Spendbase 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Spendbase

4.6

(25)

Pricing

Pricing available upon request

About Spendbase

Spendbase is a SaaS subscription management platform backed by Google. It’s built for IT and finance teams to optimize corporate software usage and spending.

With Spendbase, you can:

✅ Automate SaaS management
✅ Discover suspicious shadow IT
✅ Spot licenses that aren’t used
✅ Stay ahead of contract renewals
✅ See planned vs. actual spending

With all subscription data centralized and up-to-date, you’ll quickly see how to improve your return on software investments.

You can maximize your savings by outsourcing vendor relationship management to our experts. We will negotiate better prices, contract terms, and perks for you at no upfront cost. You only share 25% of the savings we gain for you.

Spendbase Screenshots

Spendbase Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

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Spendbase Features

Popular features found in Spend Management
Approval Workflow
Budgeting/Forecasting
Expense Tracking
Prepaid Cards
Spend Analysis
Spend Control
More features of Spendbase
Accounting Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
Approval Process Control
Audit Management
Audit Trail
Budget Control
Categorization/Grouping
Contract/License Management
Cost Tracking
Data Import/Export
Data Visualization
Deadline Management
Financial Management
Forecasting
Historical Reporting
Inventory Management
IT Asset Tracking
License Inventory
License Management
License Tracking
Monitoring
Procurement Management
Purchase Order Management
Purchasing & Receiving
Real-Time Analytics
Real-Time Data
Real-Time Monitoring
Real-Time Reporting
Real-Time Updates
Reminders
Renewal Management
Reporting/Analytics
Reporting & Statistics
Role-Based Permissions
SaaS Operations Management
Self Service Portal
Shadow IT Detection
Spend Management
Subscription Management
Supplier Management
Third-Party Integrations
Time & Expense Tracking
Transaction History
Trial License
Usage Tracking/Analytics
User Management
Vendor Management
Vendor Master Data Management
Vendor Payment

Spendbase Integrations

Dropbox Business

HubSpot CMS Hub

Slack

Asana

HubSpot CRM

HubSpot Service Hub

Spendbase User Reviews

Overall Rating

4.6

Ratings Breakdown

60%

40%

Secondary Ratings

Ease of Use

4.6

Value for money

4.6

Customer support

5.0

Functionality

4.6

Have you used Spendbase and would like to share your experience with others?

Alexandra P.

Verified reviewer

Information Technology and Services

51-200 employees

Used weekly for less than 12 months

Review source

Reviewed February 2025

It helps us maximize the benefits of our software

Thanks to Spendbase, we have better control over our project budgets and financial forecasting, which has resulted in more accurate project planning and execution. We highly recommend it to other creative agencies looking to optimize their financial operations.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This tool not only supports financial management but also aligns with our values of innovation.

Cons:

I haven't found any dislikes. I am looking forward to more new features in future updates.

Anna K.

Verified reviewer

Computer & Network Security

51-200 employees

Used weekly for less than 12 months

Review source

Reviewed November 2024

Take Control of Procurement with Spendbase’s Custom Workflows

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Spendbase empowers us to create our own tailored approval flows for software procurement, ensuring every purchase is aligned with our team’s specific needs and processes. The platform’s flexibility lets us designate approvers, streamline communication, and avoid endless messaging

Cons:

A minor drawback is that setting up these custom workflows can be time-consuming initially, especially if your team has complex approval layers. However, once the workflows are in place, Spendbase truly simplifies the process, making the setup time worthwhile.

Julia K.

Verified reviewer

Marketing and Advertising

51-200 employees

Used weekly for less than 12 months

Review source

Reviewed October 2024

Simplified Procurement Process with Spendbase

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Spendbase has made software procurement a breeze for us. It’s taken all the chaos out of our purchasing flow—no more endless threads of messages or lost requests. Now, everything from approvals to tracking is centralised, giving us a clear and efficient process that saves time and avoids confusion.

Cons:

The only small drawback was the initial setup, which required some time to fully align with our workflow. Thankfully, their support team was hands-on and made the process smooth, so it wasn’t a long-term issue.

Dmytro R.

Verified reviewer

Information Technology and Services

51-200 employees

Used weekly for less than 12 months

Review source

Reviewed November 2024

Spendbase: Simplifying SaaS and Procurement

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Spendbase made it incredibly easy to identify underused tools and negotiate better contracts with vendors, saving us both time and money. The procurement automation was a game-changer

Cons:

While the platform is powerful, the onboarding process could use more customization for different company sizes. It felt a bit generic at first, requiring extra effort to tailor workflows to our specific needs.

Anastasiia D.

Verified reviewer

E-Learning

11-50 employees

Used weekly for less than 12 months

Review source

Reviewed October 2024

Streamlined SaaS management tasks

Spendbase's usage statistics have been invaluable in keeping us ahead of our subscription management.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The automation of SaaS management tasks has freed up our IT team to focus on more strategic projects rather than managing subscriptions.

Cons:

So far Spendbase is very good and i have no negative feedback since the time that I have used it.

Marianna T.

Verified reviewer

Marketing and Advertising

51-200 employees

Used weekly for less than 12 months

Review source

Reviewed October 2024

Comprehensive Spend Management tool

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's an all-in-one approach to spend management. Having procurement and SaaS management within a single platform streamlined our processes significantly. The real-time dashboard and detailed reports made it easy to monitor and understand our spending patterns, helping us achieve substantial cost reductions in SaaS and procurement. The consolidated view across different spending categories has been invaluable for better financial oversight.

Cons:

A minor downside was the initial learning curve with all the available features. While their support team was helpful, a bit more guidance during setup could have made onboarding even smoother.

Valeriia P.

Verified reviewer

Information Technology and Services

11-50 employees

Used weekly for less than 12 months

Review source

Reviewed November 2024

Effective Procurement and Expense management with noticeable savings

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Having everything under one roof made it simple to track expenses, identify cost-saving opportunities, and optimize our budget. The transparent reporting and intuitive dashboard allowed us to gain a clear overview of our spending trends, making it easy to make informed adjustments and achieve noticeable savings across departments.

Cons:

there’s always room for improvement in enhancing workflow smoothness and addressing minor bugs. A few tweaks to further streamline functionality would make the experience even better.

Iryna F.

Verified reviewer

Marketing and Advertising

11-50 employees

Used weekly for less than 12 months

Review source

Reviewed November 2024

Great tool with a room for improvements

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Spendbase’s automation capabilities have significantly streamlined our procurement process. What once involved extensive manual approvals and delays is now expedited through automated workflows

Cons:

The integrations with Google Workspace and Microsoft took more time than I aspected. But once it's done, it works

Dmitry K.

Verified reviewer

Marketing and Advertising

51-200 employees

Used weekly for less than 6 months

Review source

Reviewed January 2024

Excellent tool for vendor cost-effective procurement

Spendbase allowed us to reduce costs by over 20% and optimize our SaaS and cloud infrastructure. We discovered a fantastic solution that combines various software contracts, pricing plans, and invoices into one platform. Also, from now on Spendbase handles all negotiations with software providers, which saves a lot of working hours and energy. I'm happy we gave Spendbase a try!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Now, when we get discounts on SaaS, we no longer have to spend time negotiating with providers.

Cons:

Before using the Spendbase platform, I had concerns about the limitations of customization to suit my preferences. However, after a trial period, it became evident that the platform is flexible and can be used according to my needs.

Serhii I.

Verified reviewer

Information Technology and Services

11-50 employees

Used daily for less than 12 months

Review source

Reviewed February 2024

Knowing the fair vendor prices is a huge advantage

Our team always had difficulty pushing the vendor pricing down a little more. Thanks to Spendbase, we are always notified about potential overspending on our software. We finally gained financial clarity and improved productivity by getting notifications about all the transactions and having detailed reports.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

They make every effort to ensure that the contract reflects the best price.

Cons:

In my opinion, there are no flaws. They are constantly working to improve their product.

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