Cheqroom 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Cheqroom

4.6

(128)

Pricing

Starting at $184.00 per year

About Cheqroom

Cheqroom is a leading-edge, purpose-built brand and enterprise asset management platform that offers intuitive and scalable solutions for organizations to track, manage, and optimize their assets. We empower thousands of organizations—from universities and government agencies to Fortune 100 companies—to keep work in motion through the streamlined management of over $5 billion in high-value, mission-critical assets. Driven by a commitment to innovation and customer satisfaction, Cheqroom is designed to seamlessly support each team’s unique workflow, ensuring they have the right assets at the right time and place. Our platform enables teams to transform from reactive asset management to strategic asset utilization.

Our customers have seen a reduction in asset loss by 25%, get back 3 hours/week per employee, reduced project delays by 10%, reduced unplanned downtime by 40%, and extended useful lifetime by 35%. ipment. And if the best software wasn't enough, we also offer the best customer service.

Cheqroom Screenshots

Cheqroom Pricing and Plans

Starting price: $184.00 per year

Free Trial

Free Version

Core

$184.00

per year

Plan includes:

Unlimited users
Unlimited Items
1 Location
Reservations and check-outs
SSO
Custody and Long-term Loans
Mobile App
Enterprise Reporting
Studios and Consumables

Business

$275.00

per year

Plan includes:

Unlimited users
Unlimited Items
All Core Capabilities
Up to 3 Locations
Document Generator
Custom Roles & Permissions
Equipment Access Control
Equipment Audits
Studios and Consumables

Enterprise

$367.00

per year

Plan includes:

Unlimited users
Unlimited Items
All Business Capabilities
Up to 10 locations
Workspaces
99.9% SLA
Implementation by Cheqroom
Zapier connector
RFID Support
Studios and Consumables

E.L.A.

Pricing available upon request

Plan includes:

Unlimited users
Unlimited Items
10 Admin Licenses
Up to 3 Workspaces
Up to 10 locations
Unlimited Studios & Consumables
All Enterprise Capabilities
Dedicated Technical Management

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Cheqroom Features

Popular features found in Maintenance Management
Billing & Invoicing
Calendar Management
Document Management
Inspection Management
Inventory Management
Scheduling
Service History
Technician Management
Third-Party Integrations
Vendor Management
More features of Cheqroom
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Ad hoc Reporting
Alerts/Notifications
API
Asset Accounting
Asset Assignment
Asset Categorization
Asset Images
Asset Kitting
Asset Library
Asset Lifecycle Management
Asset Planning
Asset Tracking
Assignment Management
Audit Management
Audit Trail
Automated Scheduling
Barcode Printing
Barcode Recognition
Barcode/Ticket Scanning
Barcoding/RFID
Calibration Management
Check-in/Check-out
Compliance Management
Compliance Tracking
Configuration Management
Contact Management
Cost Tracking
Customizable Fields
Customizable Forms
Customizable Reports
Data Import/Export
Data Visualization
Depreciation Management
Digital Signature
Disposal Management
Document Storage
Downtime Tracking
Email Management
Equipment Maintenance
Equipment Management
Equipment Tracking
Facility Management
Facility Scheduling
Fixed Asset Management
GPS
Historical Reporting
Incident Management
Inventory Tracking
IT Asset Management
IT Asset Tracking
Labeling
Location Tracking
Maintenance Management
Maintenance Scheduling
Mobile Access
Monitoring
Multi-Location
Parts Management
Predictive Maintenance
Preventive Maintenance
Problem Management
Procurement Management
Purchase Order Management
QR Codes
Real-Time Data
Reminders
Reporting/Analytics
Reporting & Statistics
Reservations Management
Resource Allocation
Returns Tracking
Search/Filter
Self Service Portal
Shipping Management
Status Tracking
Tagging
Task Management
Task Scheduling
User Management
Utilization Reporting
Warranty Tracking
Work Order Management

Cheqroom Integrations

Zapier

Slack

Jira

Docusign

Google Workspace

Trello

See all 14 integrations

Cheqroom User Reviews

Overall Rating

4.6

Ratings Breakdown

63%

34%

Secondary Ratings

Ease of Use

4.5

Value for money

4.3

Customer support

4.7

Functionality

4.2

Jeff G.

Verified reviewer

Sports

1001-5000 employees

Used daily for less than 12 months

Review source

Reviewed December 2024

Get Cheqroom and get time back!

Overall my experience with Cheqroom has been positive. The platform is easy to navigate and is really intuitive. The staff is easy to work with and is really invested in making sure the user experience is easy. They also want feedback and are excited to put that feedback into play with updates.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Cheqroom is easy to use and has a wide array of functionality. It has freed up so much of my time by putting the onus on my staff to share the load of managing our gear by reserving, checking out, and then checking back in what they use.

Cons:

The biggest hurdle is that I don't have full website functionality in the app. Would be nice to be able to add items in the app like you can on the website.

Vendor Response

Thank you for your review, Jeff! We're thrilled to hear how Cheqroom has helped you reclaim valuable time while streamlining your gear management and empowering your staff. We take pride in providing an intuitive experience backed by responsive support, and we're excited to bring you even more innovations in 2025 based on valuable customer input like yours.

Replied January 2025

Francesco A.

Verified reviewer

Marketing and Advertising

2-10 employees

Used weekly for less than 6 months

Review source

Reviewed December 2024

Cheqroom is great!

The experience has been great! We found making reservations and checking out very easy for our team. However, in the future, we might need a simpler plan for two reasons: 1.We don’t use some of the features, so a plan that includes only what we need would suffice. 2.The yearly price is too expensive for us as a small production house, especially since the price range for video production in Italy is slightly lower than the European or American average. It would be amazing to have a more affordable plan with fewer features, perfectly tailored to small teams like ours. I believe this could also benefit many other small filmmaker teams. And, if you’re thinking about creating such a plan, we’d happily raise our hands to be your test pilots—just let us know :D

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The possibility to visually see the items in the inventory and that makes the preparation of the list very easy

Cons:

Just a couple of adjustments on the mobile app: the most important for us would be to give the reservation a name already from the mobile app while preparing the reservation. Now we need to save it and the change the name.

Reasons for choosing Cheqroom

Because it’s specifically designed for filmmakers, with an appealing and highly intuitive interface. It’s a software tailored to our industry, meaning everything is calibrated to meet the needs of our work.

Vendor Response

Thank you for your review, Francesco - we're delighted that you find Cheqroom intuitive and helpful for your team! We're continuously refining our packages and enhancing the user experience to accommodate different team sizes and workflows based on valuable feedback like yours.

Replied January 2025

Tyler W.

Verified reviewer

Machinery

1001-5000 employees

Used monthly for more than 2 years

Review source

Reviewed May 2020

Solid Structure and Process, UI & UX need improvement

CHEQROOM is a solid product for a dedicated userbase who can access its potential and implement strong processes and workflows. For the casual user if not clearly defined what to do can get lost in the sauce of the program and get overwhelmed. And upgrade or redesign of the UI/UX would be a great improvement especially if targeting broader applications. Was very useful in planning when multiple teams are using the same capital hardware (test equipment) and it has to be managed by multiple levels of priority and timelines.

Ratings Breakdown

Ease of use

Functionality

Pros:

Multi-use sign out and accountability on equipment was the most direct advantage when first implemented. The planning and reserving equipment was also ideal when project planning and evaluating resources working with other leaders to accommodate changing project timelines and requirements. Desktop and App integration was a good feature.

Cons:

Found it difficult to get a hang of the check in and check out process. Could potentially be due to our implementation which I'm not sure how involved customer support was. We had in-house support from a engineering lab leader who led the sourcing and implementation. I found enough barriers in the process that I avoided it if not necessary to the task. I never went out of my way to try to implement it for my workflow rather used it sparingly when I had a specific request.

Reasons for switching to Cheqroom

SharePoint was too clunky and not supported for development by not IT department staff. CHEQROOM allowed a independent tool with specific features to be implemented quickly and allow our department get up and running.

Nicolò P.

Verified reviewer

Consumer Goods

10000+ employees

Used daily for less than 6 months

Review source

Reviewed December 2024

Best Solution to manage items for marketing events

Generally, everything is perfect. CheqRoom is a powerful platform to manage and mantains under controll items during marketing events.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The design of the platform and all menu/table presented in the webapp. Very easy to use also for user with a basic level of IT knowledge.

Cons:

The only thing improvable is the export generation of the excel.

Reasons for switching to Cheqroom

Old platform developed in PHP, old design, not responsive ecc ecc

Vendor Response

Thank you for your review of Cheqroom, Nicolo - we're thrilled to hear that our platform is helping you effectively manage items for your marketing events and that you find our design intuitive for users of all technical backgrounds. We appreciate your feedback and are committed to maintaining our modern, powerful platform while continuously enhancing it throughout 2025!

Replied January 2025

Joseph T.

Verified reviewer

Education Management

11-50 employees

Used daily for more than 2 years

Review source

Reviewed May 2020

This can do almost everything you need

I couldn't do much automaton in the beginning but the CheQRoom team us always working on improving and I have to say it does get better. Now they have build in automation and I don't have to use 3rd party software.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love how you can setup automation from email to reminders and time alarms so I don't have to waist my time going through and finding who's late.

Cons:

For my particular use the calendar is worthless, all I see is [SENSITIVE CONTENT HIDDEN] streaks all across the calendar.

Reasons for choosing Cheqroom

CheQRoom had the best features that I needed for what I was trying to do. Even in the beginning it couldn't do everything but now many of those features are added in.

Vendor Response

Hi Joseph, Thanks for the great review! Happy to hear that the email reminders and alarms are saving you so much time. I'll make sure the customer success team gets in touch to find out if they can help you out with the calendar. Cheers - Charlotte

Replied May 2020

Boyd P.

Verified reviewer

Broadcast Media

2-10 employees

Used weekly for less than 2 years

Review source

Reviewed May 2019

CheqRoom helps track equipment with minimal effort

We are using this software to track video equipment with a group of freelance professionals. It is important to know where the equipment is and not have any double-bookings. Cheqroom has worked well in this regard.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I have been looking for different asset management software and have found that Cheqroom is really good at getting up and going quickly. It is great at finding asset pictures online so uploading isn't necessary.

Cons:

The mobile software is buggy and doesn't seem to work exactly like the desktop version. Most of the freelancers seem to get confused with the assets and not always being able to find them. I generally have them use the Desktop version even though it is sometimes less convenient.

Reasons for choosing Cheqroom

Cheqroom was much more user-friendly for the end-user and the administrator.

Vendor Response

Hi Boyd, Hope you're well and thanks for reviewing CHEQROOM! I'm happy to hear you've been enjoying it overall, but would like to learn more about your mobile app experience to see how we can improve it. :-) Hope to talk soon! Mathilde

Replied May 2019

MATTHEW V.

Verified reviewer

Civil Engineering

51-200 employees

Used daily for less than 2 years

Review source

Reviewed May 2020

Functional, flexible, and reliable software. Great customer service.

We have 20 daily users and another 20 occasional users, and a few hundred items to track. CheQRoom functions almost perfectly every day, every hour. Reliable. And if something seems wrong, customer service is very good.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

CheQRoom works great for us. Stable, functional, has all the features and options we need. When we have questions or problems, customer service is extremely good - fast, very knowledgeable, very friendly.

Cons:

The usability of the UI is good, not great. Even some experienced users occasionally make operating errors because the right button or feature is not prominent on certain pages or screens.

Reasons for switching to Cheqroom

We needed more functionality and needed access from office and field.

Vendor Response

Hey Matthew, Thanks for your super positive review :-) Glad to hear that CHEQROOM is working so well for you and your team. Our customer success team will be happy to hear you appreciate their work! Also, feel free to share more specific feedback on the UI with them if you haven't done so. All the best, Charlotte

Replied May 2020

Bradley C.

Verified reviewer

Construction

51-200 employees

Used daily for more than 2 years

Review source

Reviewed December 2024

Powerful, intuitive and comprehensive management tool for this storeman.

I have found Cheqroom to be be powerful and comprehensive for our company's needs. The support I get is fantastic! I have learned quite a few clever little tricks and tips from the support staff over the years, thanks guys!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Cheqroom is a dynamic app. What I mean is that it updates instantly from anywhere in the world. This means that as long as you are using it correctly, it is reliable for keeping track of your gear.

Cons:

There is a small issue where a loaded page will show 10 lines by default, with the option to change that to 50 lines. You need to choose " Show 50 lines" for every page you load (first time only). I'd prefer a system-wide setting to "Show 50 rows" or even "Show all" (though that may be too many to load, I don't know).

Vendor Response

Thank you for your review, Bradley - we're delighted that you're experiencing the power and reliability of Cheqroom in action! Your feedback and appreciation mean a lot to us, and we're always striving to better serve you with helpful tips and tricks as we continue enhancing the platform. We look forward to supporting your inventory management needs and bringing you even more innovations in 2025!

Replied January 2025

Amanda Z.

Verified reviewer

Education Management

51-200 employees

Used daily for less than 6 months

Review source

Reviewed December 2024

Highly recommend!

The customer service reps are extremely helpful, responsive, and clear. It was a seamless transition from our old check out system to this, which is a huge plus. The students and professors are wowed by it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's extremely helpful for students and professors to be able to see exactly what is currently available or checked out. The checkout and reservation processes are pretty intuitive, and was easy to learn.

Cons:

Like any software, it has bugs sometimes. It took a couple of months for us to get a specific fix, but once it's been fixed we've had no issues.

Vendor Response

Thank you for your review of Cheqroom, Amanda! We're thrilled that our platform is making such a positive impact on your students and professors. We remain committed to continuously improving both our service and platform to better serve you, and we look forward to continuing to wow your academic community with innovative features and exceptional support throughout 2025.

Replied January 2025

Gabriel T.

Verified reviewer

Education Management

1001-5000 employees

Used daily for less than 6 months

Review source

Reviewed December 2024

Review UDLA ECUADOR

The experience is amazing, the app and the responsive time is great!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The interface is very easy to use, the way we can connect to all the student with their accounts is faster and all the general settings is intuitive. Also the way we can upload the items is amazing!

Cons:

Can't change the time zone in different workspaces, and that I can't put individual restrictions for a specific item.

Vendor Response

Thank you for your review of Cheqroom, Gabriel - we're delighted to hear that you're finding our interface intuitive and that our platform is serving your students effectively! Your feedback is incredibly valuable, and we look forward to bringing you even more capabilities and improvements in 2025 while maintaining the responsive performance you've come to appreciate.

Replied January 2025

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