--- title: "Best Trucking Accounting Software - 2026 Reviews & Pricing" description: "Find the best Trucking Accounting Software for your organization. Compare top Trucking Accounting Software systems with customer reviews, pricing, and free demos." source_url: "https://www.softwareadvice.com/accounting/transportation-software-comparison/" page_type: "subcategory" language: "en" --- [Home](https://www.softwareadvice.com/) / Trucking Accounting Software Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. # Best Trucking Accounting Software of 2026 Updated November 9, 2026 ## Trucking Accounting FAQs Software Advice advisors had 35 conversations with buyers about Trucking Accounting software between February 2025 and June 2026. These are the questions that came up most. - How do I choose the right Trucking Accounting software for my business? Choosing the right trucking accounting software depends on matching key industry features and integration needs with the business’s size and workflows, as seen in advisor calls. Buyers often prioritize systems that combine core accounting with dispatch management, route optimization, scheduling, and vehicle tracking, and they frequently mention moving away from manual spreadsheets or disconnected tools. Many teams compare flat monthly pricing to per-user pricing to find a fit for their budget and user count, and a common challenge is ensuring the new system connects well with other business tools to avoid extra work. Scalability and cloud-based deployment also come up in conversations, especially for small businesses planning for growth. - What is the best Trucking Accounting software for a small to mid-size business? There is no single trucking accounting software that fits every small or midsize business, but buyers frequently tell our advisors that a suitable choice should handle core accounting needs and include features like dispatch management, route optimization, location tracking, scheduling, and billing and invoicing. Many buyers look to move away from manual spreadsheets, so ease of use and automation are key must-haves. Integration with other business tools is also a common sticking point, as buyers often want software that connects smoothly with systems already in use. Answer based on 25 advisor calls - What should businesses watch out for when choosing Trucking Accounting software? Businesses choosing trucking accounting software should watch for tools that still rely on manual entry or spreadsheets and those that do not connect well with other systems. A common theme in these conversations is that teams in the Transportation and Trucking industry often want features like dispatch management, route optimization, location tracking, scheduling, and billing and invoicing, so it is important to check if those are included. Most buyers in these advisor calls come from small businesses, so they frequently weigh whether a tool can grow with them or handle more complex needs down the road. Cloud-based options are the most discussed deployment type, but some buyers still ask about other setups. Answer based on 26 advisor calls - What are common complaints about Trucking Accounting software? The most common complaints buyers our advisors talk to share are that their current trucking accounting systems rely too much on manual entry or spreadsheets. Another frequent challenge is limited integration with other business tools, which can lead to extra work and duplicate data entry. Answer based on 10 advisor calls - What is the difference between Trucking Accounting software and general accounting software? Trucking accounting software combines core accounting functions like billing and invoicing with trucking-specific tools such as dispatch management, route optimization, location tracking, and scheduling, according to our advisors, buyers often seek these industry features that general accounting software does not include. Buyers frequently mention that general accounting software handles standard financial tasks like general ledger, accounts payable and receivable, and financial reporting, but lacks the ability to manage dispatches or optimize routes for drivers. A common sticking point is that many trucking businesses want to move away from manual spreadsheets or patching together multiple tools because general accounting solutions do not address their operational needs in fleet and logistics management. Answer based on 26 advisor calls - How much does Trucking Accounting software cost? Advisor-call conversations show that most teams are quoted either a flat monthly price or a per-user monthly price for trucking accounting tools. Flat monthly rates typically fall between $50 and $325, with a median of $174 per month. Per-user pricing usually ranges from $31 to $46 per user per month, and the median sits at $35. Teams often compare these models to see which fits their budget and headcount needs. Answer based on 23 advisor calls - What features should Trucking Accounting software include? During advisor calls, buyers consistently ask for features like billing and invoicing, dispatch management, and scheduling as priorities for trucking accounting systems. Route optimization and location tracking also come up often, with users wanting to manage routes and monitor vehicle locations from the same system. Answer based on 24 advisor calls - What is Trucking Accounting software and what does it do? Trucking Accounting software is designed to help trucking companies handle accounting tasks unique to the transportation industry, based on advisor calls. It manages billing, invoicing, driver settlements, IFTA (International fuel tax Agreement) reporting, expense tracking, payroll, and bank reconciliation. Buyers also commonly look for features that support dispatch management, route planning, location tracking, and scheduling alongside core accounting functions. Answer based on 24 advisor calls On this page 1. Popular Comparisons 2. Buyers Guide 3. Frequently Asked Questions 4. Related Software Filter products 51 results ### Compare Products Showing 1 - 25 of 51 products #### Company Size - Self-Employed - 2-10 - 11-50 - 51-200 - 201-500 - 501-1000 - 1000+ #### Pricing Options - $$$$$ - $$$$$ - $$$$$ - $$$$$ - $$$$$ ### Compare Products Sort by **Recommendations**: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals. **Reviews**: Sorts listings by the number of user reviews we have published, greatest to least. **Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest. **Alphabetically (A-Z)**: Sorts listings by product name from A to Z. ### [Sage Intacct](/accounting/intacct-accounting-profile/) - Overall rating: 4.3/5 - Reviews: 718 - Best for: Mid-size businesses - Free trial: Not available - Free demo: Not available #### Overview Sage Intacct operates within the Sage Business Cloud portfolio as a comprehensive cloud-based financial management software, expertly designed to bring rich financial and [Read more](/accounting/intacct-accounting-profile/) ##### What users love - User-friendly and intuitive interface - Comprehensive accounting functionality - Robust, customizable reporting capabilities ##### To take in mind - Complex and inflexible report customization - Slow and unresponsive support experience - Expensive and rising costs #### Features ##### Best rated features - Quotes/Estimates: 5/5 - For Nonprofits: 5/5 - Vendor Management: 5/5 - Customer Statements: 5/5 [See all features](/accounting/intacct-accounting-profile/#key-features) --- ### [NetSuite](/accounting/netsuite-financials-accounting-software-profile/) - Overall rating: 4.2/5 - Reviews: 2,086 - Best for: Enterprise businesses - Free trial: Not available - Free demo: Not available #### Overview NetSuite is an AI-powered cloud-based business management suite that incorporates ERP, financial management, CRM and eCommerce functionalities into a unified platform, helping [Read more](/accounting/netsuite-financials-accounting-software-profile/) ##### What users love - Deep system tailoring options - Comprehensive and scalable functionality - Centralized financial operations platform ##### To take in mind - Steep learning curve and complexity - Complex and rigid reporting tools - Slow and inconsistent support experience #### Features ##### Best rated features - Aging Tracking: 5/5 - "What If" Scenarios: 5/5 - Knowledge Base Management: 5/5 - Vendor Master Data Management: 5/5 [See all features](/accounting/netsuite-financials-accounting-software-profile/#key-features) --- ### [FloQast](/accounting/floqast-profile/) - Overall rating: 4.9/5 - Reviews: 106 - Starting price: $999.00/month - Best for: Value for money - Free trial: Not available - Free demo: Not available #### Overview FloQast, an Accounting Automation Platform created by accountants for accountants, enables organizations to automate a variety of accounting operations. Trusted by more than 2,800 [Read more](/accounting/floqast-profile/) #### Features ##### Best rated features - Checklists: 5/5 - Audit Management: 5/5 - Financial Consolidation & Close Management: 5/5 - Multi-Company: 5/5 ##### Worst rated features - Project Management: 4/5 [See all features](/accounting/floqast-profile/#key-features) --- ### [Agiled](/project-management/agiled-profile/) - Overall rating: 4.7/5 - Reviews: 350 - Starting price: $0.00 - Best for: Invoice Creation - Free trial: Available - Free demo: Not available #### Overview Agiled is an all in one business management platform. It comes with built-in CRM, HRM, Financial Management, Project Management and Time Tracking. Users can manage all of their [Read more](/project-management/agiled-profile/) #### Features ##### Best rated features - Multiple Billing Rates: 5/5 - Issue Management: 5/5 - Completion Tracking: 4.8/5 - Employee Database: 4.8/5 ##### Worst rated features - Reminders: 3/5 - Customizable Templates: 3.8/5 - Team Collaboration: 4/5 - Automatic Time Capture: 4/5 [See all features](/project-management/agiled-profile/#key-features) #### Pricing ##### Basic - Price: $0.00 ##### Pro - Price: $30.00/month - $25/month when billed annually. ##### Premium - Price: $59.00/month - $49/month when billed annually. [See full pricing details](/project-management/agiled-profile/#pricing-and-plans) --- ### [Cloud ERP](/distribution/bizautomation-distribution-profile/) - Overall rating: 4.9/5 - Reviews: 30 - Starting price: $99.95/month - Free trial: Available - Free demo: Not available #### Overview Cloud ERP Software is an enterprise resource planning solution that integrates core business management functions into a single platform. It is designed for small to medium-sized [Read more](/distribution/bizautomation-distribution-profile/) #### Features ##### Best rated features - Reporting/Analytics: 5/5 - Product Identification: 5/5 - Accounts Receivable: 5/5 - Accounting: 5/5 ##### Worst rated features - Sales Tax Management: 4/5 - Sales Pipeline Management: 4/5 [See all features](/distribution/bizautomation-distribution-profile/#key-features) #### Pricing ##### BizAutomation Pricing - Price: $99.95/month - BizAutomation is offered at $99.95 per user per month. Additional add-ons are available. [See full pricing details](/distribution/bizautomation-distribution-profile/#pricing-and-plans) --- ### [Workday Financial Management](/accounting/workday-financial-management-profile/) - Overall rating: 4.4/5 - Reviews: 89 - Starting price: $50.00/month - Free trial: Not available - Free demo: Not available #### Overview Workday Financial Management is a single cloud-based solution that assists global businesses of all sizes in a variety of industry verticals with financial planning, accounting, [Read more](/accounting/workday-financial-management-profile/) #### Features ##### Best rated features - Consolidation/Roll-Up: 5/5 - Visualization: 5/5 - Order Management: 5/5 - Income & Balance Sheet: 5/5 [See all features](/accounting/workday-financial-management-profile/#key-features) --- ### [QuickBooks Enterprise](/construction/qb-desktop-enterprise-profile/) - Overall rating: 4.5/5 - Reviews: 20,699 - Starting price: $2,210.00/year - Best for: Small businesses - Free trial: Available - Free demo: Available #### Overview QuickBooks Enterprise is an accounting solution designed for SMBs across different industry verticals such as construction, nonprofit distribution, manufacturing, and retail. With [Read more](/construction/qb-desktop-enterprise-profile/) ##### What users love - Flexible setup and onboarding support - Comprehensive accounting functionality - Detailed and customizable reporting tools ##### To take in mind - Inconsistent and slow customer service - Bank syncing and reconciliation issues - Expensive subscription and add-ons #### Features ##### Best rated features - Due Date Tracking: 5/5 - Distribution Management: 5/5 - For Residential: 5/5 - Electronic Signature: 5/5 ##### Worst rated features - BIM Modeling: 2/5 - SKU/UPC Codes: 3.3/5 [See all features](/construction/qb-desktop-enterprise-profile/#key-features) #### Pricing ##### Gold - Price: $2,210.00/year - Up to 30 users. ##### Platinum - Price: $2,717.00/year - Up to 30 users. ##### Diamond - Price: $5,264.00/year - Up to 40 users. [See full pricing details](/construction/qb-desktop-enterprise-profile/#pricing-and-plans) --- ### [SAP S/4HANA Cloud](/accounting/sap-s-4hana-cloud-profile/) - Overall rating: 4.3/5 - Reviews: 358 - Best for: Features - Free trial: Available - Free demo: Not available #### Overview SAP S/4HANA Cloud is a cloud-based and on-premise enterprise resource planning (ERP) solution. It is suitable for small, midsize and large businesses in industries such as [Read more](/accounting/sap-s-4hana-cloud-profile/) ##### What users love - Robust real-time data handling - Versatile business system connectivity - Comprehensive financial process automation ##### To take in mind - Challenging and unintuitive interface - Steep learning and onboarding demands - Occasional lag and slow response #### Features ##### Best rated features - Dashboard: 5/5 - Enterprise Asset Management: 5/5 - Portfolio Management: 5/5 - Integrated Business Operations: 5/5 ##### Worst rated features - BOM Creation: 2.3/5 - Distribution Management: 4/5 - Cost Tracking: 4/5 - Collaboration Tools: 4/5 [See all features](/accounting/sap-s-4hana-cloud-profile/#key-features) #### Pricing ##### Plan - Price: Custom - Pricing available upon request - Pricing not available [See full pricing details](/accounting/sap-s-4hana-cloud-profile/#pricing-and-plans) --- ### [TopNotepad](/accounting/topnotepad-profile/) - Overall rating: 4.6/5 - Reviews: 106 - Starting price: $12.50/month - Best for: Ease of use - Free trial: Available - Free demo: Not available #### Overview TopNotepad is a cloud-based accounting management solution that offers invoicing, expense management, payment management and customer relationship management. Users can create [Read more](/accounting/topnotepad-profile/) #### Features ##### Best rated features - For Small Businesses: 5/5 - Reminders: 5/5 - Purchasing & Receiving: 5/5 - Vendor Management: 5/5 ##### Worst rated features - Contact Database: 4/5 - Dunning Management: 4/5 [See all features](/accounting/topnotepad-profile/#key-features) #### Pricing ##### Basic - Price: $12.50/month [See full pricing details](/accounting/topnotepad-profile/#pricing-and-plans) --- ### [ActivityHD](/hr/activityhd-payroll-profile/) - Overall rating: 4.8/5 - Reviews: 54 - Free trial: Not available - Free demo: Not available #### Overview ActivityHD is a fully integrated accounting system designed to provide flexibility and improve decision making. Businesses can use ActivityHD to manage complex processes within [Read more](/hr/activityhd-payroll-profile/) #### Features ##### Best rated features - Accounts Receivable: 5/5 - Financial Management: 5/5 - Financial Reporting: 5/5 - Expense Tracking: 5/5 [See all features](/hr/activityhd-payroll-profile/#key-features) --- ### [ZipBooks](/accounting/zipbooks-profile/) - Overall rating: 4.5/5 - Reviews: 115 - Starting price: $0.00 - Best for: Value for money - Free trial: Available - Free demo: Not available #### Overview ZipBooks is a cloud-based solution designed to streamline accounting, invoicing and financial management processes for small businesses. The platform offers a range of features [Read more](/accounting/zipbooks-profile/) #### Features ##### Best rated features - Accounts Payable: 5/5 - Accounts Receivable: 5/5 - Purchase Order Management: 5/5 - Inventory Management: 5/5 ##### Worst rated features - Reporting & Statistics: 3.5/5 - Financial Reporting: 3.9/5 - Reporting/Analytics: 4/5 [See all features](/accounting/zipbooks-profile/#key-features) #### Pricing ##### Starter - Price: $0.00 ##### Smarter - Price: $15.00/month ##### Sophisticated - Price: $35.00/month [See full pricing details](/accounting/zipbooks-profile/#pricing-and-plans) --- ### [Accounting Xpert Enterprise Edition](/accounting/xpert-profile/) - Overall rating: 4.7/5 - Reviews: 39 - Starting price: $1,595.00one time - Free trial: Available - Free demo: Not available #### Overview Accounting Xpert is an on-premise accounting solution that serves businesses of all sizes. Primary features of the software include a general ledger, accounts receivables and [Read more](/accounting/xpert-profile/) #### Features ##### Best rated features - Expense Tracking: 5/5 - Bank Reconciliation: 5/5 - Check Printing: 5/5 - Accounts Payable: 5/5 ##### Worst rated features - Direct Deposit: 4/5 - Payroll Reporting: 4/5 [See all features](/accounting/xpert-profile/#key-features) #### Pricing ##### Basic - Price: $1,595.00one time [See full pricing details](/accounting/xpert-profile/#pricing-and-plans) --- ### [InvoiceBerry](/accounting/invoiceberry-profile/) - Overall rating: 4.9/5 - Reviews: 13 - Starting price: $15.00/month - Free trial: Available - Free demo: Not available #### Overview InvoiceBerry is a cloud-based accounting solution designed for small businesses in a variety of industries. Key features include invoice creation, expense and payment tracking, [Read more](/accounting/invoiceberry-profile/) #### Pricing ##### Basic - Price: $15.00/month [See full pricing details](/accounting/invoiceberry-profile/#pricing-and-plans) --- ### [Momenteo](/accounting/momenteo-profile/) - Overall rating: 4.6/5 - Reviews: 36 - Starting price: CA$5.95 - Free trial: Available - Free demo: Not available #### Overview Momenteo is a cloud-based accounting solution designed for freelancers in a variety of industries. Key features include invoice and estimate creation, expense and time tracking, [Read more](/accounting/momenteo-profile/) #### Features ##### Best rated features - Financial Reporting: 5/5 - Expense Tracking: 4.7/5 - Billing & Invoicing: 4.7/5 - Quotes/Estimates: 4.6/5 ##### Worst rated features - Invoice History: 3.5/5 - Tax Management: 3.8/5 - Budgeting/Forecasting: 4/5 - Template Management: 4/5 [See all features](/accounting/momenteo-profile/#key-features) #### Pricing ##### Basic - Price: CA$5.95 [See full pricing details](/accounting/momenteo-profile/#pricing-and-plans) --- ### [Billbooks](/product/453017-Billbooks/) - Overall rating: 4.9/5 - Reviews: 7 - Starting price: A$7.95/month - Free trial: Available - Free demo: Not available #### Overview Billbooks is invoicing and quoting software for freelancers, self-employed professionals and small businesses. Founded in 2010 and built by a team in Sydney and Pune, it is used in [Read more](/product/453017-Billbooks/) #### Features ##### Best rated features - Recurring/Subscription Billing: 5/5 - Expense Tracking: 5/5 - Financial Management: 5/5 - Reminders: 5/5 [See all features](/product/453017-Billbooks/#key-features) #### Pricing ##### Basic - Price: A$7.95/month - 2 Users 100 Clients 650 Items 50 Projects Unlimited Invoices & Estimates ##### Standard - Price: A$14.95/month - 5 Users 500 Clients 1,000 Items 500 Projects Unlimited Invoices & Estimates ##### Professional - Price: A$29.95/month - 10 Users Unlimited Clients Unlimited Items Unlimited Projects Unlimited Invoices & Estimates [See full pricing details](/product/453017-Billbooks/#pricing-and-plans) --- ### [Pandle](/accounting/pandle-profile/) - Overall rating: 4.6/5 - Reviews: 20 - Starting price: £6.64/month - Free trial: Available - Free demo: Not available #### Overview Pandle is a cloud-based accounting solution for small businesses across the UK. The platform helps streamline accounting activities including invoicing, quotations, receipt [Read more](/accounting/pandle-profile/) #### Features ##### Best rated features - Expense Tracking: 4/5 - Bank Reconciliation: 4/5 - Financial Reporting: 3/5 - Billing & Invoicing: 2/5 [See all features](/accounting/pandle-profile/#key-features) #### Pricing ##### Basic - Price: £6.64/month [See full pricing details](/accounting/pandle-profile/#pricing-and-plans) --- ### [SapphireOne](/distribution/sapphireone-profile/) - Overall rating: 4.8/5 - Reviews: 6 - Free trial: Not available - Free demo: Not available #### Overview SapphireOne is a premier integrated Enterprise Resource Planning (ERP) and accounting software solution, meticulously crafted to streamline and enhance the complex operations of [Read more](/distribution/sapphireone-profile/) --- ### [NolaPro](/accounting/nolapro-accounting-profile/) - Overall rating: 5/5 - Reviews: 3 - Starting price: $9.99one time - Free trial: Available - Free demo: Not available #### Overview NolaPro by Noguska LLC is a customizable accounting solution, featuring order tracking, inventory, POS and more. It provides a tailor-made accounting solution for companies that [Read more](/accounting/nolapro-accounting-profile/) #### Pricing ##### Basic - Price: $9.99one time [See full pricing details](/accounting/nolapro-accounting-profile/#pricing-and-plans) --- ### [Next for Windows](/accounting/next-for-windows-profile/) - Overall rating: 5/5 - Reviews: 2 - Free trial: Not available - Free demo: Not available #### Overview Next for Windows by Enterprise Business Systems (EBS) is a powerful, comprehensive software solution designed to meet the unique requirements of equipment distributors, materials [Read more](/accounting/next-for-windows-profile/) --- ### [FINSYNC](/accounting/finsync-profile/) - Overall rating: 4.6/5 - Reviews: 7 - Starting price: $18.00/month - Free trial: Not available - Free demo: Not available #### Overview FINSYNC connects your banking, payments, cash flow, payroll, and accounting on one easy-to-use platform — powered by Fynn, your AI Assistant, and backed by a nationwide [Read more](/accounting/finsync-profile/) --- ### [AcuSheet](/accounting/acusheet-profile/) - Overall rating: 5/5 - Reviews: 1 - Starting price: $20.00/month - Free trial: Available - Free demo: Not available #### Overview AcuSheet is a cloud-based accounting and bookkeeping solution that is suitable for organizations of all sizes. It streamlines accounting operations with features such as invoicing [Read more](/accounting/acusheet-profile/) #### Pricing ##### Basic - Price: $20.00/month [See full pricing details](/accounting/acusheet-profile/#pricing-and-plans) --- ### [Output Books](/accounting/output-books-profile/) - Overall rating: 4.5/5 - Reviews: 2 - Starting price: $249.00one time - Free trial: Available - Free demo: Not available #### Overview Output Books is a cloud-based and on-premise (Goods and Services Tax) GST billing and accounting solution, which helps large organizations create invoices and track outstanding [Read more](/accounting/output-books-profile/) #### Features ##### Best rated features - Invoice History: 4/5 - Invoice Creation: 4/5 - Billing Portal: 4/5 - Contact Database: 4/5 ##### Worst rated features - Multi-Currency: 4/5 - Contact Database: 4/5 - Billing Portal: 4/5 - Invoice Creation: 4/5 [See all features](/accounting/output-books-profile/#key-features) #### Pricing ##### Basic - Price: $249.00one time [See full pricing details](/accounting/output-books-profile/#pricing-and-plans) --- ### [Project Tracker](/accounting/trackersuite-profile/) - Overall rating: 4.3/5 - Reviews: 4 - Starting price: $20,000.00one time - Free trial: Available - Free demo: Not available #### Overview TrackerSuite.Net created by Automation Centre provides integrated project and portfolio management solution. Users can manage projects, programs, resources, schedules, status [Read more](/accounting/trackersuite-profile/) #### Pricing ##### Basic - Price: $20,000.00one time [See full pricing details](/accounting/trackersuite-profile/#pricing-and-plans) --- ### [Billed](/product/462087-Invoice-Quickly/) - Overall rating: 4.3/5 - Reviews: 12 - Starting price: $10.00/month - Free trial: Available - Free demo: Not available #### Overview Billed is an invoicing and accounting software designed for small businesses. It allows users to create and send professional online invoices to help them get paid faster. The [Read more](/product/462087-Invoice-Quickly/) #### Pricing ##### Pro - Price: $10.00/month - Simple, fast invoicing for small businesses, ##### Premium - Price: $200.00/year - Professional invoicing for medium size businesses & agencies. [See full pricing details](/product/462087-Invoice-Quickly/#pricing-and-plans) --- ### [QuickBooks Online Advanced](/product/49805-QuickBooks-Online/) - Overall rating: 4.4/5 - Reviews: 1,054 - Starting price: $235.00/month - Best for: Ease of use - Free trial: Available - Free demo: Not available #### Overview QuickBooks Online Advanced is a cloud-based accounting solution that helps small to large enterprises manage expenses, projects, invoices and more. It comes with a centralized [Read more](/product/49805-QuickBooks-Online/) ##### What users love - Intuitive interface and accessibility - Customizable and detailed reporting - Automated and collaborative accounting ##### To take in mind - Slow and inconsistent support experience - Steep learning curve for beginners - Unreliable bank connection issues #### Features ##### Best rated features - Customizable Dashboard: 5/5 - Job Management: 5/5 - ACH Payment Processing: 5/5 - Revenue Management: 5/5 [See all features](/product/49805-QuickBooks-Online/#key-features) #### Pricing ##### Advanced - Price: $235.00/month - Up to 25 users. [See full pricing details](/product/49805-QuickBooks-Online/#pricing-and-plans) --- 1 [2](https://www.softwareadvice.com/accounting/transportation-software-comparison/?__ai_markdown=true&page=2)[3](https://www.softwareadvice.com/accounting/transportation-software-comparison/?__ai_markdown=true&page=3) ## Popular Comparisons [ QuickBooks Online vs QuickBooks Enterprise ](https://www.softwareadvice.com/compare/49801-qb-desktop-enterprise/vs/393202-QuickBooks-Online/)[ Sage Intacct vs NetSuite ](https://www.softwareadvice.com/accounting/intacct-accounting-profile/vs/netsuite-financials-accounting-software/) ## Send me a copy of this list to my inbox ### Get a copy of this list with pricing info sent to your inbox so you can pick up where you left off when convenient to you. Trucking accounting software, also known as transportation accounting software, is used by fleet management companies to integrate various accounting and transportation-specific tasks, including: - Automating core accounting - Tracking and reporting on driver expenses - Assisting with tax compliance - Monitoring fuel costs - Managing depreciation for fleet equipment - Organizing payroll We’ve created this guide to help prospective buyers in the trucking industry evaluate the various accounting products on the market and choose the best solution for their business. ## What is transportation accounting software? Trucking companies have specialized needs when it comes to accounting. Not only do they need to manage their books, bill and invoice clients and manage equipment depreciation, but they also have to keep track of inventory, heavy machinery and extensive travel for their drivers. Therefore, aside from standard accounting features like general ledger, accounts payable and [accounts receivable](https://www.softwareadvice.com/accounting/accounts-receivable-comparison/), these accounting systems will have freight, per-mile and other transportation-specific pricing, and will support driver and vehicle tracking, reservations and dispatch and mobile solutions to facilitate driver-dispatcher communication. Aside from standard accounting features like general ledger and accounts payable/receivable—the inventory, heavy machinery and extensive travel associated with transportation and trucking presents unique challenges and needs. Software dedicated for this industry will have freight, per-mile and other transportation-specific pricing, and will support driver and vehicle tracking, reservations and dispatch and mobile solutions to facilitate driver-dispatcher communication. ## What are common features of trucking accounting software? Look for the following features in a transportation or trucking industry accounting software program: | Feature | Description | | --- | --- | | Core accounting | “Core accounting” is an umbrella term that encompasses the basic accounting functions required to run a business. This includes general ledger, accounts receivable, accounts payable and bank reconciliation. | | Fixed assets | Fixed assets include any machinery and facilities owned by a business and in operation for longer than a year. Systems help manage inventory, tax compliance, insurance costs and track depreciation for trucks and other fleet equipment. | | Expense management | Allows drivers to capture business expenses due to travel (including mileage, lodging, food etc.), create expense reports and submit claims to management for reimbursement. | | Financial reporting | Automates the process of running financial reports including expense reports, profit and loss (P&L) statements and balance sheets. Increases transparency into financial records and allows for more accurate data tracking. | | Payroll | An integrated payroll module can help track driver expenses, wages and benefits and simplify tax preparation. Features such as direct deposit help streamline the payment process so employees are paid promptly and the wages are available for immediate use. | | Safety and compliance | Between fuel taxes and other surcharges and restricting driver hours, transportation software helps improve compliance in this heavily regulated industry. This includes driver qualification, physicals, drug screens, MVRs, remedial action and flags to the dispatcher for drivers not in compliance. | | Fleet maintenance | The Department of Transportation—as well as the business itself—wants every accident and maintenance detail to be reported. Fleet management modules make it easy to report accidents, process claims, schedule repairs and routine maintenance and track the value for tax and financial management purposes. | | Reservations, routing and dispatch | Software designed specifically for the transportation industry usually includes dispatching capabilities, which allow the user to integrate load orders, plan routes, optimize trips and estimate costs to support rate quoting. Additional modules like flight tracking can provide estimated plane departure or arrival times, and passenger vehicles like airplanes or limousines will benefit from a reservation system that can manage customer profiles, send email confirmations and even accept online requests. | | Mobile solutions | Mobile solutions are critical for effective communication between the drivers and the corporate office. Mobile features for transportation and trucking will let the dispatcher send orders, pickup and delivery information and route maps to the drivers’ smart phone or onboard GPS. Then, trip/freight status can be electronically sent back to the dispatcher (with GPS verification), while the driver uses a smart phone to scan and send load documents and trip reports. | --- ## What should you consider when evaluating transportation and trucking accounting software? Various fleet management organizations use transportation accounting software, including: - Long-haul shippers and local delivery fleets - Public transport, such as metro buses and [taxi companies](https://www.softwareadvice.com/fleet-management/taxi-dispatch-comparison/) - City utilities and waste management - Law enforcement Transportation accounting software automates many of the dispatching and fleet management tasks, freeing up your drivers’ and dispatchers’ time. When selecting your software, then, the first thing to consider is any frustration employees experience at routine or mundane tasks, as well as the places you’re spending money that’s not directly producing revenue. Specific questions to ask when evaluating these systems are: - Do you carry passengers or freight? - Do your customers need to make reservations? If so, do you want them to be able to do that online? - How complicated is your routing? Would you benefit from an automated routing solution? - Do your drivers already have smart phones or GPS to integrate as part of your mobile solution? - How many vehicles do you have? Answering these questions will help you narrow down the list of trucking accounting products and focus on those best suited for your business. For example, if you’re a taxi or car service company and your clients are the cargo, you’ll want to look for a transportation accounting solution with a passenger app. This will allow clients to hail a taxi from their smartphone, but will also allow passengers to pay through the app when the ride is over. This reduces ride-theft and streamlines the payment process. If you manage a shipping company, you may want to consider a system with telematics capabilities. Telematics software records data on your employees driving habits, including average speeds, fuel usage and braking tendencies. This can provide you with insights into traffic routes and fuel costs, helping you to cut expenses and encourage good driver behavior. ## What are the market trends of transportation and trucking accounting software? Prospective buyers should keep the following market trends in mind as they evaluate trucking accounting solutions: **BYOD:** The practice of allowing employees to use their personal mobile devices for work-related tasks (i.e., laptops, smartphones and tablets) instead of corporate-issued technology is having a profound impact across industries. While helping to cut IT spending on hardware, critics have raised concerns about possible security issues. As the trucking industry is especially reliant on mobile devices and applications, it’s an interesting trend to consider and fleet managers should carefully weigh the pros and cons before deciding on a course of action. **On-demand truck services:** Also known as “Uber for trucking,” these apps help connect shippers with licensed carriers. The shippers gain access to trucks and GPS services and carriers can fill the empty space in their trucks and reduce the number of “empty” miles a trucker drives. Read more about this service here (fourth idea from the top). **Apps for truckers:** Mobile applications aimed at the transportation field are having a big impact on the industry. These include alternative maps apps, such as [Path Pro](https://www.softwareadvice.com/resources/top-trucker-apps/#path), that target truckers, highlighting weigh stations, rest areas and other trucker-specific locations of interest; [KeepTruckin](https://www.softwareadvice.com/resources/top-trucker-apps/#keeptruckin) that helps users track miles and time they are driving to stay in line with government regulations; and, [NOAA Radar](https://www.softwareadvice.com/resources/top-trucker-apps/#noaa) that helps keep drivers informed of weather patterns in their areas. ### Related Trucking Accounting Software - [Auto Dealer Accounting Software](https://www.softwareadvice.com/accounting/auto-dealership-software-comparison/) - [Church Accounting Software](https://www.softwareadvice.com/category/3574-church-accounting/) - [Distribution Accounting Software](https://www.softwareadvice.com/category/196-distribution-accounting/) - [Engineering Accounting Software](https://www.softwareadvice.com/accounting/engineering-software-comparison/) - [Legal Accounting Software](https://www.softwareadvice.com/accounting/legal-software-comparison/) - [Medical Accounting Software](https://www.softwareadvice.com/accounting/healthcare-social-services-software-comparison/) - [Real Estate Accounting Software](https://www.softwareadvice.com/accounting/real-estate-accounting-software-comparison/) - [School Accounting Software](https://www.softwareadvice.com/accounting/education-software-comparison/)