Vacation Rental Software

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Recommendations: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.
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Showing 1 - 20 of 95 products
Showing 1 - 20 of 95 products

Jurny

Jurny is a hospitality tech company offering modern guest experiences and operations for independent hotel brands, vacation, and short-term rental (STR) properties all over the world. It offers features that help users with prope...Read more

4.67 (3 reviews)

52 recommendations

Hostaway

FrontRunners 2022

Hostaway is a unique vacation rental software that offers deep channel integrations and support. Hostaway provides property managers with the flexibility of the most advanced solutions while being easy to use. The dashboard and ...Read more

4.72 (288 reviews)

39 recommendations

Guesty

FrontRunners 2022

Guesty is an end-to-end solution for short-term property managers looking to save time, increase revenue and grow their businesses. The software allows users to manage listings across multiple channels, such as Airbnb, Booking.com...Read more

4.50 (177 reviews)

19 recommendations

CiiRUS

CiiRUS is a vacation rental management solution that offers reservation management, quotes, website management, marketing, accounting and reporting features within a suite. The product is available both in cloud-based and on-premi...Read more

4.33 (76 reviews)

15 recommendations

Hostfully Guidebooks

Hostfully offers property management and guest experience software for vacation and short-term rental businesses. Hostfully's Property Management Platform enables owners and managers to scale their businesses with a range of featu...Read more

4.85 (47 reviews)

15 recommendations

LiveRez

LiveRez goes beyond the standard vacation rental management software. With LiveRez, you can replace your accounting software, booking software, CRM, and operations software. Add to that an included brand-new website that’s built t...Read more

4.63 (84 reviews)

4 recommendations

BrightSide Rental Management

BrightSide is a cloud-based vacation rental solution that caters to rental agencies and property management companies. It offers tools that enable users to manage rentals, reservations, housekeeping, maintenance, accounting, emplo...Read more

4.95 (21 reviews)

4 recommendations

Escapia

Escapia is a cloud-based vacation rental system that helps vacation rental managers automate property management tasks and online distribution. Key features include accounting tools, lead management, reservations, maintenance, hou...Read more

4.40 (104 reviews)

2 recommendations

Streamline

Streamline Vacation Rental Software is a cloud-based property management solution. It includes tools and resources for managing online booking as well as integrated modules for streamlining owners, housekeeping and the front ...Read more

4.55 (69 reviews)

1 recommendations

Lodgify

Lodgify is a cloud-based software system designed for vacation rental owners, property managers and bed and breakfast innkeepers. With Lodgify’s software, users can easily build an optimized vacation rental website in multipl...Read more

Software pricing tips

Read our Vacation Rental Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

eviivo

eviivo Suite™ is an award-winning, cloud-based booking and property management platform powerfully built to optimize all reservations, guests and properties — whether a single room or multi-property portfolio — for hospitality own...Read more

Guesty For Hosts

FrontRunners 2022

Guesty For Hosts, previously Your Porter App, is a mobile-first app for Airbnb and short-term rental hosts. It offers a one-stop solution for channel manager, guest communication, website builder, and teammate management. Guesty ...Read more

eZee Absolute

FrontRunners 2022

eZee Absolute from eZee Technosys is a cloud-based solution designed to help hotels of different sizes and types in handling their day-to-day operations. The solution has a property management system with multi-property support, a...Read more

Cloudbeds

FrontRunners 2022

Cloudbeds is a cloud-based hospitality platform suitable for small to midsize hotels, vacation rentals, hostels and B&Bs. Key features include front office management, central reservations, housekeeping management, online booking ...Read more

iGMS

FrontRunners 2022

iGMS is an all-in-one vacation rental software for busy hosts and short-term rental managers. It automates the majority of daily vacation rental management tasks and helps to increase occupancy rate. iGMS enables users to connect...Read more

innRoad

FrontRunners 2022

innRoad's award-winning property management system is trusted by thousands of hoteliers across the globe. With this all in one solution, you can manage your property from any device, anywhere in the world. innRoad is designed to m...Read more

Rent Manager

Rent Manager is award-winning property management software built for residential, commercial, and short-term-stay portfolios of any size. The program’s fully customizable features include a double-entry accounting system, maintena...Read more

Bookerville

FrontRunners 2022

Bookerville is a cloud-based vacation rental management solution that helps property owners with booking management, contact generation, calendar synchronization and channel management. Bookerville’s channel management featur...Read more

Lodgix

Lodgix is a cloud-based vacation rental solution that provides tools for online booking, guest management and accounting for owners, vacation rental managers and boutique hotels. The Lodgix inquiry system helps customers fin...Read more

SiteMinder

FrontRunners 2022

The hotel commerce platform with everything you need to succeed as a modern accommodation business. Sell, market, manage and grow your hotel – from one place. Our platform includes; a channel manager, online booking engine, hotel...Read more

Buyers Guide

Last Updated: May 17, 2022

 

If you own property in a hot tourist spot, it’s never been easier to make some extra money by leasing it out as a vacation rental.

Companies such as Airbnb and HomeAway have greatly simplified the process, working as listing services or marketplace brokers for long- and short-term properties. You might use these services to rent your apartment during a local festival or to professionally rent a large number of properties. Either way, vacation rental software can help you manage your properties in a more efficient—and profitable—way.

This buyer’s guide will explain what vacation rental software can do for you. We’ll also examine specific features you should take into consideration when you’re looking for a vacation rental system.

Here’s what we’ll cover:

What Is Vacation Rental Software?
Common Features of Vacation Rental Software
What Type of Buyer Are You?
Key Considerations
Market Trends to Understand

What Is Vacation Rental Software?

Vacation rental software helps you manage, maintain and run a short-term rental property. It could be a small apartment in a big city that you rent out a couple of weekends a year, or a lakehouse that you lease throughout the year.

These properties are not hotels or bed-and-breakfasts, which rent out multiple rooms in the same building to multiple guests. Instead, these are discrete units (whether individual buildings or specific apartments within a larger complex) rented out individually.

As such, owners and managers of vacation rental properties face different challenges than hotel managers, and they require a different type of software solution to traditional hotel management software. In fact, vacation rental systems have as much in common with property management software as they do with hotel management systems.

Vacation rental management software combines the most important software functions used by both hotel and property managers. These tools address the specific needs of vacation rental property owners and managers, no matter the size of their portfolio.

Common Features of Vacation Rental Software

Common features found in vacation rental management systems include:

Booking management Track who is renting your property during which dates, so you never accidentally double-book or lose a reservation. Maintain a database of previous renters. Some systems will allow you to accept bookings from third-party online travel brokers.
Billing and invoicing Create invoices and collect payment from renters, including deposits for reservations.
Generate key documents Produce rental agreements, marketing/promotional materials and other important documents and emails with customizable templates.
Housekeeping and maintenance management Manage cleaning schedules, so your property stays in good shape. Track maintenance issues to make sure all complaints are taken care of and everything remains up to code.
Accounting More robust systems include accounting and financial functions, including trust accounting—to keep business finances separate from personal accounts—as well as tracking important tax information.
Website management Create a website for your properties that makes it easy to accept online reservations. The reservations will be automatically stored and updated in your booking management module.
Calendar A detailed, customized and automatically updated calendar that tracks all of your bookings and facilities management schedules. You can also set alerts and reminders about important matters that need to be taken care of at specific times, and to send your customers alerts and reminders about their upcoming stay.
Interface/integration Interface with a listing service such as HomeAway, Airbnb, TripAdvisor etc. so you can accept bookings, update your calendar accordingly and keep your listings up-to-date.

 

Reservations dashboard in vacation rental software platform, Streamline

 

Streamline’s reservations dashboard

What Type of Buyer Are You?

Vacation rental software buyers all have one key thing in common—they own a property (or multiple properties) that they’re want to lease out for short-term stays. However, needs vary among buyers, depending on the number of properties owned and the level of independence of the manager.

Most of these buyers will fall into one of the following three categories:

  • Independent owner/manager with one property. These are individuals or families who rent out a single property as a way to make extra money, but usually not as a primary source of income. The property may be one that the owner lives in, which is rented when the owner is out of town, or it may be a separate property the owner rents out throughout the year. These buyers do not need a particularly robust vacation rental system. A system that manages the basics of booking management and billing/invoicing, as well as integration with popular online listing services, will likely be enough.
  •  
  • Independent owner/manager with multiple properties. These buyers are individuals or families who manage several properties, either as an extra way to make money or as a primary source of income. They require a slightly more complex system in order to track bookings, maintenance needs, billing and invoicing etc. across multiple properties.
  •  
  • Rental property businesses. These are fully incorporated businesses that rent out numerous properties at multiple locations. They require the most robust software to both manage their properties and keep information (and access to information) consistent across multiple employees. They will also likely have additional business software needs, such as human resources and customer relationship management.

Key Considerations

The market for vacation rental systems includes vendors ready to meet a variety of levels of functionality.You can find a system that fits your specific needs, based on the size and scale of the properties you manage and rent, without having to pay extra for features that you don’t really need. If you do need those features, however, they are available in more robust systems.

Still, there are additional considerations to bear in mind when choosing a software product:

Legal compliance. Housing and property codes are constantly being updated, and a vacation rental system can help you make sure all your properties remain in compliance with both local and national requirements as they change. This is a feature of larger, more robust systems.

Separation of accounts. If you make enough income from your rental properties that you want to create a separate business entity to manage them, you will want to keep your financial accounting for that business separate from your personal accounts. A robust vacation rental system will assist you with this trust accounting.

However, if you are only managing one or two properties, avoid systems that exceed your needs. You will likely be fine with a simple system that integrates with a service such as HomeAway or Airbnb, generates bills and invoices and helps you track your contacts and financial information.

Market Trends to Understand

Here are some important market trends that may factor into your choice of a vacation rental system:

Third-party brokers. The current model for vacation rentals relies overwhelmingly on popular third-party websites (Airbnb, HomeAway, TripAdvisor etc.) that essentially serve as brokers between property owners/managers and renters. They provide searchable listings that put your property in front of more prospective renters’ eyes in exchange for service fees charged to both you and the renter. Unless you are a larger business with multiple properties, you almost certainly want to be listed on the most popular sites, so you should choose software that integrates with theirs.

Cloud-based software. Cloud-based systems have dramatically increased in popularity of late because of their relative benefits compared to on-premise systems. Whereas on-premise software requires hardware and some level of IT knowledge, these cloud-based systems are more easily and quickly implemented. They also tend to have lower costs up front. This makes cloud-based systems well suited for smaller businesses.

Mobile functionality. Mobile access is increasingly important to travelers on-the-go. As a result, renters will expect to be able to access your software and information from a phone, tablet or other mobile device. This functionality can be useful for property managers as well, enabling them to make notations while on-site at a property or as they travel between them.

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