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When I Work
When I Work
When I Work is a cloud-based employee scheduling solution that helps organizations track time and attendance, create and edit employee schedules, add new jobs to the calendar, review timesheets and fill shifts. When I Work le...Read more about When I Work
Rentman
Rentman
Rentman is a cloud-based resource management and planning software that helps AV & Event companies manage their daily operations and improve their workflows. Key features include Equipment Scheduling, Equipment Tracking, Crew Sche...Read more about Rentman
ADVANTUM
ADVANTUM
The ADVANTUM Software suite is designed to streamline all aspects of your logistics operations, whether Port, Freight, Warehouse, Labour & Resource Scheduling & Management and more! This is done through our various software module...Read more about ADVANTUM
monday.com
monday.com
monday.com is an award-winning work and project management platform that helps teams of all sizes plan, prioritize, manage, and execute their work more effectively. The platform offers solutions for a wide range of use-cases such...Read more about monday.com
symplr Workforce
symplr Workforce
Everything that happens in healthcare takes place through the workforce. Your workforce management strategy can be your organization’s most significant strength or its greatest weakness. Developed specifically for healthcare, sym...Read more about symplr Workforce
Soon
Soon
Designed specifically for customer service teams, Soon is a scheduling platform that facilitates employee shift planning, task scheduling, team communication and more. The cloud-based platform helps managers to plan upcoming shift...Read more about Soon
Softworks
Softworks
Softworks develop, implement and support Workforce Management Solutions including: Time & Attendance, Rostering/Labor Scheduling, Absence Management, Project Tracking, HR and Flexible working. We help organizations reduce manual t...Read more about Softworks
EmpXtrack
EmpXtrack
EMPXTRACK IS A PEOPLE CENTRIC SOFTWARE THAT FOCUSES ON WORKFORCE PRODUCTIVITY. IT OFFERS EASY-TO-USE CONFIGURABLE HR SOLUTIONS WITH POWERFUL INTERFACE FOR ALL YOUR HR NEEDS. Trusted by over 5,000+ SMBs and 350,000 employees acros...Read more about EmpXtrack
Deputy
Deputy
Deputy is a cloud-based human resource management (HRM) solution that provides employee management and scheduling functionalities. Deputy's rostering application can calculate overtime and provide capabilities to schedule staff. I...Read more about Deputy
SutiHR
SutiHR
SutiHR is a cloud-based suite of human resources (HR) applications that enable companies to manage workforce. Key features include personnel tracking, payroll, time and attendance, performance review, employee self-service and on-...Read more about SutiHR
Celayix
Celayix
Celayix Software is a time & attendance and employee scheduling solution designed to assist organizations manage their labor workforce. This business solution is suitable for businesses scaling from a small, single store retailer ...Read more about Celayix
Paycor
Paycor
Paycor empowers leaders to build winning teams. Paycor’s human capital management (HCM) platform modernizes every aspect of people management, from recruiting, onboarding and payroll to career development and retention, but what r...Read more about Paycor
Staffpoint
Staffpoint
Staffpoint is a cloud-based human resource (HR) management solution that helps in scheduling employee tasks and manage staffing requirements. Key features include scheduling dashboard, personal ranking, reporting, data access and ...Read more about Staffpoint
Dayforce HCM
Dayforce HCM
Dayforce makes work life better. Everything we do as a global leader in HCM technology is focused on improving work for thousands of customers and millions of employees around the world. Our single, global people platform for HR, ...Read more about Dayforce HCM
WorkForce Suite
WorkForce Suite
The WorkForce Suite, by WorkForce Software, is a mobile first, cloud-based modern workforce management solution with integrated employee communications and collaboration capabilities. The WorkForce Suite helps global enterprise or...Read more about WorkForce Suite
7shifts
7shifts
7shifts is an all-in-one restaurant team management platform that helps operators: 1) Make more profitable decisions. You'll get the insights you need to make the best team and operating decisions every day. Hit your labor targe...Read more about 7shifts
eeCentral
eeCentral
EBSPaySuite is an on-premise and cloud-based HRMS suite that can be implemented on a modular basis or as a full suite. It features built-in workflows and offers offline processing capabilities. The Payroll option includes Tax Mana...Read more about eeCentral
Buddy Punch
Buddy Punch
Buddy Punch is a cloud-based time clock solution suitable for businesses of all sizes. Key features include overtime calculating, GPS tracking, PTO accrual, time card approval and job costing. Buddy Punch enables employees to...Read more about Buddy Punch
eSchedule
eSchedule
eSchedule is a cloud-based employee scheduling solution for small and medium businesses that helps users reduce time spent creating and sharing employee schedules. It allows managers to make schedule changes from multiple location...Read more about eSchedule
Planday
Planday
Planday is a cloud-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payro...Read more about Planday
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Buyers Guide
Last Updated: November 07, 2023What Is Employee Scheduling Software?
Employee scheduling software is a tool that helps managers create and manage the work schedules of their direct reports based on their skills and availability. The software also helps in tracking employee utilization and productivity.
Employee scheduling systems let managers create, track and manage employee schedules. In addition to freeing managers and employees from the bonds of paper scheduling, standard features and capabilities of scheduling software include:
Schedule creation and modification.
Employee tracking.
Integrated time clock functionality.
Online schedule distribution.
Report generation.
Mobile access.
Scheduling snafus are the bane of every HR manager’s existence, often leading to missed shifts and decreased productivity. Scheduling software is designed to prevent common problems by making employee schedules easy to create, modify and distribute. Although these programs might seem similar at first glance, finding the perfect software solution for your needs requires an understanding of the variety of features that employee shift scheduling software provides.
This buyer’s guide will make it easy for you to learn just that. Here’s what we’ll cover:
What Is Employee Scheduling Software?
Benefits of Scheduling Software
How Is Employee Scheduling Software Priced?
Best Tactics to Select New Software
While this guide focuses exclusively on employee scheduling, we also provide a list of top appointment scheduling systems. These offer a broader set of features, such as online booking, calendar management, automatic reminders, customer scheduling, online payment acceptance and more.
Benefits of Scheduling Software
Implementing the right employee scheduling system can have numerous benefits for managers and employees alike. A few of these include:
Improving communication. Developing and maintaining a strong line of communication with your staff is one of the most important aspects of running a successful business. By providing staff with an online resource for checking schedules and using text or email reminders, many common staff scheduling miscommunications can be prevented.
Increasing efficiency and accuracy. One of the primary benefits of staff scheduling software is being able to quickly create, view and modify schedules, handle vacation requests and keep in contact with employees about scheduling needs. Some programs include automatically populating fields, which help you spend less time manually entering names and numbers.
Maintaining compliance with labor and union laws. Scheduling applications can be used to automatically track employee hours to prevent labor and/or union law violations. This feature is especially useful for companies that have employees who can legally only work a certain number of hours, such as minors or people receiving disability benefits.
Monitoring labor costs. Scheduling software makes it easy to record hours and payroll data, providing valuable insight into current and future expenses. This gives managers better control over budgeting and overtime costs. Some payroll support solutions can even be integrated with your scheduling system.
Pricing of Scheduling Software
Employee scheduling software usually adheres to one of two models:
Pricing Model | Description | Example Products |
Subscription-based, or “Software-as-a-Service (SaaS)” | A monthly or annual fee for using the software, typically based on the number of employees who need to access it. | ZoomShift, WhenToWork, WorkSchedule |
Perpetual License | A one-time fee paid up front that allows you to use the software in perpetuity. | TimeForge, VSS Pro |
The majority of employee scheduling systems are priced on the SaaS model. Typically Web-based systems, these products allow you to access schedules from the cloud.
Many vendors offer free trials lasting between 14 and 30 days to let prospective buyers test the software before buying. Offering both monthly and annual subscription options is another popular billing approach that gives buyers more freedom to decide when to pay.
Best Tactics to Select New Software
Evaluating new employee scheduling software can be intimidating, especially with the large number of products and myriad of different features available. Recently, we contacted software buyers across several industries to determine how they could most effectively choose new software. We discovered that the top methods included checking vendor references, having agreements reviewed by an attorney, assessing financial viability of vendors and preparing a request for proposal (RFP).
Quadrant indicating where selection tactics fall on the “impact” and “satisfaction” spectrum
By adopting selection tactics that fall in the "most effective" quadrant and avoiding tactics in the "least effective" quadrant, you can avoid wasting time on methods that are less likely to return useful information for selecting the best employee scheduling software.
What Type of Buyer Are You?
Some vendors have industry-specific solutions that come with their own set of customized features. We profiled some of the more popular ones:
Restaurant/food service. Solutions tailored for restaurants and food-service organizations often include options for recording certifications, such as TABC and ServSafe, and notifying managers before their expiration; many can also coordinate schedules between multiple locations and integrate with POS systems.
Retail. As with the food service industry, some retail-specific solutions can coordinate between store locations and be integrated with POS systems. Retailers that depend on just one or two employees per shift can also benefit from reminders to prevent missed shifts and the inevitable scramble to find last-minute coverage.
Health care. Adequate shift coverage is crucial for healthcare providers, which has led software companies to include such features as notifications for last-minute appointment changes, fast communication tools for shift-swapping and the ability to assign employees to work at multiple locations.