Membership Management Software

Finding software can be overwhelming. Software Advice has helped many buyers find membership management software so they can process payments, keep in touch with members and manage dues.

Showing 1-20 of 160 products

Glue Up

Glue Up (Formerly EventBank) is a cloud-based engagement management platform for nonprofit organizations. Glue Up integrates event management, membership management, customer relationship management (CRM), email marketing, payment... Read more

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SilkStart MultiChapter

SilkStart is an integrated suite of association management tools created for small to midsize associations, as well as multi-chapter associations. SilkStart serves the needs of multi-chapter organizations through a connected backe... Read more

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Wild Apricot FrontRunners 2021

Wild Apricot's membership management software lets organization managers build public and private Web pages, create online directories, collect membership applications, process dues, track member data and manage events.... Read more

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MemberClicks FrontRunners 2021

MemberClicks offers a configurable, cloud-based software solution to small associations and member-based organizations. The system can stand alone as a membership website and social community or integrate with an existing website... Read more

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Club Automation

Club Automation is a cloud-based solution designed to help health and fitness clubs automate the entire membership management lifecycle from front office operations to scheduling and billing. Key features include a membership data... Read more

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Hivebrite

Hivebrite is a cloud-based online community management platform for incubators, businesses, schools, and nonprofits including institutions with limited resources. It helps organizations build brand engagements and opportunities fo... Read more

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Gym Assistant FrontRunners 2021

Providing a great solution to membership management for small to medium size gyms, health clubs and fitness centers. Gym Assistant is an easy-to-use platform which helps in creating reports and making and accepting credit card pay... Read more

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Vagaro FrontRunners 2021

Vagaro is a cloud-based salon, spa and fitness business management solution that allows professionals to book appointments and manage various facility roles. It offers an integrated solution to manage bookkeeping, payroll, client ... Read more

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EZFacility

EZFacility is a cloud-based gym and fitness center management solution that helps users track payments and automate scheduling. EZFacility caters to small to midsize clubs and multi-chain fitness centers. Key features include trai... Read more

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PerfectMind

PerfectMind is a cloud-based membership management solution for small and midsize clubs and other member-based businesses such as recreation, education, fitness, yoga, music, dance and martial arts. PerfectMind allows clubs t... Read more

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Arbox

Arbox is easy-to-use cloud-based business management software designed to help country clubs, gyms and fitness studios generate leads and manage contacts. It was created by people from the fitness community who understand the... Read more

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Paramount Acceptance

PULSE is a cloud-based club management solution suitable for gyms, fitness centers and spas of all sizes. Key features including scheduling, reporting, customer relationship management (CRM) tools, point of sale (POS), lead manage... Read more

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Regpack FrontRunners 2021

Regpack is a comprehensive online registration platform trusted by more than 7,000 organizations worldwide. Regpack gives you the tools you need to manage every aspect of your event or program including flexible form building, rea... Read more

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Zen Planner FrontRunners 2021

Zen Planner is a member management software for gyms, affiliate gyms, martial arts schools, MMA schools and fitness studios. It includes integrated payment processing and automated billing, a self-service kiosk iPad app, both a me... Read more

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GloFox FrontRunners 2021

Glofox is a gym and studio management and app solution, designed to cater to the unique needs of gyms, fitness, yoga and pilates studios. The solution helps gym and studio owners improve admin tasks such as class scheduling, membe... Read more

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Virtuagym

Virtuagym is a cloud-based membership management and coaching platform. The product enables users to plan workouts and track the nutrition needs of their customers. Virtuagym primarily caters to health and fitness clubs, personal ... Read more

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ClubExpress FrontRunners 2021

ClubExpress is a cloud-based management tool for any association or club. The solution is suitable for arts and cultural clubs, environmental groups, healthcare and hospitals, higher education groups, human services organizations,... Read more

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Amilia FrontRunners 2021

Amilia is an online registration and client membership management solution designed primarily for small and midsize businesses. It helps businesses collaborate with members through registration management, billing and fundraising ... Read more

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PeopleVine

Peoplevine is a Member Experience and CRM Platform Designed from the ground up to create premier member experiences and empower ops teams to excel at scale and build forever transactions. Peoplevine is a Two-Sided Platform in Th... Read more

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Membee

Membee is a cloud-based membership management system designed to reduce administrative tasks for employees and volunteers of chambers or associations by fully automating the membership workflow. Integrate membership features int... Read more

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Buyers guide

Membership-based organizations serve a wide range of communities: museums, clubs, cultural societies, civic leagues, unions, professional associations and more.

Most start small, with a handful of people who share an interest or idea. But it doesn't take long for a founder to realize that tracking participation, payments, renewals and contact details, even for a small group, is a lot of work.

That's where membership management software comes in. These solutions help leaders record and track important member details in order to best serve them and grow the organization.

In this guide, we'll answer the following questions:

What Is Membership Management Software?
What Features Are Most Common?
How Is Membership Software Priced?
Membership vs. Association Management: What’s the Difference?
Who Buys Membership Software?

Note: While this guide focuses on membership management for nonprofits, clubs and similar associations, it's important to understand that there are other industries that require this type of functionality. For example, software products for fitness clubs, campus recreation centers and sports clubs also incorporate membership management features. This type of software is described in our club membership buyer's guide.

What Is Membership Management Software?

Membership software is a database for hosting member contact details and interactions, payment due dates, relevant interests and more. Its purpose is to simplify business management tasks and communications for membership-based organizations.

Functionality varies greatly from product to product. Some are built specifically for small organizations, with modules that are no-frills and easy to use. Others are geared toward very large organizations and come with more technical capabilities to support things such as events, committees, awards and continuing education.

Member profile for Personify360
Member profile for Personify360

What Features Are Most Common?

Membership management software offers a range of functionalities, from bare bones to highly sophisticated. No matter the complexity, nearly every product includes the following common features:

Member database Create and store member records in a single location. Some systems include a self-service portal, which lets members sign up, log in, view records and keep their own data up to date.
Dues management Let users set membership levels and pricing structures; automatically generates renewal reminders to collect payments manually or online.
Payment processing Accept credit card and other payment types directly through the software. Some membership products also integrate with accounting software, so transactions don't have to be entered manually.
Communication tools Keep in touch with members by creating member lists, then customize messaging to members on the list. More advanced systems also support mass text messaging.
Reporting Filter and export member data for insights that inform fundraising, marketing, events and other planning tasks.
Dues tracking report in Dashboard membership management system

Dues tracking report in Dashboard membership management system

You’ll likely find some of these less common features offered as add-on modules to enhance your software capabilities:

Website management Many systems offer the capability to create and manage a mobile-friendly website, so current and potential members can more easily find information about your organization online.
Mobile app To complement the website, some vendors may offer a mobile app, giving members a simpler way to access their membership information, donate or contact the organization.
Email marketing In addition to text communication, software can include the ability design branded emails and strategically email specific groups.
Online store Build an online store to sell products, such as clothing or books, directly on the website.

How Is Membership Software Priced?

Many membership management products on the market today are “cloud-based."

Cloud-based products, also referred to as online membership management systems, are hosted on the software vendor's servers, and available to users on-demand through any compatible device's internet browser.

Cloud systems have the same functionality as “on-premise" solutions (which are hosted on the user's own servers). However, updates for cloud systems are automatically rolled out by the vendor to all users, with no download required.

Membership management mobile interface for Wild Apricot
Membership management mobile interface for Wild Apricot

 

Furthermore, most cloud products have a subscription-based pricing structure. Whereas perpetual pricing requires users to pay one large upfront fee to use the software indefinitely, under subscription pricing, users pay a lower monthly or annual fee.

Functional capabilities can also affect software pricing. These capabilities increase at higher price levels.

License fees vs. functional breadth and depth

Price levels for membership management products are often determined by the number of records stored in the system. For example, an organization with 100 records might be charged the lowest monthly or annual fee, while an organization with 10,000 records might be charged the highest fee.

Membership vs. Association Management: What’s the Difference?

Membership and association management systems both store contact details and track member dues. They are similar enough in functionality that the terms are often used interchangeably.

Association management systems (AMSs), however, are generally considered better for handling processes unique to large associations, such as:

  • Publication management
  • Sponsorships
  • Committees
  • Job boards
  • Continuing education
  • Certification tracking

Moreover, while membership management is typically offered as a single application, an AMS may bundle several applications into an integrated suite of tools to handle fundraising, financial reporting, event management and other activities.

Who Buys Membership Management Software?

Nearly any type of member-based organization can benefit from using membership software. The following organizations may benefit most, due to the communication and member-tracking abilities:

Nonprofits. Member-based nonprofit organizations may include museums, zoos, unions and chambers of commerce. These organizations rely on membership software for fundraising, membership renewals, new member recruitment, keeping current members up-to-date on deadlines, special events and other activities.

Clubs. Booster clubs, service and volunteer organizations, special interest groups and other social clubs often use this type of software to track member details and dues and distribute information on upcoming group activities.

Schools and PTAs. Education-related groups, such as small schools, parent-teacher associations and even Greek chapters and alumni groups can use software to manage communications about meetings and track member status. Some systems also offer a portal so members can contact each other.

Small associations. Associations that engage a small number of members primarily use membership software to automate dues and payment processing, track participation and contact details and support communication.

(Note: Large associations that participate in publishing, political lobbying, continuing education and conferences are usually better served by AMS products.)

FrontRunners

Your Guide to Top Membership Management Software, March 2021

Software Advice uses reviews from real software users to highlight the top-rated Membership Management Software products in North America.

Learn how products are chosen

Explore FrontRunners

“Usability” includes user ratings for Functionality and Ease of Use.“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.Reviews analysis period: The reviews analysis period spans two years and ends on the 15th of the month prior to publication.