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PandaDoc
PandaDoc
PandaDoc is an all-in-one tool to create, edit, send, track, and eSign documents quickly and easily. Discover a better way to generate professional-looking and error-free proposals, quotes, and contracts with PandaDoc. Win more de...Read more about PandaDoc
M-Files
M-Files
M-Files is the leading platform for knowledge work automation. M-Files enables knowledge workers to instantly find the right information in any context, automate business processes, and enforce information control. This provides b...Read more about M-Files
DocuSign
DocuSign
Docusign helps organizations connect and automate how they prepare, sign, act on and manage agreements. Docusign offers eSignature, the world's #1 way to sign electronically on practically any device, from almost anywhere, at any ...Read more about DocuSign
Jotform Sign
Jotform Sign
Jotform is a cloud-based form automation solution that enables users to publish online forms and record customer responses. It helps users to generate leads, collect order payments, conduct customer surveys, manage job application...Read more about Jotform Sign
Zoho Sign
Zoho Sign
Zoho Sign is a digital signature solution that helps businesses of all sizes securely capture electronic signatures. It enables professionals to share documents with clients via email and ensure data encryption in compliance with ...Read more about Zoho Sign
ZorroSign eSignature
ZorroSign eSignature
ZorroSign, Inc. is a global technology company headquartered in Phoenix, Arizona and bringing blockchain technology to digital signatures for superior privacy and security. ZorroSign helps institutions, businesses, and individuals...Read more about ZorroSign eSignature
Vinesign
Vinesign
Vinesign is a eSignature solution designed specifically for legal professionals. With its fast, transparent, and easy-to-use platform, Vinesign revolutionizes the way documents are signed. With seamless integration into Filevine, ...Read more about Vinesign
SignWell
SignWell
SignWell is a cloud-based electronic signature solution that caters to various services such as legal, education, HR, sales automation, IT, and more. Key features include document workflows, built-in templates, document tracking a...Read more about SignWell
Jotform
Jotform
Jotform is a cloud-based form automation solution that enables users to publish online forms and record customer responses. It helps users to generate leads, collect order payments, conduct customer surveys, manage job application...Read more about Jotform
HoneyBook
HoneyBook
HoneyBook is the centralized clientflow management platform that empowers independent businesses to deliver remarkable client experiences and operate with confidence. Use one platform to see what’s happening with all projects. M...Read more about HoneyBook
Formstack Sign
Formstack Sign
Formstack Sign is a cloud-based electronic signature solution that can also be deployed on-premise. The platform helps small to large sized businesses collect e-signatures for document authorization, ensure privacy and access the ...Read more about Formstack Sign
Secured Signing
Secured Signing
Secured Signing is an advanced digital signature and electronic identity verification platform that provides secure and compliant solutions for document signing and identity verification. Here are some key aspects and features of ...Read more about Secured Signing
Formstack Suite
Formstack Suite
With Formstack, automate manual processes, deliver solutions quicker, and go from idea to workflow in minutes and save hours—all with clicks, not code. Combining a visual workflow automation builder with digital forms, document ge...Read more about Formstack Suite
dotloop
dotloop
Dotloop is a cloud-based real estate transaction management software designed for brokers, teams, agents and service providers. Primary features include transaction management, workflow tools, audit trails, digital signatures, doc...Read more about dotloop
Oneflow
Oneflow
Oneflow is a one-stop-shop platform for digital contracts. Throughout every stage of the contract process, from pre-sign to e-sign through the post-sign phase, it's a simple, easy to use and intuitive platform. Starting at the ...Read more about Oneflow
Xodo Sign
Xodo Sign
Xodo Sign (formerly eversign) is a cloud-based digital signature solution that caters to businesses of all sizes across various industry verticals. It enables users to prepare, deliver and sign legally binding documents online. Ke...Read more about Xodo Sign
Contractbook
Contractbook
Contractbook is a cloud-based contract management solution that helps organizations of all sizes create, share and store legal documents and contracts. Key features include configurable document approval workflows, templates, mile...Read more about Contractbook
SignCenter
SignCenter
Designed for the healthcare industry, Medforce's SignCenter is a cloud-based, HIPAA-compliant electronic signature and data capture solution that allows users to sign and mark documents from any device. Built to manage the en...Read more about SignCenter
airSlate SignNow
airSlate SignNow
signNow is a cloud-based e-signature solution for small, midsize and large businesses. It provides form templates, email notifications, two-factor authentication and several export options. Built-in templates can be used to setu...Read more about airSlate SignNow
Signeasy
Signeasy
Signeasy is a cloud-based solution designed to help businesses across various industry verticals such as real estate, legal, IT operations, human resources, entertainment, media, education, construction, banking and finance captur...Read more about Signeasy
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Buyers Guide
Last Updated: March 16, 2023If you'd like to take your paper contracts online, electronic signature software—also known as digital signature or e-signature software—provides a great solution.
But before you sign on the dotted line for a new system, we encourage you to read our Buyer's Guide below. We'll go over common functionality, pricing structures and more so you can be more informed when making your purchase decision.
Here's what we'll cover:
What Is Electronic Signature Software?
Common Functionality of Electronic Signature Software
How Is Electronic Signature Software Priced?
Is Electronic Signature Software Safe?
Who Uses Electronic Signature Software?
What Is Electronic Signature Software?
If you've ever put your signature on a form without touching pen to paper, you've most likely used electronic signature software. These platforms allow users to add legally binding signatures to documents using a computer, smartphone or tablet. This eliminates the need to print, scan or fax paper copies.
Electronic signature software provides numerous cost- and time-saving benefits to individuals and businesses alike. According to a 2013 study by Ombud, e-signature software can save enterprises an average of $20 per document.
You can purchase electronic signature software as a standalone product (e.g., DocuSign), or as part of a more comprehensive content management system (e.g., PolicyTech), depending on your needs.
Mobile e-signatures in eSignLive
Common Functionality of Electronic Signature Software
The offerings of different solutions vary, but you can find the following functionality in most electronic signature software platforms:
Form templates | Upload documents and overlay them with template fields for electronic signatures. |
Electronic signature | Use a finger, stylus, mouse or keyboard to sign forms electronically and make them valid. |
Email form sharing | Send documents via email to those who need to sign them electronically. |
Signing status | Track whether sent forms have been signed by the applicable parties or not. |
Document management | Safely archive signed documents in a database with search functionality to find specific forms as needed. |
How Is Electronic Signature Software Priced?
Electronic signature software platforms aren’t all priced the same way. Here are a few common pricing scenarios to look out for:
Flat monthly or annual fee. You pay a set amount month-to-month or year-to-year regardless of how many users you have or how many documents you store.
Per document or signature. Your monthly or annual subscription fee is based on how many documents you have stored in the system or how many electronic signatures you’ve obtained.
Per user. Your monthly or annual subscription fee is based on how many people will be using the system internally.
One-time payment. You pay one flat fee upfront to use the system indefinitely as part of a perpetual license agreement. This is more common with on-premise, rather than cloud-based, solutions.
Depending on what electronic signature vendor you choose, be sure to budget accordingly with their pricing structure.
Is Electronic Signature Software Safe?
Digitizing sensitive documents and sending them via email to get verifiable signatures sounds risky, but electronic signature software vendors are well aware of user fears. Here are some features to look for to ensure that your documents remain legitimate and secure:
Multifactor authentication | Users input unique identifiers (e.g., a password, social security number) to sign documents. |
Audit trail | Time and date stamps, along with in-document checkboxes ensure signees follow the expected procedure in a reasonable time frame. |
SSL document encryption | Only individuals authorized by an organization have access to documents, and all files are encrypted during transit and storage. |
To test the security of a prospective system, demo it for yourself. The primary thing you want to check is that there is no way to alter documents or signatures after they have been signed, as this can lead to form and signature tampering.
Who Uses Electronic Signature Software?
Electronic signature software buyers come from a variety of industries and verticals—what organization doesn’t have forms that need signatures? But here are some user types that will benefit from these platforms more than most:
Real estate professionals. Purchase agreements, lease agreements, disclosures, liens, easements; the real estate industry has many forms that need a “John Hancock.” Electronic signature software enables real estate firms to make sense of their different documents, and allows them to easily get signatures from a client base that is often on the move.
Lawyers and law firms. Legal formalities are lengthy processes. Tons of paperwork is involved: commercial licenses, terms and conditions, business contracts, confidentiality forms etc. Electronic signatures help legal firms overcome this time-consuming administrative nightmare with digital documentation. Lawyers can finalize contracts faster by uploading legal documentation to a central location and allowing colleagues to review and validate the documents with e-signatures. Likewise, legal documents can be shared with clients via email or file sharing applications such as Dropbox, Evernote etc. Clients can review and send the documents back after adding their e-signatures using their smartphones.
Bank sales agents. Whether it's a loan application, insurance form, retirement benefits or investment plan, bank officials handle all kinds of documents on a daily basis. Each document needs to be carefully filled out and signed by clients and then finally scanned or posted to the bank. While that is already a cumbersome process, manual paperwork is also more prone to errors, such as missing information and incorrect details. With e-signatures and digital forms, customers fill in the details directly on an agent’s iPad. This ensures that clients cannot progress on a document unless they have filled in all the required information. As a result, banks can improve the accuracy of information, while saving tons of time by eliminating the endless back and forth of documents between the banks and their clients.
Human resources professionals. Modern applicant tracking systems help human resource (HR) professionals create an entirely digital employee recruitment and onboarding process. This means replacing manual paperwork with online documents and e-signatures to speed up employee recruitment, onboarding and payroll processes. Every formal document from offer letters, employee contracts, training manuals and bank forms to performance tracking sheets can be streamlined using digital signatures. This greatly reduces the inefficiencies of a predominantly manual and paper-based recruitment process, such as disorganized management of critical documents, duplicity of forms and an overall negative onboarding experience for new hires.