Gym Management Software

Finding software can be overwhelming. Software Advice has helped many clubs find membership management software so they can process fees and track loyalty program participation.

Showing 1-20 of 92 products

ABC Fitness Solutions

ABC Fitness Solutions is a cloud-based membership management solution designed for businesses in the health, wellness and fitness industries. Features include application management, event management, dues management, payment proc... Read more

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fitDEGREE

fitDEGREE is a cloud-based yoga and fitness studio management solution for small and midsize businesses. The solution allows users to schedule classes, appointments, events and workshops. In addition, fitDEGREE also allows us... Read more

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WellnessLiving FrontRunners 2020

WellnessLiving is a cloud-based business management solution for wellness studios of all sizes. The key features of the solution include online booking, payments, class scheduling and marketing management. WellnessLiving feat... Read more

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Arbox

Arbox is easy-to-use cloud-based business management software designed to help country clubs, gyms and fitness studios generate leads and manage contacts. It was created by people from the fitness community who understand the... Read more

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Paramount PULSE system

PULSE is a cloud-based club management solution suitable for gyms, fitness centers and spas of all sizes. Key features including scheduling, reporting, customer relationship management (CRM) tools, point of sale (POS), lead manage... Read more

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GymMaster FrontRunners 2020

GymMaster is a cloud-based gym and health club member management system designed for gyms, fitness studios and clubs of all sizes. Key features include membership management, administrative task management, automated marketing, re... Read more

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Zen Planner FrontRunners 2020

Zen Planner is a member management software for gyms, affiliate gyms, martial arts schools, MMA schools and fitness studios. It includes integrated payment processing and automated billing, a self-service kiosk iPad app, both a me... Read more

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Club Automation

Club Automation is a cloud-based solution designed to help health and fitness clubs automate the entire membership management lifecycle from front office operations to scheduling and billing. Key features include a membership data... Read more

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Join It

Join It is a cloud-based membership management solution built for small and midsize businesses. It allows users to build a centralized membership database, search contacts, create web pages and more. With Join it, businesses ... Read more

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Vagaro

Vagaro is a cloud-based salon, spa and fitness business management solution that allows professionals to book appointments and manage various facility roles. It offers an integrated solution to manage bookkeeping, payroll, client ... Read more

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Virtuagym FrontRunners 2020

Virtuagym is a cloud-based membership management and coaching platform. The product enables users to plan workouts and track the nutrition needs of their customers. Virtuagym primarily caters to health and fitness clubs, personal ... Read more

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GloFox

Glofox is a gym and studio management and app solution, designed to cater to the unique needs of gyms, fitness, yoga and pilates studios. The solution helps gym and studio owners improve admin tasks such as class scheduling, membe... Read more

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MotionSoft

Motionsoft Gym Software is a cloud-based fitness, payment processing and revenue management software for fitness industry professionals. It helps in planning a better member engagement strategy and efficiency in operations with th... Read more

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EZFacility

EZFacility is a cloud-based gym and fitness center management solution that helps users track payments and automate scheduling. EZFacility caters to small to midsize clubs and multi-chain fitness centers. Key features include trai... Read more

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Upper Hand

Upper Hand is a club management suite designed to help sports and fitness studios streamline front/back-office operations including registrations, staff scheduling and event management. The centralized platform allows users to cre... Read more

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Amilia FrontRunners 2020

Amilia is an online registration and client membership management solution designed primarily for small and midsize businesses. It helps businesses collaborate with members through registration management, billing and fundraising ... Read more

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ClubWorx

Clubworx is a cloud-based member management solution for studios, gyms and martial arts schools. Clubworx gives you the tools you need to reduce time spent on daily admin tasks by automating payments, bookings and communicat... Read more

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Kicksite

Kicksite is a cloud-based martial arts solution designed for small and midsize martial arts schools and academies. The key features of this solution include attendance tracking, fee collection, lead management, rank management and... Read more

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My PT Hub

My PT Hub is an online web and mobile application, which enables personal trainers, coaches and gym owners to manage their clients by creating customisable training and nutrition programmes, whilst tracking their progress and achi... Read more

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RhinoFit FrontRunners 2020

RhinoFit is a powerful and easy to use gym management software designed for all types of gyms, boot-camps, and fitness studios. The system offers scheduling, 24-hour gym access, member check-ins, workout benchmarks, reporting, and... Read more

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Buyers guide


Last Updated: March 15, 2021

No matter what kind of club you’re running or how many members you have, it’s always a good idea to consider implementing a club management system. Small, big, public and private associations all share the same two goals: providing a great member experience and operating as efficiently as possible. Software can help you achieve those goals.

Club management solutions for membership-based organizations automate marketing campaigns, take care of class scheduling and coordinate events while also handling customer data and payment processing. These systems are popular with health and fitness clubs, campus recreation centers, sports clubs, private education centers and parks.

This guide has been created to help users find the best solution for their business needs. Here’s what we’ll cover:

What Is Club Management Software?
Common Functionality of Club Management Software
Benefits of Club Management Software
What Type of Buyer Are You?
Pricing: Cloud-Based vs. On-Premise

What Is Club Management Software? 

Club management software, also known as “membership software” or “association management software,” offers tools that help clubs and associations promote themselves and provide better services to their members.

Common capabilities of this software include:

  • Member records management
  • Billing
  • Scheduling
  • Marketing and promotion tools

Some organizations use manual methods or basic software programs, such as Google Drive or Microsoft Excel, to perform these functions. If that sounds like your club, you may be wondering if it’s worth it to buy dedicated software instead. The answer is almost always yes. There are many solutions in the market that are specifically designed to meet your unique needs. Clubs that are scaling at a rapid pace or expanding their service offerings can especially benefit from club management systems thanks to the functionalities we’ve described in the next section of this article.

Common Functionality of Club Management Software

The following capabilities are common to most club management systems:

Membership management Allows users to store and edit member records, search member databases and upgrade or downgrade memberships.
Scheduling Lets members and staff search, book and reschedule classes and appointments. Some systems allow members to share schedules on social media.
Marketing and promotions Allows users to award points and credits through loyalty programs, offer gift cards and discounts and send automated emails, text messages and social media notifications to current and prospective members.
Payment processing Lets users accept payments for memberships and fees via cash, credit card, online form, direct debit or wire transfer.
Member forums Offers online communities where members can have discussions, share files and network with each other.
Member access Facilitates member check-ins and check-outs using biometric or barcode scanning.
Reporting Allows users to run reports on business trends, monthly sales, inventory and member retention and attendance.
Reservations management Enables employees to make member reservations (e.g., for country club restaurants or health club spas). Some systems also allow you to create a waiting list in case there are any cancelled appointments.
Staff timekeeping Organizes employees’ timesheets and work schedules.

Benefits of Club Management Software

Administrators can realize a great deal of benefits after adopting club management software, including:

More opportunities to grow revenue. Thanks to the marketing and promotions features we described above, your club is in a better position to attract more members and incentivize existing members to use your services, classes or facilities.

Less time spent on administrative tasks. Software reduces the amount of time employees spend on repetitive and mundane tasks, such as manually entering data. This makes them free to focus on more productive and important initiatives.

Improved data security. Associations typically store a great deal of member information, including their address, credit card account data and phone number. Storing this sensitive information in paper records makes it vulnerable to theft or loss. Many club management systems offer encryption and other security features to ensure your data is safe yet accessible.

Greater integration among applications. Some organizations are already using software, but the problem is they’re using too many separate systems that don’t integrate with one another. Dedicated software lets you streamline all the applications you need into one single system. This eliminates the need for duplicate data entry and makes it easier to generate comprehensive reports on your club’s key performance indicators.

Better member experiences. Online portals and forums allow members to engage with peers at any time of day. These expanded opportunities to make connections enrich their experience with your club, increasing their satisfaction and making them more likely to keep their membership year after year.

What Type of Buyer Are You?

This market offers solutions for niche business segments. Consider one of these products if your club or membership is among the following:

Gyms and health clubs. A number of solutions cater specifically to the gym and health club segment, from fitness clubs to martial arts studios. In addition to the capabilities listed above, these typically offer functionality for online training lessons, workout plan creation and managing health (e.g., body mass index and diet charts).

Sports clubs. These systems have functionality geared toward coaches, players and games. Key tools include roster creation, online player registration, player scheduling and availability, game scheduling and equipment payment tracking. Some vendors even go a step further and offer solutions designed for a particular sport.

Educational institution clubs. Managing university alumni or booster clubs (e.g., for school sports teams) can be easier with tools that streamline member communications, such as online forums and mass emailing capabilities.

Country clubs. Country clubs often have many services and facilities that need to be managed, including restaurants, golf courses and restaurants. The right system can streamline operations for every part of a private club to make sure everything's running smoothly.

Pricing: Cloud-Based vs. On-Premise

There are two popular pricing models in the market. Select the one that gives you the best return on your investment.

Cloud-based software. As in other software markets, cloud-based club management solutions are gaining popularity among users. These solutions come with a low upfront investment and are typically priced on a monthly or annual subscription basis. Maintenance and updates are handled by the vendor.

On-premise software. The software is housed on the buyer’s own servers. It is typically priced under a perpetual license, which requires paying a substantial upfront fee, but comes with no recurring license costs. However, users may have to pay additional fees for upgrades, customizations, support and maintenance.

Notably, costs for both types of software tend to converge over time.

 

FrontRunners

Your Guide to Top Club Management Software, October 2020

Software Advice uses reviews from real software users to highlight the top-rated Gym Management Software products in North America.

Learn how products are chosen

Explore FrontRunners

“Usability” includes user ratings for Functionality and Ease of Use.“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.Reviews analysis period: The reviews analysis period spans two years and ends on the 15th of the month prior to publication.