Finding software can be overwhelming. Software Advice has helped hundreds of businesses choose the right small business invoicing software to organize and automate their invoicing process.

Showing 1-20 of 224 products

NetSuite

NetSuite is a business management software suite offered as a service that performs enterprise resource planning (ERP) and customer relationship management (CRM) functions. It is a horizontal package designed for an extensive range... Read more

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Recent recommendations: 56 recommendations

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Deployments: Cloud
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Multiview

Multiview Financials is the flagship ERP system developed, sold, implemented, and supported by Multiview Financial Software. Multiview is designed for organizations ranging in size from rapidly growing small businesses to large enterprises... Read more

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Recent recommendations: 36 recommendations

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Sage Intacct

Sage Intacct is a provider of cloud-based financial management and accounting software. Sage Intacct's software solution is suitable for small to midsize accounting firms and can provide financial reporting and operational insights... Read more

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Recent recommendations: 33 recommendations

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FINSYNC

FINSYNC provides multi-user cash flow management in the cloud to US-based small and medium-sized businesses. Businesses can upgrade from payments to invoicing, bill pay, payroll, project tracking, time tracking, expense reimbursement,... Read more

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Recent recommendations: 30 recommendations

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Striven

Your cloud-based, all-in-one business management solution. Striven is ready for your business right out of the box. With fully integrated accounting, CRM, inventory, project management, human resources features, it's the only software... Read more

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Recent recommendations: 20 recommendations

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FreshBooks

FreshBooks takes billing out of your hands and puts it on autopilot. Set up automated invoicing, online payment options (ACH and Credit Card), and late payment reminders to get paid 2x faster. Next, boost team productivity with precise... Read more

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Recent recommendations: 19 recommendations

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AccuFund Accounting Suite

AccuFund is an online accounting and financial reporting solution designed specifically for the nonprofit industry. Integrated into one, AccuFund's Accounting suite helps nonprofit organizations and government agencies report funding... Read more

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Recent recommendations: 17 recommendations

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Aplos

Aplos fund accounting is a cloud-based system designed specifically to serve the needs of churches and nonprofit organizations. Aplos fund accounting is available on a standalone basis or within an integrated suite with online donation... Read more

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Recent recommendations: 16 recommendations

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Plooto

Plooto saves you hours of work by automating Accounts Payable (AP) and Accounts Receivable (AR) workflows. Trusted by thousands of accounting professionals, Plooto transforms AP and AR services, making them more efficient, streamlined... Read more

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Recent recommendations: 11 recommendations

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Financial Edge by Blackbaud

Financial Edge NXT is a cloud accounting solution from Blackbaud that provides transparency across teams, security, compliance, and reduces the need for manual processes. The system is a fund accounting solution that provides a general... Read more

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Recent recommendations: 9 recommendations

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Tipalti

Tipalti is a cloud-based accounting management solution that helps users automate their accounts payable process. It offers a variety of features, including invoice automation, payment remittance, regulatory compliance management,... Read more

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Recent recommendations: 8 recommendations

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Deployments: Cloud
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MIP Fund Accounting

Purpose-built to meet the needs of the modern nonprofit and government agency, MIP Fund Accounting® empowers organizations to track by fund, manage restrictions based on unlimited funding sources, and meet complex reporting requirements.... Read more

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Recent recommendations: 6 recommendations

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Deployments: CloudOn premise
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DENALI Business

Cougar Mountain Software’s Denali Business is an accounting solution with the ability to customize 10 integrated modules. It is for small to midsize businesses and can be deployed on premises or in the cloud. Key features include... Read more

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Recent recommendations: 6 recommendations

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Deployments: CloudOn premise
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Sage 50cloud

Sage 50cloud (formerly Peachtree Software) is a comprehensive accounting solution for small business. It provides core functionality, such as A/R and A/P, customer management and financial reporting. Premium features, such as detailed... Read more

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Recent recommendations: 5 recommendations

Platforms: Win
Deployments: CloudOn premise
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AccountMate

AccountMate is a hybrid accounting solution that caters to small and midsize businesses and offers them tools and functionalities, which help them to manage their financial procedures and routines. The solution provides multiple modules... Read more

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Recent recommendations: 5 recommendations

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Fattmerchant

Fattmerchant is a cloud-based accounting solution suitable for businesses of all sizes across industries such as e-commerce, healthcare and retail. Key features of the solution include point of sale integration, mobile processing,... Read more

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Recent recommendations: 5 recommendations

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Sage 100 Contractor (formerly Sage Master Builder)

Sage 100 Contractor, formerly known as Sage Master Builder, focuses on small to midsize construction companies, whether they are a general contractor, service or specialty contractor or a home builder. Suitable for companies that... Read more

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Recent recommendations: 4 recommendations

Platforms: Win
Deployments: On premise
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FinancialForce Financial Management

FinancialForce Financial Management (FM) is a cloud-based system built to provide a complete financial management solution for sales and services-orientated companies of all sizes. FinancialForce FM has several inherent applications,... Read more

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Recent recommendations: 4 recommendations

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AvidXchange

AvidXchange is an accounts payable solution for midsize companies in industries including real estate, HOA, construction and financial services. AvidXchange’s cloud-based solutions automate accounts payable processes including purchase... Read more

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Recent recommendations: 4 recommendations

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AIMSware

AIMSware is an accounts payable software that works as an invoice management system for small to large sized businesses. This platform has both cloud deployment and on-premise offerings to fit infrastructure requirements. AIMSware... Read more

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Recent recommendations: 4 recommendations

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Buyers guide


Last Updated: July 2, 2020

Invoicing can be time-consuming, and it may not be the most interesting task you do every day. But, as a small business owner, it's an essential part of growing and sustaining your cash inflow. You can save yourself some time and effort; however, by investing in small business invoicing software to automate your invoicing process.

There are several invoicing platforms on the market that offer functionalities for small businesses from a variety of industries. Some solutions are designed for specific fields, such as nonprofit, legal or distribution, while others are for specific business sizes and offer varying degrees of complexity in their features.

Searching through all the options can make choosing the right solution feel overwhelming. So, we've created this Buyer's Guide to provide the guidance you need to make the right software purchase choice.

You can use this guide whether you're researching small business invoicing software for the first time or want to replace your current solution with one that's a better fit.

Here's what this guide will cover:

 

What Is Small Business Invoicing Software?

Small business invoicing software organizes and automates the invoicing process. It helps small businesses reduce manual data-entry errors and ensure the timely and consistent collection of payments.

Small businesses across several industries, including manufacturing, hotel, construction and logistics use invoicing software to bill customers and clients. Due to the wide range of industries served, most software vendors offer customizable solutions that support distinct business models, payment types and pricing structures.

For this reason, features can vary remarkably from one small business to another.

Invoicing software is useful for both time-bound as well as delivery-bound small businesses. For instance, freelance legal consultants or small law firms can charge a client based on the time spent working on a case, while a small manufacturer could charge the supplier upon final delivery of goods.

List of invoiced sales and incoming payments in ReliaBills

 

Common Features of Small Business Invoicing Software

Vendors offer a variety of functional breadth and depth in their small business invoicing software. We've listed some of the common capabilities below:

Invoice creation

Customize and create invoices that include the company logo, client details and all the terms of payment.

Invoice sending

Set up one-time or recurring invoices to be sent to clients. Some systems also send alerts when an invoice has been viewed by the recipient.

Reporting

Generate various financial statements such as a profit and loss statement, expense report and payments collected statement.

Online payments

Accept online payments through automatic bank transfer, credit card or payment gateways such as PayPal. Add late fees for overdue invoices and send payment reminders.

Time tracking

Assign fees or rates based on project, employee, flat-fee or per hour billing. Users can track billable time and import this data into the invoices.

API

Integrate the invoicing software with other systems such as a CRM application or project management tool.

 

What Type of Buyer Are You?

Before you start evaluating small business invoicing software, you should understand what buyer category you fall into to better gauge your needs. You'll also know which specific features other small businesses like yours consider to be most important.

We believe almost all buyers can be categorized as one of the below types:

Small businesses that invoice based on project/unit. These buyers (e.g., small consulting or manufacturing firms) focus more on their specific invoicing needs than any other business process. They require a stand-alone invoicing system that offers a high level of customization and flexibility to suit their specific needs.

Buyers looking for a complete software package. These buyers generally need an invoicing module that's part of a complete software suite. In other words, they're looking for an integrated software and prefer a holistic software experience. This type of buyers usually value a specific invoicing functionality in a system rather than integrating with other systems. For example, an auto shop repair software offers invoicing along with various other modules such as work order management and customer relationship management (CRM).

Industry-specific, unique buyers. These buyers (e.g., small utility companies or legal consultants) have such unique invoicing processes that they need systems designed exclusively for their industry. For that reason, they either purchase an industry-specific solution, or build their own system, or outsource the software development process to a third-party organization.

 

Benefits of Small Business Invoicing Software

We've already talked about some of the benefits of small business invoicing software in the article, but here are the most key benefits:

Automated invoicing. One of the biggest advantages of invoicing software for small businesses is automation. The software allows users to set up recurring payment options for their long-term clients. The system automatically sends payment reminders and follow-ups to clients for invoices that are past due and upcoming.

This helps minimize late and missed payments, and hence, reduce business losses.

Improved professional reputation. A good invoicing system could boost your small business's reputation. Many invoicing software vendors offer features that allow users to create customized logos and make other design enhancements, which they can add to their invoices and payment documents.

This helps users showcase professionalism to their clients and suppliers, which can lead to more business opportunities.

 

Market Trends to Understand

You should be aware of the following market trends as you begin your search for small business invoicing software:

Preference for cloud-based software. Many small business buyers prefer cloud-based software, as easy and quick accessibility is critical for them. Cloud software enables users to send and manage invoices from any location, using any device at any time. This convenience of doing business is vital for small businesses that have a limited number of staff members handling a lot of responsibilities.

Availability of mobile apps. Small business invoicing software is also offered in the form of mobile apps, and several vendors offer this feature. The portability and convenience of mobile devices allows users to continue working while on the move. For instance, EBizCharge offers an Android mobile app to monitor invoicing transactions on the go.

 

Key Considerations

Here are some important factors you should think about before you buy or implement a small business invoicing software:

System integration. Consider a small business invoicing solution that integrates with whatever existing software you currently use, such as a CRM, vendor management software or project management tools. Seamless integration makes it easy to share existing data with the new system.

Mobile support. If you are among those users who prefer to access the software remotely, check whether the vendor offers a mobile app, so you can access invoices and receive updates on your mobile device.

Cloud or on-premise deployment. Check with vendors about the deployment options they offer. Many small businesses prefer cloud-based deployment due to the low upfront costs and easy access to invoicing data.

However, some businesses may consider the on-premise option based on budget and other unique requirements.

Free or paid software. You'll find there are vendors that offer a free version of their software with limited features. If you only require basic features, such as creating and sending invoices in a limited volume, a free version may be right for you.

However, if you need advanced features such as an API and online payments then you'll most likely need to pay extra for them.