We've helped many businesses choose the right accounts payable software so they can better manage outstanding debts and other financial obligations. How does it work?

Accounts Payable Software


 
Tipalti logo
 
Tipalti is a cloud-based accounting management solution that helps users automate their accounts payable process. It offers a variety of features, including invoice automation, payment remittance, regulatory compliance management,... Read More
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Tipalti is a cloud-based accounting management solution that helps users automate their accounts payable process. It offers a variety of features, including invoice automation, payment remittance, regulatory compliance management,... Read More
 
Basware Invoice Automation logo
 
Basware’s invoice processing solutions include workflow options for a variety of different invoice types, providing insight and control in managing cash. The solution is suitable for small and midsize businesses. Basware offers... Read More
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Basware’s invoice processing solutions include workflow options for a variety of different invoice types, providing insight and control in managing cash. The solution is suitable for small and midsize businesses. Basware offers... Read More
 
Bill.com logo
 
Bill.com is a cloud-based accounting solution specializing in billing and invoicing. With Bill.com, users can receive payments from clients, pay vendors and contractors and handle financial reporting. Bill.com includes an accounts... Read More
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Bill.com is a cloud-based accounting solution specializing in billing and invoicing. With Bill.com, users can receive payments from clients, pay vendors and contractors and handle financial reporting. Bill.com includes an accounts... Read More
 
Cougar Mountain DENALI logo
 
Cougar Mountain Software offers a business accounting software for manufacturing, nonprofits and public services organizations. Their flagship product Denali is a core accounting solution with applications for general ledger, accounts... Read More
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Cougar Mountain Software offers a business accounting software for manufacturing, nonprofits and public services organizations. Their flagship product Denali is a core accounting solution with applications for general ledger, accounts... Read More
 
Sage Intacct logo
 
Sage Intacct is a provider of cloud-based accounting software. Sage Intacct’s applications are suitable for small and midsize companies and can provide real-time financial and operational insights as well as the ability to automate... Read More
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Sage Intacct is a provider of cloud-based accounting software. Sage Intacct’s applications are suitable for small and midsize companies and can provide real-time financial and operational insights as well as the ability to automate... Read More

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Multiview logo
 
For organizations seeking a solution that conforms to their existing operations, Multiview offers a suite of financial solutions. With Multiview, companies gain visibility over corporate data. The solution includes 14 modules that... Read More
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For organizations seeking a solution that conforms to their existing operations, Multiview offers a suite of financial solutions. With Multiview, companies gain visibility over corporate data. The solution includes 14 modules that... Read More
 
AccountEdge logo
 
AccountEdge is an on-premise accounting and management solution compatible with both Mac and Windows operating systems. This solution is suitable for small businesses and helps users create and track sales and purchases, run payroll,... Read More
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AccountEdge is an on-premise accounting and management solution compatible with both Mac and Windows operating systems. This solution is suitable for small businesses and helps users create and track sales and purchases, run payroll,... Read More
 
QuickBooks Enterprise logo
 
QuickBooks Enterprise is an accounting solution suitable for small to midsize businesses across several industry verticals including construction, distribution, manufacturing, and retail. The solution offers functionality to manage... Read More
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QuickBooks Enterprise is an accounting solution suitable for small to midsize businesses across several industry verticals including construction, distribution, manufacturing, and retail. The solution offers functionality to manage... Read More
 
Acumatica ERP logo
 
Acumatica ERP delivers an adaptable cloud and mobile-based enterprise resource planning solution with a user licensing model which enables a real-time view of business operations at any time from anywhere. Through a worldwide network... Read More
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Acumatica ERP delivers an adaptable cloud and mobile-based enterprise resource planning solution with a user licensing model which enables a real-time view of business operations at any time from anywhere. Through a worldwide network... Read More
 
SAP Anywhere logo
 
SAP Anywhere is a cloud-based operation management solution that provides businesses functionalities for customer relationship management, order fulfillment, multi-channel commerce, inventory management and more. With SAP Anywhere... Read More
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SAP Anywhere is a cloud-based operation management solution that provides businesses functionalities for customer relationship management, order fulfillment, multi-channel commerce, inventory management and more. With SAP Anywhere... Read More

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Certify logo
 
Certify is a web-based expense management solution recommended to companies in any industry. The solution can be used to track, approve, and reimburse expenses; book travel; and analyze spend. With Certify Mobile, users can capture... Read More
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Certify is a web-based expense management solution recommended to companies in any industry. The solution can be used to track, approve, and reimburse expenses; book travel; and analyze spend. With Certify Mobile, users can capture... Read More
 
Financial Edge by Blackbaud logo
 
Financial Edge NXT is a cloud accounting solution from Blackbaud that provides transparency across teams, security, compliance, and reduces the need for manual processes. The system is a fund accounting solution that provides a general... Read More
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Financial Edge NXT is a cloud accounting solution from Blackbaud that provides transparency across teams, security, compliance, and reduces the need for manual processes. The system is a fund accounting solution that provides a general... Read More
 
VersAccounts Small Business Cloud ERP logo
 
VersAccounts is a web-based accounting and enterprise resource planning (ERP) system designed for growing small and midsized businesses looking to gain real-time financial and operational insights. This Cloud 2.0 system enables businesses... Read More
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VersAccounts is a web-based accounting and enterprise resource planning (ERP) system designed for growing small and midsized businesses looking to gain real-time financial and operational insights. This Cloud 2.0 system enables businesses... Read More
 
AccuFund Accounting Suite logo
 
AccuFund is an online accounting and financial reporting solution designed specifically for the nonprofit industry. Integrated into one, AccuFund's Accounting suite helps nonprofit organizations and government agencies report funding... Read More
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AccuFund is an online accounting and financial reporting solution designed specifically for the nonprofit industry. Integrated into one, AccuFund's Accounting suite helps nonprofit organizations and government agencies report funding... Read More
 
Sage Live logo
 
Sage Live is a cloud-based and mobile-ready accounting platform for small and mid-sized businesses. Key features include multi-company, multi-currency, and multi-legislation support, personalization based on user role, bank integration,... Read More
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Sage Live is a cloud-based and mobile-ready accounting platform for small and mid-sized businesses. Key features include multi-company, multi-currency, and multi-legislation support, personalization based on user role, bank integration,... Read More

Call us for a free FastStart Consultation: (844) 680-2046


 
ReliaBills logo
 
ReliaBills is a web-based billing and invoicing accounting system that is suitable for companies with an annual revenue up to $100 million. The system is available to the following industries: advertising, construction, consulting,... Read More
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ReliaBills is a web-based billing and invoicing accounting system that is suitable for companies with an annual revenue up to $100 million. The system is available to the following industries: advertising, construction, consulting,... Read More
 
Oracle JD Edwards logo
 
JD Edwards Financial Management is the accounting component of Oracle's JD Edwards EnterpriseOne product line. Oracle JD Edwards is an Enterprise Resource Planning (ERP) and supply chain management solution that provides a suite of... Read More
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JD Edwards Financial Management is the accounting component of Oracle's JD Edwards EnterpriseOne product line. Oracle JD Edwards is an Enterprise Resource Planning (ERP) and supply chain management solution that provides a suite of... Read More
 
Activity HD logo
 
nQativ’s Activity HD is an accounting and payroll solution suitable for small to mid-size companies. It offers tools to sort, filter and present data, plus security features to satisfy data confidentiality requirements. Activity... Read More
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nQativ’s Activity HD is an accounting and payroll solution suitable for small to mid-size companies. It offers tools to sort, filter and present data, plus security features to satisfy data confidentiality requirements. Activity... Read More
 
Connected Accounting & ERP logo
 
Accountek is an accounting software solution available for on-premise deployment. It is suited for small to medium-sized businesses across a variety of industries. Accountek offers connected accounting and enterprise resource planning... Read More
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Accountek is an accounting software solution available for on-premise deployment. It is suited for small to medium-sized businesses across a variety of industries. Accountek offers connected accounting and enterprise resource planning... Read More
 
Flexi Software logo
 
Flexi Software is a financial accounting and process-driven workflow software solution for the banking, insurance, financial services, healthcare, and other service industries. The accounting solution is fully integrated, providing... Read More
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Flexi Software is a financial accounting and process-driven workflow software solution for the banking, insurance, financial services, healthcare, and other service industries. The accounting solution is fully integrated, providing... Read More
 

Buyer's Guide

by Lisa Hedges,
Content Analyst
Last Updated: January 11, 2018


Accounts payable software is a subset of broader accounting software that helps organizations manage their debts and other financial liabilities.

We wrote this guide to help prospective software buyers better understand the market for accounts payable software and what they should consider before making a purchase. Here’s what we’ll cover:

What is Accounts Payable Software?
Common Features of Accounts Payable Systems
Accounts Payable Solution Pricing
What Type of Business Are You?
Other Considerations

What is Accounts Payable Software?

Most accounting and financial software platforms contain three core modules:

General ledger. The overall financial records of a company.

Accounts receivable. Manages accounts that owe the company money.

Accounts payable. Manages accounts the company owes money to.

accounts payable screenshot

Accounts payable via Financial Edge by Blackbaud

Typically, these three modules are offered together as part of one comprehensive accounting platform. In turn, that accounting platform can also be offered as part of a broader enterprise resource planning (ERP) suite that includes applications for other functional areas like human resources and customer relationship management (CRM).

As such, accounts payable systems are almost always offered as a package with other core accounting modules. That said, some vendors may offer standalone accounts payable applications to help with more complex accounting situations.

Common Features of Accounts Payable Systems

Here are some common features you will find in most accounts payable modules:

Reports Visualize accounts payable data. Typically displayed in a dashboard format with key performance indicators (KPIs) highlighted.
Electronic Funds Transfer Securely transfer funds between electronic bank accounts.
Invoices Compile, print and send invoices in a number of formats such as .PDF or .DOCX.
Vendor management rack and manage information for vendors the company has accounts with.
1099 processing Process 1099 forms for independent contractors and freelancers.
Automation Receive and collect receipts, transactional data and other information automatically for storage in the general ledger.

Accounts Payable Solution Pricing

Like other accounting software platforms, accounts payable software is typically offered either as a perpetual license or as a monthly subscription. With a perpetual license, an organization will pay a fee upfront, and then will typically pay annual fees for support, maintenance and updates. With a monthly subscription, an organization will pay one monthly fee.

Generally, pricing is determined by the size of the organization and its product requirements. Larger firms with more complex accounting needs will usually pay more than smaller firms.

Another thing to consider is that perpetual licenses typically mean that the software is hosted on your own computers or servers, while subscription-based software is often deployed in the cloud.

While businesses can generally rest easy knowing that their financial data is secure in the cloud, some businesses that have particularly sensitive financial data might wish to host their accounting solution on their own servers. Be sure to consult with an IT security professional to decide what your organization should do.

What Type of Business Are You?

Most small businesses rely on QuickBooks to handle their accounting needs. While QuickBooks can work well for smaller businesses, it may not scale well for growing businesses which need a more advanced solution. Furthermore, businesses in particular industry niches might need certain functionalities that are not present in standard accounting platforms.

For example, nonprofit organizations often need accounting software that is equipped to handle unique tax situations. A construction company that deals with multiple subcontractors and suppliers will also need more advanced accounting features. And of course, companies that conduct any sort of international business need features like multi-currency support and international tax code support.

It is important to verify with prospective software vendors that they have other clients that are in your industry and are similar in size.

Be sure to also check out a vendor’s long term viability. Does the vendor have a growing customer base, and are they regularly updating the platform? If not, you may wish to look elsewhere. Mergers and acquisitions are also very common in the enterprise software world. Smaller vendors are often acquired by larger vendors. In many cases, nothing changes for the end user, though sometimes the acquiring vendor will sunset the acquisition’s product line.

Other Considerations

Here are some other things to keep in mind:

  • Is your business growing rapidly, or planning to expand internationally?

    You’ll want to deploy a system that can scale with your business and your needs. One major consideration is whether a platform complies with various foreign or international accounting regulations.
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  • Does your business operate in a specific industry niche?

    Most accounting platforms are considered to be “general purpose” and serve a range of industries. However, certain organizations in particular industry niches might have to seek out a more specialized platform. For example, a distribution company would want to use an accounting platform that can assist with something like international fuel tax compliance.
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  • Do you have software needs that extend beyond accounting?

    Organizations implementing new accounting software might choose an integrated software suite that covers other functional bases like human resources, customer relationship management, supply chain management and so on. If you’re in the market for a new accounting system, you should consider whether you want an integrated suite or a standalone accounting platform. Each approach has its own unique advantages and disadvantages. Individual best-of-breed applications often have a more extensive feature set, but lack the integrative capabilities of other applications. In contrast, integrated suites might lack features but come with the benefit of being totally integrated across all applications.
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  • Will you need to train your employees on the new system?

    In most cases, you will want to invest into ensuring that your employees are adequately trained to work with a new accounting system. Some accounting systems have steeper learning curves than others; in general, the more advanced the new system is in comparison to your old system, the more training your employees will need. That said, many vendors offer free or paid training services that you can purchase.

Free Download:
Accounting Software Pricing Guide

Free Download:
Guide to Evaluating Accounting Software Demonstrations

 

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