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With CodeTwo Email Signatures 365, you can centrally manage organization-wide email signatures, legal disclaimers, automatic replies and email marketing campaigns. It's a cloud service, which means all email apps and devices (including mobiles and Macs) ar...Read more about CodeTwo Email Signatures 365
The smarter way to send email. Opensense helps marketing, sales, compliance, and IT teams unlock the power of employee email to guard their brand and grow their funnel. Manage company-wide email signatures, launch email ad campaigns, uncover sales insight...Read more about Opensense
Rocketseed makes managing business email signatures and banners easy for both IT and Marketing teams. Designed for businesses of 50 - 50,000, our software solution grows with your business and is optimized for Microsoft 365, Google Workspace and Exchange. ...Read more about Rocketseed Email Signatures
BrandMail by BrandQuantum is an email signature solution that helps businesses design and manage employees' email signatures through an integration with Microsoft Outlook application. It enables marketing teams to run advertising campaigns, create company ...Read more about BrandMail
Sign.UseWise is an email signature management solution that allows organizations to easily create and deploy professional email signatures across domains. Sign.UseWise is seamlessly integrated with Google Workspace, with user data being automatically synce...Read more about Sign.UseWise
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Signature.email provides a no-code visual drag and drop editor to design a custom email signature generator for your organization. Users have the ability to add fields, change colors, adjust spacing, and add icons....Read more about Signature.email
gSignature is a cloud-based tool that helps organizations manage email signatures across Google Workspace accounts. It is designed for businesses and organizations that use Google Workspace and want to streamline the email signature management process. Th...Read more about gSignature
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Bybrand is a cloud-based secure email signature manager designed for IT managers and marketing professionals. It enables employees to manage and optimize processes related to email signatures while providing a robust marketing channel. Bybrand allows busi...Read more about Bybrand
WiseStamp is an email signature solution designed to help businesses of all sizes manage their company-wide signatures. WiseStamp works with all email platforms such as Google Workspace, Office 365, etc. From individual professionals to major companies, Wi...Read more about WiseStamp
Dynasend is a cloud-based email signature management solution designed to help organizations of all sizes streamline the creation and deployment of corporate signatures for Gmail, Office 365, Microsoft Exchange and various other systems. Users can create ...Read more about Dynasend
Stripo.email is an email design platform with over 1 200 000 users worldwide. Stripo enables our users and teams of different industries to design responsive email templates fast without any HTML skills. Our compilation comprises 1550+ free responsive H...Read more about Stripo.email
Conecta Suite is the ideal solution for those looking to maximize the potential of Google Workspace and boost team productivity. With features that make management more efficient and secure, it offers advanced and customized control to meet your company's ...Read more about Conecta Suite
Selzy is a cloud-based email marketing platform for any type of business. It allows marketers to design professional emails in less than 15 minutes: use 100+ templates or build from scratch in our drag-and-drop email builder. Grow your audience with ease:...Read more about Selzy
Google Workspace Management, Email Signature, Contact Sharing, Drive Management and more. Patronum takes the Google Workspace (G Suite) administrators wish list in order to create a set of must-have features to transform the way Google Workspace users, gr...Read more about Patronum
Sigilium is an email signature solution designed to help companies manage all signatures. Ensure graphical consistency across the organization. Administrators can schedule campaigns and utilize a centralized dashboard to track click rates on each announcem...Read more about Sigilium
With StampyMail users can manage all company email signatures in a very simple and fast way. Any modification to the signatures (logo, address, corporate image...) is done centrally, i.e. all signatures are updated at once in a few seconds. It saves money ...Read more about Stampymail
Crossware is an email signature platform designed to help enterprises create consistent and compliant email signatures across all devices and teams. It is centrally managed and controlled from the Crossware platform. Crossware Mail Signature is ideal for ...Read more about Crossware Email Signature
MySignature is a robust signature maker that provides users with a long list of powerful free features that could rival many paid tools on the market today. The intuitive editor allows you to preview the information you input, ensuring you are happy with t...Read more about MySignature
HoneyBook is the centralized client management platform that empowers independent businesses to handle projects. Manage each stage, from inquiry to payment, and everything in between. Keep invoices, contracts and all other important files organized in one ...Read more about HoneyBook
Hupport Signature is an email signature generator solution that allows professionals, freelancers, and business owners to generate customizable signatures for Gmail. Create customizable email signatures and easily attach signatures to every email using a 1...Read more about Hupport Signature
EngageBay is an integrated marketing, sales, support and CRM solution designed to help small to midsize enterprises acquire, engage and convert website visitors into customers. The cloud-based platform lets businesses use marketing tools to build relations...Read more about EngageBay CRM
Letsignit helps organizations create and manage employees' email signatures and add customizable marketing banners to corporate emails all from one single online platform. User information can be automatically synchronized from various external platforms i...Read more about Letsignit
BulkSignature is a premium email signature management tool that allows you to create powerful email signatures for everyone in your organization. With BulkSignature, you do not have to worry about manual email signature installation. Simply import your us...Read more about BulkSignature
SignatureSatori puts a sharp tool in people's hands to make their signature and qualities stand out in the online world and supports them in important work and life decisions. ✉️ Managing email signatures manually can be a hassle, especially for growing t...Read more about SignatureSatori
Designed for businesses of all sizes, we advocacy is a cloud-based software that helps analyze campaign performance, deploy email signatures, and send desktop notifications. The system allows supervisors to publish multimedia content, track click-through r...Read more about we advocacy
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Buyers Guide
This detailed guide will help you find and buy the right email signature software for you and your business.
Last Updated on January 27, 2025We pay so much attention to what we write in business emails but not much attention to what goes on at the end of it. But believe it or not, email signatures are as important as the email body and subject.
When someone gets an email with sloppy looking or unprofessional email signatures with inaccurate information, it negatively impacts their opinion about the business. So, as a business, you need to ensure that all your employees have accurate email signatures that are consistent with your brand’s logo, colors, fonts, etc.
But doing all this manually can be challenging, especially if you want to include GIFs, live banners, and graphics in email signatures. To be able to do this, you’d need to invest in an email signature system.
To help you select email signature software that’s right for your business, we’ve created this buyers guide
Here's what we'll cover:
What is email signature software?
Email signature software is a tool that helps businesses standardize their email signatures. Businesses can create professional-looking email signatures using templates and customize them with brand colors, font, social icons, etc.
The software allows integrating ad banners, social media links, promotional banners, and blog links within email signatures. It can provide insights on metrics such as the number of emails sent, opened, clicked, etc.
Signature management in WiseStamp (Source)
Common features of email signature software
Here are some common features most buyers seek when purchasing an email signature tool.
Signature management | Allows you to design email signatures from premade templates. You can choose the font style, colors, images, logo with email disclaimers, sender designation, etc. |
Auto-update | Allows you to make changes to the default template. For instance, you can change banners and photos, and the changes will be automatically updated in signatures across your organization. |
Campaign-specific signatures | Allows you to create email signatures specific to a campaign. You can add marketing campaign banners in all email signatures and share sales updates, blogs, company news, and upcoming events. You can choose from a sample banner gallery or and upload your own banners. |
Image library | Offers an image library where you can store images used in your emails. You can use and reuse these images. |
Reporting and analytics | Provides email marketing analytics that offers insights about real-time clicks on banners or other links within emails. You can also get information about the number of senders, templates used, receiver response rate, etc. to gauge the effectiveness of your emails. |
What type of buyer are you?
Before you start evaluating email signature platforms, you'll want to know which buyer category you belong to. Most buyers belong to one of the below categories.
Startups (fewer than 100 employees) and small businesses (up to 500 employees): These buyers are companies with a limited number of employees. So they’d need basic features such as signature management with premade email templates and personalized disclaimers. They might also want to integrate banners or images with company information, blogs, and updates.
Small businesses: Businesses with fewer than 100 employees should look for email signature solutions that track analytics. These solutions can inform marketers if, when, and how often recipients open their emails and which links are clicked to improve email delivery times, designs, call-to-action language, and more.
Midsize and large enterprises (over 500 employees): These buyers have more senders and would prefer customized email signatures across departments but with uniform branding elements. So they can look for advanced features such as multiple link integration in email signatures, multiple live marketing banners, and advanced analytics.
Benefits
There are several benefits of using email signature software. Here are a few of them.
Ensures branding consistency: The tool lets you create a consistent style of email signatures with colors, font, images, etc. unique to your brand. This helps you project uniform branding to your customers and partners.
Enables centralized management: Using an email signature tool, you can create and manage iterations of email signatures (in terms of branding related changes) across the departments. Any changes get synced across immediately.
Allows signature customization: The tool lets you customize signatures for different departments while keeping the branding consistent.
Key considerations
Keep a few things in mind when you set out to invest in an email signature system. Some of the important considerations are:
Discuss with your brand and marketing teams before picking this kind of tool. The tool must offer optimum features to maintain branding consistency and take care of marketing needs such as the ability to insert banner ads and event updates in email signatures.
Ensure that the product you choose is easy to use. You can ascertain this by taking a demo or trying out the free version. Ease of use will help you save money on employee training later on and will ensure easier adoption in the organization.
Note: The application selected in this article is an example to show a feature in context and isn’t intended as an endorsement or a recommendation. It has been obtained from sources believed to be reliable at the time of publication.