Finding software can be overwhelming. We've helped thousands of mental health care providers choose the right therapy software so they can digitize patient notes and process their billing.
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AdvancedMD is a unified suite of software designed for independent laboratories, medical, physical therapy and mental health practices. Features include practice management, electronic health records, patient engagement, telemedicine,... Read more
Platforms: MacWinLinux
Deployments: Cloud
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ClinicSource Therapy Practice Management
ClinicSource is a cloud-based practice management solution that helps in scheduling and documenting the therapy appointments of the patients. ClinicSource Therapy Practice Management’s scheduler includes billing and electronic medical... Read more
Platforms: MacWinLinux
Deployments: Cloud
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TherapyNotes is a cloud-based mental/behavioral health software system that includes electronic health records (EHR), a patient portal, patient scheduling and medical billing. The solution is suitable for practices of all sizes, including... Read more
Platforms: MacWinLinux
Deployments: Cloud
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Therabill is a HIPAA- and ARRA-compliant cloud-based practice management solution for mental health and speech therapists. With Therabill, providers can submit billing claims, manage schedules, enter treatment notes and maintain patient... Read more
Platforms: MacWinLinux
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The Valant Behavioral Health EHR
Valant’s EHR for behavioral health offers tools for providers to streamline documentation, increase efficiency, and enhance the productivity of their practice or agency. The fully integrated suite includes secure patient records,... Read more
Platforms: MacWin
Deployments: Cloud
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Enhance patient care with InSync's fully integrated, easy-to-use, cloud-based healthcare IT solutions configured specifically to your practice and workflows. EHR, practice management, medical billing, telemedicine, e-prescribing and... Read more
Platforms: MacWinLinux
Deployments: CloudOn premise
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Physimed EMR was established by medical professionals in response to their growing frustration with legacy EMRs. It is a thorough system that addresses all the pain points faced by physicians in deploying EMR technology. For example,... Read more
Platforms: MacWinLinux
Deployments: CloudOn premise
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Kareo is a Web-based EHR, medical billing, and practice management used by thousands of physicians across the United States. This system suits small practices and billing companies. With Kareo, practices can schedule patients, confirm... Read more
Platforms: MacWinLinux
Deployments: Cloud
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CentralReach is an EMR, practice management, and clinical platform for Applied Behavior Analysis (ABA) therapy providers who treat autism and related disorders. The web-based, HIPAA compliant system integrates workflows such as scheduling,... Read more
Platforms: MacWinLinux
Deployments: Cloud
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Designed for all levels of care and for persons with co-occurring disorders, the certified MedicsCloud EHR supports a wide-ranging array of clinical automation features for any substance use disorder setting, and any level of care. The... Read more
Platforms: MacWinLinux
Deployments: CloudOn premise
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PracticeAdmin is a cloud-based practice management and medical billing software solution, providing Software-as-a-Service (SaaS) to billing companies, specialty medical practices and other providers. PracticeAdmin is designed to assist... Read more
Platforms: MacWinLinux
Deployments: Cloud
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ClinicTracker is an ONC-ATCB certified integrated electronic health record (EHR), billing, and practice management system designed for mental health and substance abuse agencies of all sizes and types. In addition to typical clinic... Read more
Platforms: MacWinLinux
Deployments: CloudOn premise
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Designed as an Applied Behavior Analysis (ABA) Practice Management solution, AccuPoint provides health organizations with electronic medical records (EMR), medical billing, patient scheduling and picture archiving. AccuPoint’s content... Read more
Platforms: MacWinLinux
Deployments: Cloud
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NPAWorks by Code Metro is a cloud-based solution for ABA therapy providers who work in a variety of settings, including schools, community centers, and home visits. It can be used to manage scheduling, billing, payroll, documents,... Read more
Platforms: MacWinLinux
Deployments: Cloud
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AZZLY Rize is a cloud-based electronic health record (EHR) and revenue cycle management (RCM) solution for small, medium, and large behavioral health and addiction treatment organizations. Key behavioral healthcare features include... Read more
Platforms: MacWinLinux
Deployments: Cloud
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Catalyst is a cloud-based solution, which assists mental health professionals with data collection and practice management. Key features are graphical representations, file sharing, predefined templates and notifications. The application... Read more
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Deployments: Cloud
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Designed to improve collaboration across mental/medical health professionals and administrators, teachers, and parents, BIPTrack is an online HIPAA-compliant behavior and skill tracking system that streamlines data collection, program... Read more
Platforms: MacWinLinux
Deployments: Cloud
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Celerity’s CAM is a cloud-based, behavioral health care management solution and electronic medical records (EMR) for chemical dependency and mental health treatment providers. CAM incorporates a variety of clinical features, including... Read more
Platforms: MacWinLinux
Deployments: Cloud
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As a tech-enabled ABA practice management solution, WebABA utilizes business management technology along with integrated billing and enrollment services to assist ABA organizations with managing all business operations. WebABA's practice... Read more
Platforms: MacWinLinux
Deployments: Cloud
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Qualifacts CareLogic Enterprise
CareLogic is a cloud-based electronic health records (EHR) platform for midsize to large behavioral health and human services organizations. The EHR system offers agencies a suite of clinical, administrative and financial capabilities... Read more
Platforms: MacWinLinux
Deployments: Cloud
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If you’re among the thousands of therapy practices that want to go paperless or replace clinical software, you’ve come to the right place. It can be daunting to sort through the many electronic health record (EHR) systems out there for mental and behavioral health care providers. What’s more, pricing and functionality varies greatly from system to system.
This guide will help you better understand the therapy software market. Using it, you can narrow down your list of potential products for an upcoming purchase.
We’ll discuss the following:
What Is Therapy Software?
Common Functionality of Therapy Software
Market Trends to Understand
What Is Therapy Software?
The term “therapy software” applies to any software that helps therapists deliver better care, manage their practice or process their billing. These systems offer a range of tools that facilitate everything from clinical documentation to scheduling and insurance claims submission.
Therapy software vendors may sell a single application, such as therapy notes, as a stand-alone solution. Alternatively, they may offer a number of applications bundled together to form an integrated EHR suite for therapists.
The breadth and depth of applications in the system you choose will depend on your needs, user base and budget. This is especially true in therapy practices, which come in all manner of sizes and specialties employing social workers, therapists, counselors, psychiatrists and/or psychologists:
If you’re a smaller therapy provider and/or outsource your medical billing, it might be more cost-effective to seek stand-alone applications to fill specific gaps in health information technology. For example, if your only goal with a new system is to digitize your staff’s clinical notes, buying a stand-alone clinical documentation system makes more sense than a full EHR. Otherwise, you may end up paying for functions you don’t need, such as e-prescribing or patient portals.
Since larger therapy providers tend to have a larger number of users and require a greater level of care coordination, integrated therapy EHR suites are often the more practical choice. With several different functions packaged together, it’s easier to extract meaningful health outcomes data while tracking clinical and budgetary goals.
Common Functionality of Therapy Software
As we explained above, the tools provided in therapist software products may vary. Here are some of the most common ones, which may be sold as stand-alone applications or as part of integrated suites:
| Clinical documentation | Therapists can create, store and review a number of digital clinical documents for each patient’s records. These include intake notes, progress notes, treatment plans, medical histories and more. |
| Electronic claim filing | Users can file claims electronically through the system, then track progress to see which claims have been submitted, accepted and approved. |
| Appointment scheduling | Allows users to schedule single or recurring appointments in a digital calendar. Some systems let you track cancellations and no-shows or send automated therapy appointment reminders to your patients through email, text or phone. |
| Billing | Most solutions allow for a number of different billing functions. These include generating patient invoices, statements and superbills. The software can also produce single or batch CMS-1500s and/or billing reports. |
| Coding | When filling out clinical documentation, most systems allow users to select the appropriate DSM-5 and/or ICD-10 codes from a pre-populated menu for faster, more accurate coding. |
Market Trends to Understand
Once you’ve identified your organization’s must-have software functions and are ready to start considering specific vendors, it’s important to consider these market trends:
HIPAA compliance. The government’s privacy and security laws—the Health Insurance Portability and Accountability Act (HIPAA) and the Health Information Technology for Economic and Clinical Health (HITECH) Act—help safeguard patient data, and they carry steep penalties if violated. Reputable vendors will make sure you understand how and why their products can help you achieve HIPAA compliance by explaining data protection and encryption capabilities.
Cloud-based systems. One of the first choices you’ll have to make when selecting new software is whether to pick a cloud-based or an on-premise system.
Cloud-based systems are becoming increasingly common in the therapy software market, as they bring a number of benefits:
- Remote accessibility
- Lower upfront costs
- Software updates handled by vendor
- System maintenance handled by vendor
It’s important to note, however, that therapy practices in rural settings may have a hard time accessing the broadband Internet that’s required to run a Web-based system.