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What is architecture accounting software?

Architecture accounting software is accounting software that allows firms to track time spent working on multiple projects, manage expenses and budgets and accurately bill customers for their work.
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What 5 key Architecture Accounting Software features should I look for?

Project & department management

Architecture firms need to manage lengthy design projects. By automating scheduling, allocating resources and budgeting and forecasting, firms can better ensure accurate proposals and effective use of employees.

Time billing

Time and billing modules use timesheets and expense reports to funnel back into the project plan the actual costs, billable time and non-billable time spent. This ensures accuracy in billing and in estimating for future projects and helps maximize cost recovery.

Customer relationship management (CRM)

CRM systems supports lead development, marketing campaigns and customer service by using a comprehensive database to track prospects and current/past clients. Architecture firms get most of their business from the referrals and developed relationships, CRM is critical for long-term success.

Document sharing & development

Secure document collaboration allows sharing information of projects, clients and other records between the relevant employees. Document management could also include proposal automation, which will help the user develop high-quality proposals and increase closing rates.

Audit trail

Architecture accounting software should track and organize expenses and individual project steps in case of a mistake in billing or an expense that qualifies for client reimbursement.

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Showing 1 - 20 of 96 products
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Showing 1 - 20 of 96 products

NetSuite

With an integrated system that includes ERP, financials, commerce, inventory management, HR, PSA, supply chain management, CRM and more – NetSuite enables fast-growing businesses across all industries to work more effectively by a...Read more

4.10 (818 reviews)

37 recommendations

Sage Intacct

Sage Intacct is a provider of cloud-based financial management and accounting software. Sage Intacct's software solution is suitable for small to midsize accounting firms and can provide financial reporting and operational insight...Read more

4.19 (321 reviews)

32 recommendations

PriceDemo

Striven

Striven is a cloud-based enterprise resource planning (ERP) solution suitable for many industries and organizations of all sizes. It offers features for accounting, inventory management, human resources, customer relationship mana...Read more

4.80 (49 reviews)

31 recommendations

BQE CORE Suite

BQE Core makes it easier and more profitable to run your business. It organizes information, automates repetitive tasks and allows your firm to spend more time providing service to your clients instead of managing internal process...Read more

4.42 (544 reviews)

13 recommendations

Sage Fixed Assets

Sage Fixed Assets delivers the most comprehensive fixed asset management solution offering 4 modules to allow businesses total control of their assets. From before they become fixed assets through the depreciation cycle and disp...Read more

4.04 (40 reviews)

7 recommendations

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SAP Business ByDesign

With strong proficiencies in project management, accounting, and customer relationship management, SAP Business ByDesign is a software-as-a-service solution for professional services with 25 or more employees. ...Read more

4.21 (29 reviews)

5 recommendations

MineralTree Invoice-to-Pay

MineralTree’s TotalAP accounts payable automation solution digitizes and automates the entire invoice-to-pay process to make paying your suppliers easy, impactful, and profitable. Our cloud-based accounts payable solution can scal...Read more

4.37 (78 reviews)

4 recommendations

PriceDemo

JD Edwards EnterpriseOne

Oracle JD Edwards EnterpriseOne is an enterprise resource planning software with primary features such as real estate management, human capital management, environmental health and safety and commodity trading. What is JD...Read more

4.14 (138 reviews)

2 recommendations

PriceDemo

transcendAP

transcendAP, built on the Kofax TotalAgility Intelligent Automation platform, is an accounts payable automation solution that uses cognitive capture, document intelligence, AI, and process orchestration to dramatically transform a...Read more

No reviews yet

2 recommendations

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Xledger

Xledger is a cloud ERP software that is scalable and user-friendly. Used by 6,000 companies, this integrated solution is great for companies seeking streamlined automation, business intelligence and the ability to track analytics....Read more

4.67 (6 reviews)

1 recommendations

PriceDemo

Software pricing tips

Read our Architectural Accounting Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

QuickBooks Desktop Enterprise

QuickBooks Enterprise is an accounting solution designed for SMBs across different industry verticals such as construction, nonprofit distribution, manufacturing, and retail. With QB Enterprise solution, any business owner can exp...Read more

Quickbooks Online

QuickBooks Online enables users to download and reconcile credit card transactions that allows businesses to organize weekly timesheets and track bank deposits. What is Quickbooks Online? Quickbooks Online i...Read more

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Dynamics 365

Microsoft Dynamics 365 is a cloud-based CRM ecosystem for small, medium and enterprise organizations, with a focus on Sales, Field Service, Customer Service complete with strong integrations with Microsoft’s other Office 365 offer...Read more

Xero

Xero is an accounting system designed for small and growing businesses. Xero connects small businesses with their trusted advisors and provides business owners with instant visibility of their financial position. As a web-based so...Read more

Wave Accounting

Online accounting software that provides features including invoicing, billing, payment tracking, payroll management, finance management, credit card processing, and receipt scanning. Wave Accounting is designed to help businesses...Read more

Happay

Happay is a cloud-based expense management solution that helps medium to large businesses manage and track expenses. It uses AI and machine learning technologies to automate processes related to expense claims management, reimburs...Read more

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QuickBooks Online Advanced

QuickBooks Online Advanced is a cloud-based accounting solution that helps small to large enterprises manage expenses, projects, invoices and more. It comes with a centralized dashboard, which enables users to gain insights into b...Read more

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TimeSolv Legal Billing

TimeSolv is a cloud-based legal time tracking and billing solution that caters to law firms, accountants, consultants, architects, and freelancers, helping them manage daily business operations. TimeSolv integrates project ma...Read more

Zoho Books

Zoho Books comes with automatic bank feeds, collaborative client portal, accounting and taxing, online payments, invoice templates and analytical reports. The system allows users to manage multiple time sheets of different project...Read more

Deltek Vision

Providing an entirely Web-based project management and accounting solution for professional services, Deltek Vision is a project-based, mobile and integrated system built specifically for architect and engineering firms....Read more

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Buyers Guide

Last Updated: May 23, 2022

Architects aren’t accounting specialists, nor should they be.

But when every cent and second matters to complete projects under budget and on schedule, and get paid by clients for the work, architecture firms need a system in place that can easily and accurately track time, expenses and more. Often times, manual methods like pen and paper or Excel spreadsheets fail to get the job done.

Which is why you should consider investing in architecture accounting software—accounting platforms with additional functionality for things like project management, time tracking, billing and more, designed with the specific needs of architects in mind. These products can help eliminate errors and automate tedious bookkeeping processes so you can focus more on the revenue-generating activities.

If you’ve never researched architecture accounting software before, this Buyer’s Guide can help. We’ll explain everything you need to know so you can feel confident in making a more informed purchase decision.

Here’s what we’ll cover:

What Is Architecture Accounting Software?
Common Features of Architecture Accounting Software
Benefits of Architecture Accounting Software
How Much Does Architecture Accounting Software Cost?
Evaluating Architectural Accounting Software

What Is Architecture Accounting Software?

Architecture accounting software is accounting software that allows firms to track time spent working on multiple projects, manage expenses and budgets and accurately bill customers for their work.

Architectural accounting software tracks costs by individual job and records client information. Since billing for services is usually measured in units of time, the software is usually equipped with time-logging abilities and the ability to allocate time to different projects and clients. In-depth analysis should also be available from breaking down each project into organized steps within a set schedule. Time can be designated as either billable or non-billable.

Common Features of Architecture Accounting Software

In addition to core modules such as the general ledger, accounts receivable and accounts payable, these systems typically includes the following features:

Project & department management Architecture firms need to manage lengthy design projects. By automating scheduling, allocating resources and budgeting and forecasting, firms can better ensure accurate proposals and effective use of employees.
Time billing Time and billing modules use timesheets and expense reports to funnel back into the project plan the actual costs, billable time and non-billable time spent. This ensures accuracy in billing and in estimating for future projects and helps maximize cost recovery.
Customer relationship management (CRM) CRM systems supports lead development, marketing campaigns and customer service by using a comprehensive database to track prospects and current/past clients. Architecture firms get most of their business from the referrals and developed relationships, CRM is critical for long-term success.
Document sharing & development Secure document collaboration allows sharing information of projects, clients and other records between the relevant employees. Document management could also include proposal automation, which will help the user develop high-quality proposals and increase closing rates.
Audit trail Architecture accounting software should track and organize expenses and individual project steps in case of a mistake in billing or an expense that qualifies for client reimbursement.

Benefits of Architecture Accounting Software

First and foremost, dedicated accounting software provides clarity, accuracy and efficiency to a vital process for every business: tracking the money coming in and out of the firm. With the better insight provided by these systems, organizations can make better financial decisions now and in the future. Customized reports available in a variety of formats also ensure that stakeholders have ongoing visibility into the time and cost figures that matter to them.

Outside of the benefits you’d expect from an accounting system, project management and process tracking features can also help internal teams better communicate and establish standardized processes to tackle projects in a more optimized manner.

How Much Does Architecture Accounting Software Cost?

Cost is obviously a huge factor in your purchase decision, and depending on what architecture accounting software platform you go with and what functionality you choose to include, that cost can vary drastically. Ironically, architecture firms sometime need to budget for the software that helps them budget.

As you research options, keep these popular pricing structures in mind:

  • Pay entirely upfront. These accounting platforms require just one payment upfront and then you own the system to use in perpetuity (hence the term “perpetual license” often associated with this model). This structure is most common with on-premise systems that you download straight onto a computer or server.
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  • Flat monthly or annual fee. Increasingly more common than a perpetual license, these accounting systems require buyers to pay a flat monthly or annual subscription fee to use them. Often times, vendors have different subscription tiers depending on how much functionality you want to purchase.
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  • Per-user or per-employee pricing. These systems are also paid for an a subscription basis, but instead of a flat fee, your cost depends on either how many people will be using the system or how many employees you have in your organization. The latter is especially common if your system has additional functionality for payroll.

Other fees to look out for include those for training, implementation, support and data migration.

Evaluating Architectural Accounting Software

Like some other industry packages, architectural accounting software benefits from specific report-writing mechanisms which can deliver descriptive progress and billing documents to a client. The size of the firm will have a big impact on the system needs. For example, a larger firm, dealing with multiple projects and employees, will need more robust project and time tracking capabilities than an individual freelancer.

When evaluating these systems, buyers should consider the following:

  • Can the system log hours and mark as billable or non-billable?
  • How deep are the project scheduling/progress tracking capabilities?
  • Can the system effectively manage costs and progress for multiple projects at once?
  • Does it come with solid report-writing mechanisms?