Searching for the best restaurant accounting software for your business?

Save yourself time and stress. We’re here to help you find the right restaurant accounting software solution for your work.

What is restaurant accounting software ?

Restaurant accounting software will offer the same modules as general accounting systems, but the functionality will be more directly tailored to restaurant management. Most restaurant bookkeeping software offers integration with other systems, such as point of sale (POS) and tax management or expense tracking and payroll.

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Do you currently use Restaurant Accounting Software?

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What 5 key Restaurant Accounting Software features should I look for?

Expense tracking

Tracks every dollar spent—from the purchase of ingredients for recipes to the cost of keeping the lights on. This function ensures business owners or managers won't miss anything, so that the books will always be balanced at the end of the quarter and there won't be any surprises when tax season arrives.

Inventory tracking

Ensures businesses comply with the U.S. Generally Accepted Accounting Practices (GAAP) and tracks what a business spends on ingredients or supplies in order to provide a comprehensive report of where money goes. Inventory tracking software is especially important for restaurants because it can save money by preventing over-ordering and help chefs plan menus according to the availability of ingredients.

POS integration

When integrated with restaurant-specific software, POS systems help servers calculate bills with state tax, incorporate tips, adjust inventory and print receipts. Some systems work with tax reporting modules to automatically produce filled-out government documents.

Payroll processing

Some systems offer their own payroll tracking capabilities, while others are designed to work with stand-alone payroll software. Either way, having a reliable system in place allows restaurant managers to keep track of employee hours, automatically calculate payments and cut checks, cut down on human error and generate employee tax documents such as 1099s or W-4s.

Reporting tools

Prevents managers or restaurant owners from having to manually code data in order to see where money is going. Reporting tools can provide specific sets of information to provide as narrow or broad a view of a business's finances as is necessary.

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Showing 1 - 20 of 109 products
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Showing 1 - 20 of 109 products

NetSuite

With an integrated system that includes ERP, financials, commerce, inventory management, HR, PSA, supply chain management, CRM and more – NetSuite enables fast-growing businesses across all industries to work more effectively by a...Read more

4.10 (817 reviews)

35 recommendations

Sage Intacct

Sage Intacct is a provider of cloud-based financial management and accounting software. Sage Intacct's software solution is suitable for small to midsize accounting firms and can provide financial reporting and operational insight...Read more

4.18 (320 reviews)

34 recommendations

PriceDemo

Striven

Striven is a cloud-based enterprise resource planning (ERP) solution suitable for many industries and organizations of all sizes. It offers features for accounting, inventory management, human resources, customer relationship mana...Read more

4.80 (49 reviews)

30 recommendations

PriceDemo

Multiview ERP

Multiview Financials is the flagship ERP system developed, sold, implemented, and supported by Multiview Financial Software. Multiview is designed for organizations ranging in size from rapidly growing small businesses to large en...Read more

4.40 (10 reviews)

17 recommendations

PriceDemo

Adaptive Planning

Workday Adaptive Planning, founded in 2003, provides a web-based system for budgeting, forecasting and reporting. The solution is suitable for a wide variety of company sizes. Delivered over the Web in a software-as-a-service (Saa...Read more

4.48 (174 reviews)

10 recommendations

Sage Fixed Assets

Sage Fixed Assets delivers the most comprehensive fixed asset management solution offering 4 modules to allow businesses total control of their assets. From before they become fixed assets through the depreciation cycle and disp...Read more

4.04 (40 reviews)

7 recommendations

PriceDemo

SAP Business ByDesign

With strong proficiencies in project management, accounting, and customer relationship management, SAP Business ByDesign is a software-as-a-service solution for professional services with 25 or more employees. ...Read more

4.21 (29 reviews)

5 recommendations

MineralTree Invoice-to-Pay

MineralTree’s TotalAP accounts payable automation solution digitizes and automates the entire invoice-to-pay process to make paying your suppliers easy, impactful, and profitable. Our cloud-based accounts payable solution can scal...Read more

4.37 (78 reviews)

3 recommendations

PriceDemo

JD Edwards EnterpriseOne

Oracle JD Edwards EnterpriseOne is an enterprise resource planning software with primary features such as real estate management, human capital management, environmental health and safety and commodity trading. What is JD...Read more

4.14 (138 reviews)

2 recommendations

PriceDemo

DataServ SaaS AP Automation

For over 26 years, DataServ has delivered cloud-based AP automation solutions to mid-sized to global Fortune 500 clients in the wholesale and distribution, manufacturing, healthcare, retail, and financial services industries. Data...Read more

4.50 (14 reviews)

2 recommendations

Software pricing tips

Read our Restaurant Accounting Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

transcendAP

transcendAP, built on the Kofax TotalAgility Intelligent Automation platform, is an accounts payable automation solution that uses cognitive capture, document intelligence, AI, and process orchestration to dramatically transform a...Read more

No reviews yet

1 recommendations

PriceDemo

QuickBooks Desktop Enterprise

QuickBooks Enterprise is an accounting solution designed for SMBs across different industry verticals such as construction, nonprofit distribution, manufacturing, and retail. With QB Enterprise solution, any business owner can exp...Read more

Quickbooks Online

QuickBooks Online enables users to download and reconcile credit card transactions that allows businesses to organize weekly timesheets and track bank deposits. What is Quickbooks Online? Quickbooks Online i...Read more

Dynamics 365

Microsoft Dynamics 365 is a cloud-based CRM ecosystem for small, medium and enterprise organizations, with a focus on Sales, Field Service, Customer Service complete with strong integrations with Microsoft’s other Office 365 offer...Read more

Xero

Xero is an accounting system designed for small and growing businesses. Xero connects small businesses with their trusted advisors and provides business owners with instant visibility of their financial position. As a web-based so...Read more

Wave Accounting

Online accounting software that provides features including invoicing, billing, payment tracking, payroll management, finance management, credit card processing, and receipt scanning. Wave Accounting is designed to help businesses...Read more

Happay

Happay is a cloud-based expense management solution that helps medium to large businesses manage and track expenses. It uses AI and machine learning technologies to automate processes related to expense claims management, reimburs...Read more

PriceDemo

QuickBooks Online Advanced

QuickBooks Online Advanced is a cloud-based accounting solution that helps small to large enterprises manage expenses, projects, invoices and more. It comes with a centralized dashboard, which enables users to gain insights into b...Read more

PriceDemo

TimeSolv Legal Billing

TimeSolv is a cloud-based legal time tracking and billing solution that caters to law firms, accountants, consultants, architects, and freelancers, helping them manage daily business operations. TimeSolv integrates project ma...Read more

Zoho Books

Zoho Books comes with automatic bank feeds, collaborative client portal, accounting and taxing, online payments, invoice templates and analytical reports. The system allows users to manage multiple time sheets of different project...Read more

Popular Restaurant Accounting Software Comparisons

Buyers Guide

Last Updated: May 18, 2022

While recent studies have shown that the restaurant industry has grown in the past few years, the fact remains that about 17 percent close within their first year of business. There are, of course, any number of reasons why a new restaurant may be forced to shut its doors, but certainly one of the most vital elements of running a successful company is keeping the books. Choosing the right accounting software to help you do that can be overwhelming, to say the least.

There are a ton of accounting systems out there, each with myriad features and applications available for customization. That's why it's important to know the basics about restaurant accounting software before you begin your search for the system that best fits your needs, whether you're tracking payments, payroll or produce.

Here's what we'll cover:

What Is Restaurant Accounting Software?
Common Functionality of Restaurant Accounting Software
What Type of Buyer Are You?
Cloud-Based vs. Perpetual License Software
Market Trends to Be Aware Of

What Is Restaurant Accounting Software?

Running a restaurant means keeping up with a lot of things, not the least of which is expenses. Fortunately, a good accounting system specifically geared toward your industry can alleviate much of this work by managing every aspect of your business's finances. Most restaurant-specific accounting systems offer the following modules:

Essentially, restaurant accounting software will offer the same modules as general accounting systems, but the functionality will be more directly tailored to restaurant management. Most restaurant bookkeeping software offers integration with other systems, such as point of sale (POS) and tax management or expense tracking and payroll.

Payroll overview in Xero

Payroll overview in Xero

Common Functionality of Restaurant Accounting Software

Expense tracking Tracks every dollar spent—from the purchase of ingredients for recipes to the cost of keeping the lights on. This function ensures business owners or managers won't miss anything, so that the books will always be balanced at the end of the quarter and there won't be any surprises when tax season arrives.
Inventory tracking Ensures businesses comply with the U.S. Generally Accepted Accounting Practices (GAAP) and tracks what a business spends on ingredients or supplies in order to provide a comprehensive report of where money goes. Inventory tracking software is especially important for restaurants because it can save money by preventing over-ordering and help chefs plan menus according to the availability of ingredients.
POS integration When integrated with restaurant-specific software, POS systems help servers calculate bills with state tax, incorporate tips, adjust inventory and print receipts. Some systems work with tax reporting modules to automatically produce filled-out government documents.
Payroll processing Some systems offer their own payroll tracking capabilities, while others are designed to work with stand-alone payroll software. Either way, having a reliable system in place allows restaurant managers to keep track of employee hours, automatically calculate payments and cut checks, cut down on human error and generate employee tax documents such as 1099s or W-4s.
Reporting tools Prevents managers or restaurant owners from having to manually code data in order to see where money is going. Reporting tools can provide specific sets of information to provide as narrow or broad a view of a business's finances as is necessary.
Banking integration Some systems allow businesses to link their bank accounts directly to the software to enable one-click payments and faster deposit times. This can save a great deal of time by taking over the menial task of manually recording every purchase or sale.
Profit/loss statement Keeps a running tab on the real balance of funds throughout a fiscal quarter, and produces reports whenever managers need them.

What Type of Buyer Are You?

The first step in determining which restaurant accounting system to invest in for your business is to figure out what kind of buyer you are. The majority of companies fall under one of the following three categories:

Small businesses looking to grow. Think of this as the local restaurant that recently made the decision to expand—be it through extending hours and bringing on more servers to cover those shifts or opening a second location. You may already have an accounting system in place, but you're quickly finding that growing means keeping more plates in the air (pun intended), and investing in a more capable software system is the best way to manage that.

Best-of-breed buyers. Restaurants that fall into this category are likely looking for software that offers a specific feature, such as payroll or inventory. Functionality will definitely be the most important consideration for this buyer, but integration—for example, an accounting system that can be linked to a tax management system in order to fully automate paperwork and IRS reporting, should not be overlooked as it can mean the difference between hours of manual data input and automatic data sharing. Beyond that, software that can integrate with other solutions can make things easier down the road when these buyers get ready to grow.

Enterprise or multilocation buyers. This bucket holds those eateries that are already very well-established; think multiple locations and availability in many different regions. These businesses are already operating on a relatively large scale, but may be prepared to upgrade accounting software to a more robust enterprise resource planning suites (ERP) that will offer fully integrated functionality. ERP systems afford large entities the ability to consolidate multiple companies and operate at an international level.

Cloud-Based vs. Perpetual License Software

As with most software markets, restaurant accounting software is offered in two forms: via perpetual license or by paying a monthly or yearly fee to use cloud-based accounting software.

When it comes to cost, businesses typically spend more upfront on perpetual licenses. This price tag can vary depending on things such as service tier, level of customer support and any update or maintenance fees. Cloud-based software, however, is usually priced per month according to the number of users or employees and the number of applications required.

Over time, the costs for each type of deployment will converge, but this should still be a consideration for restaurants that might not have as much room in their software budget at first.

Market Trends to Be Aware Of

Software-as-a-Service (SaaS). SaaS is a subscription-based software deployment and housing model. With this type of system, users log into a web browser in order to access the software. SaaS offers much lower upfront costs and faster implementation, and it is quickly becoming commonplace in markets such as retail and human resources.

Mobile accounting. As we come to rely more and more heavily on our cell phones and mobile devices to get stuff done, accounting vendors (and other market-specific software, for that matter) are now offering mobile integrations. This allows you to access cloud-based software on your iPhone and do things such as snapping a photo of a receipt and uploading it, then watching the software automatically incorporate that transaction information into your accounts.