CatalogIt 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
User Reviews

Overview

CatalogIt

4.9

(72)

Pricing

Starting at $54.00 per month

About CatalogIt

CatalogIt is a software solution that helps you manage your inventory and organize your products. The system allows you to create, update, and store information about your products and their corresponding descriptions, pricing and more.

CatalogIt allows you to manage your entire inventory, including its location and the amount of stock available. It also tracks your sales records, including who purchased what and when. Its main functionalities include creating product records, updating product information, creating new product categories, importing/exporting product data, a drag-and-drop interface, and generating reports.

CatalogIt offers integrations with various accounting software such as Xero and QuickBooks Online. It is available on monthly subscriptions and support is provided via email, FAQs and other online resources.

CatalogIt Screenshots

CatalogIt Pricing and Plans

Starting price: $54.00 per month

Free Trial

Free Version

Free

$0.00

flat rate, per month

Plan includes:

1 User
50 Entries
5 GB Storage
Accessioning & Deaccessioning
Classifications
Condition & Conservation
Copyright
Detailed Person
Exhibition Tracking
Insurance

Small

$54.00

flat rate, per month

Plan includes:

100 GB Storage
25000 Entries
8 Users
Accessioning & Deaccessioning
Classifications
Condition & Conservation
Copyright
Detailed Person
Exhibition Tracking
HUB Web Publishing

Medium

$72.00

flat rate, per month

Plan includes:

150 GB Storage
50000 Entries
8 Users
Accessioning & Deaccessioning
Classifications
Condition & Conservation
Copyright
Detailed Person
Exhibition Tracking
HUB Web Publishing

Large(Museum)

$96.00

flat rate, per month

Plan includes:

100000 Entries
200 GB Storage
8 Users
Accessioning & Deaccessioning
Classifications
Condition & Conservation
Copyright
Detailed Person
Exhibition Tracking
HUB Web Publishing

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CatalogIt Features

Popular features found in Catalog Management
Catalog Management
Content Library
Cross Selling Functionality
Database Publishing
Data Synchronization
Document Management
eCommerce Management
Inventory Management
Pricing Management
Product Comparison
Product Data Management
More features of CatalogIt
Access Controls/Permissions
API
Asset Library
Catalog Creation
Collections Management
Content Management
Customizable Reports
Data Import/Export
Document Storage
Exhibit/Vendor Management
For Museums
Insurance Management
Mobile Access
Mobile App
Multi-Location
Online Catalog
Online Viewing Rooms
Order Management
Product Catalog
Reporting/Analytics
Search/Filter

CatalogIt User Reviews

Overall Rating

4.9

Ratings Breakdown

93%

Secondary Ratings

Ease of Use

4.9

Value for money

5.0

Customer support

5.0

Functionality

4.7

CHELSEY K.

Verified reviewer

Education Management

2-10 employees

Used weekly for less than 6 months

Review source

Reviewed March 2021

Wonderful for Small Musuems

I am very pleased by this program and even purchased a personal subscription for my own small collection of artifacts.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This software brings many museums into the modern day of technology. It enables use of apps on ipods or phones, easy updating and uploading of images, cloud storage and so much more. So many other programs have similar features, but the cost keeps jumping up every time you add a singular feature, making the cost for this software and what it provides invaluable.

Cons:

I feel that the program is not user-friendly. I was able to watch tutorials however and learn how to do these items, changes and updates, however it is not intuitive on the operation.

Reasons for switching to CatalogIt

We had PastPerfect 4, and our computers crashed, removing all of our old data. If we wished to upgrade PastPerfect, we would have had to do so to PastPerfect 5, buy the multimedia package, then add on the cloud then add on....you can see where this got irritating and expensive.

Colin O.

Verified reviewer

Arts and Crafts

2-10 employees

Used weekly for less than 6 months

Review source

Reviewed December 2024

Don't Build Your Collection Catalog from Scratch

Outstanding. Our group had spent some time trying to build a catalog from scratch, and thinking that we needed to hire a programmer, when would discovered CatalogIt. Almost every feature we needed was already built-in, and the price was reasonable. Much cheaper than hiring our own programmer.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

How easy it is to use and how many features are built in.

Cons:

If you've already attempted to create your own catalog from scratch using a spreadsheet or a database, the tools to import your work into Catalogit are very limited. Fortunately, the CatalogIt support staff is willing and able to help.

Reasons for choosing CatalogIt

The main features we needed are built-in to the app.

Chelsy P.

Verified reviewer

Museums and Institutions

2-10 employees

Used weekly for less than 6 months

Review source

Reviewed August 2023

Great catalog management software

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

CatalogIt is easy to use and easy to teach.

Cons:

There are a few features that would be useful - more categories for items, for example, and being able to scroll to select instead of clicking each item individually.

Sandy D.

Verified reviewer

Museums and Institutions

2-10 employees

Used daily for less than 12 months

Review source

Reviewed November 2025

Store Vast Amounts of Data Easily

Positive - the Londonderry Historical Society is in the process of documenting thousands of artifacts, collected over several decades, and handled by multiple curators. CatalogIt is making it much easier than anticipated.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use; ability to easily make corrections/modifications; ability to document vast amounts of data

Cons:

The product could use more entry types/classifications of items. I believe we can work with CatalogIt to address this.

Reasons for choosing CatalogIt

Lower cost; unknown future of PastPerfect

Alyssa F.

Verified reviewer

Museums and Institutions

2-10 employees

Used weekly for less than 12 months

Review source

Reviewed June 2024

Collections Cleanup with CatalogIt

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love CatalogIt's intuitive API and how easy CatalogIt makes data entry, profile creation / updating, duplicate profile merging, and uploading / taking / downloading images. CatalogIt's user-friendly platform has made it so that my older volunteer base can interact with our collection and update collections records with ease. The cloud-based platform also allows for easy, fast record updating and especially comes in handy when multiple people are working on the collection at once. This has been instrumental in completing a large-scale physical-and-digital inventory of our textiles collection. I also love CatalogIt's Support Team. They typically respond same-day with troubleshooting solutions and are always open to user suggestions. Though my institution is not yet ready to go public on CatalogIt's Hub, using CatalogIt has made database cleanup pain-free and easy enough that we should soon be able to allow public access to portions of our collection for the first time in the museum's 40-year history. This is a huge step for our small museum and will allow us to better fulfill our mission statement and collections policy.

Cons:

Some features do not yet seem fully fleshed out. For instance, it would be more helpful to search multiple terms from the search bar (i.e., accession # + title / key word) rather than using the clunkier Search Property Filter function. The way the search bar is designed even looks primed to do so and caught me off guard at first when it could not. Even after my post-migration Zoom session with a member of CatalogIt's Support Team, some features are not self-explanatory or easily noticed by the average user. It took me months to realize how to switch tabs from an object to another profile (whether that be the donor, related persons / organizations, or makers / manufacturers) linked or referenced within the object profile and not just view the initial pop-up. Having now learned, I save a lot of time! In the Location tab, users cannot toggle off "Most Recent Only" for all profiles at a given time, making profile deletion / database cleanup more time-consuming and complicated than it could be. Reports are also slow to generate and download / print, causing CatalogIt to freeze. Sometimes reports will be generated but other times the webpage will produce an error message. I've yet to successfully print / download a report. My museum's collection has 15,000+ cataloged object entries, so I suspect that plays a role in the long wait time. Even small museums such as the one I work for have large collections, however, and the report function does not yet seem suited to them.

Reasons for switching to CatalogIt

PastPerfect was the industry standard for a long time; however, since the software is no longer being updated, it has become clunky and difficult to use. We needed a Collections Management System that could better handle the cleanup and accessibility of our collection / collections records. CatalogIt's free, staff-supported data migration was a plus, as well as their intuitive API and more standardized means of data entry.

Vendor Response

Hello, Alyssa- Thank you for your review! I'd like to respond to a few of your "cons". The Search function does allow for complex searching- you can create structured searches that include as many parameters as you'd like! As for the performance you are experiencing with 15K items, I suspect that may be due to your computer- check the available memory on it. Also, try the same reports from another computer- that will confirm it! We have clients with many times the size of your collections and they don't experience these issues. If/when they come up for you, please let us know and we will help you to work through them!

Replied June 2024

Mary A.

Verified reviewer

Higher Education

51-200 employees

Used weekly for less than 12 months

Review source

Reviewed October 2024

Perfect for Small Institutions

The entire experience has been really easy, I wish CatalogIt had come to my attention earlier! The staff are extremely helpful and responsive, and using it correctly doesn't require reading through a thick manual.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is easy and straightforward to understand when inputting information, and easy to find records. I love the price point for a comprehensive cataloging system.

Cons:

There isn't anything I don't like about it so far, after months of use.

Reasons for switching to CatalogIt

PastPerfect was a comprehensive database but it was not intuitive, especially for people without significant database experience.

Allison P.

Verified reviewer

Fine Art

Self-Employed

Used weekly for less than 6 months

Review source

Reviewed July 2024

Best Collection Management Software

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I purchased a license for CatalogIt to help manage my parents' extensive contemporary art collection. The Database is so user friendly, it's incredible simple to add new acquisitions and edit previous ones. The App for all phones and tablets is such an easy way to view each piece and pull up the artist information. What a breeze, and 75% less expensive than the ArtBase software we were using previously!

Cons:

There are some search functions that could work a little bit better, I'm still learning the nuances of the program in order to be able to pull up individual works more effectively.

Reasons for switching to CatalogIt

Artbase by Artlogic was so expensive (nearly $500 monthly) that I just felt we could find something comparable for far less money. Additionally, as this is a private collection, we were not using many of the features offered by artlogic, such as the invoicing system, sales, etc.

Mary V.

Verified reviewer

Fine Art

Self-Employed

Used daily for less than 6 months

Review source

Reviewed October 2025

Delighted with CatalogIt

I have been so happy. It allows me to keep my large collection meticulously managed and perfectly curated. It is now a reference guide for me and I use it to log each doll as I acquire them.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I use CatalogIt to catalog my extensive collection of matryoshka dolls. I have over 300 sets and CatalogIt has been an incredible tool for documenting the collection. Through CatalogIt, I have created a unique numbering system and assign each doll a corresponding number. With each entry, I make notes about maker/manufacturer, date(s)/era, and place of origin. Additionally, I make notes about inscriptions/labels, conditions of the sets, and valuations. I also make general cataloging notes about their historical significance, provenance, and collectability outlook. Finally, I take and upload photos of every angle of every doll and any other receipts or pertinent information!

Cons:

I guess I am supposed to write 100 characters in order to submit my response so I will use this space to say that I have been very happy overall with CatalogIt.

Dan C.

Verified reviewer

Arts and Crafts

Self-Employed

Used weekly for less than 6 months

Review source

Reviewed November 2025

A Terrific Platform for Organizing an Art Collection

I've had nothing but positive interactions with the Catalog It team, who made it easy to sign up and easy to to proceed with getting started right away.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

There are so many things to like about Catalog it, but start with customer service, which is top-notch! My questions were answered almost immediately in a professional and caring manner, and even my special requests were handled without a hitch. A second factor is the very reasonable cost for the product. Thirdly, the team at catalog it has constructed a platform and entry system that should meet any requirement for recording pertinent information about an. artwork. It's perfect for collectors and museums!

Cons:

There's practically nothing I can say I didn't like. The many different categories provided for providing details about an artwork may be a little complex for a small collector, but for a Museum they are necessary.

Scott C.

Verified reviewer

Museums and Institutions

2-10 employees

Used weekly for less than 6 months

Review source

Reviewed October 2025

CatalogIt has transformed the museums collection system

If you are an association or museum looking to bring clarity, accessibility, and professionalism to your collection management without over‑extending your budget or technical resources, CatalogIt is the program to have. For Valour Park, the decision to go with CatalogIt has elevated our capability, our stewardship, and our reach.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Valour Park Association made a decision that has truly transformed the way we steward, display, and share our museum collection. The program has been a game changer across every level of our work, from inventory control to public engagement.

Cons:

The search functionality is not always as informative or intuitive as we would like. Better support for audio or video files (e.g. the ability to embed or stream video clips for the public).

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