# 25 Best Billing and Invoicing Software - 2026 Reviews & Pricing > Find the best Billing & Invoicing Software for your organization. Compare top Billing & Invoicing Software systems with customer reviews, pricing, and free demos. Source: https://www.softwareadvice.com/accounting/billing-invoicing-software-comparison --- [Home](https://www.softwareadvice.com/) / Billing and Invoicing Software Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. # Best Billing and Invoicing Software of 2026 Updated June 18, 2026 Written by [Lisa Morris](https://www.softwareadvice.com/resources/author/lisa-morris/) Associate Principal Analyst Edited by [Caroline Rousseau](https://www.softwareadvice.com/resources/author/caroline-rousseau/) Senior Editor Reviewed by [Chris Soltani](https://www.softwareadvice.com/resources/author/chris-soltani/) Senior Advisor Talk with us for a free 15-min consultation Expert advisors like Jacqueline, who have helped 1,000+ companies, can find the right software for your needs. On this page - All Software - Software Advice FrontRunners - Buyer's Guide - Frequently Asked Questions - Popular Comparisons Billing and invoicing software helps finance teams, bookkeepers, and service managers send invoices, track payments, and manage receivables. With 800 tools built for various use cases, team structures, or industry demands, choosing the right one can be challenging. To help you narrow it down, I worked with our billing and invoicing software advisors to curate a list of recommended productsi and a list of the [billing and invoicing software Frontrunners](https://www.softwareadvice.com/accounting/billing-invoicing-software-comparison/#front-runners) based on user reviews. For further information, [read my billing and invoicing software buyer's guide.](https://www.softwareadvice.com/accounting/billing-invoicing-software-comparison/#buyers-guide) ## Billing and Invoicing Software (882 products) Sort by **Recommendations**: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals. **Reviews**: Sorts listings by the number of user reviews we have published, greatest to least. **Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest. **Alphabetically (A-Z)**: Sorts listings by product name from A to Z. Sort by **Recommendations**: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals. **Reviews**: Sorts listings by the number of user reviews we have published, greatest to least. **Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest. **Alphabetically (A-Z)**: Sorts listings by product name from A to Z. [Sage Intacct](https://www.softwareadvice.com/accounting/intacct-accounting-profile/) FrontRunner 2026 Sage Intacct operates within the Sage Business Cloud portfolio as a comprehensive cloud-based financial management software, exp...[Read more about Sage Intacct](https://www.softwareadvice.com/accounting/intacct-accounting-profile/) **4.3** ([687 reviews](https://www.softwareadvice.com/accounting/intacct-accounting-profile/reviews/)) **510** recommendations Free trial Free version Integrations Integrations PayPal Microsoft Excel +113 more +112 more +111 more Sage Intacct's Best Rated Features 4.83Third-Party Integrations See All Sage Intacct's Worst Rated Features 3.17Expense Claims See All [Sage 50 Accounting](https://www.softwareadvice.com/accounting/sage-50cloud-profile/) Sage 50 Accounting is an accounting solution designed to cater to the needs of small and medium-sized businesses. It offers a su...[Read more about Sage 50 Accounting](https://www.softwareadvice.com/accounting/sage-50cloud-profile/) **3.9** ([473 reviews](https://www.softwareadvice.com/accounting/sage-50cloud-profile/reviews/)) **240** recommendations Free trial Free version Integrations Integrations Microsoft PowerPoint Microsoft Excel +15 more +14 more +13 more Sage 50 Accounting's Best Rated Features 4.62Accounting See All Sage 50 Accounting's Worst Rated Features 3.63Customizable Invoices See All [NetSuite](https://www.softwareadvice.com/accounting/netsuite-financials-accounting-software-profile/) FrontRunner 2026 NetSuite is an AI-powered cloud-based business management suite that incorporates ERP, financial management, CRM and eCommerce f...[Read more about NetSuite](https://www.softwareadvice.com/accounting/netsuite-financials-accounting-software-profile/) **4.2** ([2045 reviews](https://www.softwareadvice.com/accounting/netsuite-financials-accounting-software-profile/reviews/)) **183** recommendations Free trial Free version Integrations Integrations Salesforce Sales Cloud Docusign +18 more +17 more +16 more NetSuite's Best Rated Features 4.75Check Writing See All NetSuite's Worst Rated Features 2.71Dashboard See All [Rippling](https://www.softwareadvice.com/hr/rippling-profile/) Rippling is an integrated workforce management platform that unifies HR, IT, and finance tools to streamline operations. It cent...[Read more about Rippling](https://www.softwareadvice.com/hr/rippling-profile/) **4.9** ([4817 reviews](https://www.softwareadvice.com/hr/rippling-profile/reviews/)) **134** recommendations Free trial Free version Integrations Integrations Google Docs Google Drive +192 more +191 more +190 more Rippling's Best Rated Features 5.0Sick Leave Tracking See All Rippling's Worst Rated Features 4.11Competency Management See All [Canopy](https://www.softwareadvice.com/product/127735-Canopy-Tax/) Canopy is an award-winning, all-in-one accounting practice management platform engineered to serve as the unified operating syst...[Read more about Canopy](https://www.softwareadvice.com/product/127735-Canopy-Tax/) **4.5** ([286 reviews](https://www.softwareadvice.com/product/127735-Canopy-Tax/reviews/)) **58** recommendations Free trial Free version Integrations Integrations Slack Microsoft Excel +20 more +19 more +18 more Canopy's Best Rated Features 4.85Document Storage See All Canopy's Worst Rated Features 3.15Reporting/Analytics See All 1 [2](https://www.softwareadvice.com/accounting/billing-invoicing-software-comparison/?page=2)[3](https://www.softwareadvice.com/accounting/billing-invoicing-software-comparison/?page=3)[4](https://www.softwareadvice.com/accounting/billing-invoicing-software-comparison/?page=4)[5](https://www.softwareadvice.com/accounting/billing-invoicing-software-comparison/?page=5) ... [37](https://www.softwareadvice.com/accounting/billing-invoicing-software-comparison/?page=37) ### Software Advice FrontRunners 2026 Software Average Score Pricing Info QuickBooks Online 4.34 ([8464](https://www.softwareadvice.com/product/393202-QuickBooks-Online/reviews/)) 89/100 Best for Quick Implementation Xero 4.40 ([3300](https://www.softwareadvice.com/accounting/xero-profile/reviews/)) 86/100 Highly Rated for Automation Zoho Invoice 4.73 ([823](https://www.softwareadvice.com/accounting/zoho-invoice-profile/reviews/)) 85/100 Best for Customization Wave 4.38 ([1724](https://www.softwareadvice.com/product/18767-Wave-Apps/reviews/)) 85/100 Best for User Interface QuickBooks Enterprise 4.51 ([20651](https://www.softwareadvice.com/construction/qb-desktop-enterprise-profile/reviews/)) 85/100 Highly Rated for Integrations FreshBooks 4.48 ([4518](https://www.softwareadvice.com/accounting/freshbooks-profile/reviews/)) 85/100 Best for Mobile app NetSuite 4.23 ([2045](https://www.softwareadvice.com/accounting/netsuite-financials-accounting-software-profile/reviews/)) 83/100 Most Rated for SMBs Odoo 4.20 ([1311](https://www.softwareadvice.com/crm/odoo-profile/reviews/)) 83/100 Most Rated for Quick Adoption/Easy Adoption Paymo 4.69 ([686](https://www.softwareadvice.com/project-management/paymo-profile/reviews/)) 81/100 Most Used By Marketing and Advertising HoneyBook 4.73 ([682](https://www.softwareadvice.com/crm/honeybook-profile/reviews/)) 80/100 Most Used By Events Services QuickBooks Online 4.34 ([8464](https://www.softwareadvice.com/product/393202-QuickBooks-Online/reviews/)) Average Score: 89/100 Xero 4.40 ([3300](https://www.softwareadvice.com/accounting/xero-profile/reviews/)) Average Score: 86/100 Zoho Invoice 4.73 ([823](https://www.softwareadvice.com/accounting/zoho-invoice-profile/reviews/)) Average Score: 85/100 Wave 4.38 ([1724](https://www.softwareadvice.com/product/18767-Wave-Apps/reviews/)) Average Score: 85/100 QuickBooks Enterprise 4.51 ([20651](https://www.softwareadvice.com/construction/qb-desktop-enterprise-profile/reviews/)) Average Score: 85/100 FreshBooks 4.48 ([4518](https://www.softwareadvice.com/accounting/freshbooks-profile/reviews/)) Average Score: 85/100 NetSuite 4.23 ([2045](https://www.softwareadvice.com/accounting/netsuite-financials-accounting-software-profile/reviews/)) Average Score: 83/100 Odoo 4.20 ([1311](https://www.softwareadvice.com/crm/odoo-profile/reviews/)) Average Score: 83/100 Paymo 4.69 ([686](https://www.softwareadvice.com/project-management/paymo-profile/reviews/)) Average Score: 81/100 HoneyBook 4.73 ([682](https://www.softwareadvice.com/crm/honeybook-profile/reviews/)) Average Score: 80/100 How We Selected This Software List 17,715Verified Reviews 55+Software Advisors on staff Recent & Relevantreviews selection Our independent and objective research is based on market demand signals along with analysis of our proprietary data, including product information, verified user reviews, and advisor conversations with buyers. Get a software list tailored to your industry and business needs in 15 minutes * * * ## Best for Quick Implementation ### [QuickBooks Online](https://www.softwareadvice.com/product/393202-QuickBooks-Online/) **4.3** ([8464 reviews](https://www.softwareadvice.com/product/393202-QuickBooks-Online/reviews/)) Average score: 89/100 Average Score: 89/100 Pros: cloud-based accessibility from any device expense and income tracking in one place Cons: poor customer support high and increasing subscription costs Pricing: Starting at $38.00 per month Why we chose this: In our analysis of Billing and Invoicing products with the most market demand, QuickBooks Online is the most requested by users for quick implementation out of the most popular tools. Who should use this: QuickBooks Online is best for SMBs seeking quick implementation, with reviewers noting the platform’s easy onboarding, automation of invoicing and billing, and the ability to collaborate with accountants in real time, which streamlines setup and daily financial management. - Reviewers Perspective "QuickBooks Online offers features that enables me to streamline processes such as invoicing, time tracking on projects and billing." PM Patrick Muruthi Chief Accountant Used for 2+ years We analyzed 787 verified user reviews for QuickBooks Online to find out what actual users really think. **Invoicing** QuickBooks Online streamlines invoicing with tools for recurring invoices, payment reminders, and customizable templates. This helps businesses maintain cash flow and reduce manual follow-up. **Ease of Use** Users set up and navigate QuickBooks Online with minimal training. The interface simplifies complex tasks, making it practical for both new and experienced business owners. **Customer Support** Support is available through multiple channels, but users report inconsistent service and long wait times. Tutorials and forums help fill gaps, though direct support may require improvement. - Key Features QuickBooks Online's score Category average Invoice Creation 4.50 4.60 category average Invoice History 4.52 4.60 category average Invoice Processing 4.41 4.57 category average - Screenshots ## Highly Rated for Automation ### [Xero](https://www.softwareadvice.com/accounting/xero-profile/) **4.4** ([3300 reviews](https://www.softwareadvice.com/accounting/xero-profile/reviews/)) Average score: 86/100 Average Score: 86/100 Pros: user-friendly and intuitive interface customizable and professional invoicing Cons: frequent price increases and high costs bank feed and integration issues Pricing: Starting at $25.00 per month Why we chose this: Of the products listed on our FrontRunners report, Xero is the highest rated for automation out of the most popular tools. Who should use this: Xero is highly rated for automation and suits SMBs aiming to reduce manual accounting work; our reviewers say its automated bank feeds, recurring invoicing, and seamless integrations save significant time and improve workflow efficiency. - Reviewers Perspective "I also appreciated the accessibility, being able to access financial information from anywhere, and the automated reminders, which helped keep tasks like invoicing and payments on track." CH Craig Huston General Manager Used for 1-2 years We analyzed 768 verified user reviews for Xero to find out what actual users really think. **Accounting** Xero automates accounts payable, receivable, and general ledger entries. Businesses save time and improve productivity by streamlining repetitive processes and enabling real-time collaboration. **Invoicing** Teams create, send, and track invoices from any device. Automated reminders and recurring invoice features help keep payments organized and reduce manual errors for SMBs. **Ease of Use** Users quickly learn Xero’s interface and navigation. The straightforward design supports efficient access to features, making it suitable for businesses without dedicated accounting staff. - Key Features Xero's score Category average Invoice Creation 4.64 4.60 category average Invoice History 4.66 4.60 category average Invoice Processing 4.60 4.57 category average - Screenshots ## Best for Customization ### [Zoho Invoice](https://www.softwareadvice.com/accounting/zoho-invoice-profile/) **4.7** ([823 reviews](https://www.softwareadvice.com/accounting/zoho-invoice-profile/reviews/)) Average score: 85/100 Average Score: 85/100 Pros: customizable invoice templates and branding easy setup and quick invoice creation Cons: lack of advanced features slow and unresponsive customer support Pricing: Pricing available upon request Why we chose this: Of the products listed on our FrontRunners report, Zoho Invoice is the most requested by users for customization out of the most popular tools. Who should use this: Zoho Invoice is best for businesses prioritizing customization, as our reviewers highlight its flexible invoice templates, branding options, and ability to tailor forms and workflows to specific business needs. - Reviewers Perspective "I like Zoho because it helps us in the invoicing of our small firm, we can make recurring invoices, charge to clients, and they can make payments through the invoice or portal." DL Deyaneyra Lugo Bonilla Accounting Assistant Used for 2+ years We analyzed 421 verified user reviews for Zoho Invoice to find out what actual users really think. **Invoicing** Zoho Invoice lets users create, customize, and send invoices from desktop or mobile. Recurring invoice automation and payment tracking help small businesses manage billing efficiently. **Ease of Use** Setup and navigation are simple, making Zoho Invoice accessible for startups and small teams. Most features require minimal training, speeding up daily invoicing tasks. **Payments** Businesses accept online and manual payments, set up recurring payments, and use client portals. Payment tracking and links streamline collections, though some users want more local gateway options. - Key Features Zoho Invoice's score Category average Invoice Creation 4.79 4.60 category average Invoice History 4.78 4.60 category average Invoice Processing 4.70 4.57 category average - Screenshots ## Best for User Interface ### [Wave](https://www.softwareadvice.com/product/18767-Wave-Apps/) **4.4** ([1724 reviews](https://www.softwareadvice.com/product/18767-Wave-Apps/reviews/)) Average score: 85/100 Average Score: 85/100 Pros: free core accounting features professional invoice creation Cons: lack of live customer support confusing user interface and navigation Pricing: Starting at $19.00 per month Why we chose this: Of the products listed on our FrontRunners report, Wave is the highest rated for its user interface out of the most popular tools. Who should use this: Wave is best for those who value an intuitive user interface, with reviewers noting its clean design, ease of navigation, and straightforward invoicing and expense tracking that simplify financial tasks for small businesses. - Reviewers Perspective "I have been using Wave for our small business bookkeeping for the past five or six years and love the ability to connect my bank accounts and credit cards and run weekly, monthly, and yearly reports." BC Brigitte Chapman Co-Owner Used for 2+ years We analyzed 720 verified user reviews for Wave to find out what actual users really think. **Accounting** Wave covers expense tracking, financial reporting, and bank reconciliation for small businesses and freelancers. The free plan supports double-entry accounting and real-time reporting. **Small Business Use** Small businesses, freelancers, and startups use Wave’s free core features to manage accounting, invoicing, and expenses without subscription fees, keeping overhead low. **Ease of Use** Wave’s intuitive interface and clear layout enable quick setup and daily use, even for those with limited accounting experience. Tutorials help users get started fast. - Key Features Wave's score Category average Invoice Creation 4.66 4.60 category average Invoice History 4.52 4.60 category average Invoice Processing 4.61 4.57 category average - Screenshots ## Highly Rated for Integrations ### [QuickBooks Enterprise](https://www.softwareadvice.com/construction/qb-desktop-enterprise-profile/) **4.5** ([20651 reviews](https://www.softwareadvice.com/construction/qb-desktop-enterprise-profile/reviews/)) Average score: 85/100 Average Score: 85/100 Pros: scalability for growing businesses comprehensive financial management Cons: high and rising subscription cost poor customer support quality Pricing: Starting at $2,210.00 per year Why we chose this: In our analysis of Billing and Invoicing products with the most market demand, QuickBooks Enterprise is the highest rated for integrations out of the most popular tools. Who should use this: QuickBooks Enterprise is highly rated for integrations, making it ideal for organizations needing to connect accounting with other business systems; our reviewers say its integration capabilities and robust reporting features streamline complex workflows. - Reviewers Perspective "QuickBooks is a user friendly software that has helped me a lot not only in my accounting capabilities, but also in adaptability, scalability, and robust integration." LS Louisa Semnebe Manager Used for 2+ years We analyzed 963 verified user reviews for QuickBooks Enterprise to find out what actual users really think. **Accounting** QuickBooks Enterprise manages complex accounting needs for medium to large businesses. Teams can handle invoicing, expense tracking, and financial reporting from a single interface, supporting daily operations without requiring deep accounting expertise. **Financial Reporting** Finance teams use QuickBooks Enterprise to generate profit and loss statements, balance sheets, and custom dashboards. This streamlines audits and supports better decision-making with real-time access to financial data. **QuickBooks** Organizations manage payments, payroll, inventory, and reporting in one place. The platform’s adaptability allows tracking expenses, handling multiple companies, and customizing categories, which is useful for businesses with diverse needs. - Key Features QuickBooks Enterprise's score Category average Invoice Creation 4.63 4.60 category average Invoice History 4.65 4.60 category average - Screenshots ## Best for Mobile app ### [FreshBooks](https://www.softwareadvice.com/accounting/freshbooks-profile/) **4.5** ([4518 reviews](https://www.softwareadvice.com/accounting/freshbooks-profile/reviews/)) Average score: 85/100 Average Score: 85/100 Pros: automated recurring invoices and reminders intuitive and user-friendly interface Cons: expensive pricing and user fees limited advanced accounting features Pricing: Starting at $21.00 per month Why we chose this: Of the products listed on our FrontRunners report, FreshBooks is the most requested by users for mobile app out of the most popular tools. Who should use this: FreshBooks is best for users who need a strong mobile app, with reviewers highlighting the ability to manage invoicing, track time, and capture expenses on the go, making it especially convenient for freelancers and small business owners. - Reviewers Perspective "It also help tracks paid and over due invoices, with its invoice and billing management features i also get to issue a professional invoice." LT Linda Touart Assistant Director Used for 6-12 months We analyzed 838 verified user reviews for FreshBooks to find out what actual users really think. **Invoicing** FreshBooks lets users create professional invoices, track payments, and manage overdue accounts. Customizable templates and automated reminders simplify billing for small businesses and freelancers. **Ease of Use** Even users with little accounting experience can quickly learn FreshBooks. The intuitive design and clear navigation reduce onboarding time and make daily management tasks straightforward. **Accounting** FreshBooks handles bookkeeping, expense tracking, and financial reporting from a single dashboard. Small businesses and freelancers use it for efficient routine accounting without advanced expertise. - Key Features FreshBooks's score Category average Invoice Creation 4.63 4.60 category average Invoice History 4.57 4.60 category average Invoice Processing 4.58 4.57 category average - Screenshots ## Most Rated for SMBs ### [NetSuite](https://www.softwareadvice.com/accounting/netsuite-financials-accounting-software-profile/) **4.2** ([2045 reviews](https://www.softwareadvice.com/accounting/netsuite-financials-accounting-software-profile/reviews/)) Average score: 83/100 Average Score: 83/100 Pros: highly customizable platform comprehensive ERP capabilities Cons: poor and slow customer support slow system performance and downtime Pricing: Pricing available upon request Why we chose this: NetSuite is the most requested by small businesses out of the most popular tools, based on our analysis of Billing and Invoicing products with the most market demand. Who should use this: NetSuite is most rated for SMBs requiring a comprehensive platform, with reviewers noting its scalability, integrated financial management, and automation features that support growing businesses and streamline complex operations. - Reviewers Perspective "Time to automate various accounting processes which reduces manual data entry, minimizes errors and saves time allowing us to focus on more strategic financial activities." FS Florence Schlensog Trade Advisor Used for 2+ years We analyzed 760 verified user reviews for NetSuite to find out what actual users really think. **Features** NetSuite provides ERP, CRM, project management, and HR modules in one platform. Organizations manage diverse business functions and adapt to changing needs as they grow. **Accounting and Financial Management** NetSuite automates general ledger, accounts receivable, and reporting. Real-time visibility and customizable reports support compliance and decision-making for organizations of all sizes. **Data Management** Businesses consolidate data across departments for a single source of truth. Automation, real-time access, and reporting tools improve accuracy and decision-making. - Key Features NetSuite's score Category average Invoice Creation 4.41 4.60 category average Invoice History 4.44 4.60 category average Invoice Processing 4.24 4.57 category average - Screenshots ## Most Rated for Quick Adoption/Easy Adoption ### [Odoo](https://www.softwareadvice.com/crm/odoo-profile/) **4.2** ([1311 reviews](https://www.softwareadvice.com/crm/odoo-profile/reviews/)) Average score: 83/100 Average Score: 83/100 Pros: modular all-in-one platform extensive customization options Cons: customer support responsiveness and quality missing or incomplete basic functionalities Pricing: Starting at $31.10 per month Why we chose this: According to our user reviews, Odoo is the highest rated for easy adoption out of the most popular tools. Who should use this: Odoo is most rated for quick adoption, making it a strong fit for SMBs seeking easy onboarding; our reviewers point out its logical workflows, effective bulk import features, and modular design that speed up implementation and user training. - Reviewers Perspective "The fact that everything is integrated into one system – sales, accounting, inventory, and marketing – really helps make workflows smoother and improves overall visibility into operations." GM Gustavo Medina Manager Used for 1-2 years We analyzed 567 verified user reviews for Odoo to find out what actual users really think. **Customization** Admins configure Odoo modules and reports to fit unique business requirements. Open-source flexibility allows for both simple tweaks and deeper modifications, supporting specialized industry processes. **Modules** Companies add or remove CRM, accounting, inventory, and HR modules as their needs change. This modular structure supports gradual implementation and scaling for growing organizations. **Inventory Management** Odoo tracks stock, manages warehouses, and processes orders across locations. Integration with sales and procurement improves operational efficiency and gives teams a unified view of inventory. - Key Features Odoo 's score Category average Invoice Creation 4.17 4.60 category average Invoice History 4.05 4.60 category average Invoice Processing 4.38 4.57 category average - Screenshots ## Most Used By Marketing and Advertising ### [Paymo](https://www.softwareadvice.com/project-management/paymo-profile/) **4.7** ([686 reviews](https://www.softwareadvice.com/project-management/paymo-profile/reviews/)) Average score: 81/100 Average Score: 81/100 Pros: integrated invoicing and billing time tracking accuracy and flexibility Cons: performance and stability issues limited project and task management features Pricing: Starting at $5.90 per month Why we chose this: According to our user reviews, Paymo is the most requested by users in marketing and advertising out of the most popular tools. Who should use this: Paymo is most used by marketing and advertising teams, with reviewers saying its integrated time tracking, project management, and invoicing tools help agencies efficiently manage client work and billing in a single platform. - Reviewers Perspective "The ability to assign tasks, monitor progress, and generate detailed invoices all within one platform saves significant time and effort." AF Andrea Fiore Founder Used for 1-2 years We analyzed 494 verified user reviews for Paymo to find out what actual users really think. **Invoicing** Paymo generates invoices directly from tracked time and expenses. This integration supports accurate billing and helps service-based businesses automate reminders and manage payments. **Time Tracking** Teams monitor work hours across projects using desktop and mobile widgets, automatic timers, and manual entry. This ensures accurate client invoicing and productivity tracking. **Project Management** Managers use custom workflows, Gantt charts, and templates to adapt Paymo to various project requirements. This supports visibility and resource allocation for teams handling multiple projects. - Key Features Paymo's score Category average Invoice Creation 4.49 4.60 category average Invoice History 4.78 4.60 category average Invoice Processing 4.44 4.57 category average - Screenshots ## Most Used By Events Services ### [HoneyBook](https://www.softwareadvice.com/crm/honeybook-profile/) **4.7** ([682 reviews](https://www.softwareadvice.com/crm/honeybook-profile/reviews/)) Average score: 80/100 Average Score: 80/100 Pros: all-in-one business management platform client management and crm features Cons: steep learning curve and setup difficulty slow and unresponsive customer support Pricing: Starting at $36.00 per month Why we chose this: In our analysis of Billing and Invoicing products with the most market demand, HoneyBook is the most requested by users in events services out of the most popular tools. Who should use this: HoneyBook is most used by event services professionals, as reviewers highlight its all-in-one approach to managing contracts, invoicing, and client communications, which streamlines workflows and improves client organization. - Reviewers Perspective "I liked its ability to track the invoice from sending to payment, as it documents all of that in the records with date and time efficiently." MG Moran Geckt Mobile Marketing Lead Used for 2+ years We analyzed 477 verified user reviews for HoneyBook to find out what actual users really think. **Invoicing and Contracts** HoneyBook enables users to create, send, and manage invoices and contracts in one platform. Automated workflows and templates support accurate record-keeping and efficient client communication. **Ease of Use** Teams benefit from HoneyBook’s user-friendly interface and onboarding resources. The clean dashboard and simple navigation help businesses manage tasks without advanced technical skills. **Customer Support** Support is available via live chat, tutorials, and a user community. This helps businesses resolve issues and learn new features quickly, contributing to smoother operations. - Key Features HoneyBook's score Category average Invoice Creation 4.69 4.60 category average Invoice History 4.68 4.60 category average Invoice Processing 4.71 4.57 category average - Screenshots ### [Invoice Fly](https://www.softwareadvice.com/product/510852-Invoice-Fly/) **4.7** ([100 reviews](https://www.softwareadvice.com/product/510852-Invoice-Fly/reviews/)) Average score: 80/100 Average Score: 80/100 Pros: positive customer feedback user-friendly interface Cons: website lag and slow performance inability to edit after client signature Pricing: Starting at $98.99 per year - Reviewers Perspective "This app is great, streamlines, my workflow, even allowing me to quote the client and invoice them immediately after work was done, right in front of them." RM Rondy Marji Owner Used for 6-12 months We analyzed 74 verified user reviews for Invoice Fly to find out what actual users really think. **Ease of Use** Small business owners use Invoice Fly to create and manage invoices efficiently, often directly from a mobile app. The platform supports customizable templates and easy data recall for daily invoicing. **Payment Tracking** Teams track outstanding balances and send payment reminders with Invoice Fly. The clean interface supports budgeting and financial management, though some users seek more payment options. **Small Business** Invoice Fly provides features tailored for small businesses, helping them present a professional image and streamline invoicing tasks across various industries. - Screenshots ### [Sage Intacct](https://www.softwareadvice.com/accounting/intacct-accounting-profile/) **4.3** ([687 reviews](https://www.softwareadvice.com/accounting/intacct-accounting-profile/reviews/)) Average score: 80/100 Average Score: 80/100 Pros: customizable and real-time reporting user-friendly interface and navigation Cons: limited functionality in certain modules poor customer support and responsiveness Pricing: Pricing available upon request - Reviewers Perspective "We have used almost 7 years and it has served us well in all aspects of accounting, payables, cash management, General Ledger and Reporting." SF Steve Fooskas Accounting Manager Used for 2+ years We analyzed 365 verified user reviews for Sage Intacct to find out what actual users really think. **Accounting** Finance teams use Sage Intacct to manage general ledger, payables, and cash management. Automation and robust controls support efficient workflows and clear audit trails. **Ease of Use** Organizations benefit from Sage Intacct’s clean interface and logical navigation, enabling teams to quickly find information and complete tasks with minimal training. **Financial Reporting** Users generate custom financial statements and analyze data across multiple dimensions. Automated reporting processes support audits, budget tracking, and compliance. - Key Features Sage Intacct's score Category average Invoice Creation 4.81 4.60 category average Invoice History 4.37 4.60 category average Invoice Processing 4.51 4.57 category average - Screenshots ### [PayPal Invoicing](https://www.softwareadvice.com/accounting/paypal-invoicing-profile/) **4.7** ([595 reviews](https://www.softwareadvice.com/accounting/paypal-invoicing-profile/reviews/)) Average score: 80/100 Average Score: 80/100 Pros: easy invoice creation and sending customizable invoice templates and branding Cons: high transaction and service fees poor customer support responsiveness Pricing: Pricing available upon request - Reviewers Perspective "What I like most about Paypal Invoicing is that it's a recognized brand; you can save customer information, just by searching for them with an email address; I can keep track of sent invoices and their status, whether they have been paid or not." EW Elizabeth Weiser Senior Director Of Digital Marketing Used for 2+ years We analyzed 353 verified user reviews for PayPal Invoicing to find out what actual users really think. **Invoice Payment** Teams use PayPal Invoicing to create professional invoices, track payment status, and offer clients multiple payment options. The system supports invoice customization, reminders, and real-time payment monitoring for streamlined billing. **Ease of Use** Users with limited technical experience set up and navigate PayPal Invoicing with ease. The platform’s simple interface helps save time and allows businesses to focus on operations rather than learning complex software. **Payment Processing** Organizations process payments quickly through various methods, including instant transfers. PayPal Invoicing simplifies cash flow management and provides a professional alternative to informal payment requests. - Key Features PayPal Invoicing's score Category average Invoice Creation 4.66 4.60 category average Invoice History 4.72 4.60 category average - Screenshots ### [Elorus](https://www.softwareadvice.com/accounting/elorus-profile/) **4.9** ([324 reviews](https://www.softwareadvice.com/accounting/elorus-profile/reviews/)) Average score: 80/100 Average Score: 80/100 Pros: intuitive and user-friendly interface responsive customer support Cons: invoice numbering and receipt issues difficulty setting up templates Pricing: Starting at $9.00 per month - Reviewers Perspective "It has streamlined my invoicing and expense tracking process, reduced the chance of accounting errors, and made my day-to-day financial management much easier." AT Antonis Tsaknis Owner Used for 2+ years We analyzed 239 verified user reviews for Elorus to find out what actual users really think. **Invoice Management** Businesses use Elorus to automate recurring bills, integrate with government portals, and quickly create, send, and track invoices. Professional templates and reminders support efficient billing. **Customer Support** Organizations receive prompt support from Elorus via chat and phone. The team listens to feedback, implements feature requests, and provides clear guidance for business operations. **Tracking Expense** Teams monitor income, expenses, and project profitability in Elorus. Integrated invoicing, time tracking, and expense management reduce reliance on spreadsheets and improve operational efficiency. - Key Features Elorus's score Category average Invoice Creation 4.80 4.60 category average Invoice History 4.76 4.60 category average Invoice Processing 4.80 4.57 category average - Screenshots ### [authorize.net](https://www.softwareadvice.com/online-payment/authorize-net-profile/) **4.5** ([219 reviews](https://www.softwareadvice.com/online-payment/authorize-net-profile/reviews/)) Average score: 79/100 Average Score: 79/100 Pros: easy integration with other software reliable transaction processing Cons: slow and unhelpful customer support difficult transaction search and reporting Pricing: Starting at $25.00 per month - Reviewers Perspective "Authorize helps us securely capture payment from customers on our eCommerce customer facing site that is a partnership with our fulfillment business." DM Dana Mauro Fulfillment Manager Used for 2+ years We analyzed 171 verified user reviews for authorize.net to find out what actual users really think. **Payment Processing** Organizations process a wide range of payments securely with authorize.net, supporting recurring billing, reporting, and PCI compliance. The platform streamlines payment collection for various business models. **Credit Card Processing** Businesses rely on authorize.net for secure credit card and electronic check processing. The system supports online and in-person transactions, recurring billing, and detailed reporting for efficient workflows. **Ease of Use** Teams implement authorize.net with minimal training. The clear interface and customizable forms help streamline daily payment management and adapt to specific business needs. - Key Features authorize.net's score Category average Invoice Creation 4.82 4.60 category average Invoice Processing 4.86 4.57 category average - Screenshots ### [Zenskar](https://www.softwareadvice.com/accounting/zenskar-profile/) **5.0** ([54 reviews](https://www.softwareadvice.com/accounting/zenskar-profile/reviews/)) Average score: 79/100 Average Score: 79/100 Pros: responsive and accessible support team automated billing workflows for complex pricing Cons: manual billing process finance team overload Pricing: Starting at $15,000.00 per year - Reviewers Perspective "My engineering and accounting teams can now manage complex contracts and invoices seamlessly, eliminating manual patchwork and ensuring accuracy." SG Shivam Gupta VP Engineering Used for 2+ years We analyzed 54 verified user reviews for Zenskar to find out what actual users really think. **Billing Automation** Finance and engineering teams use Zenskar to automate complex billing, manage contracts, and handle diverse pricing models. This reduces manual intervention, consolidates financial data, and streamlines revenue recognition for SMBs. **Customer Support** Organizations leverage Zenskar’s customer support via Slack, Zoom, and email for onboarding and ongoing operations. The support team resolves queries quickly and guides users through challenges, helping maintain efficient financial operations. **Integrations** Businesses integrate Zenskar with platforms like HubSpot, QuickBooks, Stripe, and Salesforce to automate downstream processes. This flexibility frees up team bandwidth and improves operational productivity by simplifying data management. - Key Features Zenskar's score Category average Invoice Creation 4.94 4.60 category average Invoice History 4.94 4.60 category average Invoice Processing 5.0 4.57 category average - Screenshots ### [Invoice Home](https://www.softwareadvice.com/accounting/invoice-home-profile/) **4.5** ([82 reviews](https://www.softwareadvice.com/accounting/invoice-home-profile/reviews/)) Average score: 79/100 Average Score: 79/100 Pros: ease of use and navigation customization options for invoices Cons: difficulty cancelling subscription invoice management issues Pricing: Starting at $5.00 per month - Reviewers Perspective "With its many free invoicing templates, you can create, customize, and share invoices, quotes, estimates, and receipts in no time. Whether you send them digitally or need to download them as PDFs." OQ Orlando Quintana owner Used for 6-12 months We analyzed 65 verified user reviews for Invoice Home to find out what actual users really think. **Invoices** Freelancers and small businesses use Invoice Home to generate and manage invoices with customizable templates. The platform supports multi-format delivery, cloud storage, and payment tracking. **Payments** Teams collect payments via credit and debit cards, track paid and unpaid invoices, and manage transactions from a central dashboard. Invoice Home streamlines billing and keeps financial records current. **Templates** Users select from a wide range of invoice templates, customizing them with logos and branding. The organized layout and workflow help present a polished image to clients. - Key Features Invoice Home's score Category average Invoice Creation 4.53 4.60 category average Invoice History 4.63 4.60 category average Invoice Processing 4.47 4.57 category average - Screenshots ### [FreeAgent](https://www.softwareadvice.com/product/33386-FreeAgent/) **4.5** ([179 reviews](https://www.softwareadvice.com/product/33386-FreeAgent/reviews/)) Average score: 79/100 Average Score: 79/100 Pros: user-friendly and intuitive interface support for small businesses and freelancers Cons: bank feed reliability and speed pricing compared to competitors Pricing: Starting at £10.00 per month - Reviewers Perspective "Also, it was also helpful that the system would match payments to invoices, therefore the monthly reconciliations only took me a few minutes." OA OMAR AITSIDIAHMED Senior Professor Used for 1-2 years We analyzed 128 verified user reviews for FreeAgent to find out what actual users really think. **Invoicing** Businesses use FreeAgent to create, send, and track invoices, automate recurring billing, and reconcile payments. These features reduce administrative effort and help maintain professionalism with clients. **Accounting** Organizations handle accounting, reporting, and year-end processes in FreeAgent. The platform’s user-friendly design and cloud-based access support collaboration with accountants and ongoing financial management. **Customer Support** Users receive fast, thorough responses from FreeAgent’s support team. Helpful resources and clear instructions enable businesses to resolve issues and build confidence in the platform. - Key Features FreeAgent's score Category average Invoice History 4.44 4.60 category average Invoice Processing 4.70 4.57 category average - Screenshots ### [Productive](https://www.softwareadvice.com/project-management/productive-profile/) **4.6** ([107 reviews](https://www.softwareadvice.com/project-management/productive-profile/reviews/)) Average score: 79/100 Average Score: 79/100 Pros: customer support and service all-in-one platform Cons: bugginess and reliability issues high and unpredictable pricing Pricing: Starting at $12.00 per month - Reviewers Perspective "It allows us to track resources, costs, and progress in one place, giving us full control over our projects and saving significant time compared to using separate tools." LS Leo Stepan Technical Director Used for 1-2 years We analyzed 83 verified user reviews for Productive to find out what actual users really think. **Project Management** Agencies and teams use Productive to manage projects, tasks, and resources in one platform. Custom fields and collaboration tools support daily organization and workflow efficiency. **Project Budgeting** Organizations track resources, costs, and progress with Productive’s budgeting tools. Real-time spending analysis and structured financial planning support project lifecycle management. **Customer Support** Users receive responsive support from Productive’s team during setup and ongoing use. The support staff address inquiries quickly and incorporate customer feedback into product improvements. - Key Features Productive's score Category average Invoice Creation 4.40 4.60 category average Invoice History 5.0 4.60 category average Invoice Processing 4.80 4.57 category average - Screenshots ### [Bonsai](https://www.softwareadvice.com/architecture/bonsai-profile/) **4.6** ([95 reviews](https://www.softwareadvice.com/architecture/bonsai-profile/reviews/)) Average score: 79/100 Average Score: 79/100 Pros: all-in-one business management user-friendly and intuitive interface Cons: unresponsive and poor customer service limited client portal functionality Pricing: Starting at $9.00 per month - Reviewers Perspective "The average turnaround time working with some clients from contract agreement to invoice generation and sign-off has been about 5 days. If you are a business owner who is also working for smaller organizations who need to get a project off the ground ASAP, then Bonsai is for you!" JH Jonathan Hays Managing Director Used for 1-2 years We analyzed 72 verified user reviews for Bonsai to find out what actual users really think. **Invoicing and Contracts** Freelancers and small businesses use Bonsai to manage proposals, contracts, and invoices in one workspace. The platform supports customization, automation, and electronic signatures for efficient project workflows. **Ease of Use** Users navigate Bonsai’s tools easily, reducing the learning curve and simplifying administrative processes. All essential business functions are accessible in a single platform. **Freelancers and Small Businesses** Bonsai provides freelancers and small teams with professional templates and integrated features. The platform helps maintain organization and saves time on administrative tasks. - Key Features Bonsai's score Category average Invoice Creation 4.67 4.60 category average Invoice History 4.65 4.60 category average Invoice Processing 4.33 4.57 category average - Screenshots ### [Square Invoices](https://www.softwareadvice.com/accounting/square-invoices-profile/) **4.7** ([120 reviews](https://www.softwareadvice.com/accounting/square-invoices-profile/reviews/)) Average score: 78/100 Average Score: 78/100 Pros: ease of use and setup dependable and reliable performance Cons: poor customer service and support high transaction and processing fees Pricing: Starting at $49.00 per month - Reviewers Perspective "We can also send the invoice in whatever format the customers prefer (text, email, and print) and take multiple payment types. And the reporting makes it very easy to see what's coming up, overdue, or paid." AW Abbey Woodcock owner Used for 2+ years We analyzed 100 verified user reviews for Square Invoices to find out what actual users really think. **Invoices** Businesses manage all invoicing tasks in one place, reducing errors and duplicate payments. Square Invoices supports quick creation, customization, and multiple delivery channels for professional billing. **Ease of Use** Teams set up and operate Square Invoices easily on desktop or mobile. The intuitive interface streamlines business operations and minimizes time spent on administrative tasks. **Customer Support** Organizations benefit from Square Invoices’ friendly and responsive support. Templates and customer profiles enhance workflow and support a broad client base. - Key Features Square Invoices's score Category average Invoice Creation 4.83 4.60 category average Invoice History 4.91 4.60 category average Invoice Processing 5.0 4.57 category average - Screenshots ### [Replicon Time Tracking](https://www.softwareadvice.com/product/2593-Replicon-TimeBill/) **4.5** ([540 reviews](https://www.softwareadvice.com/product/2593-Replicon-TimeBill/reviews/)) Average score: 78/100 Average Score: 78/100 Pros: detailed time tracking across projects vacation, pto, and leave management Cons: lack of flexibility for business needs user interface is outdated and unintuitive Pricing: Starting at $6.00 per month - Reviewers Perspective "Overall replicon works for the small business I work at to manage employee time." NR Nicole R Manager Used for 2+ years We analyzed 405 verified user reviews for Replicon to find out what actual users really think. **Ease of Use** Organizations streamline timekeeping and project management with Replicon’s intuitive platform. Minimal training is needed for both administrators and end users. **Employee Tracking** Businesses track employee hours, attendance, and PTO with Replicon. Features like GPS tracking and project allocation support accurate payroll and resource management. **Time Tracking** Teams use Replicon to track work hours, project time, and PTO. The system supports mobile access, auditing, and streamlines payroll and project billing. - Key Features Replicon Time Tracking's score Category average Invoice Creation 3.50 4.60 category average Invoice History 5.0 4.60 category average Invoice Processing 4.40 4.57 category average - Screenshots ### [Heartland Payments+](https://www.softwareadvice.com/accounting/heartland-payment-processing-profile/) **4.3** ([132 reviews](https://www.softwareadvice.com/accounting/heartland-payment-processing-profile/reviews/)) Average score: 78/100 Average Score: 78/100 Pros: dependable and reliable service fast and efficient payment processing Cons: high processing and service fees difficult to use interface Pricing: Pricing available upon request - Reviewers Perspective "It ensures that we have accurate and updated transactions reports that help us to track all the received payments and also makes it easy to resolve any payments disputes." AO Alfred Odhiambo Pastry Chef Used for 2+ years We analyzed 105 verified user reviews for Heartland Payments+ to find out what actual users really think. **Payment Processing** Businesses process transactions efficiently with Heartland Payments+, using a range of payment methods and reliable reporting tools. The platform supports secure, global payment acceptance and dispute resolution. **Security and Access Control** Organizations rely on Heartland Payments+ for advanced fraud protection and end-to-end encryption. The secure environment supports safe billing and maintains client trust. **Ease of Use** Teams deploy Heartland Payments+ quickly, benefiting from a straightforward setup and intuitive design across web, terminal, and mobile. The platform supports teams with varying technical backgrounds. - Key Features Heartland Payments+'s score Category average Invoice Creation 5.0 4.60 category average Invoice History 5.0 4.60 category average Invoice Processing 4.54 4.57 category average - Screenshots ### [BigTime](https://www.softwareadvice.com/project-management/bigtime-profile/) **4.6** ([658 reviews](https://www.softwareadvice.com/project-management/bigtime-profile/reviews/)) Average score: 78/100 Average Score: 78/100 Pros: time tracking accuracy and flexibility billing and invoicing capabilities Cons: frequent bugs and glitches confusing navigation and interface Pricing: Starting at $20.00 per month - Reviewers Perspective "The use of Bigtime adding jobs and preparing the info to add Professional Times and expenses is very fluent and let you to determine the invoice to our client." CS Carlos Silva Office Assistant Used for 1-2 years We analyzed 463 verified user reviews for BigTime to find out what actual users really think. **Expense Tracking** Teams monitor expenses, time, and budgets across projects using BigTime. The platform supports electronic receipt submission and detailed reporting for operational and management needs. **Invoicing** Organizations generate, customize, and send invoices directly from BigTime. The seamless link between time tracking, expense entry, and invoice creation streamlines billing processes. **User Interface** Users navigate BigTime’s modern interface easily, supporting both administrators and team members. Customizable options and remote access suit various business needs. - Key Features BigTime's score Category average Invoice Creation 4.53 4.60 category average Invoice History 4.50 4.60 category average Invoice Processing 4.50 4.57 category average - Screenshots #### Methodology The research for the best Billing and Invoicing software list was conducted in October 2025. We evaluated data (user reviews and demand signals) from the past 24 months as of the research date. [Read the complete methodology.](https://www.softwareadvice.com/legal-page/frontrunners-methodology/) * * * ## Popular Billing and Invoicing Comparisons [ Square Point of Sale vs PayPal ](https://www.softwareadvice.com/retail/paypal-profile/vs/square-point-of-sale/)[ QuickBooks Online vs QuickBooks Enterprise ](https://www.softwareadvice.com/compare/49801-qb-desktop-enterprise/vs/393202-QuickBooks-Online/)[ NetSuite vs Dynamics 365 ](https://www.softwareadvice.com/compare/25483-netsuite-financials-accounting-software/vs/106335-Dynamics-365/)[ Jobber vs FreshBooks ](https://www.softwareadvice.com/accounting/freshbooks-profile/vs/jobber/)[ QuickBooks Desktop vs Xero ](https://www.softwareadvice.com/accounting/quickbooks-pro-profile/vs/xero/)[ Hubstaff vs Time Tracker ](https://www.softwareadvice.com/project-management/netsoft-hubstaff-profile/vs/time-tracker/) ## Send me a copy of this list to my inbox ### Get a copy of this list with pricing info sent to your inbox so you can pick up where you left off when convenient to you. [What you need to know about billing and invoicing software](#Whatyouneedtoknowaboutbillingandinvoicingsoftware) [What is billing and invoicing software?](#Whatisbillingandinvoicingsoftware) [Essential features of billing and invoicing software](#Essentialfeaturesofbillingandinvoicingsoftware) [Benefits and competitive advantages of using billing and invoicing software](#Benefitsandcompetitiveadvantagesofusingbillingandinvoicingsoftware) [How to choose the best billing and invoicing software for your business](#Howtochoosethebestbillingandinvoicingsoftwareforyourbusiness) [Software related to billing and invoicing](#Softwarerelatedtobillingandinvoicing) [More resources for your billing and invoicing journey](#Moreresourcesforyourbillingandinvoicingjourney) ## What you need to know about billing and invoicing software Billing and invoice software is used in various industries. Among the 939 businesses who called our advisors in the past year for software purchasing guidance and specifically requested billing and invoicing functionality in their solution, the majority were from the accounting industry, followed by maintenance and field service, then consulting. \[1\] Due to the range of industries served, most vendors offer customizable systems that can support various business models, pricing structures, and payment types (e.g., ACH payments, recurring payments). Features can also vary significantly based on the organization the software is meant to serve. For example, it’s common for law firms to bill for the time spent working on a project. A manufacturing company, on the other hand, may charge its clients upon the delivery of goods or tangible items. Because this software has to be able to serve so many different types of users, there are a lot of options on the market today. To give you an idea, we feature unique profiles for 877 different billing and invoicing products on our site today, and we have more than 10,000 reviews from real users of this software on our site.  In addition to the number of options available, you’ll also want to consider pricing when selecting your billing and invoicing system. Most of these products are billed on a subscription basis and charge each month. Products are generally priced according to tiers, with the basic group offering only the essential features, the premium offering a few more options, and the advanced offering everything. You can expect to pay an average of $32 for basic, $141 for premium, and $259 for advanced. \[3\] Whether you’re a first-time buyer or you’re looking to replace your existing billing and invoicing software, you’ll want to make sure you as potential vendors a few basic questions before proceeding:  - **What features and integrations does the software offer?** Make sure the specific features available fit your specific needs, and the product integrations match your existing software stack to allow for an easier transition.  - **How scalable and customizable is the software?** Will this product be able to grow with your business? Ask about customization options and the ability to handle increased transaction volumes as your company expands.  - **What kind of customer support and training do you provide?** Ask about things like support channels to understand how you can reach out if you have a question as well as response times. Additionally, ask about training resources or onboarding assistance to ensure your team can effectively use the software from the start. In this article, you’ll find information about what to look for when researching billing and invoicing software, as well as a step-by-step guide for selecting the right software. We’ll also share insights and advice from our accounting advisors, Eric Franco and Chris Soltani, who have a combined 18 years of experience helping businesses find the right accounting software. ## What is billing and invoicing software? Billing and invoicing software organizes and automates all of the payment collection processes. It helps ensure timely payment collections, tracks multiple invoices at a time, flags all unpaid invoices, and reduces manual data entry errors.  Billing and invoicing software is available as a standalone system that will only be able to handle tasks specifically related to invoice creation and management or as a feature within a comprehensive accounting software package. Most modern accounting software includes integrated billing and invoicing capabilities as a core function, enabling users to create and send invoices directly from their accounting system. However, these larger systems will be more expensive than standalone products, so users must consider budget before deciding which option is best for them. ## Essential features of billing and invoicing software Before you start considering different billing and invoice software products, it’s crucial to know which features you must have in your final choice. Some features in these systems are considered “core,” meaning you can expect to see them in every product on the market. Other features are considered “common,” and may or may not be included in every product you consider. ### Core billing and invoicing features **Invoice creation** Assign rates based on the project, employee type, or Create invoices from scratch or build recurring invoices. 88% of our reviewers rate this feature as critical or highly important. **Invoice history** Store and view prior invoices for each account or client. 83% of our reviewers rate this feature as critical or highly important. **Online invoicing** Create, send, and view electronic invoices. 79% of our reviewers rate this feature as critical or highly important. ### Common billing and invoicing features **Customizable invoices** Invoices that can be tailored according to the company's branding, payment terms, and personalized information. 86% of our reviewers rate this feature as critical or highly important. **Invoice processing** Creation, processing, verification, and execution of invoices till the payment is made. 86% of our reviewers rate this feature as critical or highly important. **Reporting and statistics** Collection, analysis, and representation of numerical data and generation of reports to understand various patterns. 83% of our reviewers rate this feature as critical or highly important. **Time and expense tracking** Log and record hours worked and costs spent to assist in billing and invoicing. 78% of our reviewers rate this feature as critical or highly important. **Recurring/subscription billing** Automated process of charging customers at regular intervals for repeated access or use of a product or service. 76% of our reviewers rate this feature as critical or highly important. **Quotes/estimates** Generate quotes or estimates for customers. 72% of our reviewers rate this feature as critical or highly important. **Mobile payments** Clients can submit payments via mobile devices. 62% of our reviewers rate this feature as critical or highly important. ## Benefits and competitive advantages of using billing and invoicing software Over his 12 years of experience talking to businesses seeking accounting software, Chris Soltani has identified a common pattern: “The common theme is a lot of these buyers that we speak with, whether they’re in construction or architecture or any other industry, typically start out on a very basic system, like spreadsheets for example. And then after a couple of years, they just realize they need something more industry-specific.” Certainly, having the tools that you need to do your specific job is one of the biggest advantages of using a dedicated billing and invoicing system. In addition to Soltani’s years of experience, we’ve analyzed our own data from thousands of reviewers to understand what other benefits users see when using billing and invoicing software: - **Small business management**: Users have a lot of positive things to say about their ability to manage their small to mid-sized businesses using this type of software. Many comment on how much their companies have been able to grow thanks to the use of dedicated billing and invoicing software.  - **User interface**: Reviewers are overall pleased with the user experience of these software products, often commenting on how intuitive these systems are to navigate. This helps businesses better understand and utilize the software, as well as clients better manage making online payments.  - **Expense tracking**: Users really appreciate how much time they save by having an automated expense tracking feature that is simple to use. They also note that this tool helps them stay organized and maintain accurate records, which can make tax time a lot less stressful.  - **Transaction security:** Security is a vital factor anytime businesses deal with financial matters or clients are concerned about credit card information. Fortunately, plenty of reviewers are happy with the security measures built into their billing and invoicing tools. ## How to choose the best billing and invoicing software for your business ### 1\. Define your requirements Before you start collecting information about potential vendors, you must consider your own needs. It’s best to do this step at the beginning so you can limit how influenced you are by external factors.  Start by speaking to the people on your team who will actually be using this software, and find out what problems they have in their day-to-day that they hope the new system will solve. Write down a list of the pain points you’re currently facing, so you can bring these specific questions up when you speak with potential vendors to find out how their products would help alleviate them.  Next, come up with a concrete range for your budget. Consider what you’re currently spending, how many seats you’ll need for the new system, whether you’d like to pay monthly or annually, and the features you absolutely need versus those that would simply be nice to have.  Finally, make a list of all the existing software your new billing and invoicing system will need to integrate with. This will ensure a smooth transition to your new system.  Once you’ve gathered all of this information, you’re ready to start considering vendors.  ### 2\. Make a shortlist of products In this step of the process, you’ll come up with a list of billing and invoicing vendors you’re interested in speaking to. You may come up with names for this list based on a lot of different resources, such as any products you or your team have used in the past, products recommended by colleagues in your field, word of mouth, or even a quick Google search.  If you want to lean on user experience, our billing and invoicing [FrontRunners](https://www.softwareadvice.com/accounting/billing-invoicing-software-comparison/) list is an excellent option for narrowing down your search. Alternatively, you can reach out to our advisors to chat about all of the requirements you came up with in step one. At the end of your phone call, you’ll receive a list of products that fit your needs.  Regardless of how you come up with this shortlist, the end result should be between 3 and 5 vendors you want to learn more about. From here, you’ll begin your outreach.  ### 3\. Pick your best option You’ll call and set up demos with each of the products on your shortlist so you can actually see how their systems are laid out. Remember that these are sales pitches, so the representatives you’ll be speaking with want you to buy their products. Don’t make any decisions until you’ve had a chance to explore all of the products on your shortlist—that way you can accurately compare the different options. Also, if any vendors on your list offer free trials, you should strongly consider taking them up on it.  Now is also your opportunity to ask all of the questions you’ve come up with so far. A few important things to get clarity on at this stage include: - **Pricing**: How is this product priced? - **Feature availability**: What features are available in each tier of this product? Can you upgrade at any time?  - **Scalability**: How will this product grow with your company? Will the cost go up if you hire more employees? - **Security**: What security measures do vendors take to protect your financial data and that of your clients? Once you’ve met with every vendor on your shortlist and had an opportunity to test the product and have all of your questions answered, you can choose the billing and invoicing software that you feel the most comfortable and confident using.  ## Software related to billing and invoicing During your research for billing and invoicing software, you may come across other types of software that are closely related in functionality. Some of those systems may include:  - [Accounting software](https://www.softwareadvice.com/accounting/): Generally, accounting software includes larger financial management systems that encompass billing and invoicing but also handle many more accounting tasks, such as budgeting and forecasting, inventory management, fixed asset, and even payroll. You may decide you need a larger accounting system with built-in billing and invoicing features but be prepared to pay more for these systems than you would for standalone billing and invoicing software.  - [Accounts receivable software](https://www.softwareadvice.com/accounting/accounts-receivable-comparison/): This is a tool designed to manage the process of tracking and collecting payments owed by customers. It automates tasks such as invoicing, payment reminders, and cash flow monitoring, helping businesses efficiently manage outstanding debts. By integrating with other financial systems, like billing and invoicing, it enhances accuracy and provides real-time insights into accounts receivable performance. - [Debt collection software](https://www.softwareadvice.com/debt-collection/): Much like billing and invoicing, debt collection software is a specialized tool (often a feature in larger accounting systems) designed to automate the recovery of overdue payments from customers. It helps businesses track delinquent accounts, manage communication with debtors, and comply with legal regulations.  - [Expense report software](https://www.softwareadvice.com/accounting/expense-management-comparison/): This software automates the process of submitting, approving, and reimbursing employee expenses. It streamlines expense management by allowing users to easily track, categorize, and report expenses. The software often integrates with accounting systems for easier overall financial management. - [Time and expense software](https://www.softwareadvice.com/psa/time-and-expense-comparison/): This software helps businesses track employee work hours and associated expenses, making billing and reimbursement much simpler. It allows users to log time and expenses in real time, often integrating with payroll and accounting systems for accurate financial management. ## More resources for your billing and invoicing journey - [7 Top-Rated Free Billing and Invoicing Software](https://www.softwareadvice.com/resources/free-billing-and-invoicing-software/) - [How To Close Your Books Faster and More Accurately](https://www.softwareadvice.com/resources/how-to-close-your-books/) - [How Automation Is Transforming Account Reconciliation for Small Businesses](https://www.softwareadvice.com/resources/automated-reconciliation/) - [A Guide to Billing and Invoicing Software Pricing Models](https://www.softwareadvice.com/resources/billing-and-invoicing-software-pricing-models/) * * * ## About our contributors #### Author [Lisa Morris](https://www.softwareadvice.com/resources/author/lisa-morris/) is an associate principal analyst at Software Advice, covering the healthcare and medical industry, with a focus on technologies impacting independent practices and mental healthcare, such as electronic medical records and practice management tools. Lisa’s research and analysis is informed by more than 15,000 authentic user reviews on Software Advice and over 20,000 interactions between Software Advice software advisors and medical software buyers. Lisa also regularly analyzes market sentiment by conducting surveys of medical practitioners and administrators so she can provide the most up-to-date and helpful information to small and midsize businesses purchasing software or services. She presented her research on medical wearable devices at the 2022 Sensors Summit in La Jolla, California, and also appeared on the Health Innovation Matters podcast with Logan Plaster. Her work has been featured in multiple publications, including Becker’s Hospital Review, Healthcare IT News, and AP News. #### Editor [Caroline Rousseau](https://www.softwareadvice.com/resources/author/caroline-rousseau/) is a senior content editor at Software Advice. A former content analyst, Caroline has, for the past five years, built, written, and edited research reports about technological trends, opportunities, and challenges with an SMB audience in mind. Her content has been featured in French Tier 1 media including Le Monde, L’Express, and Le Figaro, among other publications. Her previous experience as a graphic designer, translator, and LQA specialist in various industries converged into a skill set that allows her to create compelling content about today’s business matters. Caroline’s personal interests include literature and art and she has a passion for Albert Camus, graphic novels, and drawing. #### Advisors [Eric Franco](https://www.softwareadvice.com/resources/author/eric-franco/) is a senior advisor. He joined Software Advice in 2019, and he is based in Austin, TX. Eric works directly with small business leaders to connect them with best fit software providers. He assesses the technology needs of small businesses seeking accounting, manufacturing, learning management, and supply chain software through one-to-one conversations and provides a short list of potential matches. His favorite part of being a software advisor is hearing the sense of relief in a stressed buyer’s voice when they realize he can help them find the right software for their needs. [Chris Soltani](https://www.softwareadvice.com/resources/author/chris-soltani/) is a senior advisor. He joined Software Advice in 2013 as a software advisor, and he is based in Austin, TX. As part of the software advisor team, Chris helps accounting, project management, and supply chain industry professionals find budgeting, collaboration, inventory management, and billing and invoicing tools. He provides a short list of personalized technology recommendations based on budget, business goals, and other specific needs. Chris’s favorite part of being a software advisor is truly helping buyers overcome challenges when they’re researching the hundreds of software options online. * * * ### Sources - **Software Advice advisor call notes**: Findings are based on data from telephonic conversations that Software Advice’s advisor team had with small-to-midsize businesses seeking billing and invoicing tools. For this report, we analyzed phone interactions from January 10, 2024, to January 10, 2025. [Read the complete methodology](https://www.softwareadvice.com/resources/buyers-guide-methodologies/). - **Software Advice reviews data**: Software Advice reviews are collected from verified users for individual software products. For this report, we analyzed reviews from the past year as of the production date. [Read the complete methodology](https://www.softwareadvice.com/resources/buyers-guide-methodologies/). - **Software Advice software pricing data**: Only products with publicly available pricing information and qualified software products within the category, as of January 2024, are included in the pricing analysis. [Read the complete methodology](https://www.softwareadvice.com/resources/buyers-guide-methodologies/). ## Billing and Invoicing FAQs - What is the best software for billing and invoicing? Our research has identified [Zoho Invoice](https://www.softwareadvice.com/accounting/zoho-invoice-profile/) as the best-rated product for billing and invoicing, according to user reviews. We also found that users rated [FreshBooks](https://www.softwareadvice.com/accounting/freshbooks-profile/) as the best for ease of use, [Dynamics 365](https://www.softwareadvice.com/product/106335-Dynamics-365/) as the best for functionality, [HoneyBook](https://www.softwareadvice.com/crm/honeybook-profile/) as the best for invoice creation, and [QuickBooks Online](https://www.softwareadvice.com/product/393202-QuickBooks-Online/) as the best for invoice processing. - What is billing and invoicing software? Billing and invoicing software automates payment collections to ensure timely payments, track multiple invoices, and manage unpaid invoices. It is used across various industries and offers customizable features to fit different business models and accounting workflows. This software can be standalone or part of a comprehensive accounting package and typically operates on a subscription basis. Core features include invoice creation, online invoicing, and invoice history, while additional functionalities may include expense tracking and mobile payments. - How much does invoicing software cost? Billing and invoicing software typically operates on a monthly subscription basis, with pricing tiers to suit different needs. While free versions of this software are available, users can expect to pay as low as $32 per month for the basic tiered systems and up to $259 per month for the most comprehensive systems. - Is there a difference between billing and invoicing? Billing and invoicing are related but distinct processes. Invoicing involves creating and sending a detailed statement of services or products provided, specifying the amount due. Billing encompasses the broader process of managing and tracking payments, including generating invoices, sending reminders, and processing payments. Essentially, invoicing is one step of the overall billing process. ## Related Billing and Invoicing Software - [Debt Collection Software](https://www.softwareadvice.com/debt-collection/) - [Recurring Billing Software](https://www.softwareadvice.com/accounting/recurring-billing-comparison/) - [Revenue Management Software](https://www.softwareadvice.com/revenue-management/) - [Subscription Management Software](https://www.softwareadvice.com/accounting/subscription-management-comparison/) - [Utility Billing Software](https://www.softwareadvice.com/utility-billing/)