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Remote

FrontRunners 2024

Remote revolutionizes HR for global businesses by offering seamless onboarding, efficient payroll, and dedicated support. Our platform is designed to provide a human touch, making the software purchase process easy and approachabl...Read more about Remote

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Product Fruits

FrontRunners 2024

Product Fruits is an all-in-one user onboarding platform for web-based apps. It allows you to onboard users at scale and show them how to derive value from your product. Without any coding or designing. Our powerful feature set i...Read more about Product Fruits

ClickLearn

ClickLearn automates the process of creating documentation and training material to support organizations onboard their users in the most popular business systems such as Microsoft Dynamics 365, SAP, and Oracle. This is the best w...Read more about ClickLearn

Ascentis

Ascentis offers a cloud-based human capital management (HCM) suite designed for midsize companies of all industries. It includes HR and benefits, recruiting and onboarding, talent management, time and attendance and payroll. ...Read more about Ascentis

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iCIMS Talent Cloud

Support the entire candidate experience from start to finish with a unified recruitment platform. iCIMS offers best-in-class recruiting products for your hiring life cycle, available as part of one unified talent cloud platform, o...Read more about iCIMS Talent Cloud

4.3 (824 reviews)

6 recommendations

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AcquireTM

AcquireTM Applicant Tracking Software is a cloud-based talent management and recruiting solution designed to meet the hiring requirements of small and midsize businesses. It provides a holistic, 360-degree view of hiring processes...Read more about AcquireTM

4.5 (11 reviews)

3 recommendations

Arcoro

The Arcoro human resources (HR) management solution is the bridge to better HR. With over 10,000 customers and 360,000 daily users in 20 countries around the world, Arcoro offers configurable, easy-to-use, cloud-based HR software ...Read more about Arcoro

4.1 (101 reviews)

14 recommendations

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ApplicantStack

An applicant tracking system is the foundation of strategic talent management. ApplicantStack capably empowers all stakeholders: internal recruiters, hiring managers, administrators and—most importantly—applicants. ApplicantStack ...Read more about ApplicantStack

4.4 (1431 reviews)

12 recommendations

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BambooHR

FrontRunners 2024

Instead of using fragmented spreadsheets, limited or clunky software, and physical paper, BambooHR helps you centralize your data and automate the way you complete key HR tasks. As you hire, onboard, and pay your employees, every ...Read more about BambooHR

4.6 (2747 reviews)

69 recommendations

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ApplicantPRO

ApplicantPRO by JobMatch is a cloud-based applicant tracking (ATS) system designed for small to midsized companies that are working to stay in compliance with EEO/AA and OFCCP guidelines.. Its interface can be utilized by organiza...Read more about ApplicantPRO

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Pilat HR

Pilat is a cloud-based human resource management (HRM) solution that assists HR managers to evaluate employee performance. The solution caters to businesses across industries such as real-estate, manufacturing, energy, logistics a...Read more about Pilat HR

5.0 (1 reviews)

ClearCompany

FrontRunners 2024

Since 2004, ClearCompany’s end-to-end Talent Management platform has enabled thousands of companies to maximize talent by empowering people at every stage of the employee journey. ClearCompany integrates data-driven best practices...Read more about ClearCompany

4.4 (316 reviews)

42 recommendations

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Jobvite

Jobvite Hire is a cloud-based applicant tracking system (ATS) that enables users to manage hiring processes including job distribution, screening, interviewing and sending out offers. It’s suitable for midsize and enterprise recru...Read more about Jobvite

4.1 (555 reviews)

12 recommendations

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isolved

isolved is the most-trusted HCM technology leader, providing the best combination of software and services to meet the needs of today’s People Heroes – HR, payroll, and benefits professionals. From talent acquisition to workforce ...Read more about isolved

3.9 (503 reviews)

92 recommendations

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Workable

At Workable, we know that when you make a great hire, you’re really making it possible for your company to do greater things. So we help you hire the greatest, every time, and effectively manage them with our expanded HR features....Read more about Workable

4.4 (444 reviews)

23 recommendations

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Workzoom

Workzoom is the all-in-one HR, Workforce, Payroll, and Talent solution that consolidates and automates your people management. Bring your whole team together with a centralized hub for accessing personal information, company updat...Read more about Workzoom

4.6 (15 reviews)

11 recommendations

Agile HR

Agile Product Solutions is a cloud-based employee management platform which offers applicant tracking, employee onboarding and performance management modules on an integrated or a standalone basis. Agile’s applicant tracking ...Read more about Agile HR

TriNet Zenefits

FrontRunners 2024

Zenefits is an all-encompassing HR SaaS platform designed specifically for small to midsize businesses. The Zenefits People Platform includes a robust offering spanning HR, Benefits, Payroll, Well-being and Performance apps that c...Read more about TriNet Zenefits

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Cornerstone Recruiting

Cornerstone's TalentLink solutions skill-based matching creates seamless recruiting experiences for hiring managers, recruiters, and candidates. By leveraging one holistic system to create customizable job reqs and manage and view...Read more about Cornerstone Recruiting

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PeopleGoal

Attention HR ! 🚀 Elevate your company's performance management with PeopleGoal—a cloud-based solution designed for small and midsize businesses across diverse industries. Our configurable platform adapts to your unique needs, off...Read more about PeopleGoal

Buyers Guide

Last Updated: November 07, 2023

What Is Onboarding Software?

Onboarding software is a type of software that helps HR personnel automate tasks such as filing work eligibility and tax documents for new hires, setting up their payroll accounts, checking for errors in documentation, and storing digital copies of signed forms. Onboarding software allows HR personnel to track the entire onboarding process so there are no missed actions.

In a perfect world, new hires would be productive employees on day one. Unfortunately, that’s not the reality. Work eligibility and tax documents need to be filled out and filed, employee handbooks need to be walked through, payroll accounts need to be set up and more. Historically considered a paper-based process, onboarding can be a time-sucking nightmare for human resources (HR) departments, especially during a hiring boom.

Onboarding software offers a digital solution to automate all of the above-listed tasks, and more. Customized workflows can be set up for new employees, at which point the software takes over—walking employees through necessary paperwork, checking for errors, filing to the appropriate regulatory agencies and, finally, storing digital copies for safekeeping. All the while, HR departments can track progress to ensure the onboarding process is quick and painless for both managers and employees.

Here’s what we’ll cover:

Common Functionality of Onboarding Software

Best-of-Breed or Integrated Suite?

Market Trends to Understand

Onboarding Software Pricing

Common Functionality of Onboarding Software

While this can vary by system, here are some typical capabilities you’ll find in onboarding software:

Electronic forms

I-9s, W-4s, new employee forms and more—all are digitized for easy replication, transferring, signing and storage.

Online document storage

Keeps completed, signed forms in a secure online library to be accessed as needed.

Automated workflows

Allows users to set up custom workflows, after which point the software walks new hires through the onboarding process automatically—no human intervention required.

Background checks

Many products integrate with major background check providers so users can order drug screenings, skills assessments and more, straight from the platform.

New hire task management

Includes progress metrics, task assignment and automated notifications to ensure all parties are on track with onboarding.

Best-of-Breed or Integrated Suite?

Onboarding software can be bought as a best-of-breed product or as part of a more comprehensive integrated suite. In fact, because the onboarding process represents a transition phase and doesn’t fall squarely into the realm of either recruiting or core HR functions (such as personnel tracking and payroll), onboarding functionality can often be found in a variety of different HR software platforms.

For example, applicant tracking systems (ATSs) may have onboarding functionality; human resources information systems (HRISs) and human resources management systems (HRMSs) can have it as well. Some software suites even cover the entire employee life cycle, including recruitment, onboarding and core HR capabilities.

ATS-Software-Functionality

What kind of onboarding software you choose will depend on your organization’s budget and functionality needs. However, even best-of-breed solutions can be integrated with many other platforms to create a seamless experience for employees and HR departments alike.

Onboarding Software Pricing

Onboarding software is typically priced one of two ways: either as a monthly subscription or as a perpetual license, with pricing generally based on the size of the organization or the average number of employees an organization onboards in a given month.

Perpetual license. The organization pays for the software up front, effectively owning it in perpetuity. With a perpetual license, the software is typically deployed on the organization’s computers and servers. Though organizations pay an upfront fee, they may have to pay annual fees for support, maintenance and/or upgrades.

Subscription. The organizations pays a monthly subscription fee to use the software, which is typically cloud-hosted and accessed through a web browser. Typically the fees for support, maintenance and upgrades are wrapped into the final subscription price, so organizations often have a better idea of what their long-term expenditure on the software will be.

Market Trends to Understand

Keep the following market trends in mind during your search for new onboarding software:

An increased focus on the new-hire experience. As employee engagement becomes an increasingly important concern, more onboarding platforms are now focused on making the process more enjoyable for new workers. Not only do these platforms take care of worker compliance needs, some also have built-in new-hire orientation functionality. Another popular capability allows new hires to message their manager before their first day to get a better idea of expectations. This allows workers to get up to speed quicker, benefiting everyone involved.

Cloud-based deployment. Cloud-based onboarding software is becoming a popular option, as opposed to more traditional on-premise deployment. Cloud-based deployment allows recruiters, HR managers and new hires to access the system from anywhere that has an Internet connection.

Training and performance management integration. In order to make new employees productive as soon as possible, many platforms have functionality to train workers and track goals (or can integrate with other platforms that do). With a clear development plan in place, organizations can better set expectations, and workers can better understand what their progress should look like.