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Auto Dealership Accounting Software

Automotive dealer accounting software allows dealers to easily and accurately track the numbers surrounding every facet of their business, and to also generate a number of standard and customized reports for greater financial visibility.

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Showing 1 - 20 of 86 products
Showing 1 - 20 of 86 products

BQE Core is a cloud-based solution that offers integrated business accounting, project management, and business intelligence. It can support the operations of a variety of industries, including legal services, architecture firm... Read more

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NetSuite is a business management software suite offered as a service that performs enterprise resource planning (ERP) and customer relationship management (CRM) functions. It is a horizontal package designed for an extensive r... Read more

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FINSYNC provides multi-user cash flow management in the cloud to US-based small and medium-sized businesses. Businesses can upgrade from payments to invoicing, bill pay, payroll, project tracking, time tracking, expense... Read more

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41 recommendations

Oracle JD Edwards EnterpriseOne is a cloud-based Enterprise Resource Planning (ERP) and supply chain management solution that provides ERP applications and tools for finance, consumer goods, human resources, distribution and ma... Read more

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Sage 100cloud is a market-leading cloud-connected ERP platform for medium-sized manufacturers, distributors, and professional service businesses. Financials, budgeting and planning, inventory, supply chain, production managemen... Read more

2 recommendations

zHUB is a Focus Softnet implementation partner. The FOCUS9 ERP Cloud software solution includes Advanced Financial Management, Sales Management, Accounts Receivables & Payables, Inventory Management, Manufacturing & Res... Read more

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2 recommendations

Sage X3 is a powerful ERP software solution designed for medium-to-large national and global manufacturers, distributors, and after-sales providers and can establish a foundation for your digital transformation. Sage X3 comes w... Read more

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Sage Fixed Assets is a hybrid asset management solution that helps businesses track and manage the fixed assets through different steps of asset lifecycle. The solution offers integrated accounting features and multiple methods... Read more

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1 recommendations

Deskera’s business app and the first B2B super app is designed for today’s workforce that’s always on the go. Built for all platforms the DESK App is available for iOS and Android and is feature rich at no cos... Read more

1.00 (2 reviews)

1 recommendations

NolaPro Accounting Suite is a good fit for automotive dealerships running a small to medium-sized business. The package is offered as an customizable suite with best-of-breed accounting, order tracking, inventory POS, and others.... Read more

5.00 (3 reviews)

Klippa is a cloud-based accounting solution that helps small to large enterprises manage expenses and process digital receipts or invoices. It comes with a centralized dashboard, which enables users to gain insights into the bu... Read more

5.00 (2 reviews)

AcuSheet is a cloud-based accounting and bookkeeping solution that is suitable for organizations of all sizes. It streamlines accounting operations with features such as invoicing & billing, credit/debit notes, contact mana... Read more

No reviews yet

Holded is an enterprise resource planning (ERP) software designed to help businesses manage inventory, projects, human resource (HR) processes, accounting operations and more. Professionals can utilize the dashboard to gain an ... Read more

5.00 (4 reviews)

AccountsIQ is a cloud accounting software that simplifies the capture, process, and reporting of financial data. It offers intuitive tools to automate consolidation, manage budget, audit, digital VAT returns, and cash flow. It ... Read more

InvoiceBerry is a cloud-based accounting solution designed for small businesses in a variety of industries. Key features include invoice creation, expense and payment tracking, client management and report creation. Inv... Read more

ALTO Accounts Payable is a cloud-based invoice approval solution for companies of all sizes, and is typically used by the oil and gas industry. Users can establish workflows to monitor budgets, create accruals, approve, reject ... Read more

DealerCenter is a cloud-based dealer management system designed to help small to large businesses manage processes related to accounting, customer relationships, auctions, inventory, digital marketing and more. The centralized ... Read more

Patriot Accounting is a cloud-based accounting system for small business owners and accountants. It helps track customer invoices, pay bills, print forms and pay vendors. The tool also integrates with other Patriot products, su... Read more

Elorus is an online invoicing, time-tracking, billing and expense management platform. At heart, it is the ideal professional solution for every freelancer, small business and creative agency. Since 2014, Elorus has been workin... Read more

Pandle is a cloud-based accounting solution for small businesses across the UK. The platform helps streamline accounting activities including invoicing, quotations, receipt uploads, payroll services and tax estimations. ... Read more

Popular Automotive Dealership Accounting Software Comparisons

Buyers Guide

Last Updated: October 27, 2020

The accounting needs for car dealerships are far more complex and multi-faceted than your average business. Customers purchase vehicles using a wide variety of payment methods, many of which involve intricate financing agreements with outside credit agencies that require rigorous tracking. Managing a diverse inventory of vehicles with different Blue Book and depreciation values also presents a fair bit of challenge. Add in things like warranties, recalls and repairs, and the numbers really start to get messy.

With circumstances like these, pen and paper, Excel spreadsheets or simple out-of-the-box accounting programs won’t do. Instead, dealerships need to invest in dedicated automotive dealership accounting software—advanced accounting platforms built with the specific needs of car dealerships, large and small, in mind.

If you’re new to researching or purchasing automotive dealership accounting software, this Buyer’s Guide has everything you need to know to get started.

Here’s what we’ll cover:

What Is Automotive Dealer Accounting Software?
Common Features of Automotive Dealer Accounting Software
How Much Does Automotive Dealer Accounting Software Cost?
Evaluating Auto Dealer Accounting Software

What Is Automotive Dealer Accounting Software?

Automotive dealer accounting software allows dealers to easily and accurately track the numbers surrounding every facet of their business, and to also generate a number of standard and customized reports for greater financial visibility.

Car inventory management is a main concern of auto dealership accounting packages. Auto dealership accounting systems should record and organize the wide variety of costs associated with the vehicles, such as internal and external repair orders.

A particularly useful feature is inventory age policy settings, which allow the user to set the age limit of a vehicle on the lot before it is marked down in price or moved to wholesale. Some systems also record information on the performance of individual salesmen.

Common Features of Automotive Dealer Accounting Software

In addition to core modules such as the general ledger, accounts receivable and accounts payable, auto dealership accounting systems typically includes the following:

Regulatory compliance Software should be designed to comply with Office of Foreign Assets Control and Specially Designated Nationals regulations, automatically checking the individual against the terrorist list and for ID verification. It should also support compliance for state, county and city taxes, as well as any registration details.
Dealer & traditional financing Auto dealerships’ payments typically come in one of two ways: from traditional lending sources like banks or from the customers themselves in a “Buy Here Pay Here” dealer-financing model. An auto dealer accounting program should support both, managing payments from multiple parties and ownership types, reporting to credit bureaus, sending out automatic late fee reminders and repossessing the vehicle when/if necessary.
Credit checking Since loans are involved, the dealership needs fast and easy access to the main credit bureaus. The software should be able to pull credit reports for Experian, Equifax and TransUnion, and be able to report data to those bureaus as well.
VIN database records Auto dealership software should connect to VIN databases and/or decoding tools, making it easy to add new vehicles to your inventory and record sales data.
Repair order tracking Managing service center repairs is an essential component for most dealers. Repair order tracking software can help manage job progress and efficiency.
Age policy settings This feature, a specific benefit for automotive dealerships, allows the user to set the age limit a vehicle can reach on the lot before it is marked down or moved to wholesale. It will issue automatic reminders, therefore supporting the movement of old inventory before its costs exceed the value in keeping it on the lot.
Employee performance Tracking sales results for individual salesmen, this feature will automatically calculate commissions, generate reports for long-term results and perform other tasks to simplify and improve the sales incentive process.
Warranty & service Car sales usually involve some kind of warranty, either standard or supplemental. Some systems will allow for the sale of service contracts, as well tracking service costs and managing parts inventory.

How Much Does Automotive Dealer Accounting Software Cost?

No two accounting software platforms are exactly alike. Because of differing functionality, target audiences and pricing models, no two accounting software price tags are exactly alike either.

Here are some things to keep in mind, price-wise, as you research automotive dealership accounting software:

  • Prepare for tiers. Many vendors offer a tiered pricing structure, where the license cost starts out relatively small for a limited number of users, data storage or functionality and increases as you go to a different tier that offers more of any or all of the above. Figure out the functionality you need vs. the “nice-to-haves” to avoid spending extra on features you don’t end up using.
  • Flat fee, per-user or something else? Most accounting platforms, especially cloud-based ones, are priced using a subscription model. Not all subscription models are the same though. Some vendors charge a flat monthly or annual fee, while others increase or decrease that fee depending on how many users your system will have, how many employees work at your dealership or otherwise. Make sure you understand your software vendor’s pricing model before signing on the dotted line.
  • Watch out for one-timers. One-time fees outside of the license cost that are paid upfront are common, especially with more advanced systems that require a lot of effort on the vendor side to set up properly. Implementation, training, data migration, support and integration with other systems may all cost extra depending on what system you go with, so read the fine print carefully.

Evaluating Auto Dealer Accounting Software

Regulatory compliance—including an extensive audit trail—is designed to mitigate risk and prevent potential government fines, so this is an important feature when purchasing automotive dealership accounting software. Franchised dealers will need to look for software with report-generation functionality that considers the specific instructions required by certain franchisers (e.g., Chrysler, Dodge, Jeep, Ford) for composition of the financial statements.

When evaluating these systems, buyers should consider the following:

  • Does it provide built-in compliance settings for important federal regulations?
  • Can it adhere to particular franchiser requirements for financial reports?
  • Can it store information in enough parameters for inventory?
  • Can it link to a VIN database for easy information retrieval?