Cheqroom 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Cheqroom

4.6

(128)

Pricing

Starting at $184.00 per year

About Cheqroom

Cheqroom is a leading-edge, purpose-built brand and enterprise asset management platform that offers intuitive and scalable solutions for organizations to track, manage, and optimize their assets. We empower thousands of organizations—from universities and government agencies to Fortune 100 companies—to keep work in motion through the streamlined management of over $5 billion in high-value, mission-critical assets. Driven by a commitment to innovation and customer satisfaction, Cheqroom is designed to seamlessly support each team’s unique workflow, ensuring they have the right assets at the right time and place. Our platform enables teams to transform from reactive asset management to strategic asset utilization.

Our customers have seen a reduction in asset loss by 25%, get back 3 hours/week per employee, reduced project delays by 10%, reduced unplanned downtime by 40%, and extended useful lifetime by 35%. ipment. And if the best software wasn't enough, we also offer the best customer service.

Cheqroom Screenshots

Cheqroom Pricing and Plans

Starting price: $184.00 per year

Free Trial

Free Version

Core

$184.00

per year

Plan includes:

Unlimited users
Unlimited Items
1 Location
Reservations and check-outs
SSO
Custody and Long-term Loans
Mobile App
Enterprise Reporting
Studios and Consumables

Business

$275.00

per year

Plan includes:

Unlimited users
Unlimited Items
All Core Capabilities
Up to 3 Locations
Document Generator
Custom Roles & Permissions
Equipment Access Control
Equipment Audits
Studios and Consumables

Enterprise

$367.00

per year

Plan includes:

Unlimited users
Unlimited Items
All Business Capabilities
Up to 10 locations
Workspaces
99.9% SLA
Implementation by Cheqroom
Zapier connector
RFID Support
Studios and Consumables

E.L.A.

Pricing available upon request

Plan includes:

Unlimited users
Unlimited Items
10 Admin Licenses
Up to 3 Workspaces
Up to 10 locations
Unlimited Studios & Consumables
All Enterprise Capabilities
Dedicated Technical Management

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Cheqroom Features

Popular features found in Maintenance Management
Billing & Invoicing
Calendar Management
Document Management
Inspection Management
Inventory Management
Scheduling
Service History
Technician Management
Third-Party Integrations
Vendor Management
More features of Cheqroom
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Ad hoc Reporting
Alerts/Notifications
API
Asset Accounting
Asset Assignment
Asset Categorization
Asset Images
Asset Kitting
Asset Library
Asset Lifecycle Management
Asset Planning
Asset Tracking
Assignment Management
Audit Management
Audit Trail
Automated Scheduling
Barcode Printing
Barcode Recognition
Barcode/Ticket Scanning
Barcoding/RFID
Calibration Management
Check-in/Check-out
Compliance Management
Compliance Tracking
Configuration Management
Contact Management
Cost Tracking
Customizable Fields
Customizable Forms
Customizable Reports
Data Import/Export
Data Visualization
Depreciation Management
Digital Signature
Disposal Management
Document Storage
Downtime Tracking
Email Management
Equipment Maintenance
Equipment Management
Equipment Tracking
Facility Management
Facility Scheduling
Fixed Asset Management
GPS
Historical Reporting
Incident Management
Inventory Tracking
IT Asset Management
IT Asset Tracking
Labeling
Location Tracking
Maintenance Management
Maintenance Scheduling
Mobile Access
Monitoring
Multi-Location
Parts Management
Predictive Maintenance
Preventive Maintenance
Problem Management
Procurement Management
Purchase Order Management
QR Codes
Real-Time Data
Reminders
Reporting/Analytics
Reporting & Statistics
Reservations Management
Resource Allocation
Returns Tracking
Search/Filter
Self Service Portal
Shipping Management
Status Tracking
Tagging
Task Management
Task Scheduling
User Management
Utilization Reporting
Warranty Tracking
Work Order Management

Cheqroom Integrations

Zapier

Slack

Jira

Docusign

Google Workspace

Trello

See all 14 integrations

Cheqroom User Reviews

Overall Rating

4.6

Ratings Breakdown

63%

34%

Secondary Ratings

Ease of Use

4.5

Value for money

4.3

Customer support

4.7

Functionality

4.2

Gabriel A.

Verified reviewer

Used daily for less than 12 months

Review source

Reviewed March 2018

Easy to use hardware/equipment management system with great support

Greatly simplified the management of our equipment rental, allowing us to handle more and more reservations without getting mixed up. It's now an absolute standard in our daily toolbox of things we use to run our business.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We looked around at several inventory management systems but none of them were right. Cheqroom is exactly what we were looking for. An easy to use cloud-based inventory management system that would allow us to keep track of equipment rentals between two different warehouse locations. It is pretty robust but is easy enough for everyone in the office to use it to enter reservations, check out gear, check it back in, etc. I'd say the best element of Cheqroom is the support. They are always quick to reply when I have a question or need help. More than that, they don't just give a short canned response - They really dig in deep, understand the challenge, test on their end, and provide several suggestions on how to address the issue I am facing. They really want you to succeed with their service and so far it's been a huge life saver for us. Lastly, they have taken feedback and suggestions that I've provided and actually implemented them extremely quick. These updates, although minor, have helped the service really fit right in and work exactly as we need. Cheqroom is one of those companies that I actually am happy and enjoy being a client of theirs. I'm proud of it. I hope as they grow, they stay awesome.

Cons:

I will not call this a con, rather just a special request...(NOTE: We have already discussed this and it's been added on their development roadmap so this is not only not a con, it's a pro because they are planning on doing something like this at some point!) Would be great to be able to manage non-inventory items - Small things that we want to keep track of how many we provided in the rental but don't want to track each item individually (e.g. How many charging cables did we give them with their rental).

Vendor Response

Hey Gabriel, Wow! Thanks so much for your great review, you just made our day! :) We love building CHEQROOM together with you and all our users. Stay tuned for the upcoming features! :) Let us know as always, if there is anything else we can do for you. -- Katalin

Replied April 2018

Mary L.

Verified reviewer

Higher Education

1001-5000 employees

Used daily for less than 12 months

Review source

Reviewed May 2020

Great product for tracking loaner equipment

I've just started using the program for my workcenter after switching from another program. It took a little getting used to because it was different than my other program but I am enjoying it now. The main point is that I know where my gear is and that is very important!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This software is easy to use and fairly intuitive. It allows my organization to make checkout and reservation records as well as keep details on all of our loaning gear. I like that it is easy to customize information on your own or with their help. Support is very helpful if needed.

Cons:

Nothing at this time. I like the software.

Reasons for switching to Cheqroom

I was the only department using the program and I had to be on campus or VPN to use it. Another department was using Cheqroom so it made more sense to share one program. Cheqroom is easier to customize on your own.

Vendor Response

Hi Mary, Thank you so much for your 5 stars review of CHEQROOM! I'll share it with the entire team, it'll make their day :-) Cheers - Charlotte

Replied June 2020

Amber D.

Verified reviewer

Staffing and Recruiting

51-200 employees

Used daily for less than 2 years

Review source

Reviewed March 2021

OK product - poor customer service

Software was minimalist. The service was very spotty since they are based in a different country.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

When it came time to renew, we saw over a 240% increase in price (without notification). Once we decided that we did not want to renew, I was informed that it “is quite a difficult process to obtain our devices/data”. There is still a likely possibility that they cannot/will not export my data into an excel file meaning I lose everything! That seems extremely odd and not worth it!

Cons:

Unable to obtain data if you decide not to renew.

Kevin B.

Verified reviewer

Media Production

2-10 employees

Used weekly for less than 12 months

Review source

Reviewed June 2020

My go-to equipment management platform.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

+ I tagged all my equipment with asset tags, and that saves me a lot of time. When I'm in a hurry, I can easily use the mobile app to check all my equipment in or out. + I also keep my invoices safe with the related equipment. That way, I never need to search. + Since many people are using our equipment, the flagging feature is crucial in our workflow. We can't afford to have broken equipment on set. This feature prevents us from losing time and motivation.

Cons:

- Some things can be fixed with UX/UI. But once you know it it's fine.

Reasons for switching to Cheqroom

- Saves me time - Easier to maintain - Notifications - Mobile app

Vendor Response

Hi Kevin, Thank you for your review. I'm glad that CHEQROOM helps you save time and keeps you and your team motivated. Cheers! Charlotte

Replied June 2020

AnDrew T.

Verified reviewer

Higher Education

1001-5000 employees

Used daily for less than 2 years

Review source

Reviewed April 2018

It is the easiest, cleanest way to manage all of our Film equipment, among 100+ students.

We gained the ability to monitor how our gear is being used. and a fair way to distribute it among all of our students.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love the glossy feel. I love knowing where all our expensive gear is at any given moment. I love feeling like I'm in control. I like that I can create kits of gear, and pull items into repairs when needed. I like the calendar view a lot. I like having uniform labels for everything. Customer Service is fast and very helpful. I love that all users have signed a TOA and agree to our legal terms. That helps me as an administrator rest easy.

Cons:

I really wish there was a better way to restrict items based on a users skill level. i.e., Someone in a basics class has access to certain camcorders, and other students in an advanced cinematography class have access to our DSLRs. As it is now, we're using locations as a weird work around. I don't like it much at all. it causes as many problems as it solves. If an advanced student wants to reserve lights and a DSLR.. they have to make two reservations, one from the 'advanced' location and the other from our 'basic' location. I really hope they add the feature to restrict gear rentals based on users skill level soon.

Vendor Response

Hey Andrew, Wow! Thank you so much for such a great review. We like that you are enjoying our app -- stay tuned for the upcoming features! :) We're working on new access restriction solutions. As always, let us know if you have a new request, we're here for you anytime! -Katalin

Replied April 2018

Verified

Reviewer

Higher Education

501-1000 employees

Used daily for more than 2 years

Review source

Reviewed May 2020

Life-changing equipment management software

Great, small company. Very interactive. Always working to improve the software.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This software allowed me to simply my workflow tremendously. We used to use a combination of the library check out system, a google sheet for reservations and a printed sheet for accessories. Now it's all in one place. Cheqroom generates a PDF that is auto-emailed to students. This software has freed me up to take on and do so much other work, I'm not sure how I could go back to a time without Cheqroom!

Cons:

Some of the setup can be a little complicated but their support is available to walk through any issues.

Reasons for choosing Cheqroom

Cost

Vendor Response

Hi, Thank you for the great review. We're so happy to read that CHEQROOM changed your life and work. :-) Also: feel free to make your identity know to our CS team, they'd love to thank you for this review ;-) Cheers - Charlotte

Replied May 2020

Tom W.

Verified reviewer

51-200 employees

Used daily for less than 6 months

Review source

Reviewed April 2018

This was the product we were looking for. Not too big and bloated yet not under powered and lacking.

This software gave us the ability to track all of the equipment we loan to internal customers. We can not only track the equipment but we can also see and be alerted to when it is due back.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The flexibility that Cheqroom gives us to handle assets to loan is great. It also provides many ways to look at your reservations, loans, and equipment. The feature I use the most as a manager is the Dashboard. I can quickly and easily see what equipment is out, when it is due, who has it, etc. Being web based makes it super easy to be able to quickly click on just about anything to look deeper. The most important feature for us is the ability for Cheqroom to create an electronic form for our customers that includes the terms of the loan and what they are borrowing.

Cons:

One feature that is lacking is the ability to email people from the application. Having to pay for third party support is not great. I also am not thrilled about the reports. There is a very limited amount of canned reports and no option to create your own. Having the ability to export a report into Excel or CSV would be helpful as well.

Vendor Response

Hey Tom, Thanks so much for such a great review! Happy to share with you that from now on you can configure automated notifications directly from CHEQROOM, no extra third party needed anymore! :) Stay tuned for the upcoming new features. :) Cheers, Katalin

Replied April 2018

Guy Y.

Verified reviewer

Used daily for more than 2 years

Review source

Reviewed April 2018

Very good make life easy

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

That everything is under one app and I can use my phone do all checking and checkout that all

Cons:

The new dashboard I don't like it's not giving me info and make thing not easy to see what's going on

Vendor Response

Hey Guy, Thanks so much for such a great review! Happy that you're enjoying CHEQROOM! We'd be glad to help and see what and where you'd like differently on our dashboards. Thanks again! Katalin

Replied April 2018

María Fernanda E.

Verified reviewer

Information Technology and Services

10000+ employees

Used daily for less than 6 months

Review source

Reviewed May 2020

Great user experience and automation

It has been great so far, our sales teams really value the efficiency of the tool and it has reduced our overall workload around 70%, no we can focus on tracking ROI of our demo program instead of chasing our sales teams to have the equipment returned.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This software helped us automate all the manual processes we used to run for our demo equipment loans within our sales teams. It now helps us track verything real-time and acquire really useful insights from the reports that the tool provides.

Cons:

I would add even more options to customize the permissions for making reservations, improve the reporting tools and notification emails configurations. I also do not see mobile notifications enabled yet.

Vendor Response

Hey Maria Fernanda, Thank you for taking the time to write such a great review of CHEQROOM. It's awesome that you have been able to reduce your workload by 70%. What a nice number! I'll make sure the CS team gets in touch with you to help you get the most out of the permissions, reporting and notifications. All the best - Charlotte

Replied June 2020

Matt G.

Verified reviewer

Used weekly for less than 2 years

Review source

Reviewed March 2018

Cheqroom has saved us from a lot of headache and made us more oganized!

We are far better organized with our equipment checkin/checkout process!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Cheqroom has been great for making sure we aren't double-booking any of our equipment. We are more organized and have a lot fewer issues!

Cons:

It took us a little while to figure out how to best use Cheqroom and how to best tag items vs kits.

Vendor Response

Matt, Wow! Thank you so much for such a great review. So glad you are enjoying our app -- stay tuned for the upcoming features! :) And as always, let us know if you run into any trouble, we¿re here for you anytime! -Katalin

Replied March 2018

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