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NetSuite is a cloud-based business management suite that incorporates ERP, financial management, CRM, and eCommerce functionalities into a unified platform, helping organizations automate core processes and gain real-time visibility into operational and fi...Read more about NetSuite
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Striven is a cloud-based enterprise resource planning (ERP) solution suitable for many industries and organizations of all sizes. It offers features for accounting, inventory management, human resources, customer relationship management (CRM), project mana...Read more about Striven
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SAP S/4HANA Cloud is a cloud-based and on-premise enterprise resource planning (ERP) solution. It is suitable for small, midsize and large businesses in industries such as automotive, engineering, construction, mining, research and development, retail, who...Read more about SAP S/4HANA Cloud
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The Sage Construction Suite includes a range of solutions tailored to meet the diverse needs of construction companies. The suite includes Sage Intacct Construction, Sage Construction Management, Sage 300 CRE, Sage 100 Contractor, Sage Estimating, Sage Fie...Read more about Sage Construction Suite
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Deltek Ajera is an integrated accounting and project management solution built for architecture and engineering (A/E) firms. It is suitable for small to mid-size firms seeking an industry-tailored solution to improve project level profitability, staff util...Read more about Deltek Ajera
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Focus X is an all-inclusive enterprise resource planning (ERP) system that helps you connect every aspect of your business operations. From production to supply chain, customer relationship management to inventory and human resources, it records and stores...Read more about Focus X
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Beyond Software is a project accounting and management software system available for small to mid-size companies. The system allows organizations to manage and execute around their projects by increasing visibility and creating accountability. I...Read more about Beyond Software
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TimeSolv is a cloud-based legal time tracking and billing solution that caters to law firms, accountants, consultants, architects, and freelancers, helping them manage daily business operations. TimeSolv integrates project management features such as ...Read more about TimeSolv Legal Billing
QuickBooks Enterprise is an accounting solution designed for SMBs across different industry verticals such as construction, nonprofit distribution, manufacturing, and retail. With QB Enterprise solution, any business owner can expand business operations us...Read more about QuickBooks Enterprise
FloQast, an Accounting Automation Platform created by accountants for accountants, enables organizations to automate a variety of accounting operations. Trusted by more than 2,800 global accounting teams – including Twilio, Los Angeles Lakers, Zoom, and Sn...Read more about FloQast
BQE’s powerful all-in-one platform and expert support give Architecture, Consulting, and Engineering firms the intuitive tools they need to meet the demands of their firm, empower their team, maximize profitability, and deliver superior results to clients....Read more about BQE CORE Suite
Procurify is the leading AI-powered procurement, accounts payable (AP), expense, and payment platform designed for mid-market organizations. We empower businesses to gain full control of their spending, driving cost savings, operational efficiency, and sma...Read more about Procurify
QuickBooks Online Advanced is a cloud-based accounting solution that helps small to large enterprises manage expenses, projects, invoices and more. It comes with a centralized dashboard, which enables users to gain insights into business trends and organiz...Read more about QuickBooks Online Advanced
TopNotepad is a cloud-based accounting management solution that offers invoicing, expense management, payment management and customer relationship management. Users can create invoices with built-in templates and log payments using client lists. Users...Read more about TopNotepad
Accounting Xpert is an on-premise accounting solution that serves businesses of all sizes. Primary features of the software include a general ledger, accounts receivables and payables, payroll, W2 and 1099 laser processing, bank reconciliation and inventor...Read more about Accounting Xpert
AccountsIQ is a cloud accounting software that simplifies the capture, process, and reporting of financial data. It offers intuitive tools to automate consolidation, manage budget, audit, digital VAT returns, and cash flow. It is suitable for small to medi...Read more about AccountsIQ
InvoiceBerry is a cloud-based accounting solution designed for small businesses in a variety of industries. Key features include invoice creation, expense and payment tracking, client management and report creation. InvoiceBerry enables users to creat...Read more about InvoiceBerry
Clear Books is a cloud-based accounting solution for small businesses. It enables users to track key financial numbers through a dashboard. The solution can send automatic payment reminders and supports multiple currencies to create customizable invoices. ...Read more about Clear Books
NextProcess is an accounts payable solution used for automating organizations’ payment structures. It is suited for companies of any size, across a variety of industries. NextProcess helps eliminate duplicate payments that can occur when companies mai...Read more about NextProcess
ALTO Accounts Payable is a cloud-based invoice approval solution for companies of all sizes, and is typically used by the oil and gas industry. Users can establish workflows to monitor budgets, create accruals, approve, reject and rework invoices. Wit...Read more about ALTO Accounts Payable
Pandle is a cloud-based accounting solution for small businesses across the UK. The platform helps streamline accounting activities including invoicing, quotations, receipt uploads, payroll services and tax estimations. Pandle supports multiple curren...Read more about Pandle
Momenteo is a cloud-based accounting solution designed for freelancers in a variety of industries. Key features include invoice and estimate creation, expense and time tracking, client management and financial reporting. Momenteo provides a guided wor...Read more about Momenteo
SapphireOne is an accounting solution built for any size enterprise. The system integrates information from all relevant business departments. Key features include asset management, account management, payroll and reporting. SapphireOne is able to lin...Read more about SapphireOne
Workday Financial Management is a single cloud-based solution that assists global businesses of all sizes in a variety of industry verticals with financial planning, accounting, and transactions. Workday delivers user and administrative tools across financ...Read more about Workday Financial Management
Averiware offers an integrated cloud-based enterprise resource planning solution. Key features include accounting and financial management, customer relationship management, salesforce automation, , supply chain management, and human resources. It is suite...Read more about Averiware
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Buyers Guide
This detailed guide will help you find and buy the right engineering accounting software for you and your business.
Last Updated on January 27, 2025It can be daunting to try to find the right software for an engineering firm. Whether you’re a first-time buyer or you’re replacing a current system, there are a variety of factors to take into account. Between cost calculations, functionality evaluations and deployment considerations, it could take longer than you originally expected to narrow down your software options into a manageable shortlist.
Luckily, we’re here to help you save time as you choose a solution that meets and exceeds the whole company’s needs. Those needs may include time tracking, job costing, billing and project management in addition to core accounting modules. It’s possible to find one specialized system that performs all these functions.
In this guide, we’ll show you how engineering accounting software vendors are optimizing the workflows of businesses like yours. You’ll also learn all the different ways software can be implemented. This knowledge can empower you to make the best decision for your team.
Here's what we'll cover:
What is engineering accounting software?
What are the common features of engineering accounting software?
What are the benefits of engineering accounting software?
How to evaluate engineering accounting software?
What are the deployment options for engineering accounting software?
What is engineering accounting software?
Engineering firms will need project-based accounting software, often with time-recording and billing functions to track billable hours and create the corresponding invoices. Job costing functions to track labor, equipment use, subcontractor usage and materials are also helpful.
Invoices generated by systems in this category should be composed in a readable fashion for the client. These systems should also break down expenses by service provided, performer of service, location, equipment and materials. Implemented correctly, this allows for the optimal accounting and billing efficiency.
Engineering accounting software should be able to serve any sector in this industry, such as:
Power
Telecommunications
Petrochemical
Renewable energy
Utility
Transportation
What are the common features of engineering accounting software?
Engineering accounting software typically includes industry-specific features in addition to the basic accounting functionalities all businesses need to succeed. Here are some examples:
Core accounting | These are the main modules needed to manage financial operations, including the general ledger, payroll, accounts receivable and accounts payable. |
Project management | Engineering software’s project management capabilities allow the user to automate scheduling, allocate resources, build accurate project budgets and manage staff time effectively. |
Time & resource billing | The system should be able to meet the different billing needs of an engineering firm, billing by hour or by project and tracking employee time. It should also let you track your billable and non-billable resources to maximize cost recovery. |
Engineering inventory modules | An engineering accounting solution will contain straightforward categorized line items—including pictures—for each of the thousands of different kinds of products and materials used. This way only the correct item will be purchased and/or billed. |
Client communication | Effective customer relationship management can help you attract new business and strengthen existing relationships. This includes automating client and contact management and tracking leads, marketing campaigns, contacts and sales all using the same system. |
Comprehensive audit trail | This describes the ability to track any item from opportunity through usage/completion, providing a complete account that can be drilled down for more detail. |
Data visualization | Many systems allow users to view financial or operational information through visual tools, such as graphs and charts. The data can be customized and is usually presented in a dashboard interface. |
What are the benefits of engineering accounting software?
Professionals can realize multiple benefits as a result of adopting engineering accounting software, such as:
Greater inter-company coordination. This benefit is especially valuable to engineering firms that have multiple locations or that employ staff who regularly work off the company premises. Having one unified software system that is easily accessible to everyone means data can be entered and analyzed simultaneously in different departments. Nowadays, many software solutions offer native mobile device applications to give clients even more accessibility on the go.
Easier compliance reporting. When contracting with government agencies, such as the Department of Transportation or the Department of Defense, it’s very important to ensure every project meets a particular set of regulations. Software can simplify regulatory compliance by providing robust reporting tools that can show time and expense tracking by employee, transaction histories and more.
More transparency. Software users are able to view costs and expenditures in a clear and concise way, which enables business leaders to make informed decisions more quickly. Accounting systems for engineers integrate line items for products and materials used, so you get a more comprehensive view of how resources are being used.
Increased productivity. When a system is designed in an intuitive and user-friendly manner, it helps employees zero in on the exact information they need. This eliminates the need for duplicate data entry. It also allows staff to spend more time focusing on improving the business and less time hunting down spreadsheets or project status updates.
How to evaluate engineering accounting software?
As with many other service providers, this software benefits from the option to categorize certain expenses in customizable ways, such as billable or non-billable. Engineering firms can also benefit from features that streamline communication to employees and customers to prevent confusion following changes made to a project.
When evaluating these systems, buyers should consider the following:
Does it fit the billing strategy (usually billable hours)?
Can criteria such as materials and equipment be tracked and stored by the software?
Does it include the data necessary for your specialty?
Can it assist in producing documents that ensure client comprehension?
Does it fit a project-by-project accounting scheme?
What are the deployment options for engineering accounting software?
One of the most important decisions engineering software buyers must make is whether to buy a cloud-based or an on-premise system. Cloud software is typically hosted remotely on the vendor’s servers while on-premise solutions are maintained on your company’s own servers.
Cloud-based systems are becoming increasingly popular in the market, largely due to the following benefits:
Remote access
Lower upfront costs
Vendor takes care of software updates
Vendor takes care of system maintenance
That said, some engineering firms already have the IT resources necessary to host an on-premise solution and they enjoy the increased control it provides them over the SQL database.