Updated January 27, 2025 at 9:52 AM
Best Dance Studio Software of 2025
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Jackrabbit is a cloud-based dance studio management solution that is suitable for studios of all sizes. Key features include online registration and payments, recurring billing, QuickBooks integration, costume management and email/texting. Jackrabbit ...Read more about Jackrabbit Dance
WellnessLiving is a cloud-based business management solution for wellness studios of all sizes. The key features of the solution include online booking, payments, class scheduling and marketing management. WellnessLiving features online booking which allo...Read more about WellnessLiving
Sawyer is a cloud-based camp and activity management solution that offers booking and scheduling services for children's after school class providers, camps and events. The solution also offers an online marketplace, where parents can register their childr...Read more about Sawyer
Vagaro is a cloud-based salon, spa and fitness business management solution that allows professionals to book appointments and manage various facility roles. It offers an integrated solution to manage bookkeeping, payroll, client databases and inventory ma...Read more about Vagaro
Membermeister is a dance studio software for dance, theatre, and performing arts schools aiming to automate, optimize and grow their business. Key features include recurring billing & invoicing, event scheduling & management, SMS messaging, online registra...Read more about membermeister
Udio offers a time-saving solution that streamlines your processes, frees up your resources and helps your team to focus on delivering exceptional customer service. Working around the clock to keep your class or session-based business ticking, Udio can he...Read more about Udio
Upper Hand is a leading provider of full-suite sports and fitness management software that enables businesses to achieve more while doing less. Upper Hand untangles the complexities behind running your business, empowering your team to deliver stronger cli...Read more about Upper Hand
Welcome new members, grow your membership base, and automate all your operations with Gymdesk, a leading membership management software loved by hundreds of sports clubs. Enjoy dozens of advanced features: - Bring your business' operations online - Track ...Read more about Gymdesk
vcita is a cloud-based, all-in-one business management solution designed especially for service-based micro and small businesses. Entrepreneurs and small business owners from different industries use vcita to manage their time, money, clients and marketing...Read more about vcita
OfferingTree is a wellness business management solution designed for gyms, studios and instructors providing fitness, dance, yoga, health & wellness, coaching and other services. Users can build business websites to advertise and sell their services, manag...Read more about OfferingTree
Activity Messenger offers an all-in-one solution for the Sports and Leisure industry. From marketing to operational needs we help streamline your bookings and take care of all your communication needs....Read more about Activity Messenger
Fitli is a cloud-based club management solution suitable for small and midsize businesses. It helps users book appointments, advertise club services, and manage classes. A dedicated mobile app helps users remotely engage with clients. With the Fitli mobil...Read more about fitli
Main Street Sites is a cloud-based dance studio management solution that helps businesses provide group or private lessons for dance and yoga studios, music and language schools and theater programs. It manages business operations such as online registrati...Read more about Main Street Sites
DanceStudio-Pro offers various tools and features for dance studios to manage and track clients, classes, and inventory. It includes a database of dance moves, exercises, and choreographies that allows instructors to teach students. Teams can track financ...Read more about Studio Pro
CompuDance is an all-in-one cloud-based software solution for dance studios, music, gymnastics and preschools of any size. Key software features include scheduling for season classes, drop-ins and private, billing, autopay, online registration, email/text ...Read more about CompuDance
ClassJuggler is a cloud-based customer and class management solution for businesses such as dance, gymnastics and cheer, theater, swim, academics, athletics, education, K-12, art, music and more. Key features include class scheduling, student registration,...Read more about ClassJuggler
Zooza is built for entrepreneurs who run children’s activity businesses at scale. Whether you manage multiple locations or operate a franchise network, Zooza helps streamline operations, automate workflows, and grow without limits. Unlike rigid, outdated t...Read more about Zooza
The best tech for studios, swimming, and sports businesses. SportsEngine Motion keeps you in control of your class-based business, swim club, or swim school—from an all-inclusive dashboard and mobile app. SportsEngine Motion gives you everything you nee...Read more about SportsEngine Motion
Acuity Scheduling is a cloud-based appointment scheduling solution that enables business owners to manage appointments online. The product caters to the needs of small and midsize businesses as well as individual professionals. Acuity Scheduling lets use...Read more about Acuity Scheduling
TeamUp is a club management software designed to help fitness studios, personal trainers and gyms manage administrative operations related to online classes, payment collection, memberships and more. Using the customer relationship management (CRM) module,...Read more about TeamUp
LegitFit provides gyms, studios and independent fitness professionals with business management software that saves its customers up to €10,000 per year. Its core mission is to empower fitness entrepreneurs, to optimise their time so they can focus on wha...Read more about LegitFit
ClubRight is a cloud-based membership management solution designed for gyms, clubs, dance and fitness studios and martial arts centers. The solution offers membership management, self-service portals, billing and payment management, class scheduling, progr...Read more about ClubRight
BookyWay is a booking application, which helps businesses in the fitness and other industries create courses and offer various subscription plans to members. Key features include web video classes, waiting lists, in-app payments, absences, registration lin...Read more about BookyWay
CrossHero is an all-in-one management software. It allows gym business owners to digitize their daily bases tasks, saving them time and increasing profitability. It is a simple, fast, intuitive administrative management solution. Owners will be able to ac...Read more about CrossHero
With our easy-to-use software you can manage your admin tasks more easily and grow your business. Use the Eversports Manager to simplify invoicing, class management and bookkeeping. To grow your business and connect with your customers you can schedule aut...Read more about Eversports Manager
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Your Guide to Top Dance Studio Software, July 2024
Software Advice uses reviews from real software users to highlight the top-rated Dance Studio products in North America.
Learn how products are chosenExplore FrontRunners
“Usability” includes user ratings for Functionality and Ease of Use.
“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.
Reviews analysis period: The reviews analysis period spans two years and ends the 15th of the month prior to publication.
Buyers Guide
This detailed guide will help you find and buy the right dance studio software for you and your business.
Last Updated on January 27, 2025When running a small dance studio, using Excel sheets to schedule classes and store student information can quickly become a drain on company time and resources. Moreover, changes in class times or student details have to be manually entered, which could lead to errors and further confusion.
Tackling these challenges isn't easy, but dance studios that rely on dance studio software will find themselves up to the task. These tools are much more dynamic than average spreadsheet software and come with helpful functionalities that range from class scheduling to tracking payments.
That said, selecting the ideal dance studio software for your business needs is its own challenge. You need to be aware of tools' features, pricing, deployment options and other factors. This Buyer's Guide will give you these insights and help you make a well-informed purchase decision.
Here's what we'll cover:
What Is Dance Studio Software?
Common Features of Dance Studio Software
What Is Dance Studio Software?
Dance studio software helps businesses improve various important processes. For instance, a common issue is overbooking classes, which can be avoided by allowing students to self-enroll into open slots using a tool's built-in, real-time class calendar. Here are some additional ways dance studio tools can help improve your business:
Register new students and save their details
Manage students/families/customers via a self-service portal
Iron out the billing and payments processes
Allocate tasks to employees and track their work hours
Access reports to understand business growth
Capturing customer details in Studio Director
Common Features of Dance Studio Software
Dance studio software offers functionalities that can automate administrative tasks such as tracking student registrations, managing employee performance and handling customer payments. Here's a list of the most common features:
Class management | Track class schedules, new openings and attendance within built-in online calendars. Quickly view students' skill levels, scheduled classes and assigned instructors assigned. |
Web registration | Create online registration forms that can be embedded within websites and blogs. Students can register for classes, events and recitals via the web form. |
Online self-service portal | Allow students to self-enroll for classes, update details such as their names, addresses and payment preferences, and view announcements related to training sessions. |
Billing & invoicing | Accept online payments, which includes credit cards, bank transfers and more, from customers. Apply automatic discounts and generate invoices. |
Point of sale | Deploy credit card readers to process customer payments at the studio or other physical locations. Keep track of merchandise with barcode scanning and inventory reports. |
Staff management | Track employees work hours, delegate tasks and manage their payroll. Create users roles and permissions and control an employee's access to certain functionalities. |
Reporting | Understand the financial status of your dance studio. Explore data as graphs to understand monthly and yearly revenue, balances due and completed payments from students. |
What Type of Buyer Are You?
There are many dance studio solutions out there and the right one depends on the priorities of your business. For instance, small businesses need a solution that doesn't burn a hole in their pockets.
But what if you're a large dance studio that also needs the software to manage customer relations? In that case, you'll need to look for a tool with CRM integrations.
Below are two types of buyers who look for dance studio solutions and their common concerns.
Small business buyers: Usability is one of the key concerns of small businesses. The solution should be easy to use so that employees don't waste time learning to use it. It should also come with intuitive features that allow customers to easily register for classes, make payments and download invoices.
A second concern would be pricing. The tool should come with flexible pricing plans that can be customized to fit your budget. Also, there should be no data lock-in, so that if you ever downgrade to a cheaper plan, all your past reports, customer details and other data will still be available.
Enterprise buyers: These buyers are typically looking for a tool that offers a robust set of features and is scalable. Here are some of the add-on functionalities that they need in dance studio solutions:
Integrations: A key requirement for many large dance studios is better marketing and customer management, along with administrative management. This demands the need for the dance studio solution to offer integrations with third-party tools such as CRM software, email marketing software and marketing tools.
Advanced POS: As a business grows, so does its need for data insights. This means that the chosen tool should come with a POS solution that offers comprehensive sales reporting and analytics.
Key Considerations
Investing in dance studio software means taking into consideration the present size and budget of your business. However, you don't want to be stuck with a tool that won't help you grow. Read on to learn about the key considerations when buying dance studio software:
Support and help options: One of the things that small businesses should consider is whether the tool offers a comprehensive help center. This includes, webinars, YouTube video tutorials or one-on-one training on how to use the software.
You should be able to find out the registration process works. Or how to integrate the payment gateway to your website. These are some of the answers you should be able to find in the company's knowledge base.
Additional options, such as the ability to raise a support ticket, quick chat to get real-time answers or support team call backs, should be available. However, keep in mind that some vendors charge extra for premium support.
Deployment and accessibility: It's important to find out if the solution is scalable as your business grows. For instance, do you have plans to open studios in different locations in the future? If yes, you would be better off choosing a cloud-based solution over an on-premise tool so that it can be accessed from different locations.
Similarly, would you need mobile applications that employees and customers can access to learn about classes and instructors, check schedules and make payments? The critical thing to remember here is that you should ensure the solution not only meets your present business concerns but also those that might arise in the future.