Document Locator 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Document Locator

4.6

(42)

Pricing

Starting at $22.00 per month

About Document Locator

Document Locator is enterprise document management software that is uniquely integrated into Microsoft Windows. The platform is integrated with Microsoft Office and other business applications and works directly inside Windows Explorer to appear like a shared folder with document management features embedded within.

Document workflow, paperless scanning, email management, reporting, and version control are built in. The system also converts scanned paper to searchable digital files and electronic forms are used to transform processing with digital capture, routing, and approval. Security based on the Microsoft NT security model protects information and detailed audit logging captures a record of every action that occurs.

The configuration of Document Locator makes it ideal for areas involving regulatory or compliance-related document control, such as ISO, FDA, HIPAA, or CAPA. The system is frequently used in the areas of quality management, Human Resources, project management, contracts, manufacturing, and engineering.

Users have access to training classes, online training media, a customer portal, and custom-tailored professional services. Document Locator is available by annua...

Document Locator Screenshots

Document Locator Pricing and Plans

Starting price: $22.00 per month

Free Trial

Free Version

On site

$22.00

per user, per month

Plan includes:

15 or More Users
Additional Saving With More Users
Flexible on Self-Hosted Web/Mobile Access
Manage Files in Windows-Integrated Document

Hosted

$53.00

per user, per month

Plan includes:

Maintenance Through Document Management Hosted Online in Microsoft Azure
Reduced Overhead Technology

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Document Locator Features

Popular features found in Document Management
Access Controls/Permissions
Archiving & Retention
Collaboration Tools
Compliance Tracking
Document Classification
Document Editing
Document Generation
Electronic Signature
File Conversion
File Sharing
Third-Party Integrations
Version Control
More features of Document Locator
Activity Tracking
Alerts/Escalation
Alerts/Notifications
API
Approval Process Control
Attestation
Audit Management
Audit Trail
Benefits Management
Change Management
Commenting/Notes
Compliance Management
Configurable Workflow
Content Management
Content Publishing Options
Corrective and Preventive Actions (CAPA)
Customizable Forms
Customizable Reports
Customizable Templates
Data Import/Export
Data Security
Data Visualization
Digital Signature
Document Automation
Document Capture
Document Check-in/Check-out
Document Coding & Control
Document Management
Document Review
Document Storage
Document Templates
Drag & Drop
Electronic Forms
Email Management
Employee Database
Employee Management
Environmental Compliance
FDA Compliance
File Management
File Recovery
For Engineering Documents
Forms Management
Full Text Search
HIPAA Compliant
HR Management
Indexing
Information Governance
ISO Compliance
ISO Standards Management
Metadata Extraction
Metadata Management
Mobile Access
Monitoring
Offline Access
Onboarding
Optical Character Recognition
OSHA Compliance
Performance Management
Policy Creation
Policy Library
Policy Management
Policy Metadata Management
Policy Training
Quality Control
Recruitment Management
Reminders
Reporting/Analytics
Reporting & Statistics
Revision History
Role-Based Permissions
Sarbanes-Oxley Compliance
Search/Filter
Secure Data Storage
Self Service Portal
Single Sign On
Status Tracking
Task Management
Template Management
Version Comparison
Version Rollback
Workflow Management

Document Locator Integrations

AutoCAD

Bluebeam Revu

Microsoft Outlook

Docusign

Microsoft 365

Microsoft Entra ID

See all 22 integrations

Document Locator User Reviews

Overall Rating

4.6

Ratings Breakdown

62%

36%

Secondary Ratings

Ease of Use

4.4

Value for money

4.5

Customer support

4.8

Functionality

4.5

Samantha V.

Verified reviewer

Hospital & Health Care

2-10 employees

Used daily for less than 12 months

Review source

Reviewed April 2025

Doc locator makes organizing so much better

Excellent I love this product it's a lot more easier than expected

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It makes finding and using my documents much easier and organized

Cons:

Nothing not to like makes organizing so much easier

Reasons for switching to Document Locator

Trying something new and found document locator and switched as I like it much better

Addie A.

Verified reviewer

Hospitality

11-50 employees

Used daily for less than 12 months

Review source

Reviewed March 2025

Loving it so far

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It was easy to integrate into our regular system, training process was also simple.

Cons:

Nothing as of yet. Everything seems to flow

Reasons for switching to Document Locator

Wasnt quite getting the solutions that we needed

Verified

Reviewer

Education Management

51-200 employees

Used daily for free trial

Review source

Reviewed October 2022

Best Document Management for Windows

Good tool for windows and a good way to organize all your documents.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Used it for our internal document management and enterprise knowledge base. Its an easy document manager with great features.

Cons:

The pricing is at higher side for less than 10 users. There should be custom pricing according to the number of users.

Zalman N.

Verified reviewer

Financial Services

501-1000 employees

Used weekly for less than 12 months

Review source

Reviewed December 2025

Document Locator

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Its version control and audit trail features offer the level of traceability we need in the financial services sector. Collaboration across departments has also become more consistent since everything is accessible and updated in real time.

Cons:

Some of the advanced configuration options require a bit more time to understand, especially when setting up new workflows. Once properly adjusted, however, the system remains stable and efficient.

Sylvia H.

Verified reviewer

Government Administration

11-50 employees

Used daily for less than 12 months

Review source

Reviewed April 2024

Highly recommend. Great software

Our experience with Document Locator has been great. We have no regrets. The Team at Document Locator was extremely helpful in working with the migration of our data from our previous software vendor. They went over and beyond to make sure we received not only all of our documents, but the meta data that was attached. The Team customized our platform to meet our needs. The Trainers were patient and detail oriented. The software is easy to use, intuitive, and reliable. Document Locator has improved our efficiency in our daily duties.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We use Document Locator all day every day. The software is easy to use, intuitive, and reliable. The Team at Document Locator was extremely helpful in working with the migration of our data from our previous software vendor who was not helpful. Each time we have received training, it has been informative, clear, and concise. Folder Structures and Profiles are great tools to allow us to work efficiently with consistency across departments. We have experienced no downtime. Document Locator has improved our efficiency in our daily duties.

Cons:

Emails are automatically named which is great. However, we would love to be able to reorder the auto-naming to be specific to us. We heavily rely on the search feature or breadcrumbs. However, we have to manually navigate to the file to save the document in when "printing to Document Locator". The breadcrumbs or search features are not available in the "print to" function.

Reasons for choosing Document Locator

The software was intuitive to use and manage, it contained all the features we desired such as setting file permissions, folder structures, profiles. It is easy to use. The

Reasons for switching to Document Locator

Rubex had many bugs in the software, customer support was not helpful or responsive, the account manager was not responsive.

April W.

Verified reviewer

Retail

11-50 employees

Used weekly for less than 12 months

Review source

Reviewed February 2025

Peace and Perfection

overall, this software is super easy to use, with self teaching features that get ten stars across the board for me. i like being able to control my permissions, and love the search engine also knowing my documents are completely secure gives me peace of mind.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

clean neat layout, easy to use, warm and welcoming landing page, love the search feature.integration is perfection! i give a 10/10

Cons:

no complaints at this time. i absolutely love Document Locator!

Gordon T.

Verified reviewer

Aviation & Aerospace

10000+ employees

Used daily for less than 6 months

Review source

Reviewed June 2025

Document Locator Review

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The search function was easy and simple to use, finding the documents I wanted has never been easier.

Cons:

It's a little expensive, but if you can afford it, it's the best software for managing documents out there.

Dominick G.

Verified reviewer

Marketing and Advertising

201-500 employees

Used weekly for less than 6 months

Review source

Reviewed March 2025

Document Locator - Top Tier Document Management

Document Locator has been an outstanding document management system that has totally simplified how I organize, store, and locate my files! . I've been using the version control and workflow automation features to help streamline collaboration, reducing the risk of lost or outdated files.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Document Locator makes it super easy and intuitive to manage documents and offers helpful automating processes! My favorite features are the automated file versioning, and the search function works wonderfully so I can locate pretty much anything with ease!

Cons:

No complaints, Document Locator is fantastic!

Mercy M.

Verified reviewer

Education Management

10000+ employees

Used monthly for less than 2 years

Review source

Reviewed April 2025

Find a doc in a pinch

pleasant experience, no drawbacks or malfunctions

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to find a document with quick ket word searches.

Cons:

sometimes will pop up randomly or inadvertently

Edward M.

Verified reviewer

Used daily for more than 2 years

Reviewed March 2018

Implemented in Engineering, HR, Finance and IT departments in three companies 2 small, 1 large.

Very happy customers. Great pricing. Great support. Integration with forms tool (Perfect Forms). Integration with custom .NET software used to accelerate IT Architecture development. Integration with secure HR systems to manage employee hiring and on-boarding. Ease of use finding Engineering documents.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Document uses SQL Server as storage for documents instead of a file-share. This provides the ability to encrypt data while stored and retrieve on the desktop without un-encrypting. Thus making it very easy to use for handling sensitive HR and Finance records. Document Locator includes standard and custom workflows that include forms which are routed for approval in a variety of ways. As an engineering tool, Document Locator make SharePoint look like an old-fashioned file server with its ability to add meta-data to each document. Document Locator has a vibrant web interface but also includes access via the desktop app.

Cons:

Not much. I have done many document management studies and Document Locator exceeds all the others for my list of requirements. Perhaps some of the icons used on the client could be modernized.

Showing 1 - 10 of 42 Reviews

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