Find the best File Sharing Software
Compare Products
Showing 1 - 20 of 284 products
Sort by
Reviews: Sorts listings by the number of user reviews we have published, greatest to least.
Sponsored: Sorts listings by software vendors running active bidding campaigns, from the highest to lowest bid. Vendors who have paid for placement have a ‘Visit Website’ button, whereas unpaid vendors have a ‘Learn More’ button.
Avg Rating: Sorts listings by overall star rating based on user reviews, highest to lowest.
A to Z: Sorts listings by product name from A to Z.
Diplomat Managed File Transfer
Diplomat Managed File Transfer
Diplomat Managed File Transfer is a file-sharing software designed to help businesses in the healthcare, finance, transportation, energy, manufacturing and other sectors send and receive documents. The platform allows teams to sch...Read more about Diplomat Managed File Transfer
Sync.com
Sync.com
Sync.com is a file sharing and collaboration solution designed for small and midsize businesses. It offers collaboration, data backup and recovery within a suite. The product is available both in cloud-based and on-premise deploym...Read more about Sync.com
Zoho WorkDrive
Zoho WorkDrive
Zoho WorkDrive is a cloud-based document management solution designed to help businesses of all sizes store, manage and share content with various stakeholders. Administrators can create dedicated team folders based on several met...Read more about Zoho WorkDrive
Cerberus FTP Server
Cerberus FTP Server
Cerberus FTP Server is an on-premise file sharing solution that helps small to midsize businesses manage file transfer with two-factor authentication and secure SSL encryption. The platform also includes IP whitelist/backlist and ...Read more about Cerberus FTP Server
CData Arc
CData Arc
CData Arc is an integration and electronic data interchange (EDI) platform, which helps businesses connect applications, automate processes, transform data formats and more using a no-code visual designer on a drag-and-drop interf...Read more about CData Arc
Virtru
Virtru
Virtru is a cloud-based data privacy and security platform that helps businesses of all sizes across education, IT, manufacturing, finance and various other industries manage and encrypt emails. The application enables supervisor...Read more about Virtru
FileCloud
FileCloud
FileCloud is a hyper-secure content collaboration platform (CCP) supporting millions of users around the world, including Global 1000 enterprises, educational institutions, government organizations, and managed service providers. ...Read more about FileCloud
AlephTransfer
AlephTransfer
AlephTransfer is a cloud-based file-sharing tool that helps businesses streamline data security, governance, and compliance processes on a unified platform. Key features include encryption, password management, and authentication....Read more about AlephTransfer
OnBoard
OnBoard
Now available: Microsoft 365 Integration. As the most reviewed solution on Capterra and the G2 category leader in Board Management, OnBoard offers a simple, secure, and effective way to run board meetings. With OnBoard, you can...Read more about OnBoard
Onehub
Onehub
Onehub is a cloud-based collaboration tool and virtual data room that helps users securely store and share their business files. It can be customized to meet users' specific requirements and custom branding needs. Onehub offe...Read more about Onehub
HighQ
HighQ
HighQ is a cloud-based solution for law firms streamlining collaboration, legal operations and client management. HighQ connects your teams and improves your ability to serve clients in a meaningful way. On a unified, secure, and ...Read more about HighQ
ShareVault
ShareVault
ShareVault is a virtual data room solution that facilitates the sharing of confidential documents with third parties during due diligence and other vital business processes. It suitable for businesses of any size and serves a broa...Read more about ShareVault
Egnyte
Egnyte
Egnyte is a cloud-based file sharing solution designed to help small to large organizations collaborate remote teams and provide secured access to confidential data. Features include customizable branding, multiple user management...Read more about Egnyte
Files.com
Files.com
Files.com is a SaaS MFT file transfer platform that enables organizations to securely transfer or share files between users, teams, and organizations (B2B). Files.com is a unique solution that combines the base benefits of FTP sof...Read more about Files.com
IDrive
IDrive
IDrive helps businesses of all sizes manage automated data backup processes across various devices such as Windows, Mac, iOS, Android, and Linux via a unified portal. The platform lets organizations create multiple users and defin...Read more about IDrive
MangoApps
MangoApps
MangoApps is a unified employee experience platform that combines intranet, training, teamwork, and content management into a single dashboard and workspace. Our user-friendly, infinitely customizable approach fits into the way yo...Read more about MangoApps
FileFlex
FileFlex
FileFlex Enterprise is a service that allows users to remotely access and share files and folders located anywhere on an organization’s storage structure over the internet - without the need for a VPN. This makes it ideal not jus...Read more about FileFlex
BooleBox
BooleBox
Boolebox is a data protection suite designed to protect sensitive information against unwelcome hackers and third parties. Although no system is completely invulnerable, the application aims to provide nearly unbreakable high-leve...Read more about BooleBox
Medsender
Medsender
Medsender is a HIPAA-compliant solution designed to help medical clinics, insurance companies and enterprises send or receive documents via fax, email and SMS channels. Medical clinics can request signatures, details, authorizatio...Read more about Medsender
FileRun
FileRun
FileRun is a self-hosted GDrive software alternative. Users can install it on any type of web server (a hosting account, a PC/laptop running a HTTP server on Windows, Mac or Linux), a NAS (like Synology, QNAP, TrueNAS, etc). It ...Read more about FileRun
Popular Comparisons
Buyers Guide
Last Updated: March 16, 2023File sharing is integral to many of the workflows found in modern digital offices. It's almost impossible to imagine how modern businesses would operate without sharing digital files.
Thankfully, there's no shortage of file sharing tools and applications. However, because there are so many options available, businesses often struggle to choose among them. Options for security, collaboration and mobility differ greatly between the many types of file sharing tools, and businesses need to weigh a wide range of variables during the selection process.
This Buyer's Guide will help you better juggle and more accurately weigh your priorities when selecting file sharing software. It covers:
What Is File Sharing Software?
Common Features of File Sharing Software
What Is File Sharing Software?
The term “file sharing software" actually encompasses many different platforms, applications and add-ons. There's a huge range of products that can be considered file sharing software, but the range of products that will meet your company's specific file-sharing needs is going to be much, much smaller.
For example, Gmail and Outlook both let users share files as email attachments, but these email apps would only meet the file-sharing needs of companies with extremely basic file-sharing requirements. For example, they don't support collaboration or content management and they don't integrate well with other business platforms, like CRM or project management software.
To help you narrow down your search, we'll look first at the common features of file sharing software. Once you have a feel for the scope of applications, we'll look at some common use cases to help you decide which most applies to your business.
Common Features of File Sharing Software
The following table illustrates the range of applications and capabilities available across the wide spectrum of file sharing offerings. Be aware that there may not always be clear lines dividing some of these applications from each other.
File sharing | The core application that lets users upload files, tag or save them them under a specific department, category or folder and share the files with other users, internally, externally or both. |
File storage | Provides cloud-based file storage to upload and store files on either company or vendor servers. File storage apps may include various versioning control, user access tools and file recovery functionality. |
File search | Offers an indexing and search functionality to help locate files by searching for a variety of parameters, such as: words or phrases in the title or body of the file; upload and last-modified dates; user interactions and more. |
File sync | Lets users sync the files they're working on directly from a native application (e.g., word processor). Can automatically sync cloud-stored files to a local folder on your computer and vice versa. |
User management | Create user accounts and distribution groups, set user permissions (e.g., "view only" or "editing"), match files to accounts based on email addresses, authentication type, pick storage zones and group memberships. |
Mobility | These applications offer support for, and management of, data access from and storage on mobile devices, including smartphones and tablets. Similar applications can be found in some mobile device management solutions. |
Security and encryption | Adds MMS functionality to the platform allowing customers and businesses to send and receive multimedia messages, like photos, videos and audio recordings. |
Contest and polling tools | These features control security and administration settings for users, content and endpoints, including encryption at all stages of the process, logging, access control, identity and authorization management. Encrypt file attachments sent via email, or even the body of the email itself. |
Back-end integration | Capabilities here allow the file sharing software to manage, access or otherwise integrate with back-end services, such as network file systems, directories, workflow systems, repositories and business applications. |
Collaboration and social | These capabilities help users work together on the documents being shared. They can include tools for recommendations, commenting, sharing, co-authoring and markup, task assignment and gamification. |
Content management | Includes support for features that control and manage document content, including versioning, metadata, e-discovery, archiving and syncing. These applications are also present in dedicated CMS systems, which typically also offer file sharing capabilities. |
Deployment models | Provides support for different server and endpoint operating systems and different deployment models, such as public cloud, on-premises, hybrid and private cloud. Most SMBs prefer public or private cloud options for their relative ease of use. |
What Type of Buyer Are You?
Gartner's report "Top 10 Best Practices for Choosing and Deploying an Enterprise File Sync and Sharing Solution" (available to Gartner clients) outlines three general use cases for file sharing software. Keep in mind that these examples are not mutually exclusive; most companies will find that all three apply, but to varying degrees.
General productivity. This use case leverages the convenience of digital file sharing software to improve workflow efficiency in-office, with outside parties and on mobile devices. If this sounds most applicable to your business, then the most basic file sharing platforms will suffice. Focus your search on those that include, at a bare minimum, the first four applications in the table above.
Extended collaboration. This use case applies to companies that want to use file sharing software to improve their collaborative workflows, both internally and with outside organizations. If this sounds most applicable to your business, look for a platform that includes basic and extended collaboration apps, like versioning, commenting and task assignments.
IT modernization. This use case is for companies undergoing strategic digitalization and modernization initiatives. It applies to companies that, for example want to move away from older FTP file servers to more modern cloud services to take advantage of the latter's more robust access, automation and backup and recovery capabilities. These companies often prioritize the integration capabilities of file sharing services to ensure compatibility with legacy systems.
Market Trends to Understand
In choosing among the many file sharing solutions, you should pay attention to the level of control each offers. This level of control should be examined on two fronts: control over the operation of the platform—the “control plane"—and control over the data and the files themselves.
Different levels of control offered by file sharing platforms. Source: Gartner
Small and midsize businesses with basic file sharing needs and small IT departments typically do best with fully cloud-based solutions. While some of these platforms offer APIs for customizing parts of the control plane, they're generally designed to be used out of the box with minimal configuration.
At the other end of the spectrum, on-premise solutions offer much more flexibility for more complex integrations. These companies may want to create a file-sharing service that blends seamlessly with an existing application. They may have stricter data privacy concerns, or are implementing real-time analytical tools. For such businesses, on-premise solutions may be a better fit, so long as the company has the IT staff needed to implement and support these customizations and systems.