PressWise 2026: Benefits, Features & Pricing

Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee.

How Software Advice ensures transparency

Software Advice lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Users can talk to our advisors for free to receive software recommendations matching their needs. Software providers pay us for sponsored profiles to reach users interested in their products.

How Software Advice verifies reviews

Software Advice carefully verified over 2 million reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI.

Independent research methodology

Researchers at Software Advice use a mix of verified reviews, independent research, and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or talk to an advisor, this has no influence on our research or methodology.

On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

PressWise

4.6

(51)

Pricing

Starting at $785.00 per month

About PressWise

PressWise is a cloud-based web-to-print solution that helps businesses of all sizes streamline printing operations via estimation, order management and more. It provides customers with a self-service portal that can attach mailing lists/artwork to orders and access information related to online proofs, billing, ticket status or reordering.

Features of PressWise include catalog management, barcode generation, invoicing, payment processing, reporting, regulatory compliance, shipping management, role-based access, inventory tracking and more. Managers can configure workflows to create job tickets and validate requested orders, streamlining approval processes. Additionally, it allows users to record mailing data including job name, permit number or drop-off date and export approved asset files or tags in various formats.

PressWise facilitates integration with various third-party applications such as Google Analytics, Pressero, FedEx, Pixfizz, PrintNow and more. Pricing is available on request and support is extended via phone, email and other online measures.

PressWise Screenshots

PressWise Pricing and Plans

Starting price: $785.00 per month

Free Trial

Free Version

Basic

$785.00

per month

No plan information available

PressWise Features

Popular features found in Print Estimating
"Best Price" Estimating
Billing & Invoicing
Bindery Estimating
Customizable Templates
Job Management
Multiple Version Calculations
Order Management
Pre-Press Estimating
Print Management
Reporting & Statistics
Third-Party Integrations
More features of PressWise
Alerts/Notifications
Approval Process Control
Approval Workflow
Catalog Management
Content Management
Cost Estimating
Credit Card Processing
Customer Accounts
Customizable Branding
Discount Management
Multi-Store Printing
Pre/Post Service Calculations
Price/Margin Management
Printing Services Integration
Process Ink Calculation
Product Catalog
Queue Management
Quotes/Estimates
Shipping Management
Templates
Workflow Management

PressWise Integrations

Direct Mail

PressWise User Reviews

Overall Rating

4.6

Ratings Breakdown

63%

31%

Secondary Ratings

Ease of Use

4.4

Value for money

4.6

Customer support

4.6

Functionality

4.3

Kenneth F.

Verified reviewer

Printing

11-50 employees

Used daily for more than 2 years

Review source

Reviewed November 2021

The best print software I have ever used!

Absolutely love it. Would love it even more if I could figure out how to make the store fronts work.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The shipping feature is fantastic and the support is very fast.

Cons:

Ease of use setting up the store fronts.

David K.

Verified reviewer

Printing

51-200 employees

Used daily for more than 2 years

Review source

Reviewed November 2021

Moved to PressWise after 20 years and never looked back.

We were on EFI PrintSmith for 20 years and moved to PressWise because we needed more automation. Since the move we have acquired multiple competitors and have successfully converted them from PrintSmith, PrintSmith Vision, PrintersPlan, QuickBooks, and even a place that estimated with a book and a yellow legal pad.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

PressWise helps manage your process, takes out touchpoints, saves time and money while increasing capacity to do more with less. Quotes with click-to-order buttons. Invoices are downloaded or emailed instantly. Impostion on the fly. Integration with UPS and FEDEX. Team loves it!

Cons:

When there is a con the PressWise Support team is open to listening and with a good enough business case they make the change.

Vendor Response

Thank you so much for both your kind words and your proactive support for PressWise amongst your peers. You truly are a rockstar PressWise client!

Replied November 2021

Mark O.

Verified reviewer

Printing

2-10 employees

Used daily for more than 2 years

Review source

Reviewed April 2021

PressWise System Review

Vital to our growth and we become more reliant on the software every day!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We are a Offset Printing Business and we also do Signs, Banners and Vehicle Graphics the estimating part of PressWise for our business is critical and has made it possible for other members of our Team to generate quotes quickly and accurately. We also are using the Storefront piece of PressWise which we are expecting to be vital in the coming year for our growth in sales and products we offer. Developing Stores for our A+ customers is our goal for this coming year. When Covid restrictions basically stopped 40% of our business in a day since we were using PressWise we were able to change our Marketing Plan quickly and assist our customers in adapting and complying with regulations. We were able to quickly setup stores for floor graphics, yard signs and wayfinding signage that helped our customers get through this strange time. The PressWise team is very quick to respond to issues submitted as Support Tickets.

Cons:

We are a staff of 7 so it was difficult to get the software setup if I had it to do over again I would have had PressWise on site to help us with initial setup as we took 2 years before we actually started using the system on a daily basis.

Reasons for choosing PressWise

We wanted to grow into using more of a system not out grow the capability of a system and have to start over.

ty k.

Verified reviewer

Printing

11-50 employees

Used daily for more than 2 years

Review source

Reviewed November 2021

Thumbs Up!

Love the platform and it has helped us grow the Digital and Wide format side of our business. We are able to process more jobs in an automated workflow in these areas. Also the People! The entire team is great to work with and extremely responsive.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

PressWise is a extremely flexible solution for Digital Print, Wide Format Printing, and B2B Storefronts. PW has an open source and can push of pull in one direction...

Cons:

Offset Estimating; Job Costing, Job Planning,

Reasons for switching to PressWise

Ease of use; Open Source vs other ERP systems...

Vendor Response

Thanks for the kind words, Ty. I've forwarded them on to the support team. We always appreciate working with you and your team.

Replied November 2021

Jan N.

Verified reviewer

Higher Education

11-50 employees

Used daily for less than 12 months

Review source

Reviewed June 2021

Canadian Higher Ed

Customer support is suberb ... friendly and responsive. Every person we have dealt with has exhibited a genuine desire to help. Their communication systems support that. The team searches out options, is willing to make changes to the system, and will make custom tweaks for a reasonable price. Coming from a poor customer experience with our last MIS, this is one of the main reasons we landed on PressWise and we have not been disappointed.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

There is an implementation plan that takes the mystery out of getting up and running. The knowledge base is VERY helpful, particularly the many videos. The training and customer support is excellent. The back end is relatively easy to program, very detailed and robust. Taxation is automatically updated and easily programmed. The storefront is customizable and intuitive. The system, when used properly, has solid processes that delivers many, many efficiencies.

Cons:

The system was built to interact with QuickBooks, however, for larger organizations, I would say that the financial reporting is on the weak side. We recognized this in the purchasing process and made the decision to purchase in spite of that because nothing is perfect, and Presswise seemed to offer more of what we wanted relative to other firms. That said, it was fabulous working with our technical liaison, who was very creative in developing a custom export for us to upload to our ERP, at a minimal charge. I also understand that reporting is an area that is being aggressively reviewed and improved.

Reasons for choosing PressWise

Great customer service and an end to end integrated system, built and supported by knowledgeable print specialists.

Reasons for switching to PressWise

Poor customer service. Lack of integrated, end to end solution. The storefront was an add on to the backend.

Vendor Response

Thank you so much for your kind words, Jan. It has been a pleasure working with you and your team, who helped make the integration process go so well by being so organized and on top of everything. A true partnership and we are thrilled to have you on board.

Replied June 2021

Carol S.

Verified reviewer

Health, Wellness and Fitness

10000+ employees

Used daily for more than 2 years

Review source

Reviewed November 2021

Must-have for printing departments

We are able to easily provide quotes to our customers, track our projects, look at the usage of products. It's just been invaluable to our workflow.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Being able to track the progress of a job, or track delivery is key for us. Plus the accountability of being able to retrace our steps is super helpful.

Cons:

There some glitchy things that are annoying from time to time, but overall this has enhanced our productivity.

Vendor Response

Thank you Carol - we are always looking to improve PressWise, so if you see anything that you think can be done better, please do not hesitate to let us know.

Replied November 2021

Roger A.

Verified reviewer

Printing

11-50 employees

Used daily for more than 2 years

Review source

Reviewed May 2021

Time multiplier!

Ratings Breakdown

Ease of use

Functionality

Pros:

I used to spend enormous amounts of time on quotes. Everything was hard copy (files here, invoices there). How much did we charge last time? They're switching paper and quantities? What are the tiers on pricing? ALL of those questions and more dogged me and ate away hours. PressWise changed all of that - from quotes to production to delivery and invoicing. I have my time back (sort-of, because now I can process more orders). Having quote and job history at my fingertips is fantastic. Copying closed jobs for exact repeats or modifying for new orders is a snap. We haven't reached the depths of all this software offers, but I'm sold on the basics. Long overdue productivity improvements for our shop.

Cons:

Would like to see public facing storefront development and support as an integral part of PressWise or an easy add-on. Same goes for USPS mail processing (CASS/PAVE, full service submission, etc). Do not like the UPS "pre-population" of rates when something has to be shipped. If I go in and override the default and close the job, and then re-open it at a later time, my override amounts have gone away - replaced by the default rates. Have tried to turn that default shipping feature off - without success.

Verified

Reviewer

Printing

11-50 employees

Used daily for less than 12 months

Review source

Reviewed November 2018

Slade Print

PressWise has allowed us to streamline our order entry and work-flow processes. The system allows for up to date visibility of orders throughout all departments, which has allowed us to approach our production process in an entirely new way.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

PressWise is very intuitive, it has proven easy to use for long-term employees, new hires, and production personnel who were previously not asked to use the business software.

Cons:

The back end is a little clunky, the amount of screens and clicks it takes to properly close out an order can be cumbersome.

Vendor Response

Thanks for your great feedback. We are always looking at ways to make our customers' workflow as efficient as possible, and the best way to do that is to listen to your suggestions. Please contact our support team to let us know where you think we can make it even better and we'll be more than happy to consider your ideas for future upgrades.

Replied November 2018

Howard O.

Verified reviewer

Printing

11-50 employees

Used daily for more than 2 years

Review source

Reviewed November 2018

User since 2010

Implementing PW 100% has allowed SP to eliminate job jackets, saving many hours of labor, and have jobs come in from web portals directly to press. We've saved a small fortunate in labor and become more efficient in operations.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Cloud based, support, web to print features.

Cons:

Not a lot of complaints; few minor issues but that's common with software.

Vendor Response

Great to hear PressWise is working as planned, Howard. Thanks for the kind words and your ongoing support.

Replied November 2018

Michael D.

Verified reviewer

Printing

11-50 employees

Used daily for more than 2 years

Review source

Reviewed April 2021

Small Price for Big Features

We have used Presswise for many years, When we have had issues they are solved fast. We run our whole business with this software, I am not sure how we could have grown without it. I wouldn't work with another company.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

Integration with Quickbooks, Ease of Use, Estimating

Cons:

I would like to see the Consumer front end to be modernized for todays Online buying experience and less like a cookie cutter design.

Showing 1 - 10 of 51 Reviews

See All Reviews