Searching for the best small business invoicing software ?

We’re here to help you find the right small business invoicing software solution for your work.

What is small business invoicing software ?

Small business invoicing software organizes and automates the invoicing process. It helps small businesses reduce manual data-entry errors and ensure the timely and consistent collection of payments.
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What 5 key Small Business Invoicing Software features should I look for?

Invoice creation

Customize and create invoices that include the company logo, client details and all the terms of payment.

Invoice sending

Set up one-time or recurring invoices to be sent to clients. Some systems also send alerts when an invoice has been viewed by the recipient.

Reporting

Generate various financial statements such as a profit and loss statement, expense report and payments collected statement.

Online payments

Accept online payments through automatic bank transfer, credit card or payment gateways such as PayPal. Add late fees for overdue invoices and send payment reminders.

Time tracking

Assign fees or rates based on project, employee, flat-fee or per hour billing. Users can track billable time and import this data into the invoices.

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Showing 1 - 20 of 265 products
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Showing 1 - 20 of 265 products

NetSuite

With an integrated system that includes ERP, financials, commerce, inventory management, HR, PSA, supply chain management, CRM and more – NetSuite enables fast-growing businesses across all industries to work more effectively by a...Read more

4.10 (818 reviews)

37 recommendations

Sage Intacct

Sage Intacct is a provider of cloud-based financial management and accounting software. Sage Intacct's software solution is suitable for small to midsize accounting firms and can provide financial reporting and operational insight...Read more

4.19 (321 reviews)

32 recommendations

PriceDemo

Striven

Striven is a cloud-based enterprise resource planning (ERP) solution suitable for many industries and organizations of all sizes. It offers features for accounting, inventory management, human resources, customer relationship mana...Read more

4.80 (49 reviews)

31 recommendations

Aplos

On Sale Now! Get 50% Off 6 Months. Limited-time Offer. Start your free 15-day trial today! No credit card required. Aplos is a cloud-based system designed specially to serve the needs of nonprofit and church organizations. The Ap...Read more

No reviews yet

22 recommendations

FreshBooks

FreshBooks takes billing out of your hands and puts it on autopilot. Set up automated invoicing, online payment options (ACH and Credit Card), and late payment reminders to get paid 2x faster. Next, boost team productivity with pr...Read more

4.47 (3657 reviews)

19 recommendations

Multiview ERP

Multiview Financials is the flagship ERP system developed, sold, implemented, and supported by Multiview Financial Software. Multiview is designed for organizations ranging in size from rapidly growing small businesses to large en...Read more

4.40 (10 reviews)

18 recommendations

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Blackbaud Financial Edge NXT

Blackbaud’s cloud fund accounting software Blackbaud Financial Edge NXT®️ provides transparency across teams, security, and compliance, and reduces the need for manual processes. The fund accounting software provides a general led...Read more

4.25 (157 reviews)

14 recommendations

Stax

Fattmerchant is a cloud-based accounting solution suitable for businesses of all sizes across industries such as e-commerce, healthcare and retail. Key features of the solution include point of sale integration, mobile processing,...Read more

4.60 (20 reviews)

14 recommendations

BQE CORE Suite

BQE Core makes it easier and more profitable to run your business. It organizes information, automates repetitive tasks and allows your firm to spend more time providing service to your clients instead of managing internal process...Read more

4.42 (544 reviews)

13 recommendations

AccuFund Accounting Suite

AccuFund is 100% focused on serving nonprofits and government entities. The complete fund accounting financial management solution, available online or onsite, consists of a strong core system and modules that allow you to expand ...Read more

4.32 (44 reviews)

10 recommendations

Software pricing tips

Read our Small Business Invoicing Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

Emburse Certify AP

Emburse Certify AP gives finance teams insight into their company purchases and the ability to manage spend before it happens, paper is eliminated, and approvals are handled online, making remote work feasible. By automating these...Read more

4.75 (4 reviews)

10 recommendations

AvidXchange

AvidXchange offers accounts payable software solutions and dedicated service teams that help automate your AP and payment process, replacing manual AP with a digital application suite that provides you with 24/7 on-demand, remote ...Read more

4.57 (87 reviews)

7 recommendations

Denali Business

Cougar Mountain Software’s Denali Business is an accounting solution with the ability to customize 10 integrated modules. It is for small to midsize businesses and can be deployed on premises or in the cloud. Key features include ...Read more

3.89 (60 reviews)

6 recommendations

Chargezoom

Build, scale, or pivot your business anytime by putting your accounting system to work for you. Whether you’re using QuickBooks, QuickBooks Online, Freshbooks, or your own homegrown system Chargezoom allows you to unlock the power...Read more

5.00 (5 reviews)

6 recommendations

PriceDemo

Emburse Nexonia Expenses

Nexonia is a configurable expense management solution that eliminates manual reporting, ensures compliance, and helps control your T&E spend. Customers choose Nexonia for tight integrations with ERP's and accounting systems, ...Read more

4.53 (635 reviews)

5 recommendations

SAP Business ByDesign

With strong proficiencies in project management, accounting, and customer relationship management, SAP Business ByDesign is a software-as-a-service solution for professional services with 25 or more employees. ...Read more

4.21 (29 reviews)

5 recommendations

Canopy

Canopy is a cloud-based practice management and tax resolution platform for accounting firms, tax professionals, tax attorneys, and enrolled agents. It provides an integrated suite with various tools to help enhance efficiency whi...Read more

4.52 (151 reviews)

4 recommendations

PriceDemo

MineralTree Invoice-to-Pay

MineralTree’s TotalAP accounts payable automation solution digitizes and automates the entire invoice-to-pay process to make paying your suppliers easy, impactful, and profitable. Our cloud-based accounts payable solution can scal...Read more

4.37 (78 reviews)

4 recommendations

PriceDemo

Tipalti

Tipalti is a cloud-based accounting management solution that helps users automate their accounts payable process. It offers a variety of features, including invoice automation, payment remittance, regulatory compliance management,...Read more

4.62 (73 reviews)

4 recommendations

Corpay One

Corpay One is a leading bill pay solution for small businesses. Picture your bank’s bill pay - only smarter. You can build custom bookkeeping and approval workflows that work for your team. This is one effortless platform, designe...Read more

5.00 (1 reviews)

4 recommendations

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Buyers Guide

Last Updated: May 23, 2022

Invoicing can be time-consuming, and it may not be the most interesting task you do every day. But, as a small business owner, it's an essential part of growing and sustaining your cash inflow. You can save yourself some time and effort; however, by investing in small business invoicing software to automate your invoicing process.

There are several invoicing platforms on the market that offer functionalities for small businesses from a variety of industries. Some solutions are designed for specific fields, such as nonprofit, legal or distribution, while others are for specific business sizes and offer varying degrees of complexity in their features.

Searching through all the options can make choosing the right solution feel overwhelming. So, we've created this Buyer's Guide to provide the guidance you need to make the right software purchase choice.

You can use this guide whether you're researching small business invoicing software for the first time or want to replace your current solution with one that's a better fit.

Here's what this guide will cover:

 

What Is Small Business Invoicing Software?

Small business invoicing software organizes and automates the invoicing process. It helps small businesses reduce manual data-entry errors and ensure the timely and consistent collection of payments.

Small businesses across several industries, including manufacturing, hotel, construction and logistics use invoicing software to bill customers and clients. Due to the wide range of industries served, most software vendors offer customizable solutions that support distinct business models, payment types and pricing structures.

For this reason, features can vary remarkably from one small business to another.

Invoicing software is useful for both time-bound as well as delivery-bound small businesses. For instance, freelance legal consultants or small law firms can charge a client based on the time spent working on a case, while a small manufacturer could charge the supplier upon final delivery of goods.

List of invoiced sales and incoming payments in ReliaBills

 

Common Features of Small Business Invoicing Software

Vendors offer a variety of functional breadth and depth in their small business invoicing software. We've listed some of the common capabilities below:

Invoice creation

Customize and create invoices that include the company logo, client details and all the terms of payment.

Invoice sending

Set up one-time or recurring invoices to be sent to clients. Some systems also send alerts when an invoice has been viewed by the recipient.

Reporting

Generate various financial statements such as a profit and loss statement, expense report and payments collected statement.

Online payments

Accept online payments through automatic bank transfer, credit card or payment gateways such as PayPal. Add late fees for overdue invoices and send payment reminders.

Time tracking

Assign fees or rates based on project, employee, flat-fee or per hour billing. Users can track billable time and import this data into the invoices.

API

Integrate the invoicing software with other systems such as a CRM application or project management tool.

 

What Type of Buyer Are You?

Before you start evaluating small business invoicing software, you should understand what buyer category you fall into to better gauge your needs. You'll also know which specific features other small businesses like yours consider to be most important.

We believe almost all buyers can be categorized as one of the below types:

Small businesses that invoice based on project/unit. These buyers (e.g., small consulting or manufacturing firms) focus more on their specific invoicing needs than any other business process. They require a stand-alone invoicing system that offers a high level of customization and flexibility to suit their specific needs.

Buyers looking for a complete software package. These buyers generally need an invoicing module that's part of a complete software suite. In other words, they're looking for an integrated software and prefer a holistic software experience. This type of buyers usually value a specific invoicing functionality in a system rather than integrating with other systems. For example, an auto shop repair software offers invoicing along with various other modules such as work order management and customer relationship management (CRM).

Industry-specific, unique buyers. These buyers (e.g., small utility companies or legal consultants) have such unique invoicing processes that they need systems designed exclusively for their industry. For that reason, they either purchase an industry-specific solution, or build their own system, or outsource the software development process to a third-party organization.

 

Benefits of Small Business Invoicing Software

We've already talked about some of the benefits of small business invoicing software in the article, but here are the most key benefits:

Automated invoicing. One of the biggest advantages of invoicing software for small businesses is automation. The software allows users to set up recurring payment options for their long-term clients. The system automatically sends payment reminders and follow-ups to clients for invoices that are past due and upcoming.

This helps minimize late and missed payments, and hence, reduce business losses.

Improved professional reputation. A good invoicing system could boost your small business's reputation. Many invoicing software vendors offer features that allow users to create customized logos and make other design enhancements, which they can add to their invoices and payment documents.

This helps users showcase professionalism to their clients and suppliers, which can lead to more business opportunities.

 

Market Trends to Understand

You should be aware of the following market trends as you begin your search for small business invoicing software:

Preference for cloud-based software. Many small business buyers prefer cloud-based software, as easy and quick accessibility is critical for them. Cloud software enables users to send and manage invoices from any location, using any device at any time. This convenience of doing business is vital for small businesses that have a limited number of staff members handling a lot of responsibilities.

Availability of mobile apps. Small business invoicing software is also offered in the form of mobile apps, and several vendors offer this feature. The portability and convenience of mobile devices allows users to continue working while on the move. For instance, EBizCharge offers an Android mobile app to monitor invoicing transactions on the go.

 

Key Considerations

Here are some important factors you should think about before you buy or implement a small business invoicing software:

System integration. Consider a small business invoicing solution that integrates with whatever existing software you currently use, such as a CRM, vendor management software or project management tools. Seamless integration makes it easy to share existing data with the new system.

Mobile support. If you are among those users who prefer to access the software remotely, check whether the vendor offers a mobile app, so you can access invoices and receive updates on your mobile device.

Cloud or on-premise deployment. Check with vendors about the deployment options they offer. Many small businesses prefer cloud-based deployment due to the low upfront costs and easy access to invoicing data.

However, some businesses may consider the on-premise option based on budget and other unique requirements.

Free or paid software. You'll find there are vendors that offer a free version of their software with limited features. If you only require basic features, such as creating and sending invoices in a limited volume, a free version may be right for you.

However, if you need advanced features such as an API and online payments then you'll most likely need to pay extra for them.