Datamolino 2026: Benefits, Features & Pricing

Wondering if Datamolino is right for your organization?

Our Accounting Software selection experts can help you in 15 minutes or less.

On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Datamolino

4.9

(42)

Pricing

Starting at $45.00 per month

About Datamolino

Datamolino is a cloud-based data entry and invoice processing solution. It caters to small businesses and accounting firms. Datamolino uses optical character recognition (OCR) technology to extract data from invoices and receipts automatically. It can capture details like vendor names, invoice numbers, line item descriptions, quantities, and amounts. The data is then exported to accounting software like Xero, QuickBooks, and Sage. This eliminates the need for manual data entry and ensures accurate records.

Users simply upload or email their invoices and receipts to Datamolino and the data is extracted and exported automatically. Datamolino offers customer support to help users set up and configure the software. Support is available via email, phone, and live chat.

Datamolino Screenshots

Datamolino Pricing and Plans

Starting price: $45.00 per month

Free Trial

Free Version

Small

$45.00

usage based, per month

Plan includes:

150 Documents/Month
5 star email, chat & phone support
Key data capture incl. invoice description
Advanced automation rules
Unlimited users
Unlimited folders
Optional automatic split detection
Free 14-day trial

Medium

$120.00

usage based, per month

Plan includes:

500 Documents/Month
5 star email, chat & phone support
Key data capture incl. invoice description
Advanced automation rules
Unlimited users
Unlimited folders
Optional automatic split detection
Free 14-day trial

Large

$250.00

usage based, per month

Plan includes:

1000 Documents/Month
5 star email, chat & phone support
Key data capture incl. invoice description
Advanced automation rules
Unlimited users
Unlimited folders
Optional automatic split detection
Free 14-day trial

Small w/ Line Items

$65.00

usage based, per month

Plan includes:

150 documents/month
5 star email, chat & phone support
Line items capture
Advanced automation rules,
Unlimited users
Unlimited folders
Optional automatic split detection
Free 14-day trial

Medium w/ Line Items

$190.00

usage based, per month

Plan includes:

500 documents/month
5 star email, chat & phone support
Key data capture incl. invoice description
Line items capture
Advanced automation rules
Unlimited users
Unlimited folders
Optional automatic split detection
Free 14-day trial

Large w/ Line Items

$550.00

usage based, per month

Plan includes:

1500 documents
5 star email, chat & phone support
Key data capture incl. invoice description
Line items capture
Advanced automation rules
Unlimited users
Unlimited folders
Optional automatic split detection
Free 14-day trial

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Datamolino Features

Popular features found in Accounting
Billing & Invoicing
Budgeting/Forecasting
Expense Tracking
Fund Accounting
Income & Balance Sheet
Multi-Currency
Payroll Management
Project Accounting
Purchase Order Management
Tax Management
More features of Datamolino
Accounting
Accounting Integration
Accounts Payable
Accounts Receivable
Activity Tracking
API
Audit Trail
Client Portal
Data Capture and Transfer
Data Extraction
Data Import/Export
Data Verification
Document Management
Document Storage
Drag & Drop
ERP integration
Financial Management
For Accountants
General Ledger
Invoice History
Invoice Management
Invoice Processing
Mobile Access
Multi-Location
Online Invoicing
Optical Character Recognition
Purchasing & Receiving
Real-Time Data
Receipt Management
Receivables Ledger
Search/Filter
Secure Data Storage
Status Tracking
Supplier Management
Third-Party Integrations
Timer

Datamolino Integrations

QuickBooks Online

Xero

ApprovalMax

Datamolino User Reviews

Overall Rating

4.9

Ratings Breakdown

90%

10%

Secondary Ratings

Ease of Use

4.9

Value for money

4.6

Customer support

5.0

Functionality

4.9

Marius A.

Verified reviewer

Education Management

2-10 employees

Used weekly for more than 2 years

Review source

Reviewed February 2018

Has saved us a lot of time!

Ratings Breakdown

Ease of use

Functionality

Pros:

I forward all the invoices I receive to Datamolino and they just appear in Xero. No longer do we maintain a shared google drive folder to keep it in sync. Just send it to Datamolino and it's done.

Cons:

Sometimes it detects currencies wrong. Sometimes when I scan receipts with my phone camera it fails to detect the invoice number... but those are just minor annoyances that can be quickly fixed through their site.

David W.

Verified reviewer

Program Development

2-10 employees

Used daily for less than 2 years

Review source

Reviewed November 2021

Datamolino is the best.

Datamolino automates the processing of invoices and bills better than any other product we have tried on the market.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

They're extremely accomodating to the way that we want to work too. They've adjusted the software based on our recommendations a number of times. The biggest pro would be the invoice fingerprint feature, where new invoices can be set up with a template that enables documents of the same type to be automatically recognised and processed again in the future.

Cons:

As mentioned, the datamolino team have implented additions or new ways of doing things on request, I don't think there is a con left.

Verified

Reviewer

Accounting

11-50 employees

Used daily for more than 2 years

Review source

Reviewed February 2018

Effective, efficient and will save you time

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Customer support is second to none, they really go the extra mile Fast and accurate invoice processing Email address to send invoices to is a big time saver Virtually immediate synchronisation with Xero

Cons:

Receipts aren't handled so well and can be slow to process /can fail to process Multi page documents don't always process so easily

Verified

Reviewer

Used daily for less than 2 years

Review source

Reviewed October 2017

Datamolino is the best!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I have been using it for over a year now, staff love it and clients love it. Easy to use, fast, reliable and accurate. A good pricing model means its cheap to use, and it can process sales invoices too. The support is probably the best I have come across with any Xero add-on. Quick response rates, and they are happy to pick up the phone to you too, and a really nice team as well. Couldn't recommend this strongly enough.

Cons:

The hardest thing about recommending it to clients is that they often haven't heard of it, but have heard of their competitors so assume their competitors are better. However, the name is becoming more and more prominent, and with recent recognition from Xero, as one of just nine XeroHQ integrated apps, I believe their brand will continue to get stronger and stronger.

Steven S.

Verified reviewer

Hospitality

11-50 employees

Used daily for more than 2 years

Review source

Reviewed March 2020

Datamolino - Does What It Says On The Tin

I wanted to put on record not only what a great product Datamolino is, but they were one of the first companies to help us in a really difficult time. As a pub we use them to scrub all our invoices before passing them into Xero. The scrub has become better and better over time and saves me a huge amount of time. I used to use one of the other "scrubbers" so to speak, but found Datamolino much simpler to use and their app more user friendly. If we ever get the world back on tilt, we certainly will support this company as they have supported us, unlike some other well known suppliers.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy To Use and does exactly what it's designed to do.

Cons:

Nothing. The product is easy to use. I'd liek an easier way to switch between companies on the app is about the only thing.

Steve S.

Verified reviewer

Construction

2-10 employees

Used daily for less than 2 years

Review source

Reviewed April 2020

Datamolino Accounts Payable Automation

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Integrates nicely with our Xero accounting software. Splits our invoices by line item so it's easy to track by cost account and job. Saves a lot of time so that as owners of our business we can really see our costs without a lot of time spent. We are saving money by not hiring a person for this level of detail. Great customer service, Datamolino helps us whenever we have a request.

Cons:

None that I can think of at this time. The couple times we've had an issue or question, Datamolino has been able to response promptly and make adjustments as needed.

Reasons for switching to Datamolino

To get the line item functionality. This saved a great deal of time compared to our previous software solution.

Verified

Reviewer

Telecommunications

51-200 employees

Used daily for more than 2 years

Review source

Reviewed September 2021

Absolutely revolutionary

It's completely changed our processing. Highly responsive and always improving too!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It just works! Sounds daft but I never consider that datamolino won't process a document. Even when it's not worked as expected the response from customer service has been awesome and we've worked together to resolve issue.

Cons:

I'm genuinely struggling to think of anything!

Verified

Reviewer

Cosmetics

2-10 employees

Used daily for more than 2 years

Review source

Reviewed April 2020

Easy to set up and use

Good product, worked out more affordable than others and so easy to manage for multi client account. Only reason I am closing my account is that it is not longer needed.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The support is excellent, on hand in moments whenever I have had questions The system integrates well with Xero and is easy to negotiate around client folders and to export pdf reports too.

Cons:

The only real edit I needed to do once the bill was in Xero was splitting into multiple line items which would be a nice addition.

Reasons for choosing Datamolino

Cost initially

Cansu K.

Verified reviewer

Consumer Goods

10000+ employees

Used daily for less than 2 years

Review source

Reviewed November 2022

Trust my comments

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Customer service is of good quality. It's great that it provides the integration the way I want it.

Cons:

The only thing I don't like is the price. When you look at it, it has the function that almost many of its competitors have. Therefore, it should be more affordable as it is not a unique feature.

Verified

Reviewer

Hospitality

51-200 employees

Used daily for more than 2 years

Review source

Reviewed May 2019

Love this App

The support team is super responsive and happy to answer any question no matter how obvious or complex, and they will see any issues right through to completion every time even checking back in later to see that everything is still in perfect working order down the line.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's very easy to use, very adaptable and works great for my needs.

Cons:

I had a glitch when it was pulling the wrong supplier name from an invoice but this was quickly resolved. To be honest, really hard to pick faults.

Showing 1 - 10 of 42 Reviews

See All Reviews