Childcare Manager Software


 

Childcare Manager is a childcare management software solution that features attendance management, online enrollments, tuition collection, accounting and contact management.

Childcare Manager is organized into eight modules: My Center, Family Center, Child Center, Accounting Center, Other Payor Center, Employee Center, Report Center and Lead Center. Users can back up and restore data and set up user privileges.

Childcare Manager also lets users create a list of all children and related family members in a centralized database. Other features include batch billing, recording deposits and receipts, attendance management, employee schedule management and lead management.

Childcare Manager offers integration with QuickBooks for exporting transactions. Some of its key customers include Heritage Montessori Schools, Primrose Schools, Country Home, The Learning Experience and Kids Kingdom Preschool.

 

Childcare Manager - Student information
 
  • Childcare Manager - Student information
    Student information
  • Childcare Manager - Employee information
    Employee information
  • Childcare Manager - Family information
    Family information
  • Childcare Manager - Dashboard
    Dashboard
  • Childcare Manager - Accounting
    Accounting
Supported Operating System(s):
Windows 7, Windows Vista, Windows XP, Windows 2000, Windows 8, Windows 10

204 Reviews of Childcare Manager

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Ebony from A Mother's Love

November 2017

November 2017

It encompasses all of the important components needed to run a successful and organized center

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

I enjoy the fact that all my reports or pertanent information is just click away. Before I had to physically go through the paperwork, now I have immediate access

Cons

The only issue that I had was learning how to navigate the program. I still have not completely mastered things but the frustration is worth it

Review Source: Capterra
 

Alice from Kids Come First

November 2017

November 2017

We use Child Manager to clock children in and out each day as well as the staff

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Parents have an easy access to signing their children in and out as well as staff members. The customer support has been very helpful in trying to figure out how to do some the things such as batch billing and reports.

Cons

The are several things that I have not been able to figure out yet. The book is not always easy to understand on how to find what I am looking for. I also have not figured out how to do some of the reports or how to do the staff schedule with child manager.

Review Source: Capterra
 

Pam from Churchill Academy
Number of employees: 11-50 employees Employees number: 11-50 employees

November 2017

November 2017

Moved to office manager from the classroom 3 years ago. Learning Childcare Manager was easy.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Moved from paper and pencil to computerized finances and rosters

Pros

Easy to use, many functions needed in organizing classroom roster,accounting, birthdays, parental information for emergencies.

Cons

Not been able to use it to send statements through emails as computer took instructional book and then quit.

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Pam,

Thank you for your feedback!

We are happy to hear you have enjoyed the ease of use that comes with our software.

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 

Elizabeth from ABC Preschool
Number of employees: 11-50 employees Employees number: 11-50 employees

November 2017

November 2017

Couldn't run my center without Child Care Manager

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

All of the children's information is right on the screen which enables me to look it up faster than looking for information in a file folder in my filing cabinet. I am able to tract all medical records easily for staff and children.

Pros

The software is easy to use and I am able to create customized reports. The reports are detailed and can be customized to only provide specific information for each classroom.

Cons

There are occasional glitches in the software that cause the program to close while in use. I have to reload the software and start again.

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Elizabeth,

Thank you for your feedback!

We are pleased to hear you have enjoyed the ease of use and functionality that our software provides.

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 

Toni from El Segundo Unified School District

November 2017

November 2017

It fits what we need at a very reasonable cost.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Elimination of paper reporting with email statements.

Pros

It's intuitive on entering payments when the accounts are set up and it's easy to do year-end reports. I've been the sole operator in our district for over 8 years.

Cons

The batch email for statements are limited to certain types of mail systems and isn't supported by gmail. We have hundreds of families and maintenance at the beginning of each school year is labor intensive.

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Toni,

Thank you for your feedback!

We are happy to hear you have enjoyed many of the features we provide with our software.

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 

Yvonne from Panda Preschool and Daycare

November 2017

November 2017

I've always had a good experience and have had no problems with the program.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

The program is reliable and easy to use. I have had nothing but good help when I call in and ask for help. Everyone has been very helpful.

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Yvonne,

Thank you for your feedback!

We are happy to hear you have enjoyed the ease of use that comes with our software.

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 


November 2017

November 2017

used for 8 years

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

We are using this to further our child care business. We can enroll as many children as we need to, and it works wonderfully as a billing and registration system.

Pros

The customer service is helpful, and send you reminders about when things are due. They send updates so that you stay up to date on the best versions.

Cons

It can be a litle annoying when you're not up to date, and the cost is sometimes not worth it, if you're not using all that it has to offer.

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Thank you for your feedback!

We are happy to hear you have enjoyed many of the features our software provides.

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 

Wendy from Little Lambs Preschool
Number of employees: 11-50 employees Employees number: 11-50 employees

November 2017

November 2017

This software has cut back my time spent on processing tuition by about 60%!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Time saver! More reporting options!

Pros

I love how easy it is to process billing and tuition! With the click of a couple of buttons it's done! We now have electronic check in for staff and children at each classroom! The numerous reporting options are fantastic. Technical support staff are knowledgeable and helpful. I now have a quick and easy way to prepare for the annual state immunization reporting. Overall, the software has made my job so much easier and has freed up time that I can spend on other things!

Cons

My least favorite thing would be the process for calling to get technical support. I don't like that I can't call directly into them. Many times, by the time they call back I'm in the middle of something or miss their call so we end up playing phone tag. I don't like that there isn't an option for a secondary class that I can print a roster from. (There is an alternative but it doesn't work for us) The only other thing is that I feel as though the fees are quite high for processing credit card payments and cuts into our profit by quite a bit.

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Wendy,

Thank you for your feedback!

We are happy to hear that you have enjoyed saving time with our software!

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 

Katie from Heartland Child Care Ministry

November 2017

November 2017

Childcare Manager has made record keeping a breeze. Parents and staff enjoy the convenience.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

My favorite thing about this program is the ability to track family payments on the same program that we receive credit or debit card payments on.

Cons

My least favorite thing about Childcare Manager is not knowing what all of the functions mean. Too many options sometimes.

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Katie,

Thank you for your feedback!

We are happy to hear you are enjoying many of the features our software provides.

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 

Lynn from Lynns little rascals daycare

November 2017

November 2017

I think its very easy to understand

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

The most i like is how it tracks the kids payments and how you can keep track of staff information . The time clock also for kids and staff.

Cons

The least thing i like is i wish it would keep track of physicals for infants every six months and toddlers every year.

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Lynn,

Thank you for your feedback!

We are happy to hear that you have enjoyed the ease of use that comes with our software.

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 

Samantha from Christ Church Preschool-Childcare

November 2017

November 2017

Easy to learn and use. Has many useful features and reports.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

I like the variety of reports and their customization as well as the ease of use. Very easy to train new staff to use the software.

Cons

Occasional bugs/glitches with the filters and settings as well as payment processing at times. But these have been easily managed.

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Samantha,

Thank you for your feedback!

We are happy to hear that you have enjoyed the ease of use that our software provides.

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 

Emily from Wow and Flutterville Global Playgarden

November 2017

November 2017

Overall good

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

We mostly use it for billing.

Pros

We mainly use it for billing, we don't use all the features. Love the invoices I can send to parents! I really like that I can call customer support and they can help walk me through things! I'm really looking forward to Rapid bill pay and our parents being able to pay using credit card.

Cons

Some of the reports my book keeper asks for aren't available. When I call customer support some are very help, some not as much.

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Emily,

Thank you for your feedback!

We are happy to hear that you have been enjoying the functionality that our software provides.

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 

Tracy from Christ Church Preschool

November 2017

November 2017

Easy to use. Accurate way for billing families.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

The batch billing is accurate and like that we can provide receipts as well as statements and tax statements. Like to have information about the children and familes as well as authorized persons able to pick up in one location.

Cons

When we check children in and out for batch attendance we set specific filters. When the last user sets these filters and the computers get logged off instead of listing all the children in the child center it defaults to those filters.

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Tracy,

Thank you for your feedback!

We are happy to hear you have enjoyed the ease of use that our software provides.

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 

Laura from Little Blessings Preschool

November 2017

November 2017

We've used CCM for several years and just went to the online version. Excited for the possibilities.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

We are really looking forward to the online enrollment option. Before we had families enroll on our website, printed that out, then manually entered the family data. Now a new family's information will go directly to our database.

Pros

We love the various reports and the scheduling options. Our center has a variety of attendance options, and we are able to customize our class and "length of the day" attendance fairly easily.

Cons

We've had several issues with online support not being helpful. They almost always say it's "user error," and aren't inclusively helpful, only answer one problem at a time rather than giving us all the steps at once that are required to rectify a problem.

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Laura,

Thank you for your feedback!

We are happy to hear you have been enjoying many of the features our software provides.

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 

Sue from Troy Babes in Toyland
Number of employees: 11-50 employees Employees number: 11-50 employees

November 2017

November 2017

Very happy with CCM

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Being able to process reports and time sheets as well as receivables in one program is wonderful.

Pros

Easy to work with this program I like that I can have time clock for my staff and all the childrens files in the same place.

Cons

Some glitches with the door entry , however support helps us each occurrence. It seems that when there is a Microsoft update everything gets messed up.

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Sue,

Thank you for your feedback!

We are happy to hear that you have been enjoying many of the features our software provides.

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 

Deborah from Shiningstars Childcare, LLC
Number of employees: 11-50 employees Employees number: 11-50 employees

November 2017

November 2017

great customer assistance

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

awesome recordkeeping

Pros

easy to understand staff is very helpful return calls are prompt. Easy to reach someone at the business.

Cons

bill page layout for parents. Many parents find the parent statements confusing and hard to read. Perhaps not so many columns?

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Deborah,

Thank you for your feedback!

We are happy to hear you have enjoyed many of the features our software provides.

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 

Ella Marie from Busy Bees Childcare
Number of employees: 51-200 employees Employees number: 51-200 employees

November 2017

November 2017

My saleman is a very rude and no customer service. no patience to answer any question.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Cons

Software is not friendly user, worst investment . My saleman is a very rude and no customer service. no patience to answer any question unless money is involved

Review Source: Capterra
 

Jamie from Bayshore Learning Center

November 2017

November 2017

I have liked the new system. It has helped keep our files up to date, and easy to track families

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

It has a great accounting system for our tuition and payments. It has also made it much easier to keep our files up to date and track our families. Also like the ease of sending out center wide texts and emails.

Cons

I really don't have any cons to report at this time. It has taken some time to learn the system, but I feel I have had great customer support.

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Jamie,

Thank you for your feedback!

We are happy to hear that you have enjoyed many of the features our software provides.

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 

Carol from East Whittier United Methodist Church Preschool

November 2017

November 2017

Have used CCM for many years. Have always loved the ease and flexibility.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Saves me an enormous amount of time.

Pros

Ease in posting tuition, printing reports, etc. Once a family and child has an account set up, printing reports for finance or for classroom use is very helpful.

Cons

Some reports that I use need to be tweaked a little to fit my program needs. Sometimes I have to make do with a generic report that does not have all the features I need.

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Carol,

Thank you for your feedback!

We are happy to hear that you have enjoyed the ease of use our software provides.

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 

Johanna from First Presbyterian Day School
Number of employees: 11-50 employees Employees number: 11-50 employees

November 2017

November 2017

Not knowing much about soft ware it was fairly easy to navigate around and learn.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

This software makes it easy to do my job easier, keeps us organized and looking professional.
The different features are very helpful when you know them or discover them it helps our school and our parents keep track of their statements.

Pros

The self correction helps that pops up, are very helpful. I like that the system backs itself up whenever the program is shut off.

Cons

The software freezes up when you are doing a lot of changes, where i have to restart the whole program down and re-boot it. This usually fixes the problem.

A lot of times when I am shutting down the program I get a notice that Child manager was not able to shut down please report this or just shut down any ways. I usually shut down anyways due to the time of going home verses reporting the problem. It does not seem to hurt anything when I reboot the next day.

Review Source: Capterra

  Response: Personalized Software, Personalized Software Inc.

Date: November 2017

November 2017

 

Johanna,

Thank you for you feedback!

We are happy to hear you have enjoyed the ease of use our software provides.

We look forward to continuing to provide your Center with ChildCare Manager and excellent customer service.

Our mutual success is very important to us. Should you need anything in the future, please do not hesitate to contact me directly moving forward.

Warm Regards,

Collette Hull | collette@childcaremanager.com
ChildCare Manager - Sales & Marketing Account Executive


 
 
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