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Project Tracking Software


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Clarizen logo
 
Clarizen is an online project management software system that offers a full set of features including: automatic notifications, gantt charts, multi-project management, templates, scheduling and more.
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Clarizen is an online project management software system that offers a full set of features including: automatic notifications, gantt charts, multi-project management, templates, scheduling and more.
 
Smartsheet logo
 
Created in 2005, Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The Seattle-based company offers this product under a cloud-based subscription... Read More
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Created in 2005, Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The Seattle-based company offers this product under a cloud-based subscription... Read More
 
Workzone logo
 
Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read More
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Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read More
 
NetSuite OpenAir logo
 
NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage projects, resources,... Read More
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NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage projects, resources,... Read More
 
KeyedIn Projects logo
 
Designed to provide an end-to-end project management solution for enterprise-level companies, KeyedIn Projects offers a full suite of features, including Program Management, Professional Services Automation, and their Project Portfolio... Read More
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Designed to provide an end-to-end project management solution for enterprise-level companies, KeyedIn Projects offers a full suite of features, including Program Management, Professional Services Automation, and their Project Portfolio... Read More

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Mavenlink logo
 
Mavenlink offers software and services for project management, resource planning, collaboration and financial management. It was designed for professional services, and it is best suited for those who need to collaborate with teams. Mavenlink's... Read More
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Mavenlink offers software and services for project management, resource planning, collaboration and financial management. It was designed for professional services, and it is best suited for those who need to collaborate with teams. Mavenlink's... Read More
 
Workfront logo
 
Workfront is a leading Software as a Service (SaaS) or "cloud" based project management system. They offer collaborative work managing tools including task, portfolio, resource management and more.
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Workfront is a leading Software as a Service (SaaS) or "cloud" based project management system. They offer collaborative work managing tools including task, portfolio, resource management and more.
 
FunctionFox logo
 
With 70,000 users, TimeFox is a trusted project management solution for small businesses. The web-based system includes timesheet solutions, task tracking and project cost tracking.
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With 70,000 users, TimeFox is a trusted project management solution for small businesses. The web-based system includes timesheet solutions, task tracking and project cost tracking.
 
Wrike logo
 
Wrike offers a cloud-based, scalable project management and collaboration platform. Key features include social collaboration tools so users can organize their projects using a single dashboard. Users can assign tasks, track deadlines... Read More
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Wrike offers a cloud-based, scalable project management and collaboration platform. Key features include social collaboration tools so users can organize their projects using a single dashboard. Users can assign tasks, track deadlines... Read More
 
Deskera logo
 
Deskera is an enterprise resource planning software formulated to run manufacturing operations. The system is suitable for companies manufacturing for a variety of industries. Textiles, automotive, distribution, metal processing, pharmaceuticals,... Read More
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Deskera is an enterprise resource planning software formulated to run manufacturing operations. The system is suitable for companies manufacturing for a variety of industries. Textiles, automotive, distribution, metal processing, pharmaceuticals,... Read More

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Replicon PPM logo
 
Organizations across most industries can meet Project Tracking and Costing requirements with Replicon’s cloud-based Project and Program Management (PPM) solution. It gives project organizations the ability to track time spent by... Read More
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Organizations across most industries can meet Project Tracking and Costing requirements with Replicon’s cloud-based Project and Program Management (PPM) solution. It gives project organizations the ability to track time spent by... Read More
 
Easy Projects logo
 
Easy Projects is a cloud-based integrated project management solution for businesses of all sizes across the globe. The solution helps project managers plan projects and create a collaborative platform for engaging multiple users. Project... Read More
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Easy Projects is a cloud-based integrated project management solution for businesses of all sizes across the globe. The solution helps project managers plan projects and create a collaborative platform for engaging multiple users. Project... Read More
 
Project Insight logo
 
Project Insight is a project, portfolio and resource management solution developed specifically for the mid-market. Project Insight is a collaborative solution that gives teams a way to manage projects from a single location, monitor... Read More
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Project Insight is a project, portfolio and resource management solution developed specifically for the mid-market. Project Insight is a collaborative solution that gives teams a way to manage projects from a single location, monitor... Read More
 
BillQuick - Integrated Project Management and Accounting logo
 
Billquick is a flexible, mobile-ready Time Billing, Accounting, and Project Management platform. It comes packed with over 650 templates, and integrates with QuickBooks. We frequently recommend it to SMBs in many industries.
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Billquick is a flexible, mobile-ready Time Billing, Accounting, and Project Management platform. It comes packed with over 650 templates, and integrates with QuickBooks. We frequently recommend it to SMBs in many industries.
 
One2Team logo
 
One2Team is a project and collaboration management solution recommended to enterprise companies in industries such as construction, retail, telecommunications, healthcare, finance, and food & beverage. One2Team’s software includes... Read More
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One2Team is a project and collaboration management solution recommended to enterprise companies in industries such as construction, retail, telecommunications, healthcare, finance, and food & beverage. One2Team’s software includes... Read More

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Visual Planning logo
 
Visual Planning is an expansive, comprehensive, and efficient system that offers a complete solution for a business’s Project Management needs. It combines the tools users need to allocate resources, manage individual projects, budgets,... Read More
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Visual Planning is an expansive, comprehensive, and efficient system that offers a complete solution for a business’s Project Management needs. It combines the tools users need to allocate resources, manage individual projects, budgets,... Read More
 
Procore logo
 
Procore is a cloud-based construction management software application that helps firms increase their project efficiency and accountability by providing streamlined project communication and documentation. Users are able to manage... Read More
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Procore is a cloud-based construction management software application that helps firms increase their project efficiency and accountability by providing streamlined project communication and documentation. Users are able to manage... Read More
 
InFocus logo
 
InFocus, from Clearview Software, is a project management tool designed specifically for architectural and engineering (AE) firms. It was developed in 2007 by a group of veterans from the AE industry.
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InFocus, from Clearview Software, is a project management tool designed specifically for architectural and engineering (AE) firms. It was developed in 2007 by a group of veterans from the AE industry.
 
Sciforma logo
 
Created using English and Latin derivatives, Sciforma means “the science of planning”. In 1982, they introduced the first project management solution to the market, a Project Scheduler, and for the past three decades, they have... Read More
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Created using English and Latin derivatives, Sciforma means “the science of planning”. In 1982, they introduced the first project management solution to the market, a Project Scheduler, and for the past three decades, they have... Read More
 
LiquidPlanner logo
 
LiquidPlanner is a cloud-based project management platform. This solution includes integrated applications for project portfolio management, document management, project collaboration, resource management, time tracking, budgeting... Read More
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LiquidPlanner is a cloud-based project management platform. This solution includes integrated applications for project portfolio management, document management, project collaboration, resource management, time tracking, budgeting... Read More
 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: June 3, 2017


Once a project is underway, it’s essential for managers to monitor work and keep teams on track to meet deadlines. What’s more, managers must keep internal and external stakeholders up to date on the progress made against initial baselines set for the project’s scope, budget and timeline.

That’s where project tracking software comes in. Managers use project tracking tools to maintain a bird’s-eye view of project progress, track key performance metrics and report back to stakeholders.

We’ve created this Buyer’s Guide to help you understand project tracking systems and how they fit into the larger project management software market. In it, we’ll cover:

What Is Project Tracking Software?
Common Functionality of Project Tracking Software
Key Purchase Considerations

What Is Project Tracking Software?

Project tracking tools allow managers to compare actual project metrics—such as costs, schedules and personnel—to estimates established during the planning phase. Managers then use this data to report back to stakeholders on the overall health of the project.

Tracking systems are designed to improve efficiency by automating the data-capture process. This saves time managers would otherwise spend tracking down status updates and collating that information into progress reports.

These tools are more high-level than dedicated time- or task-tracking applications, which only track one of two things: the hours accrued by employees, or the progression of tasks. Project tracking systems, on the other hand, help managers monitor overall progress—from total work completed to hours logged to budget expenditures.

The “project tracking software” category encompasses a variety of tools: from basic dashboards to advanced reporting and analytics (see next section).

Basic project tracking capabilities include:

  • Data capture
  • Dashboards/project status overview
  • Deadline, timeline and milestone tracking

Dashboard view in Asana

More advanced tracking systems will offer all of the above, in addition to such capabilities as:

  • Report generation
  • Summary of resource utilization (billable versus non-billable hours)
  • Comparisons of actual versus estimated ROI/profit margins

Dashboard screen in Clarizen

Common Functionality of Project Tracking Software

Project tracking software typically includes some or all of the following capabilities:

Dashboards Provide an overview of current projects and their status, often highlighting impending milestones and tasks nearing their due date. Some dashboards also include an activity stream or notification center.
Gantt charts Also integral to project planning, Gantt charts provide visualizations of the project schedule and show task progress/completion rates. Tasks are displayed as horizontal bars across a calendar or timeline, and are shaded to represent the percentage complete.
Reporting Gives a snapshot of the current status of key metrics, such as ROI/profit margins, resource and budget utilization and overall project health (including identified risks and corresponding risk management plans).
Analytics Some systems include analytics and business intelligence capabilities, often coupled with reporting tools, that help users identify trends across teams and projects. These insights help businesses make more informed decisions in the future.

Key Purchase Considerations

Here are a few considerations buyers should keep in mind when selecting a project tracking system:

System complexity and pricing. There are many systems with project tracking capabilities, but the pricing and depth of functionality varies considerably. For example, it’s common for vendors to include dashboard functionality in their starter packages, but offer reporting only in their mid- or top-tier packages.

Reporting features may often come at a higher price—but we know from a 2015 analysis of project management software buyers who contact Software Advice that this is actually their preferred tracking method, over dashboards and Gantt charts.

Top-Requested Project Tracking Functionality

Source: 2015 Project Management Software SMB Buyer Report

Given this, buyers should carefully evaluate their needs and choose a system with functionality that supports their workflows. Many vendors offer free trials or product demos, which allow businesses to test out a product before purchase to ensure it aligns with their processes.

Cloud-based systems. Cloud-based project management solutions are becoming increasingly popular. They offer users a number of benefits, including:

  • Remote access (often including native mobile apps for iOS and Android)
  • Lower upfront costs (since updates and system maintenance are handled by the vendor)
  • Manageable recurring costs (since monthly or annual subscription pricing is standard, which includes updates and maintenance costs)

Additionally, cloud solutions are typically offered in several different functional tiers. This allows businesses to purchase a system with only the capabilities necessary at the time, then scale the system as their needs change.

For project tracking, this is especially useful: Managers can start out with basic dashboard tracking, then increase their investment over time to a tier that offers Gantt charts and/or reporting and analytics.

Free Download:
Project Management Software Pricing Guide

 

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