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FAMCare is a cloud-based human services case management tool that assists agencies operating for the welfare of people. It is primarily designed for service providers helping adults who suffer from mental illness, substance abuse ...Read more about FAMCare


Foothold offers a federally-certified mental health EHR that is fully interoperable with other systems and HIEs. AWARDS is HIPAA-compliant software that offers robust case management, client tracking, billing and reporting functio...Read more about Foothold


NewOrg is a configurable cloud-based solution designed to help small and midsize nonprofits manage donors, volunteers, marketing efforts, events and grant management in an integrated suite. It's suitable for veteran organizations,...Read more about NewOrg

Apricot Social Solutions

Apricot is a cloud-based case management solution designed specifically for nonprofits to manage donations, volunteers and events. It helps to streamline data collection and reporting for non-profit organizations and allows them t...Read more about Apricot Social Solutions


Bring it all together. Casebook is nonprofit human services software is designed to be flexible and adaptable to your organization's needs, whether you're working in social services, healthcare, education, or government agencies. ...Read more about Casebook

Health Cloud

Salesforce Health Cloud is a patient management platform designed to help medium to large healthcare organizations manage inquiries, track issues, deliver post-acute care processes and more. Key features include clinical data mana...Read more about Health Cloud

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CSM/MH -- Mental Health

CSM/MH -- Mental Health is a patient case management solution, which enables therapists and medical practitioners to streamline processes related to billing, event scheduling, client engagement, certification tracking and more. H...Read more about CSM/MH -- Mental Health

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ETO Software

ETO is a cloud-based case management platform that helps manage data, share information and track work progress. Designed for large nonprofits, government agencies and community collaboratives in child services, health, human serv...Read more about ETO Software

Neon CCM

Neon CCM (formerly known as CiviCore) helps human, victim, and child service organizations with their daily client and case management tasks. Organizations can streamline administrative tasks such as data entry and access client d...Read more about Neon CCM

Exponent Case Management

Exponent Case Management is a cloud-based solution that helps mid-to-large nonprofits and human service agencies drive radically better impact with outcomes management, client lifecycles, service planning and referral tracking. Th...Read more about Exponent Case Management


extendedReach is a cloud-based case management tool that helps child and family social service agencies with scheduling, billing and data management. It enables nonprofits to digitize their workflow and improve operational efficie...Read more about extendedReach

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ASIWare is a cloud-based data management solution that assists child placement and social service agencies with organizing and streamlining information. It helps businesses track client data, generate reports and measure the progr...Read more about ASI-ware

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Collaborate is a case management solution that helps social service organizations like domestic violence shelters, correction departments, sexual assault coalitions and more handle case tracking, data collection, goal setting, inf...Read more about Collaborate


AidHound is a cloud-based human services solution designed to help nonprofits collect and store data related to participants and staff activities in a unified repository. Key features include client management, goal setting/tracki...Read more about AidHound


Sparkrock provides SaaS-based finance, workforce management, payroll and employee scheduling software built for Not-for-Profit, Health and Human Services, and Educational organizations. Their software improves staff efficiency by ...Read more about Sparkrock


CaseWorthy is a cloud-based, SaaS, purpose-built case management solution designed for human service agencies, national affiliations & local, state & federal government agencies to transform key data into actionable information an...Read more about CaseWorthy

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DrCloudEHR is suitable for midsize and large behavioral health, human services and integrated delivery systems. DrCloudEHR is meaningful-use (Stage-2) certified and 508 compliant, and it displays information as needed for intake...Read more about DrCloudEMR


myEvolv is an ONC-certified electronic health record (EHR) with comprehensive clinical, financial and operational features. It was designed specifically for organizations serving children and families, intellectual and development...Read more about myEvolv


PlanStreets case management software is tailor-made for social, healthcare and human services organizations. It eliminates manual processes and paperwork providing caseworkers a safe and secure platform. Our case management softw...Read more about PlanStreet

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Notehouse is a relationship management software designed to cater to the specific needs of professionals such as lawyers, guidance counselors, HR managers, and social workers. With Notehouse, users can easily take time-stamped not...Read more about Notehouse

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Buyers Guide

Last Updated: March 16, 2023

Small human services organizations have a tough time staying profitable. A report by Alliance (a human services network) finds that human service community-based organizations (CBOs) see low returns on investment, owing to unfavorable legal regulations.

Lacking resources, these organizations make minimal investments in technology or innovation strategies that can drive business growth.

In fact, many human service businesses make do with basic tools, such as spreadsheets, to manage daily operations. However, such manual processes are time-consuming and prone to errors, which could push you into costly litigation battles.

Fortunately, spreadsheets aren't the only option for small human services organizations. There are many affordable cloud-based solutions that help automate the different time- and money-consuming operations.

In this buyers guide, we'll explore the different kinds of human services tools, their core features and use cases. We'll also look at the top considerations for buyers when purchasing the software.

Let's get started!

Here's what we'll cover:

What Is Human Services Software?

Common Features of Human Services Software

What Type of Buyer Are You?

Market Trends to Understand

What Is Human Services Software?

Human services software helps businesses improve operational efficiency, with better visualization of project outcomes and centralized access of client-related information.

A key use of human services software is the automation of routine tasks such as data collection. The software has pre-built forms and survey templates that help assistants quickly capture client details. Digital surveys speed up the process, reducing errors that often creep up when agents collect information manually.


Survey template to capture client details on Athena Software (Source)

Once field agents capture client details on the digital forms, the system stores the information in a central location. This information can then be accessed on multiple devices, including tablets and smartphones.

Common Features of Human Services Software

Human services software has many features that help social service organizations engage with clients, track employee tasks and manage case documentation.

Let's look at these features closely.

Case documentation

Document case history as notes with built-in form and survey templates; also, capture the digital signatures of your clients.

Membership management

Register clients as members, set their membership levels, manage their benefits and track renewals and dues.

Document management

Create and share a centralized library of files containing client details, legal agreements, certifications and licenses.

Activity dashboard

Allow employees to understand task assignments and case updates as well as communicate with their colleagues via activity dashboards.


Schedule and track client appointments, team meetings and events on a built-in calendar.

Billing and invoicing

Generate invoices for payments received from clients and share bills via an email or SMS.

These software features help all kinds of human services organizations—whether a foster care home, mental healthcare center or life skill counselor—improve operational efficiency.

What Type of Buyer Are You?

Businesses should keep their organization's size and budget in mind when evaluating human services software. We've identified the three typical types of buyers and their chief concerns, expectations and requirements below:

Small private human services agencies: Generally speaking, small business buyers get very concerned about pricing and usability. These buyers want an affordable, plug-and-play solution that their employees find easy to use.

Typically, they prefer cloud-based solutions with low monthly subscription charges over on-premise solutions that demand an large, upfront fee.

While they want a simple human services tool, it must offer the adequate functionality. Must-have features include case documentation and client tracking, which are essential for automating manual paperwork.

Nonprofit organizations: As nonprofits run on donations, these buyers need human services software that offers not only member management but also member engagement functionalities.

For instance, the solution should offer built-in email marketing tools that allow nonprofits to communicate with potential donors or invite existing clients to a fundraising event.

They also need nonprofit accounting features and third-party integration with payment processing tools to collect and track donations.

To meet the requirements of your nonprofit organization, consider going for a specialized tool. Also, check out our nonprofits software buyer's guide to find out which features you can integrate/use with in human services software.

Large agencies and government institutions: Such organizations need to handle multiple cases as well as numerous compliance regulations at the same time. As a result, they need advanced functionalities such as workflow automation and detailed reporting.

For instance, workflow automation eases the workload of employees in large companies. You can set rules to move tasks along such as the automatic sequencing of steps for an agent to complete a new client registration.

Likewise, reporting is a key functionality for government bodies. The detailed performance reports help them handle a ton of compliance documents and track project outcomes.

Market Trends to Understand

Human service organizations are changing how they create and deliver programs to their clients. For instance, a recent study found that day care centers were using video streaming technology to let parents monitor their child's activities in the classroom.

Small businesses that adopt new technologies will gain a competitive advantage in the market. Here are four trends from our Top 10 Technology Disruptors for Small Business 2018 report that are changing the human services market:

  • Geospatial and location intelligence: Analyzing location-based data could help human service organizations understand clients better. For instance, community healthcare providers can create customized programs for localities with a specific addiction trend or lifestyle diseases.

  • Conversation user interfaces (CI): The use of CI technology, such as virtual assistants, can help human service organizations improve customer service. For instance, they can use virtual assistants to help clients search information on their website or client portals.

  • User experience personification: Personification is a technique that involves analyzing customer details, such as their age or address, to create customized services or products. As human services organizations collect a lot of client data, they can leverage it to create personalized programs for their customer segments.

  • Predictive analytics: This emerging technology benefits organizations that deal with large amounts of data. It helps businesses analyze historical data and make decisions about future prospects. For instance, nonprofits can identify the demographic that is most likely to donate or the effort and time needed to serve a specific category of clients based on past experiences with them.