant screening, lease tracking, rent collection and maintenance coordination. Hemlane enables users to market... Read More
 
Property Matrix logo
 
Property Matrix is a cloud-based property management solution geared towards apartment complexes and multi-family unit properties. It offers a full suite of applications for managing multiple properties: tenant and lease tracking,... Read More
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Property Matrix is a cloud-based property management solution geared towards apartment complexes and multi-family unit properties. It offers a full suite of applications for managing multiple properties: tenant and lease tracking,... Read More
 
MRI Commercial Management logo
 
MRI Commercial Management is built for commercial property managers. It offers real-time, actionable data which can be used to manage assets, all from the secure Alloy platform. Commercial Management (CM) clients include managers of... Read More
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MRI Commercial Management is built for commercial property managers. It offers real-time, actionable data which can be used to manage assets, all from the secure Alloy platform. Commercial Management (CM) clients include managers of... Read More
 
GuestPoint logo
 
GuestPoint by Centium Software is an accommodation management platform that enables users to manage properties and bookings, from initial reservation to check-out. GuestPoint is suitable for hotels, motels, bed and breakfasts, guest... Read More
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GuestPoint by Centium Software is an accommodation management platform that enables users to manage properties and bookings, from initial reservation to check-out. GuestPoint is suitable for hotels, motels, bed and breakfasts, guest... Read More
 
Axxerion logo
 
Axxerion is an integrated suite of cloud-based property management and maintenance software designed keeping in mind small and mid-size property managers and owners. This suite helps property managers to automate the variety of functions... Read More
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Axxerion is an integrated suite of cloud-based property management and maintenance software designed keeping in mind small and mid-size property managers and owners. This suite helps property managers to automate the variety of functions... Read More

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Buyer's Guide

by Taylor Short,
Market Research Associate


Imagine tracking your real estate and lease details manually—Could you keep all the important dates, rent payments and tenant information straight? Could you truly manage your entire portfolio without help?

Lease management software, or lease administration software, helps track all of these details in a centralized location, but goes further to offer notifications and visualization into the efficiency and profitability of your lease activities.

It's not only a repository of searchable data—lease management software also gives you a valuable overview of the health of your portfolio.

This guide can help you identify the features and aspects to keep in mind while considering software. We'll cover:

What Is Lease Management Software?
Common Features of Lease Management Software
What Type of Buyer Are You?
Market Trends You Should Understand
How Is it Priced?

What Is Lease Management Software?

Aimed at various types of professionals, lease administration software stores important data about leased property or equipment and often the associated financial and legal information.

In general, the key benefits of using lease management software are:

  • Saving time by retrieving lease dates, clauses or other information quickly. If a mobile app is included, this data is accessible at nearly any moment.
  • Saving effort by having dashboard-style information about your portfolio in a centralized system.

Leases with status and date notifications in Buildium software

Listing of leases with status and date notifications in Buildium

In most systems, much of the core accounting calculations, such as straight-line rent, can be performed automatically. The variety of available applications within lease management software makes it flexible and adaptable to any kind of lease activity.

Common Features of Lease Management Software

These systems can include several types of functionality, but in general, the following features are common:

Document storage and management Keep your leases secure and enable users to add new documents or perform a search to pull up any specific details from a laptop or mobile device.
Lease clauses Instead of simply storing leases as text, many systems can move clauses into groups so users can find specific language or generate reports.
Notifications and alerts Each lease includes several important dates, such as those for rent increases, consumer price index changes, tenant improvement allowances and more. Alerts can often be scheduled automatically and delivered via email or other methods.
Accounting Lease accounting requires a significant deal of compliance practices, which is why software typically helps remain compliant with FASB and IASB lease standards. In addition, systems often includes core features like payment tracking and invoicing.
Marketing Some systems offer marketing tools to help landlords find tenants using online leasing. Prospective tenants can complete online leases with e-signature technology to save time.
Mapping For those with multiple properties across a large geographic area, lease management software can visualize your portfolio on a map, often with color-coded tags to identify the status or type of each property.
Reporting Users can generate different types of reports to reveal any trends in your portfolio—whether it's financial or pertains to inventory of space.

Lease management software can also integrate with other key parts of your operational software, such as:

These integrations help to centralize all lease data with building systems and costs to make more informed, holistic business decisions.

What Type of Buyer Are You?

Depending on the type of real estate or assets you are leasing, software will offer specific benefits:

Residential Property Managers. These professionals need a property management system that automates common daily tasks for multi- or single-family properties, and a valuable part of that platform is lease management. You may find stand-alone lease management software can meet your needs by handling the maintenance of lease documents and allowing renters to review and sign leases remotely.

This lets tenants move in quicker and frees managers or owners to focus on other aspects of their portfolio.

Corporate Real Estate Executives. CRE professionals must keep a close eye on their company's entire real estate portfolio to stay on top of important dates or opportunities.

A lease management system can offer a bird's-eye view of all lease activities to help identify strategic cost-saving opportunities or make decisions that increase profitability.

Equipment Leasing. Companies often execute leases for assets other than real estate, such as equipment—whether it's machinery, tools, vehicles or other types.

Tracking these leases can be more complex, and lease management software offers information about the equipment's location, status and important dates.

Market Trends You Should Understand

The Financial Accounting Standards Board and the International Accounting Standards Board have issued updates since 2010, likely causing a boost in the adoption of lease management software to help companies remain compliant.

Here are some extra details about the most recent changes you should know about:

2016 Changes to the FASB and IASB require that companies must now report all assets or liabilities stemming from lease transactions on balance sheets, including any real estate or equipment leasing.

These new regulations go into effect starting January 2019 for private companies and December 2018 for public companies.

Compliance to these new changes will require greater effort in accounting, and many real estate professionals are preparing for these changes by adopting new software built with these specifications in mind.

How Is It Priced?

Lease management systems are offered stand-alone or, typically, within a property management suite. Therefore, the pricing can vary depending on how robust you need the solution to be.

For most systems, monthly or annual subscription fees are based on the number of users or leases.

Like most other software markets, deployments can be:

  • On-premise, where the system is implemented at the site of the company's facilities
  • Cloud-based, where the system is located at the vendor's site, but accessible by the company via the web

Cloud-based options are often aimed at smaller companies since they require a smaller upfront investment. In addition, upgrades and maintenance are handled on the vendor's side, so organizations without a dedicated IT department can generally avoid the technical issues that can occur by hosting the software on-site.

On-premise systems, however, often include a larger upfront cost from a perpetual license, and potentially, upgrade charges, maintenance fees, customizations and implementation services. Some companies prefer these deployments because they can hold on to their data on-site.

Free Download:
Property Management Software Pricing Guide

Free Download:
Property Management Software Feature Checklist

 

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