Trackplan 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Trackplan

4.8

(47)

FrontRunner 2026

Pricing

Starting at £3,500.00 per year

About Trackplan

Trackplan is a cloud-based computer-aided facility management (CAFM) solution designed for businesses of all sizes. It offers job management, scheduling, planned maintenance and compliance management, site and asset management, electronic forms (inspections and risk assessments), contractor management, job requests and budgeting.

Trackplan allows users to assign and schedule tasks through a drag-and-drop interface on an online calendar. Advanced contractor management is available through an online and offline mobile app (Android and iOS devices) for contractors and engineers. Multiple electronic forms for inspections, risk assessments and site surveys can be created and sent to engineers and users can monitor the results.

Contract, budgeting and costing tools let users estimate costs and plan budgets for specific time periods and jobs. Users can also compare actual costs against budget projections. Project management tools allows users to break more complex jobs into sub-tasks, assign them to team members and track task progress using a real-time dashboard.

Trackplan Screenshots

Trackplan Pricing and Plans

Starting price: £3,500.00 per year

Free Trial

Free Version

Entry Plan

£3,500.00

usage based, per year

Plan includes:

Committed to Continuous Improvement
Unlimited Users
Upgrades and Support
Unlimited Sites
Unlimited Assets
Unlimited Stock Items
Unlimited Documents
Unlimited Resources

Plan 2

£5,000.00

usage based, per year

Plan includes:

Unlimited Users
Unlimited Sites
Unlimited Assets
Unlimited Stock Items
Unlimited Documents
Unlimited Resources

Plan 3

£7,000.00

usage based, per year

Plan includes:

Upgrades and Support
Unlimited Users
Unlimited Sites
Unlimited Assets
Unlimited Stock Items
Unlimited Documents
Unlimited Resources

Plan 4

£8,600.00

usage based, per year

Plan includes:

Upgrades and Support
Unlimited Users
Unlimited Sites
Unlimited Assets
Unlimited Documents
Unlimited Stock Items
Unlimited Resources

Plan 5

£12,000.00

usage based, per year

No plan information available

15,0001+ Jobs/ Forms Per Annum

£15,100.00

usage based, per year

Plan includes:

Committed to Continuous Improvement
Unlimited Users
Upgrades and Support
Unlimited Sites
Unlimited Assets
Unlimited Stock Items
Unlimited Documents
Unlimited Resources

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Trackplan Features

Popular features found in Maintenance Management
Billing & Invoicing
Calendar Management
Document Management
Inspection Management
Inventory Management
Scheduling
Service History
Technician Management
Third-Party Integrations
Vendor Management
More features of Trackplan
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
API
Appointment Management
Asset Categorization
Asset Lifecycle Management
Asset Planning
Asset Tracking
Audit Management
Audit Trail
Automated Scheduling
Barcode/Ticket Scanning
Barcoding/RFID
Budgeting/Forecasting
Checklists
Code Enforcement
Commercial Properties
Communication Management
Compliance Management
Contact Management
Contract/License Management
Contractor Management
Corrective and Preventive Actions (CAPA)
Cost Tracking
Customer Database
Customer Portal
Customizable Fields
Customizable Forms
Customizable Reports
Customizable Templates
Data Import/Export
Dispatch Management
Document Storage
Downtime Tracking
Drag & Drop
Electronic Signature
Energy Management
Equipment Maintenance
Equipment Management
Equipment Tracking
Facility Asset Management
Facility Management
Facility Scheduling
Failed Inspection Tracking
Fixed Asset Management
For Mechanical Equipment
Forms Management
For Schools
GPS
Historical Reporting
Image Capture
Incident Management
Inspection Checklists
Inventory Control
Inventory Tracking
Invoice Management
IoT Device Management
IT Asset Management
IT Asset Tracking
Job Costing
Job Management
Job Tracking
KPI Monitoring
Location Tracking
Maintenance Management
Maintenance Scheduling
Materials Management
Mobile Access
Monitoring
Multi-Location
Offline Access
Parts Management
Predictive Maintenance
Preventive Maintenance
Purchase Order Management
Quotes/Estimates
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Reminders
Reporting/Analytics
Reporting & Statistics
Report Templates
Residential Properties
Resource Allocation
Risk Assessment
Routing
Safety Management
Service Request Management
Status Tracking
Subcontractor Management
Task Management
Task Scheduling
Time & Expense Tracking
Timesheet Management
Utilization Reporting
Visitor Management
Warranty Tracking
Workflow Management
Work Order Creation
Work Order Management

Trackplan Integrations

QuickBooks Online Advanced

Xero

Trackplan User Reviews

Overall Rating

4.8

Ratings Breakdown

77%

23%

Secondary Ratings

Ease of Use

4.7

Value for money

4.7

Customer support

4.8

Functionality

4.6

Have you used Trackplan and would like to share your experience with others?

Richard D.

Verified reviewer

Warehousing

51-200 employees

Used daily for less than 6 months

Reviewed July 2025

Works perfectly for our Facilities Team workflow

Trackplan makes it easy for me to overview our entire estate, I can look at specific sites, specific contractors and its great that contractors can login to their individual portals and leave comments, photos, job reports and quotes all at no extra cost to us.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like the ease of use, the customisation to our company is easy and self manageable. We decide all the tweaks we need and remove the stuff we don't. The support is there if we need it but 90% of the time its self explanatory and intuitive.

Cons:

There's not much! I had to think hard to list one thing. The only item I would like more of is some more how to guides, just some of the more in depth customisation to be able to really get the most out of the in depth software - maybe a 'test mode' where we could try out features without having to affect our main server page.

Reasons for choosing Trackplan

cost vs what we wanted it to do. We had a specific set of wants, with number of users more important than number of assets. Trackplan allowed us to have unlimited users with less cost than competitors

Vendor Response

Hi Richard. Thanks very much for writing the kind review. It is heartwarming for me and the team and gives us great encouragement. We are planning to do more videos soon - these could cover more in depth features as you suggest. Thanks again. Mark Cochrane

Replied July 2025

Dean R.

Verified reviewer

Hospital & Health Care

201-500 employees

Used daily for less than 6 months

Reviewed February 2025

Fantastic product which has transformed our FM environment

Seamless experience from onboarding and training with [sensitive content hidden], through to mobilising and end use by engineers and external contractors.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The extensive functionality of the product, endless features and usability.

Cons:

Nothing to note at this time, very user friendly.

Reasons for choosing Trackplan

Demos and meetings with [sensitive content hidden], functionality of the product, pricing and ease of use

Vendor Response

Thanks very much Dean for taking time to do the review. Really pleased with the positive feedback. Its a boost for myself and the hard working Trackplan team. I particularly liked "The extensive functionality of the product, endless features and usability". Lots more goodies to come.... Thank again, Mark - Founder and CEO.

Replied February 2025

Alan M.

Verified reviewer

Facilities Services

501-1000 employees

Used daily for more than 2 years

Reviewed January 2024

Trackplan

Overall experience is very good no issues

Ratings Breakdown

Ease of use

Previously 4

Value for money

Customer support

Functionality

Pros:

Ease of use and accessibility easy to navigate

Cons:

No minus areas with the system it works good for Kare

Alan M.

Verified reviewer

Education Management

5001-10000 employees

Used daily for less than 6 months

Reviewed August 2024

Trackplan for College Buildings

For some time now, we have been using our own in-house (Excel based) system for managing compliance and maintenance. We have been looking for a web based replacement for nearly two years. Trackplan ticked all the boxes and stood out on ease of use and pricing. Migration from our existing system is a breeze. Over 1200 room locations, 230 schedules, 4,700 assets to date, all migrated using Trackplan templates. Trackplan replaces our outgoing system but we have plans to use it's extra features and have it to do so much more for us. Customer support has been excellent and the Dev team are open to making changes to accommodate the way we work.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to navigate. Easy to set up assets, schedules and Jobs. Very responsive customer support.

Cons:

I've nothing to add here. I can't find anything negative to say about the product.

Reasons for choosing Trackplan

We chose Trackplan for Ease of use and pricing.

Reasons for switching to Trackplan

Partly because the in-house developer will soon be retiring :0). Partly to allow better visibility of maintenance records and assets to other College users.

Vendor Response

Thanks very much Alan for the review. We are delighted that you are getting on so well with our software and that our support and services teams are helping you along the way. Mark, CEO

Replied August 2024

Mahmoud M.

Verified reviewer

Facilities Services

201-500 employees

Used daily for less than 2 years

Reviewed January 2024

Trackplan review from a frequent user

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I appreciate the simple user interface and the inclusion of QR codes for reactive maintenance requests, a feature that sets this CAFM system apart from others. The system's user-friendly nature and self-explanatory design are commendable. The practice of sharing additional modules developed by the Trackplan development team with all system subscribers is a great advantage. Furthermore, the support for multiple languages is a valuable feature. The pricing structure, which is based on the number of jobs per year rather than the number of user licenses, represents a significant cost-saving advantage. The ease of uploading and downloading large amounts of data, as well as the straightforward job scheduling and tracking, are also highly beneficial. I am particularly pleased with the customer support, as the response to queries is consistently prompt, often within the same day. Additionally, the regular communication of system updates by the Trackplan team ensures that important updates are not overlooked.

Cons:

I suggest making the job duration more explicit and easily accessible by featuring it prominently on the initial page when a specific job is selected. Simplifying the process for technicians to start, pause, and complete job durations will improve efficiency. Moreover, enhancing the final Work Order template to incorporate the checklist in the work order details, which can be printed as a hard copy and shared with the client, would be beneficial.

Reasons for choosing Trackplan

Cost effectiveness, simple UI, great customer support.

Vendor Response

Hi Mahmoud, thank you very much for the review. Glad to see you are are enjoying the QR codes to raise requests! We will talk to you about your feedback around improving job duration and related remarks

Replied May 2024

Vinny M.

Verified reviewer

Facilities Services

11-50 employees

Used daily for less than 2 years

Reviewed January 2024

Elevate Everywhere

We have been part of the journey with TP and see how hard [sensitive content hidden] and the team put into maintaining the software and all customisations are available to all. We scanned for the idle software where customisations could be included and TP does this for us.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use for our team. Tracking and location functionality. We are able to use any type of electronic device to hand to carry out our works and reporting.

Cons:

Having to navigate through different pages to search for items where a master search bar could reduce the amount of trawling though pages to get to the end result.

Reasons for choosing Trackplan

We check over a number of products and meeting [sensitive content hidden] and how the software could support the business along with customisation was a great selling point.

Reasons for switching to Trackplan

Features within the system that we were trying to consolidate as opposed to having multiple softwares. There are some draw backs such as Netsuite was better at searching but they were not willing to customise the system to our requirements.

Vendor Response

Hi Vinny, thanks for your feedback and taking the time to write us a review. The development of the product is driven by our customers, so it's great to hear you like the customisability of the platform. I will feedback to the team regarding the master search bar. Charlie Trackplan

Replied January 2024

Lieven D.

Verified reviewer

Non-Profit Organization Management

501-1000 employees

Used daily for less than 12 months

Review source

Reviewed July 2020

High potential startup - good listeners

About a year ago, trying to get away from Planon, we got stuck in an evaluation process of new FMIS suppliers. After six months we had another look at the market, and found a new player, Trackplan, with a set of new ideas, views, features. After a short evaluation with a free trial, we went for a monthly subscription which resulted in a shortlist of 3 features or suggestions which we found were still missing for our situation. Trackplan implemented these in less than a month for a very moderate extra fee. We have now committed to a yearly subscription and are uploading our data to Trackplan, and training our team internally. In less than three months we will be fully rolling over from Planon to Trackplan.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We are the facility department of a social security provider in Belgium, catering for about 40 small regional offices an 3 main haedquarter offices (100-450 workplaces). We used to have Planon as facility management software, but looking to a cheaper alternative better suited to our size and needing less IT support (better self-sufficient). Trackplan is a cloud service that much better fits our needs/budget and allows us to customize and tailor the its tools to our own views and experience. Very acceptable all-in monthly subscription price (compared to Planon about 1/10th). No surprises. Very nice set of features: sites, locations, assets; reactive and planned maintenance (based on schedules that can be linked to locations and assets); very nice calendar and job scheduling feature that allows creating new jobs, allocating unscheduled jobs, moving, splitting and reassigning jobs all in a drag&drop way. Interesting handling of documents relating to buildings and assets (eg. expiry dates). Support is fast and to the point. Good basic help files. Quick learning curve. And most importanly: the development team listens very carefully and is interested in your needs; they value user's input and suggestions for new features.

Cons:

We have a list of features and improvements to this young product that is however reviewed periodicaly with the developers; there is a roadmap so we know when a new feature/change will be released. So although there might be a number of wishes, we have confidence in this product's future. One thing you may need to take into consideration: you will need to involve heavily into setting up, customizing and training. Although a good FreshDesk support site with introduction documentation is available, training (online or onsite) is not available. We didn't miss this, but if you're new into computer managed facility management, you may have difficulty understanding the general concept of FMIS or CMMS.

Reasons for choosing Trackplan

Fresh view, openness to user input/suggestions; fast, short communication with development team.

Reasons for switching to Trackplan

Ease of use, cloud based service, not depending on central IT service for tailoring and customizing.

Vendor Response

Thanks Lieven for the in depth and thoughtful review. Very grateful. Regards your comments about training we are always available for Zoom or Teams calls for 1-2 hour training sessions. So we do offer training and support that way! On-site training would be more difficult especially right now. From memory we never actually spoke which is incredible - normally there is at least 1 or 2 Zoom training / getting started calls. I think you have taken to the product so well that you did not need one. Thanks again Mark

Replied August 2020

Graeme H.

Verified reviewer

Apparel & Fashion

501-1000 employees

Used daily for less than 2 years

Reviewed January 2024

Trackplan is great

Overall has been very good. The team like the ease of use.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of raising jobs on - our old system was time consuming. It's easy to search for jobs if you can't remember a site you can filter by keywords in the description.

Cons:

Alot of the setup was manual entry - Trades were manual, Trades and areas should be able to be set independently (especially if you're not using job throtle) Not all of my resources can over all trades in all regions.

Reasons for choosing Trackplan

Trackplan was cheaper and the fuctions were very similar

Reasons for switching to Trackplan

System was old, we didn't have support for the product so were not able to update

Vendor Response

Hi Graeme, Thanks for the feedback. Glad to hear the team like it! I have referred your note regarding trades and areas to the team. Thanks again! Charlie Trackplan

Replied January 2024

Md Salim K.

Verified reviewer

Facilities Services

201-500 employees

Used daily for less than 2 years

Review source

Reviewed July 2025

A 5 star product

My overall experience with trackplan is very satisfactory. The application is well optimized and further updates are updated frequently. The application is well suited in a FM industry and meets all the demands required

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy ,Detailed Convenient to implement and use Support team is very responsive as well. Meets all the demands of FM industry.

Cons:

All seems good to me. Although any requirement when escalated to marketing and development team the support is always available

Vendor Response

Thanks very much Mr Salim. We appreciate the feedback.

Replied July 2025

Atlanta B.

Verified reviewer

Construction

201-500 employees

Used daily for more than 2 years

Reviewed August 2024

Streamlined PPM Management with Trackplan: Efficient Scheduling and Real-Time Forms

At King & Moffatt, we’ve been using Trackplan to manage our Planned Preventative Maintenance (PPM) scheduling and Reactive Works, and it has significantly streamlined our operations. The software’s ability to efficiently schedule planned services and manage reactive tasks ensures that our maintenance processes run smoothly. One of the standout features is the ability to create custom forms that our resources can complete in real time, which enhances our team's productivity and data accuracy. Although we’ve encountered some limitations, the support from [sensitive content hidden] has been invaluable in resolving any issues. Overall, our experience with Trackplan has been positive, and it continues to be a crucial tool in our maintenance management strategy.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

What we like most about Trackplan is its seamless scheduling for Planned Preventative Maintenance and Reactive Works, which keeps our operations running efficiently. Additionally, the ability to create real-time, customisable forms for our team has greatly improved our workflow and data collection.

Cons:

The main drawback of Trackplan is its occasional limitations in functionality, which can impact workflow efficiency. However, these challenges are effectively managed with the support provided by [sensitive content hidden], ensuring that issues are resolved promptly.

Vendor Response

Thanks Atlanta for the nice review. We are glad Trackplan is working for you. Let us know where we can improve the functionality and we can review it and it to the roadmap!

Replied August 2024

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