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OneCause offers fundraising software for nonprofits of any size. It supports activities such as donor management, online fundraising, ticketing and auctions with mobile bidding. The solution gives fundraisers tools for planning e...Read more about OneCause


Givebutter is a cloud-based fundraising solution designed for nonprofits, student organizations, sports teams, fraternities/sororities and more. Key features include online giving, peer-to-peer and multi-team fundraising campaigns...Read more about Givebutter

Bonterra Guided Fundraising (formerly Network for Good)

Bonterra Guided Fundraising offers donor management software integrated with fundraising pages and personal coaching for growing nonprofits. Donor Management Software: Search and segment donors, track gifts, and launch personal...Read more about Bonterra Guided Fundraising (formerly Network for Good)

AuctionWorx Enterprise

Timed Online Auction Platform with Mobile-friendly design and Proxy Bidding, Buy Now, Reserve, Fixed Price, and many more options. AuctionWorx is a ready built online auction platform optimized for mobile, tablets, and desktops. ...Read more about AuctionWorx Enterprise


BidJs is an online bidding software that allows online webcast auctions, asset sales, auctions and timed bidding on a website. Designed for B2B assets, the real-time user experience makes sure auctions are held without any glitche...Read more about BidJs

Greater Giving

Greater Giving is a complete suite of nonprofit event auction products and services. It is designed to streamline check-in and check-out processes while improving the overall experience for donors, staff, and volunteers. Greater G...Read more about Greater Giving


BetterWorld is a fundraising software designed to help nonprofit organizations, churches and educational institutions engage donors and collect donations. The platform enables managers to easily create, manage and track the impact...Read more about BetterWorld


Qgiv is an online fundraising platform helping nonprofit, faith-based, healthcare, and education organizations raise funds and engage donors with a comprehensive suite of fundraising tools managed from a centralized user dashboard...Read more about Qgiv

Auction Broadcaster

Auction Broadcaster is cloud-based auction management solution that enables organizations to stream auction videos, send messages, add customer details and generate reports. The solution is suitable for organizations of all sizes....Read more about Auction Broadcaster


ProcurePort offers a cloud-based e-procurement suite to assist companies with their sourcing, procurement and auction needs. It is suitable for small to midsize pharmaceutical companies, government agencies and more. ProcureP...Read more about ProcurePort

Are you running an online fundraising auction and don't know where to begin? Look no further than WinningBidder. WinningBidder is free online auction software perfect for your simple online auction or golf outing fundraiser. Winn...Read more about

Bidsquare Vault

Bidsquare Vault is a cloud-based inventory management solution designed for the auction industry. It offers a suite of features to streamline auction business, including post-sale reconciliation with multi-platform invoicing. Use...Read more about Bidsquare Vault

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Bidsquare Cloud

Bidsquare Cloud is a cloud-based auction and e-commerce software that can be hosted as a stand-alone solution using custom domains. Users can also integrate it into existing websites to conduct and manage auctions. Bidsquare Clo...Read more about Bidsquare Cloud

5.0 (2 reviews)


Mobile, text-giving technology enabling nonprofits to rapidly deploy mobile fundraising and donation campaigns. The solution leverages the most current mobile technologies to help engage constituents, increase donations and achiev...Read more about Text2Fund

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MaestroAuction is a benefit auction planning system and fundraising management tool that allows you to create and manage online auctions. The software analyzes collected funds and helps manage event schedules via a unified portal....Read more about MaestroAuction


Text2Bid is virtual bidding technology that offers nonprofit organizations a new way to raise money for in-room or virtual events. This platform allows guests to see all bids, wish list items, donations, and purchases on one scree...Read more about Text2Bid

5.0 (3 reviews)

MaestroAuction Online

MaestroAuction Online is the ultimate technology to manage your virtual and online auctions. With MaestroAuction Online, you can run and manage your event directly from your custom auction website to sell tickets, manage guests, a...Read more about MaestroAuction Online

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UpliftBid is an online auction management system that helps small businesses, nonprofits, schools, and other organizations host fundraising auctions. Managers can set up customizable auctions, create real-time bidding, and facilit...Read more about UpliftBid

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StableBid is an auction management software that helps businesses host online auctions, handle bidder registration, and generate catalog reports on a unified platform. It caters to estate liquidators and real estate brokers. It o...Read more about StableBid

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AdaptaBid is a cloud-based auction management solution with features such as user-configurable auction websites, consignment management, invoice generation and payment processing. The software suits the needs of organizations that...Read more about AdaptaBid

Buyers Guide

Last Updated: November 07, 2023

Auctions have the potential to raise a ton of money for your foundation, charity or school.

That's the good news. The bad news is they're a ton of work.

You have to get auction items from donors and promote your event through email, social media and every other channel at your disposal to ensure a good turnout. On the day of the auction, the fun really starts: registering guests, capturing bids, collecting payments and writing receipts. Oh, and don't forget the government's cut. They'll want to see all of those 8282 and 8283 forms come tax time.

It's enough to make a short-staffed organization avoid auctions altogether.

If this struggle sounds familiar, you may want to invest in dedicated auction software—applications specifically designed to help users better manage their auction events.

In this Buyer's Guide, we'll break down auction software definitions, common functionality, pricing information and more to help you decide if auction software is right for your organization and what system might best fit your needs.

Click a link below to jump to that section:

What Is Auction Software?

Common Auction Software Functionality

Benefits of Auction Software

How Much Does Auction Software Cost?

Types of Auction Software Buyers

What Is Auction Software?

Auction software helps users with the event planning, bid capturing, payment processing and compliance management aspects of auction fundraisers. This kind of software can help with a one-time event or ongoing online auctions.

Auction setup in BidPal

These platforms offer a central hub to track item and registrant data and facilitate collaboration between members in your organization. They help make auction events run more smoothly, and improve the effectiveness of your fundraising initiatives.

Common Auction Software Functionality

The various features found in auction software are designed to help users manage the entire auction cycle, from pre-event planning to post-event analysis. Here is a list of some common functions to look for in auction software systems:

Event & item management

Track and store auction event details, RSVPs, seating charts and more. Procure, tag and list items for auction.

Auction type customization

Online or offline? Live, silent, reverse or sealed bid? 'Buy Now' items? This software helps you manage a number of types of auctions.

Website creation & user registration

Create a branded auction event website and allow users to register for auctions online for easy bidding and payment.

Automatic bid capture

Capture and update bids on auction items in real time. Automated outbid notifications encourage participation.

Payment processing & receipts

Process payments immediately upon sale. Email receipts and acknowledgements to donors automatically afterwards.

Post-event analytics & reporting

Gain insight and generate necessary forms. For example, you can find out which items did better than expected and what times had the most bidding activity.

Auction software integrates with other systems within your organization, whether it be fundraising software to see how much an auction contributed towards your goals or accounting software to easily capture event expenses in your general ledger.

Benefits of Auction Software

If you never do auction fundraisers or don't rely on them for significant funding, dedicated auction software can seem unnecessary. On the other hand, if big ticket auction events make or break your organization every year, dedicated auction software becomes a vital investment.

Here are three ways auction software can help you run and manage auctions:

  • Make your auctions more flexible. Traditionally, if attendees miss your auction event they can't bid on items. Guests can also get wrapped up at your event and forget to walk over and see what items are on the table. With features like mobile bidding and the ability to host auctions online, auction software offers more flexibility for participants.

  • Encourage participation. Auction software can send automatic push notifications when a person has been outbid and periodic reminders to guests to donate towards your worthy cause. The result? Higher final sale prices on your auction items and more fundraising overall.

  • Securely capture auction data. Bids, payments, receipts, acknowledgements, appraisals, RSVP lists, catering lists, donor information—losing track of any of this information can sink your auction. Auction software not only offers a place to securely store and process this information, but also weaves them together in an intuitive way to create efficient process workflows.

How Much Does Auction Software Cost?

It would be great if every auction software vendor got together and agreed to price their software using the same method, but unfortunately that's not the case. Some common pricing methods you can run into with auction software include:

  • One-time cost (i.e., perpetual license)

  • Per-auction

  • Flat monthly or annual fee

  • Per-user monthly or annual fee

There are other factors besides the software license cost to consider as well. Some vendors may limit the number of items you can put up for auction in a certain pricing tier or charge a “performance fee" (similar to what you'd pay an auctioneer). Others can charge extra for things like customer support or training.

When researching options, pay special attention to how and when you'll be charged for the software to budget accordingly.

Types of Auction Software Buyers

Nonprofit organizations (charities, foundations, schools) are the primary purchasers of auction software, but they're not the only ones. Here are some other types of auction software buyers from commercial businesses, along with examples of products that cater to each audience:

  • Manufacturers. If you need to run a reverse auction to get the best bid from competing suppliers, check out systems like ProcurePort.

  • Auction houses. If you want to create a private online auction to sell off real estate or industrial equipment, look for platforms like Sharp Auction Engine.

  • Car dealerships. If you need to run an auction to sell off vehicle inventory, research products like Auction123.

  • E-commerce businesses. If you're looking to build a long-term auction business online like eBay, consider software like Easy.Auction.