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Zoho Books

Zoho Books is a Web-based accounting solution suitable for small organizations. It features contact management, invoices, expenses, sales and purchase orders, project time tracking and inventory management. Zoho Books also comes with... Read More
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NetSuite

NetSuite is a business management software suite offered as a service that performs enterprise resource planning (ERP) and customer relationship management (CRM) functions. It is a horizontal package designed for an extensive range... Read More
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Acumatica ERP

Acumatica ERP delivers an adaptable cloud and mobile-based enterprise resource planning solution with a user licensing model which enables a real-time view of business operations at any time from anywhere. Through a worldwide network... Read More
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FinancialForce Financial Management

FinancialForce Financial Management (FM) is a cloud-based system built to provide a complete financial management solution for sales and services-orientated companies of all sizes. FinancialForce FM has several inherent applications,... Read More
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Freshbooks

Freshbooks is a web-based accounting solution that caters to small businesses. Freshbooks serves various industries, such as marketing, legal services and business consulting, trades and home services and information technology (IT). Key... Read More
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Sage 300 Construction and Real Estate (formerly Sage Timberline Office)

Sage 300 Construction and Real Estate, formerly Sage Timberline Office, is part of Sage’s line of construction and real estate solutions. Sage 300 Construction and Real Estate is a construction management system that offers functionality... Read More
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Oracle JD Edwards

JD Edwards Financial Management is the accounting component of Oracle's JD Edwards EnterpriseOne (JDE e1) product line. This component can serve businesses of any size. The system is horizontal; it is designed to serve the needs of... Read More
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Microsoft Dynamics SL

Microsoft Dynamics SL is an enterprise resource planning (ERP) system designed for project-based small and medium-sized businesses. The solution offers industry-specific capabilities for professional services, government contractors,... Read More
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Microsoft Dynamics AX

Microsoft Dynamics AX 2012 is an ERP system suitable for midsize to large enterprises. The solution has particular strengths in manufacturing and distribution but is also capable of serving buyers across multiple industry verticals.... Read More
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SAP Business One

SAP Business One is an integrated enterprise resource planning (ERP) software suite designed primarily to serve small to midsize businesses. SAP Business One is used to address the needs of many industry verticals including manufacturing,... Read More
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UNIT4 Financials

Unit4 Financials (formerly Coda Financials) is a suite of global accounting and broader financial management applications. These include general ledger, accounts payable and receivable, fixed assets, budgeting, project accounting and... Read More
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Unanet Project Portfolio Financials

Unanet Project Portfolio Financials consists of one software application with integrated capabilities to manage, plan and track projects, people and financials in real time. Available as a Software-as-a-Service (SaaS) offering or an... Read More
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Microsoft Dynamics GP

Microsoft Dynamics GP is a financial accounting system designed to meet the requirements of small to midsize businesses. Microsoft Dynamics GP was originally developed by North Dakota-based Great Plains Software and was acquired by... Read More
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Sage Fixed Assets

Sage Fixed Assets offers integrated accounting features and multiple methods to track asset depreciation (straight line, ACRS, modified straight line, declining balance, even user-defined.) It integrates with other general ledger systems. The functionality... Read More
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InFocus

Founded in 2007 by A/E industry veterans, Clearview InFocus is a scalable, comprehensive billing and invoicing and project management solution that also includes full financials. This is the flagship product for Clearview and its sole... Read More
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Unit4 Business World

Unit4 Business World is a scalable ERP solution designed to address the unique demands service organizations face. It offers multi-lingual and multi-currency capabilities, and is a fit for higher education, nonprofits and NGOs, professional... Read More
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Infor CloudSuite™ Financials & Supply Management

Infor CloudSuite Financials & Supply Management is a solution suite that provides financial functionality coupled with a source-to-settle supply management offering. The solution is role-based, mobile responsive and delivered in the... Read More
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Xledger

Xledger is an automated and scalable cloud-based accounting/ERP solution for medium- to large sized companies and is designed to provide insight and analytics for decision-makers. The system is an out-of-box solution that is configurable... Read More
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Deltek Ajera

Deltek Ajera is an integrated accounting and project management solution built for architecture and engineering (A/E) firms. It is suitable for small to mid-size firms seeking an industry-tailored solution to improve project level... Read More
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Deltek Vision

Deltek Vision is a web-based project-based solution for professional services firms that is available for cloud or on-premise deployment. It combines project accounting, resource management, project management, time/expense management... Read More
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EBizCharge

EBizCharge offers a full suite of payment processing, billing and invoicing solutions. It includes payment integrations to accounting/enterprise resource planning/customer relationship management and e-commerce platforms, mobile solutions,... Read More
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SAP Anywhere

SAP Anywhere integrates sales, marketing, e-commerce, and inventory activities into one complete front-office system. With SAP Anywhere users can manage and track inventory, manage orders, manage the procurement process, and more.... Read More
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Sage Live

Sage Live is a cloud-based and mobile-ready accounting platform for small and mid-sized businesses. Key features include multi-company, multi-currency, and multi-legislation support, personalization based on user role, bank integration,... Read More
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Beyond Software

Beyond Software is a project accounting and management software system available for small to mid-size companies. The system allows organizations to manage and execute around their projects by increasing visibility and creating accountability.   Industries... Read More
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Sage X3

Sage X3 is an enterprise business management software suite that includes integrated functionality for financial management, sales, customer service, distribution, inventory, and manufacturing, and business intelligence. Sage X3 is... Read More
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SAP Business ByDesign

SAP Business ByDesign is a software as a service (SaaS) enterprise resource planning (ERP) system. The software is designed to serve all the key needs of a business and offers applications for customer relationship management (CRM),... Read More
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Sage 100 Standard and Advanced ERP (formerly Sage ERP MAS 90 and 200)

Sage 100 ERP (formerly branded as Sage ERP MAS 90 and 200) is an enterprise resource planning (ERP) software system for small and midsize businesses. The solution is typically recommended to companies with annual revenue between one... Read More
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Sage 300 ERP (formerly Sage ERP Accpac)

Sage 300 ERP (formerly Sage ERP Accpac) is an enterprise resource planning (ERP) software system that serves small and medium-size businesses in professional services, financial services, public sector, and other markets such as distribution... Read More
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SAP Business All-in-One

SAP Business All-in-One is an integrated enterprise resource planning solution for midsize and large companies, serving clients across the North America. The solution offers construction accounting, customer management, and service... Read More
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CenterPoint Accounting Software

CenterPoint Accounting Software, designed primarily for service-providing companies, is a customizable financial management solution that performs core accounting, reporting, tax, and other functions. CenterPoint has a customizable... Read More
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TurningPoint for Accounting

TurningPoint Accounting is a solution best suited for companies who outgrow QuickBooks and other systems meant for smaller businesses, but aren’t yet ready for a more sophisticated system. This solution is designed primarily to... Read More
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SAP ERP Core Finance

Over 30,000 companies, spanning 120 different countries, are using SAP ERP Financials to conduct their financial management.  Noteworthy names include General Mills and Office Max. SAP ERP Financials is a part of SAP’s Business... Read More
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BizAutomation Cloud ERP

Bizautomation offers cloud-based ERP for smaller SMBs. Functionality includes accounting, order management, inventory, customer relationship management (CRM), sales commissions, e-commerce (including a business portal), purchase planning,... Read More
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Sage 50 Accounting (Formerly Peachtree)

Sage Peachtree can help architecture firms with its project management and accounting features. It also manages time-based billing needs well and can help improve organizational workflow for lengthy projects.
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BillQuick - Integrated Accounting and Project Management

BillQuick was originally designed to function in an architect's office, so it boasts many industry-specific features. This system divides large projects into phases, measures percent completed, and offers budget comparisons.
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ArrowBooks

ArrowBooks provides today's small business with a powerful, accessible core accounting solution that is available anytime, anywhere. Packed with more than just basic bookkeeping, ArrowBooks offers features like unlimited bank accounts,... Read More
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Xero

Established in 2006, Xero is a web-based accounting system designed for small and growing businesses. Xero connects small businesses with their trusted advisors and provides business owners with instant visibility of their financial... Read More
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Procurify

Procurify is a web-based procurement platform that allows users to make requests, approvals, and purchases from any Internet-connected device. This real-time platform helps users can create, track, and report on all requisitions,... Read More
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NolaPro

NolaPro by Noguska LLC is a fully-featured and completely customizable Accounting solution, featuring Order Tracking, Inventory POS, and more. Established in 1973, Noguska Inc. provides tailor-made accounting functionality, and has... Read More
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OASIS

OASIS is a customizable ERP system for small to midsize companies. This system is customized to the company’s precise specifications and is used primarily in the retail, manufacturing, and professional services verticals. OASIS’... Read More
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Multiledger

First introduced in 1986, MultiLedger by CheckMark Inc provides a fully integrated, comprehensive suite of accounting software for small to mid-size businesses. It merges billing & invoicing, inventory management, job tracking, expense... Read More
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Accounting Xpert

Accounting Xpert is an on-premise accounting solution that serves businesses of all sizes. Primary features of the software include a general ledger, accounts receivables and payables, payroll, W2 and 1099 laser processing, bank reconciliation... Read More
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TrackerSuite.Net

TrackerSuite.Net created by Automation Centre provides integrated accounting and expense tracking tool. Users can manage projects, programs, resources, schedules, status reports, budgets and documents in a centralized repository. Companies... Read More
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AccountEdge

AccountEdge is a small-business desktop accounting and management solution compatible with both Mac and Windows systems. This solution helps users create and track sales and purchases, run payroll, track and build inventory, bill for... Read More
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Infor CloudSuite™ Business

Infor CloudSuite Business is a comprehensive cloud-based ERP solution geared towards small and mid-sized businesses. This integrated solution provides deep visibility into every business facet, from financials and human resources... Read More
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MineralTree

MineralTree is a cloud-based payment automation and invoicing system that is an ideal fit for small and midsize businesses. By integrating with NetSuite, Intacct, Microsoft Dynamics GP and QuickBooks, MineralTree allows users to maintain... Read More
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Oracle Financials ERP Cloud

Oracle Financials ERP Cloud is a cloud-based, end-to-end business management solution designed for midsized to enterprise-level customers. It offers a suite of applications including material planning, financial accounting, analytics,... Read More
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QuickBooks Pro

QuickBooks Pro is a comprehensive accounting solution designed to cater small and midsize customers. The solution offers robust functionalities of a core accounting software application, including account payable & receivable, project... Read More
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Tally

Tally is an on-premise accounting software package that caters primarily to small and midsize businesses across several industries. It provides business functionalities such as accounting, finance, inventory, sales, purchase, point-of-sales,... Read More
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Wave

Wave is a web-based integrated accounting solution exclusively designed for small organizations. Collectively, the solution features accounting, invoicing, billing, payment tracking, payroll management, finance management and receipts. With... Read More
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Buyer's Guide

Architects aren’t accounting specialists, nor should they be.

But when every cent and second matters to complete projects under budget and on schedule, and get paid by clients for the work, architecture firms need a system in place that can easily and accurately track time, expenses and more. Often times, manual methods like pen and paper or Excel spreadsheets fail to get the job done.

Which is why you should consider investing in architecture accounting software—accounting platforms with additional functionality for things like project management, time tracking, billing and more, designed with the specific needs of architects in mind. These products can help eliminate errors and automate tedious bookkeeping processes so you can focus more on the revenue-generating activities.

If you’ve never researched architecture accounting software before, this Buyer’s Guide can help. We’ll explain everything you need to know so you can feel confident in making a more informed purchase decision.

Here’s what we’ll cover:

What Is Architecture Accounting Software?
Common Features of Architecture Accounting Software
Benefits of Architecture Accounting Software
How Much Does Architecture Accounting Software Cost?
Evaluating Architectural Accounting Software

What Is Architecture Accounting Software?

Architecture accounting software is accounting software that allows firms to track time spent working on multiple projects, manage expenses and budgets and accurately bill customers for their work.

Architectural accounting software tracks costs by individual job and records client information. Since billing for services is usually measured in units of time, the software is usually equipped with time-logging abilities and the ability to allocate time to different projects and clients. In-depth analysis should also be available from breaking down each project into organized steps within a set schedule. Time can be designated as either billable or non-billable.

Common Features of Architecture Accounting Software

In addition to core modules such as the general ledger, accounts receivable and accounts payable, these systems typically includes the following features:

Project & department management Architecture firms need to manage lengthy design projects. By automating scheduling, allocating resources and budgeting and forecasting, firms can better ensure accurate proposals and effective use of employees.
Time billing Time and billing modules use timesheets and expense reports to funnel back into the project plan the actual costs, billable time and non-billable time spent. This ensures accuracy in billing and in estimating for future projects and helps maximize cost recovery.
Customer relationship management (CRM) CRM systems supports lead development, marketing campaigns and customer service by using a comprehensive database to track prospects and current/past clients. Architecture firms get most of their business from the referrals and developed relationships, CRM is critical for long-term success.
Document sharing & development Secure document collaboration allows sharing information of projects, clients and other records between the relevant employees. Document management could also include proposal automation, which will help the user develop high-quality proposals and increase closing rates.
Audit trail Architecture accounting software should track and organize expenses and individual project steps in case of a mistake in billing or an expense that qualifies for client reimbursement.

Benefits of Architecture Accounting Software

First and foremost, dedicated accounting software provides clarity, accuracy and efficiency to a vital process for every business: tracking the money coming in and out of the firm. With the better insight provided by these systems, organizations can make better financial decisions now and in the future. Customized reports available in a variety of formats also ensure that stakeholders have ongoing visibility into the time and cost figures that matter to them.

Outside of the benefits you’d expect from an accounting system, project management and process tracking features can also help internal teams better communicate and establish standardized processes to tackle projects in a more optimized manner.

How Much Does Architecture Accounting Software Cost?

Cost is obviously a huge factor in your purchase decision, and depending on what architecture accounting software platform you go with and what functionality you choose to include, that cost can vary drastically. Ironically, architecture firms sometime need to budget for the software that helps them budget.

As you research options, keep these popular pricing structures in mind:

  • Pay entirely upfront. These accounting platforms require just one payment upfront and then you own the system to use in perpetuity (hence the term “perpetual license” often associated with this model). This structure is most common with on-premise systems that you download straight onto a computer or server.
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  • Flat monthly or annual fee. Increasingly more common than a perpetual license, these accounting systems require buyers to pay a flat monthly or annual subscription fee to use them. Often times, vendors have different subscription tiers depending on how much functionality you want to purchase.
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  • Per-user or per-employee pricing. These systems are also paid for an a subscription basis, but instead of a flat fee, your cost depends on either how many people will be using the system or how many employees you have in your organization. The latter is especially common if your system has additional functionality for payroll.

Other fees to look out for include those for training, implementation, support and data migration.

Evaluating Architectural Accounting Software

Like some other industry packages, architectural accounting software benefits from specific report-writing mechanisms which can deliver descriptive progress and billing documents to a client. The size of the firm will have a big impact on the system needs. For example, a larger firm, dealing with multiple projects and employees, will need more robust project and time tracking capabilities than an individual freelancer.

When evaluating these systems, buyers should consider the following:

  • Can the system log hours and mark as billable or non-billable?
  • How deep are the project scheduling/progress tracking capabilities?
  • Can the system effectively manage costs and progress for multiple projects at once?
  • Does it come with solid report-writing mechanisms?