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Acctivate Inventory Management

Built for growing product-selling businesses using QuickBooks, Acctivate is a premium inventory management & multi-channel order fulfillment add-on that helps you focus on growth without operational limitations. Solve for QuickBo...Read more about Acctivate Inventory Management

4.2 (110 reviews)

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Cin7 Core

Cin7 Core, formally known as DEAR, is an app that makes enterprise-level inventory management, manufacturing, sales integration, reporting, and automation accessible to all businesses. Leverage the power of multi-module inventory...Read more about Cin7 Core


ERPAG is a cloud-based enterprise resource planning (ERP) solution. It is suitable for small and midsize businesses in various industries, including automobile, retail, education, information technology and more. Primary features ...Read more about ERPAG


Jolt is a comprehensive digital operations platform that is available on smartphones and tablets. Jolt helps restaurants, retail, hospitality, and other businesses create accountability, enhance food safety compliance, and boost ...Read more about Jolt

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Are you still tracking your inventory manually and guesstimating your prices? Take full control of your production process and manufacturing workflow with Craftybase, the leading inventory management software for in-house DTC make...Read more about Craftybase

Ideagen Quality Management

Q-Pulse is a governance, risk and compliance (GRC) solution for the manufacturing, health care and airline industries. The solution enables organizations to manage their processes and take preventive action. Q-Pulse provides on-pr...Read more about Ideagen Quality Management


FreshCheq is a cloud-based task management solution that caters to restaurants of various sizes. Features include kitchen management, franchise intranet, percent-compete tracking, quality control and more. FreshCheq allows us...Read more about FreshCheq


MRPeasy is a cloud-based AI-powered ERP/MRP software for small manufacturers (10-200 employees). Our MRP system comprises production planning, CRM, procurement, supply chain management, and inventory control modules, all of whic...Read more about MRPeasy


Prodsmart is the SMB manufacturer’s gateway to digitization. It’s a complete, modular solution that gets any production environment ready for the future of manufacturing. Prodsmart empowers SMBs with data. By gathering insight o...Read more about Prodsmart


Flowtrac is a cloud-based and on-premise warehouse management solution that helps companies manage their Inventory, Assets, Warehouse, Work In Process, and other specialty tracking requirements. The solution is suitable and deploy...Read more about Flowtrac


Effivity is a cloud-based compliance management solution that helps users to integrate their businesses with ISO compliance and manage their quality, safety, health and environment (QHSE) certifications. It offers various quality ...Read more about Effivity

Safefood 360°

Safefood 360° provides simple and intuitive design for your food safety management and supplier management needs and reduces your workload for food safety certification and audit process. Safefood 360° covers all aspects of food ...Read more about Safefood 360°

Order Time Inventory

Order Time Inventory is an inventory control and order management solution. It is cloud-based and integrates with QuickBooks Enterprise, QuickBooks Desktop or QuickBooks Online for Accounting. It natively integrates with Shopify, ...Read more about Order Time Inventory


A manufacturing ERP/traceability system that enables your team to perform batch and lot track/trace, inventory control, formula management, batch and variance costing, customer ordering and vendor purchasing. Automate your data ...Read more about Wherefour


SafetyChain's digital plant management platform gives process manufacturers the flexibility to rapidly address urgent challenges while offering scalability to expand and drive long-term value. • Gain visibility and control of qua...Read more about SafetyChain

Infor M3

The unpredictability of global events is driving businesses across industries to prioritize investments in cloud-based technology that unlocks business transformation, reduces costs, improves productivity, and addresses labor shor...Read more about Infor M3


We are the no.1 Inventory Platform for SMEs, a cloud-based ERP that helps small and medium-sized businesses (SMEs) maximise their margins. We make selling your products easy with our easy-to-use, powerful, cloud platform, which ...Read more about Enterpryze


FoodDocs helps to create and maintain food safety management systems with minimum effort. The automated setup helps you switch to digital food safety in only 15 minutes. The solution helps the customer to spend less on compliance...Read more about FoodDocs

Simphony POS

Simphony POS, from Oracle MICROS is a restaurant management system designed to help restaurants, cafes, bars, hotels, resorts and casinos manage orders, inventories, menus and more. It enables businesses to process online payments...Read more about Simphony POS


Designed for small to large businesses in food production, logistics, fishery and other industries, CLCircular is a real-time monitoring system that helps businesses avoid problems and losses related to the transportation of peris...Read more about CLCircular

Buyers Guide

Last Updated: March 16, 2023

Whether you're challenged by growing pressure to meet demands from your supply chain partners, rising product recall requirements or the effort to meet FDA Food Safety regulations, food traceability software can help you remain competitive in the food distribution business.

Because there are several food traceability systems available with varying levels of functionality, it can be overwhelming to select the right solution on your own, especially if you're researching food traceability software for the first time. That's why we've created this Buyer's Guide to go over everything you need to know before making a final purchase decision.

Here's what we'll cover:

What Is Food Traceability Software?

Common Features of Food Traceability Software

What Type of Buyer Are You?

Benefits of Food Traceability Software

Market Trends to Understand

Key Considerations

What Is Food Traceability Software?

Food traceability software allows users to research, track, manage and store information related to the makeup of various food products. Businesses generally use the software to maintain documented records of all their food orders along with each shipment's origins and details.

One of the most essential functions of food traceability software is enabling users to meet food safety requirements. But, in addition, most food traceability systems also offer tools to optimize food order spending and budgeting, create allergy warnings and get in touch with sellers.

The software makes it easy and simple to connect inventory and origin data as well as track product ingredients and their origins.


Lot traceability in SYSPRO for food distributors helps users stay compliant with the Food Safety Modernization Act (FSMA) and Safe Quality Food (SQF) standards

Lot traceability in SYSPRO for food distributors helps users stay compliant with the Food Safety Modernization Act (FSMA) and Safe Quality Food (SQF) standards

Common Features of Food Traceability Software

Vendors offer a variety of functional breadth and depth in their food traceability software. Here are some of the most common capabilities:

Order management

Enables you to use various sales order entry options efficiently to improve your profit margins. Telephone orders can be taken quickly from the main order entry screen. Users can view in-stock and due-in inventory data by item, as well as customers' purchase histories.


Enables complete lot/serial tracking, including the receipt of inbound supplier ingredients, component lots consumed in the manufacturing process and the final product shipped to customers.

Traceforward and traceback

Traceforward, or forward traceability, refers to lot traceability starting from supplier ingredients to manufactured lots and finally to customer shipments. Traceback, or backward traceability, refers to lot traceability from customer shipments to supplier ingredients.

Recall management

Allows you to plan and simulate future recall events in advance using functionalities such as serial number tracking, mock recall testing, creating recall-specific contacts, storing of predefined documents and ability to email documents directly to intended recipients.

Recipe management

Enables you to manage and order ingredients and quantities that are required to produce a semifinished or finished product.

Quality control

Allows you to configure quality control tests for specific suppliers, customers and products. Enables quality control personnel to capture photographs and attach documents related to quality tests and send emails of failed quality test results to concerned parties.

What Type of Buyer Are You?

Before you start evaluating different food traceability software, you'll want to know what buyer category you belong to. Most food traceability software buyers fall into one of these three categories:

Small business buyers. They usually have minimal inventory, few suppliers and a small, but growing base of customers. They are likely using paper-based systems for their current tracking processes. These buyers either work for other distributors or have their own small distribution component as one part of their business. They should be looking for basic features such as order management and traceability.

Departmental buyers. These buyers usually have their own internal distribution network. They may only sell to their own outlets, but they deal with multiple suppliers and a fairly large volume of customers. These buyers should evaluate software that can support multiple departments and should look for features such as order management, traceability and recall management.

Large operations. These buyers have a large number of suppliers and customers and are looking for seamless integration of data and processes with their existing systems such as accounting, ERP and supply chain management systems. These buyers are looking for complete food distribution and traceability software suites with added features such as quality control and recipe management.

Benefits of Food Traceability Software

Some of the benefits of food traceability software include:

Optimized supply chain efficiency. Users can meet business goals for supplier ingredients and raw material sourcing. In addition, users can purchase food items more strategically, keeping seasonality demand in mind. This results in enhanced forecast accuracy for just-in-time production of food products to maximize their shelf life and reduce waste.

Compliance with food industry standards for safety. Food traceability software helps meet various compliances and standards such as Food Safety Modernization Act (FSMA) and Safe Quality Food (SQF) standards with fully integrated processes based on raw materials receiving, manufacturing, packaging and shipping.

Market Trends to Understand

You will likely come across some of the following market trends as you begin your search for food traceability software:

Preference for cloud-based software. Most food traceability software buyers prefer cloud-based software, as easy and quick accessibility is critical for them. Buyers are looking to transfer their data to the cloud to provide data access to suppliers.

Availability of mobile apps. Food traceability software is also available in the form of mobile apps, and several vendors in the market are already offering mobile integrations. The portability and convenience of mobile devices allows users to operate on the move.

Key Considerations

Here are some important factors to think about before you implement food traceability software:

  • System integration. You must consider food traceability software options that integrate well with your existing technology, if any, such as supply chain or ERP software. Seamless integration makes it easy to share existing data with the new system.  

  • Mobile support. If you are among those software buyers who prefer to access software on the move, check whether the vendor offers a mobile app, as well. Mobile apps enable you and your suppliers to access data from any location.

  • Cloud or on-premise deployment. You must be clear on your deployment preference, so check in advance with vendors regarding the deployment options they offer. Many small businesses prefer cloud-based deployment due to low upfront costs and easy accessibility of data by all stakeholders, but some may consider an on-premise option based on budget and unique requirements.