AIDA 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

AIDA

4.8

(30)

Pricing

Starting at €3.25 per month

About AIDA

AIDA: Revolutionize Your Document Management with AI-Powered Data Extraction and Automation

AIDA is a groundbreaking intelligent document process solution, designed to simplify your document-related tasks and optimize your organization's efficiency. Combining powerful AI technology with an intuitive user interface, AIDA offers a comprehensive set of features tailored to streamline your document management and data extraction processes:

AI-powered field extraction: AIDA learns to extract any field from any document with just a single example, dramatically reducing manual data entry and boosting productivity.

Document archiving and organization: Automatically sort, categorize, and archive your documents based on extracted data, ensuring easy retrieval and eliminating the risk of lost or misplaced files.

Task management and automation: Streamline your workflow by automating tasks based on extracted data and document relations, empowering your team to focus on more critical and strategic activities.

Knowledge graph and document relations: AIDA's state-of-the-art graph database connects related documents, providing a comprehensive knowledge graph that reveals valuable insights into...

AIDA Screenshots

AIDA Pricing and Plans

Starting price: €3.25 per month

Free Trial

Free Version

Personal

€3.25

flat rate, per month

Plan includes:

40 pages/month
Unlimited storage for document management

Professional

€10.75

flat rate, per month

Plan includes:

80 pages/month

Professional Plus

€29.08

flat rate, per month

Plan includes:

200 pages/month

Business

€45.75

flat rate, per month

Plan includes:

400 pages / month

Business Plus

€82.50

flat rate, per month

Plan includes:

800 pages / month

Enterprise

€140.83

flat rate, per month

No plan information available

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AIDA Features

Popular features found in Document Management
Access Controls/Permissions
Archiving & Retention
Collaboration Tools
Compliance Tracking
Document Classification
Document Editing
Document Generation
Electronic Signature
File Conversion
File Sharing
Third-Party Integrations
Version Control
More features of AIDA
Accounting
Activity Dashboard
Activity Tracking
AI/Machine Learning
Alerts/Notifications
API
Approval Process Control
Audit Trail
Auto Extraction
Barcode/Ticket Scanning
Batch Processing
Calendar Management
Conditional Logic
Configurable Workflow
Content Management
Convert to PDF
CRM
Customizable Fields
Customizable Forms
Customizable Reports
Customizable Templates
Data Aggregation and Publishing
Database Support
Data Capture and Transfer
Data Connectors
Data Extraction
Data Import/Export
Data Mapping
Data Quality Control
Data Retrieval
Data Storage Management
Data Transformation
Data Verification
Document Automation
Document Capture
Document Conversion
Document Extraction
Document Imaging
Document Management
Document Review
Document Storage
Document Templates
Drag & Drop
Email Address Extraction
Email Management
File Management
File Transfer
For eCommerce
For Sales Teams/Organizations
Full Text Search
Image Capture
Image Pre-processing
Indexing
Invoice Management
Invoice Processing
IP Address Extraction
Machine Learning
Metadata Extraction
Metadata Management
Mobile Access
Mobile App
Multi-Language
Multiple Data Sources
Multiple Output Formats
Optical Character Recognition
PDF Conversion
PDF Reader
Phone Number Extraction
Pricing Extraction
Process/Workflow Automation
Purchase Order Reconciliation
Real-Time Data
Real-Time Notifications
Receipt Management
Reporting/Analytics
Reporting & Statistics
Search/Filter
Secure Data Storage
Speech Recognition
SSL Security
Supplier Management
Task Management
Text Editing
Text Extraction
Vendor Management
Virtual Personal Assistant (VPA)
Web Data Extraction
Workflow Management
Zone Selection Tool

AIDA Integrations

Dropbox Business

Google Drive

Xerox DocuShare

Microsoft SharePoint

OneDrive

AIDA User Reviews

Overall Rating

4.8

Ratings Breakdown

83%

17%

Secondary Ratings

Ease of Use

4.9

Value for money

4.9

Customer support

4.9

Functionality

4.6

Hasbullah A.

Verified reviewer

Telecommunications

5001-10000 employees

Used daily for less than 2 years

Review source

Reviewed December 2021

The best in data extration

Ratings Breakdown

Ease of use

Functionality

Pros:

AIDA is my main choice for extracting data from any text document. It will scan, detect and filter the data that i want, like email address, certain keyword, or phone number from the document easily.

Cons:

Some of the data is missed from the scanned or filtering process, but nothing too major.

Andy L.

Verified reviewer

Information Technology and Services

11-50 employees

Used weekly for less than 12 months

Reviewed January 2026

Excellent product. Very easy to use.

The product does exactly what I need it to. I had it set up in less than an hour, and it extracts all the data I need with minimal to no intervention. The cost of the product is very competitive and updates and features are added very frequently.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use. The interface is the most accessible I have encountered having had reasonably broad experience of Capture and Workflow products. The product works as intended, and the array of features within the product is exceptional.

Cons:

I didn't encounter any major issues. My only negative point would be that one or two of the features weren't immediately obvious on how to configure. Once I worked out how, it makes sense, but initially it seemed a little counter-intuitive.

Reasons for choosing AIDA

AIDA is a much more modern and better supported product

Vendor Response

Hi Andy, Thank you very much for sharing your positive experience with AIDA. Your constructive feedback is certainly valid. It remains an ongoing challenge for us to clearly highlight to users the wide array of functionality within AIDA, but we will keep striving to do better! Many thanks and best regards, Team AIDA

Replied January 2026

Simon C.

Verified reviewer

Computer Software

51-200 employees

Used monthly for free trial

Reviewed October 2025

Easy Web Based System

The system processed many invoice examples, easily extracting the pertinent data and displaying it for storage and retrieval.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Slick and Easy Web based access and control. Feature rich, with seemingly flawless invoice extraction,

Cons:

We work with a lot of internal, on premise, systems, so not sure if the integrations with them will be possible.

Vendor Response

ADDITIONAL NOTE: In addition to our response below, we would like to highlight that if you are talking about an on premise integration that is perfectly possible via AIDA Link. Our response below was based on having an on premise instance of AIDA. I hope that clarifies things but if you have any further questions or ideas, please don't hesitate to contact us via the Support Link under your profile within AIDA. Thanks again, Team AIDA ---- Hi Steven, Many thanks for your positive feedback on AIDA's invoice extraction capabilities. Regarding on an premise solution, you're right currently that is not an option with AIDA, which is 100% hosted in the AWS cloud. It is not something we have excluded completely, however, so if you have a significant such opportunity, please feel free to get in touch with us. All the best with your use of AIDA in the meantime. Best regards, Alex

Replied October 2025

Quentin V.

Verified reviewer

Retail

501-1000 employees

Used daily for less than 12 months

Reviewed November 2025

Time saved, job done.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Time we save, and simplicity. The possibility of evolution, and the exchanges with the team. The fact we are able to configure it ourself.

Cons:

As all technical solution, it's sometime hard to configure, and it take some time to master. But still a wery good tool.

Reasons for choosing AIDA

Less expensive, better to use, and better relationship with the team

Vendor Response

Dear Quentin, Thank you very much for your positive feedback. We will continue to strive to bring further value to AIDA whilst ensuring the highest levels of usability. Your feedback and ideas for further improvements are always welcome. Best regards, Team AIDA

Replied November 2025

Max M.

Verified reviewer

Information Technology and Services

11-50 employees

Used daily for less than 6 months

Reviewed September 2025

Comprehensive yet Simple data extraction.

Fantastic, the ROI calculator and Productivity boost are great to see how the solution is performing in the business.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use is paramount, and AIDA makes workflows and data extraction straightforward. That, combined with the great support and value for money, makes it a no-brainer for anyone who needs automation for any of their processes. We primarily use it for AP and invoice extraction.

Cons:

No cons so far. I would like a bit more information in the knowledge base, but there is plenty in there to do what I need.

Reasons for choosing AIDA

The Price difference was vast, and the ease of use of AIDA outshone that of the alternatives.

Vendor Response

Hi Max, Thanks very much for your positive remarks. We hope you continue to extract(!) value from AIDA in the future, but you know where to find us if ever you need any support. Best regards, Team AIDA

Replied September 2025

Lee J.

Verified reviewer

Information Technology and Services

11-50 employees

Used weekly for less than 6 months

Reviewed September 2025

Happy AIDA User

User friendly Document Management solution, cloud based so easy to deploy with a very intuitive dashboard and UI, scalable via integrations into other business applications for account payble/recievable tasks. Reasonable price point backed up by helpful and friendly support.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Having used these types of solutions before it was refreshing to see just intuitive AIDA is to navigate your documents. Data Extraction of key field information is very reliable giving management between AIDA users a fluid experience. Also liking the dashboard showing user activity and ROI information.

Cons:

Not much to dislike about this easy to use product, it does what it says on the tin! Perhaps more out the box integrations to e-signature platforms would be a good/nice to have. That being said, the friendly folk at AIDA are more than happy to discuss bespoke integration projects.

Vendor Response

Hi Lee, Thank you very much for your detailed and positive feedback. We hope you continue to extract(!) value from AIDA as we continue to develop the product further. Any feedback or issues, please don't hesitate to use the Support link within AIDA. Best regards, AIDA Support

Replied September 2025

Rob H.

Verified reviewer

Information Technology and Services

11-50 employees

Used weekly for less than 6 months

Reviewed September 2025

“AIDA: Turning paperwork into productivity.”

All in all, I’d say AIDA is excellent — if your organisation has a regular flow of documents (invoices, contracts, correspondence, etc.) and you want to reduce manual work, errors, and increase the speed of getting information out of documents, it delivers very well. You get a lot of bang for your buck: automation features, good usability, and helpful support.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

What I liked most about AIDA was the clear time savings it delivered, cutting out hours of manual document handling by automatically classifying, extracting, and filing information. The platform is genuinely easy to use – training it only takes a few examples – and it offers impressive flexibility, from barcode and QR recognition to splitting multi-page scans with ease. Accuracy has been consistently strong across different document formats, which gave me real confidence in the results. On top of that, the support team has been excellent: responsive, knowledgeable, and open to feedback. Combined with its strong value for money.

Cons:

Supportability. Support engineers can’t always “log in and see what’s happening” — they need secure ways to reproduce, anonymise, or request safe logs, which slows resolution.

Vendor Response

Hi Rob, Many thanks for your positive and detailed feedback. It's a good point you make around supportability, which is certainly something which is increasingly on our radar, so I would hope to see some improvements in that regard in due course. In the meantime, we are always here to help (via the Support link once you are logged into AIDA) should you ever be in need of support. Many thanks and best regards, Team AIDA

Replied September 2025

Damian P.

Verified reviewer

Information Technology and Services

11-50 employees

Used weekly for less than 6 months

Reviewed October 2025

Easy to start, bigger and stronger than you initially think.

Aida was immediately a nice place to be, the dashboard interface offering a logical place to manage my processes and the configuration being simple enough to dive in and have a go whilst offering deeper levels of tools to expand with as the knowledge grew.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

In Aida it is quick and easy to get started creating powerful projects, and then there is a raft of capability to enhance and evolve your ideas into truly powerful data extraction tools. the ability to chose team members as destinations is a clever approach to workflow as is the easy relationship building between document types.

Cons:

I would have enjoyed more show and tell videos or tutorials (since learned these are available) to align my vocabulary with Aida's. Only because every product has its own idea as to what a thing is called, or how it is achieved.

Vendor Response

Hi Damian, Many thanks for your positive feedback. In terms of more show and tell videos, that is very pertinent feedback and consistent with other feedback we have received, so hopefully you will be seeing some improvements in that respect before too long. All the best, Team AIDA

Replied October 2025

Nick G.

Verified reviewer

Information Technology and Services

11-50 employees

Used daily for less than 6 months

Reviewed September 2025

Data Extraction & Intuitive Design

So far, it has proven to be a stable and reliable extraction platform for all the different document types I have added to the solution.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The Data Extraction capability is excellent; its intuitive design makes it very easy to use and navigate.

Cons:

So far, so good! I haven't found anything to complain about, but I've only been using it for a little while, so I'm not sure about any long-term limitations.

Vendor Response

Thank you very much for your positive feedback Nick. We hope you continue to extract;-) value out of AIDA but do please get in touch (via the Support link under your profile in AIDA) if you ever need support or have ideas for how we can further improve your experience.

Replied September 2025

Kai S.

Verified reviewer

Information Technology and Services

11-50 employees

Used weekly for less than 6 months

Reviewed September 2025

Does What It Says On The Tin

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ease of use and simple digestible information from our usage has made using AIDA such a breeze. The support we received when taking on the product made us feel like an absolute priority.

Cons:

The knowledge base, whilst broad, left a lot of effort on us to ask the right questions. It would be good to have a section called "good to know" or "getting started" with common hurdles.

Vendor Response

Hi Kai, Thanks very much for your positive feedback and particularly for the idea to have a 'getting started' section within AIDA. We shall share that feedback with our product (marketing) team and hopefully we can make some improvements in that regard soon. Thanks again and best regards, AIDA Support.

Replied September 2025

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