AIDA 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

AIDA

4.8

(30)

Pricing

Starting at €3.25 per month

About AIDA

AIDA: Revolutionize Your Document Management with AI-Powered Data Extraction and Automation

AIDA is a groundbreaking intelligent document process solution, designed to simplify your document-related tasks and optimize your organization's efficiency. Combining powerful AI technology with an intuitive user interface, AIDA offers a comprehensive set of features tailored to streamline your document management and data extraction processes:

AI-powered field extraction: AIDA learns to extract any field from any document with just a single example, dramatically reducing manual data entry and boosting productivity.

Document archiving and organization: Automatically sort, categorize, and archive your documents based on extracted data, ensuring easy retrieval and eliminating the risk of lost or misplaced files.

Task management and automation: Streamline your workflow by automating tasks based on extracted data and document relations, empowering your team to focus on more critical and strategic activities.

Knowledge graph and document relations: AIDA's state-of-the-art graph database connects related documents, providing a comprehensive knowledge graph that reveals valuable insights into...

AIDA Screenshots

AIDA Pricing and Plans

Starting price: €3.25 per month

Free Trial

Free Version

Personal

€3.25

flat rate, per month

Plan includes:

40 pages/month
Unlimited storage for document management

Professional

€10.75

flat rate, per month

Plan includes:

80 pages/month

Professional Plus

€29.08

flat rate, per month

Plan includes:

200 pages/month

Business

€45.75

flat rate, per month

Plan includes:

400 pages / month

Business Plus

€82.50

flat rate, per month

Plan includes:

800 pages / month

Enterprise

€140.83

flat rate, per month

No plan information available

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AIDA Features

Popular features found in Document Management
Access Controls/Permissions
Archiving & Retention
Collaboration Tools
Compliance Tracking
Document Classification
Document Editing
Document Generation
Electronic Signature
File Conversion
File Sharing
Third-Party Integrations
Version Control
More features of AIDA
Accounting
Activity Dashboard
Activity Tracking
AI/Machine Learning
Alerts/Notifications
API
Approval Process Control
Audit Trail
Auto Extraction
Barcode/Ticket Scanning
Batch Processing
Calendar Management
Conditional Logic
Configurable Workflow
Content Management
Convert to PDF
CRM
Customizable Fields
Customizable Forms
Customizable Reports
Customizable Templates
Data Aggregation and Publishing
Database Support
Data Capture and Transfer
Data Connectors
Data Extraction
Data Import/Export
Data Mapping
Data Quality Control
Data Retrieval
Data Storage Management
Data Transformation
Data Verification
Document Automation
Document Capture
Document Conversion
Document Extraction
Document Imaging
Document Management
Document Review
Document Storage
Document Templates
Drag & Drop
Email Address Extraction
Email Management
File Management
File Transfer
For eCommerce
For Sales Teams/Organizations
Full Text Search
Image Capture
Image Pre-processing
Indexing
Invoice Management
Invoice Processing
IP Address Extraction
Machine Learning
Metadata Extraction
Metadata Management
Mobile Access
Mobile App
Multi-Language
Multiple Data Sources
Multiple Output Formats
Optical Character Recognition
PDF Conversion
PDF Reader
Phone Number Extraction
Pricing Extraction
Process/Workflow Automation
Purchase Order Reconciliation
Real-Time Data
Real-Time Notifications
Receipt Management
Reporting/Analytics
Reporting & Statistics
Search/Filter
Secure Data Storage
Speech Recognition
SSL Security
Supplier Management
Task Management
Text Editing
Text Extraction
Vendor Management
Virtual Personal Assistant (VPA)
Web Data Extraction
Workflow Management
Zone Selection Tool

AIDA Integrations

Dropbox Business

Google Drive

Xerox DocuShare

Microsoft SharePoint

OneDrive

AIDA User Reviews

Overall Rating

4.8

Ratings Breakdown

83%

17%

Secondary Ratings

Ease of Use

4.9

Value for money

4.9

Customer support

4.9

Functionality

4.6

Nick K.

Verified reviewer

Information Technology and Services

11-50 employees

Used weekly for less than 6 months

Reviewed September 2025

Excellent Experience

It has been a pleasant experience, all questions have been answered in a timely manner when I wasn't quite sure, what more do you want?

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to use, so many options. Like the way you can piece together the flows and options making is easy for all.

Cons:

Not found any as yet, still getting used to the product but so far I haven't really found anything that I dislike.

Vendor Response

Hi Nick, Many thanks for your positive comments. We hope you continue to extract(!) value from AIDA as you get increasingly familiar with it but please let us know if ever we can help (via the Support link once you are logged into AIDA). Best regards, Team AIDA

Replied September 2025

Maxime G.

Verified reviewer

Medical Practice

501-1000 employees

Used daily for less than 12 months

Reviewed November 2025

Gain de productivité

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Optimisation du délai de traitement des dossiers, qualités des données remontées dans notre ERP. Support client performant.

Cons:

Difficultés de configurations de l'outil et d’appréhender toutes les possibilités du logiciel mais il reste performant.

Vendor Response

Bonjour Maxime, Un grand merci pour votre retour. Oui, il existe de très nombreuses possibilités de configuration dans AIDA. Il n’est pas toujours simple de mettre en avant celles qui sont les plus pertinentes pour nos utilisateurs, mais n’hésitez pas à continuer à faire appel à notre support si vous avez la moindre question ou le moindre doute sur la configuration d’AIDA en fonction de vos besoins. Bien cordialement, Team AIDA

Replied December 2025

Fabien H.

Verified reviewer

Information Technology and Services

51-200 employees

Used daily for less than 6 months

Reviewed October 2025

AIDA review - Installation projet FR

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

La rapidité de traitement des documents avec un taux de reconnaissance très précis. Egalement le support client réactif est très appréciable.

Cons:

Rien de particulier. Le déploiement s'est bien passé malgré le temps de mise en place plus long que prévu dû a des problèmes internes.

Vendor Response

Hi Fabien, Many thanks for your positive feedback. We'll keep doing our best to ensure you have the best experience with AIDA! Best regards, Team AIDA

Replied October 2025

Diane W.

Verified reviewer

Computer Software

11-50 employees

Used monthly for less than 6 months

Reviewed September 2025

If you are not already using Aida, you should be!

Positive experience, with its easy to use interface. It improved productivity and removed/minimised human error.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

How simple it was to use. The interface is intuitive and does not require lengthy training. The ability to build a workflow, step by step was great.

Cons:

Finding out if it was pronounced I-da or A-da!! I discovered it's I-da! Only having used it a couple of times, I've not yet uncovered any negatives or drawbacks.

Vendor Response

Hi Diane, Many thank you for your positive feedback. And A-ida, I-ida, or even A-E-da, it's all good for us as long as you're getting value out of it! Best regards, Team AIDA

Replied September 2025

Martyn W.

Information Services

10000+ employees

Used weekly for more than 2 years

Reviewed November 2024

AIDA a Great Solution

A great solution with functionality that works to drive digital transformation.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Speed and functionality is a key driver for this product

Cons:

More features of blank sheet, sheet counting and barcode

Vendor Response

Hi Martyn, Many thanks for your feedback. Your suggestions are very welcome and we have accordingly given them some extra weighting on our roadmap. Best regards, Team AIDA

Replied November 2024

Alastair M.

Verified reviewer

Printing

10000+ employees

Used weekly for more than 2 years

Reviewed February 2021

AIDA is the most comprehensive cloud document capture solution for Xerox

Automate all kinds of document workflows, quickly and easily, without needing expensive professional services and server infrastructure. Reduce manual data entry and repetitive tasks when working with hard copy or digital documents. Use OCR, machine learning and AI to recognise the contents of documents and use this data to automate workflows.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

AIDA is incredibly intuitive and easy to configure, and within 10 minutes anyone can setup a document capture workflow that fully automates document classification, data extraction, file naming and routing to multiple destinations. It's very flexible in being able to take a mixture of digital and hard copy documents, and the output options cover most requirements. The integrated AI and machine learning capability is very clever as you only need two documents to teach it where to find and extract data needed to name, split and index documents. The support is unparalleled as the team at AIDA are always quick to respond and very helpful. I've never seen developers add requested features so quickly before.

Cons:

The licensing is based on an annual or monthly volume subscription, which I understand why it is required, but it can make it slightly challenging to price in advance, as not everyone knows their volume upfront. Fortunately pricing is still very competitive.

Manuele I.

Verified reviewer

Printing

2-10 employees

Used daily for less than 12 months

Reviewed February 2021

The Future!

Quando si entra all'interno di un'azienda oramai, la domanda che facciamo è: "Qual'è il lavoro da voi svolto che vi da più noia o che vi porta via tanto tempo". 9 volte su 10 ti forniscono spiegazioni dettagliate, mostrandoti i documenti "Antipatici", che grazie ad Aida riusciamo ad elaborare e archiviare senza che porti via all'utente tutto quel tempo che in passato svolgeva anche solo per dividerli per categorie. Aggiungerei anche che ogni documento archiviato diventa completamente in testo ricercabile, così da consentire la ricerca delle parole chiavi o contenute all'interno di ogni singolo documento.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

La precisione nel trovare i campi richiesti. La velocità di elaborazione, ma soprattutto l'archiviazione che svolge in automatico riconoscendo ogni singolo documento. Se si inseriscono centinaia di documenti tutti insieme, il software senza alcun problema, li elabora e li smista in base alle proprietà create per il riconoscimento dei vari documenti. L'intelligenza artificiale in più ti consente di monitorare degli eventuali documenti diversi da quelli inseriti dandoti la possibilità di addestrare ancor di più Aida.

Cons:

Per il momento nulla, con il team di sviluppo in caso di necessità, dubbi o creazione di nuovi flussi, ho sempre avuto un grande supporto.

Reasons for choosing AIDA

Per il supporto tecnico e Italiano che abbiamo costantemente con il Team che ha creato questo Gioiellino e ovviamente perchè è un signor prodotto.

Coli B.

Verified reviewer

Education Management

11-50 employees

Used daily for more than 2 years

Reviewed April 2021