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Sawyer

Sawyer is a cloud-based camp and activity management solution that offers booking and scheduling services for children's after school class providers, camps and events. The solution also offers an online marketplace, where parents...Read more about Sawyer

Jackrabbit Dance

Jackrabbit is a cloud-based dance studio management solution that is suitable for studios of all sizes. Key features include online registration and payments, recurring billing, QuickBooks integration, costume management and email...Read more about Jackrabbit Dance

SportsEngine Motion

SportsEngine Motion is a dance studio and gymnastics software that helps businesses manage registrations, classes, members, payments and accounting. The platform enables managers to input program details to create and publish deta...Read more about SportsEngine Motion

WellnessLiving

WellnessLiving is a cloud-based business management solution for wellness studios of all sizes. The key features of the solution include online booking, payments, class scheduling and marketing management. WellnessLiving feature...Read more about WellnessLiving

CompuDance

CompuDance is an all-in-one cloud-based software solution for dance studios, music, gymnastics and preschools of any size. Key software features include scheduling for season classes, drop-ins and private, billing, autopay, online...Read more about CompuDance

Gymdesk

Welcome new members, grow your membership base, and automate all your operations with Gymdesk, a leading membership management software loved by hundreds of sports clubs. Enjoy dozens of advanced features: - Bring your business' ...Read more about Gymdesk

Uplifter

Uplifter's member management software simplifies online registration and saves up to 24 hours per week in administrative tasks. Empower your club, school or association with automated waitlists, drop-ins, discounts and more. Plus...Read more about Uplifter

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ClassJuggler

ClassJuggler is a cloud-based customer and class management solution for businesses such as dance, gymnastics and cheer, theater, swim, academics, athletics, education, K-12, art, music and more. Key features include class schedul...Read more about ClassJuggler

Acuity Scheduling

Squarespace Scheduling is a cloud-based appointment scheduling software solution that enables business owners to manage their appointments online. The product caters to the needs of small and midsize businesses as well as individu...Read more about Acuity Scheduling

Zen Planner

Zen Planner is a member management software for gyms, affiliate gyms, martial arts schools, MMA schools and fitness studios. It includes integrated payment processing and automated billing, a self-service kiosk iPad app, both a me...Read more about Zen Planner

Mindbody

Mindbody is a cloud-based club management and appointment scheduling solution designed for the needs of small to midsize businesses. The product is primarily used by gyms, fitness and personal training centers, salons, spas and ma...Read more about Mindbody

OfferingTree

OfferingTree is a wellness business management solution designed for gyms, studios and instructors providing fitness, dance, yoga, health & wellness, coaching and other services. Users can build business websites to advertise and ...Read more about OfferingTree

Main Street Sites

Main Street Sites is a cloud-based dance studio management solution that helps businesses provide group or private lessons for dance and yoga studios, music and language schools and theater programs. It manages business operations...Read more about Main Street Sites

ClubWorx

Clubworx is a cloud-based member management solution for studios, gyms and martial arts schools. Clubworx gives you the tools you need to reduce time spent on daily admin tasks by automating payments, bookings and communicat...Read more about ClubWorx

Upper Hand

Upper Hand is a leading provider of full-suite sports and fitness management software that enables businesses to achieve more while doing less. Upper Hand untangles the complexities behind running your business, empowering your te...Read more about Upper Hand

vcita

vcita is a cloud-based, all-in-one business management solution designed especially for service-based micro and small businesses. Entrepreneurs and small business owners from different industries use vcita to manage their time, mo...Read more about vcita

Activity Messenger

Activity Messenger offers an all-in-one solution for the Sports and Leisure industry. From marketing to operational needs we help streamline your bookings and take care of all your communication needs. ...Read more about Activity Messenger

CrossHero

CrossHero is an all-in-one management software. It allows gym business owners to digitize their daily bases tasks, saving them time and increasing profitability. It is a simple, fast, intuitive administrative management solution....Read more about CrossHero

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Ubindi

Made for independent instructors and small studio owners, Ubindi is a simple yet complete booking & admin solution with everything you need to run your business. All you have to do is teach your class! Ubindi takes care of all t...Read more about Ubindi

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Wellyx

Wellyx is a cloud-based business management solution designed to help gyms and fitness centers manage processes related to memberships, staff, payments, communications, leads, access control and more. The solution comes with a sch...Read more about Wellyx

Buyers Guide

Last Updated: March 16, 2023

When running a small dance studio, using Excel sheets to schedule classes and store student information can quickly become a drain on company time and resources. Moreover, changes in class times or student details have to be manually entered, which could lead to errors and further confusion.

Tackling these challenges isn't easy, but dance studios that rely on dance studio software will find themselves up to the task. These tools are much more dynamic than average spreadsheet software and come with helpful functionalities that range from class scheduling to tracking payments.

That said, selecting the ideal dance studio software for your business needs is its own challenge. You need to be aware of tools' features, pricing, deployment options and other factors. This Buyer's Guide will give you these insights and help you make a well-informed purchase decision.

Here's what we'll cover:

What Is Dance Studio Software?

Common Features of Dance Studio Software

What Type of Buyer Are You?

Key Considerations

What Is Dance Studio Software?

Dance studio software helps businesses improve various important processes. For instance, a common issue is overbooking classes, which can be avoided by allowing students to self-enroll into open slots using a tool's built-in, real-time class calendar. Here are some additional ways dance studio tools can help improve your business:

  • Register new students and save their details

  • Manage students/families/customers via a self-service portal

  • Iron out the billing and payments processes

  • Allocate tasks to employees and track their work hours

  • Access reports to understand business growth

Capturing-customer-details-in-Studio-Director

Capturing customer details in Studio Director

Common Features of Dance Studio Software

Dance studio software offers functionalities that can automate administrative tasks such as tracking student registrations, managing employee performance and handling customer payments. Here's a list of the most common features:

Class management

Track class schedules, new openings and attendance within built-in online calendars. Quickly view students' skill levels, scheduled classes and assigned instructors assigned.

Web registration

Create online registration forms that can be embedded within websites and blogs. Students can register for classes, events and recitals via the web form.

Online self-service portal

Allow students to self-enroll for classes, update details such as their names, addresses and payment preferences, and view announcements related to training sessions.

Billing & invoicing

Accept online payments, which includes credit cards, bank transfers and more, from customers. Apply automatic discounts and generate invoices.

Point of sale

Deploy credit card readers to process customer payments at the studio or other physical locations. Keep track of merchandise with barcode scanning and inventory reports.

Staff management

Track employees work hours, delegate tasks and manage their payroll. Create users roles and permissions and control an employee's access to certain functionalities.

Reporting

Understand the financial status of your dance studio. Explore data as graphs to understand monthly and yearly revenue, balances due and completed payments from students.

What Type of Buyer Are You?

There are many dance studio solutions out there and the right one depends on the priorities of your business. For instance, small businesses need a solution that doesn't burn a hole in their pockets.

But what if you're a large dance studio that also needs the software to manage customer relations? In that case, you'll need to look for a tool with CRM integrations.

Below are two types of buyers who look for dance studio solutions and their common concerns.

Small business buyers: Usability is one of the key concerns of small businesses. The solution should be easy to use so that employees don't waste time learning to use it. It should also come with intuitive features that allow customers to easily register for classes, make payments and download invoices.

A second concern would be pricing. The tool should come with flexible pricing plans that can be customized to fit your budget. Also, there should be no data lock-in, so that if you ever downgrade to a cheaper plan, all your past reports, customer details and other data will still be available.

Enterprise buyers: These buyers are typically looking for a tool that offers a robust set of features and is scalable. Here are some of the add-on functionalities that they need in dance studio solutions:

  • Integrations: A key requirement for many large dance studios is better marketing and customer management, along with administrative management. This demands the need for the dance studio solution to offer integrations with third-party tools such as CRM software, email marketing software and marketing tools.

  • Advanced POS: As a business grows, so does its need for data insights. This means that the chosen tool should come with a POS solution that offers comprehensive sales reporting and analytics.

Key Considerations

Investing in dance studio software means taking into consideration the present size and budget of your business. However, you don't want to be stuck with a tool that won't help you grow. Read on to learn about the key considerations when buying dance studio software:

Support and help options: One of the things that small businesses should consider is whether the tool offers a comprehensive help center. This includes, webinars, YouTube video tutorials or one-on-one training on how to use the software.

You should be able to find out the registration process works. Or how to integrate the payment gateway to your website. These are some of the answers you should be able to find in the company's knowledge base.

Additional options, such as the ability to raise a support ticket, quick chat to get real-time answers or support team call backs, should be available. However, keep in mind that some vendors charge extra for premium support.

Deployment and accessibility: It's important to find out if the solution is scalable as your business grows. For instance, do you have plans to open studios in different locations in the future? If yes, you would be better off choosing a cloud-based solution over an on-premise tool so that it can be accessed from different locations.

Similarly, would you need mobile applications that employees and customers can access to learn about classes and instructors, check schedules and make payments? The critical thing to remember here is that you should ensure the solution not only meets your present business concerns but also those that might arise in the future.