Scan123 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
User Reviews

Overview

Scan123

4.6

(62)

Pricing

Starting at $379.00 per month

About Scan123

Scan123 is a cloud-based scanning and document management solution specifically made for auto dealers.

The software offers users a user-friendly and secure way to collect, upload and keep all their digital documents in a searchable team-based system.
Users are provided with features such as OCR-based paper scanning, permission-based document sharing, customizable reports, search capabilities and more.

Scan123 allows users to access all files and documents remotely whilst also collaborating online with their peers.

Scan123 Screenshots

Scan123 Pricing and Plans

Starting price: $379.00 per month

Free Trial

Free Version

Entry

$379.00

flat rate, per month

Plan includes:

12k Scanned Pages/Month
Full Color Scans
Suitable for Small Businesses
Unlimited Scanners
Unlimited Users
World-Class Support

Pro

$489.00

flat rate, per month

Plan includes:

24k Scanned Pages/Month
Full Color Scans
Suitable for High-Volume Businesses
Unlimited Scanners
Unlimited Users
World-Class Support

Custom

Pricing available upon request

Plan includes:

Automate document archival and search across multiple facilities and large teams

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Scan123 Features

Popular features found in Document Management
Access Controls/Permissions
Archiving & Retention
Collaboration Tools
Compliance Tracking
Document Classification
Document Editing
Document Generation
Electronic Signature
File Conversion
File Sharing
Third-Party Integrations
Version Control
More features of Scan123
Customizable Reports
Document Capture
Document Management
Document Storage
For Automotive Dealerships
Full Text Search
New Car Dealer
Optical Character Recognition
Service Department

Scan123 User Reviews

Overall Rating

4.6

Ratings Breakdown

69%

23%

Secondary Ratings

Ease of Use

4.6

Value for money

4.7

Customer support

4.8

Functionality

4.6

James C.

Verified reviewer

Marketing and Advertising

51-200 employees

Used monthly for less than 12 months

Review source

Reviewed February 2023

Car trading doesn't have to be complicated.

I used the tool to make some transactions in the exchange of some cars and I had a positive experience

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

All transactions work easily and quickly; Transmits a lot of tranquility to those who are not in the business (like me); Stores all documentation and facilitates transactions; It transmits security to the person with whom you are doing business because you are using Scan123

Cons:

I don't have much to complain about, I believe it would change the order of some items on the panel and the format of some folders

Tracey G.

Verified reviewer

Health, Wellness and Fitness

51-200 employees

Used daily for more than 2 years

Review source

Reviewed February 2024

Gibson Care

Five plus years of discussions going from a high document organization to a paperless organization.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Support of the team that now just quickly makes the changes through the support tickets. And "Boom" it is done. Great job.

Cons:

I enjoy creating success for our organization. More collaboration on design and talking through with me and my team would increase product value.

Reasons for choosing Scan123

Cost and [sensitive content hidden]. I enjoyed talking with [sensitive content hidden] and felt my interests were important and the items we discussed would be conisdered or implemented.

naomi e.

Verified reviewer

Automotive

201-500 employees

Used daily for less than 12 months

Review source

Reviewed May 2024

The Process

Fast response time when there are issues as well as great document management.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

As mainly a user of scan123, I can effectively confirm that it works rather efficiently. Our documents are archived in an organized manner and scan123 makes it easy to locate past documents that may need to be retrieved.

Cons:

I do use an outdated scanner that is not always great to use.

Reasons for choosing Scan123

n/a.

John C.

Verified reviewer

Automotive

501-1000 employees

Used daily for less than 2 years

Review source

Reviewed November 2022

Automotive user of Scan 123

We have really enjoyed it. The team is very respectful and warn us if we are paying to much over a large period of time, Support was quick to set up a new dealership when we got it on line and again helped with the training of the new staff.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software was very easy to get set up and going for us, We had 4 locations to get set up, we worked with tech support to get the users set up, then the support team also handled all the training before going live which was a big help

Cons:

There was a big gab when we exported our old scanned info and sent them to Scan 123 to be imported into the new site

Reasons for choosing Scan123

We also use Dealerbuilt for our DMS and they recommended it. We may intergrate down the road but are not yet.

Reasons for switching to Scan123

Content Central was not as user friendly, and not as easy to set up.

Albert P.

Verified reviewer

Automotive

51-200 employees

Used daily for more than 2 years

Review source

Reviewed January 2025

Nothing Better

It's very reliable when I turn it on I don't worry about whether it's going to work or not it's been very consistent.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Very reliable program and a must have for our type of business

Cons:

The only gripe is when it times out while your actually working and scanning in it. Doesn't happen often just occasional interruption... Maybe once a day.

Michelle M.

Verified reviewer

Automotive

11-50 employees

Used daily for more than 2 years

Review source

Reviewed September 2024

Love Scan123

Very convenient and easy to use. Makes my life easier to just look at my computer for my documents

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is so easy to use and love that we can store our documents into Scan123.

Cons:

I can not come up with any complaints. Just love that I can store all of my documents into this system.

michael P.

Verified reviewer

Automotive

51-200 employees

Used daily for less than 2 years

Review source

Reviewed November 2024

communication with [sensitive content hidden] was fast and easy.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

scan123 provides an easy way to search for information on a dime.

Cons:

Kim B.

Verified reviewer

Automotive

51-200 employees

Used daily for more than 2 years

Review source

Reviewed August 2024

Excellent System To Use & Excellent Customer Service!

I have had a very positive experience with Scan 123. It's a very simple system! And, when there has been an issue, the help I received from their customer support team has always been awesome!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

A very quick, easy way to store, and file, service and body shop repair orders!

Cons:

Really there is nothing I don't like about it!

Olga Liliana M.

Verified reviewer

Computer Software

11-50 employees

Used weekly for less than 12 months

Review source

Reviewed March 2022

Rewev of scan123

Ratings Breakdown

Ease of use

Functionality

Pros:

Pros: Simple and easy to apply for file scanning. Saves time which a scanner takes a lot

Cons:

contr: Sometimes the record isn't always aligned too efficiently. More kind of brightness adjustment gear are needed and can be delivered in Recommendations to others thinking about the product: It is easy to use and wonderful fast. The quality thing is it's miles advertisements-unfastene What troubles are you solving with the product? What blessings have you ever realized? Earlier it wasn't smooth to locate stored files. Now with information integration, it is simple to get entry to them.

Vendor Response

HI Olga, That's great, thank you for the review. That is some valuable input and we will see what we can do!

Replied April 2022

Mijail L.

Verified reviewer

Hospital & Health Care

11-50 employees

Used other for less than 6 months

Review source

Reviewed July 2021

Scan123 may change the office for ever

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

Scan123 helps in my office to reduce a large number of papers. the app is easy to use and very intuitive give us more space to work and the facility to find a specific paper from years ago or just a day ago.

Cons:

Scan123 needs a lot of time to scan every paper if the intention is to digitize a large number of documents may take a considerable time. it would be great if can be added some extra functions like accessibility to some files for just one person or password to see a specific file.

Vendor Response

Thank you for your review, your feedback is invaluable to us. We are exited to hear that our service is helping your business and that you value its ease of use and intuitiveness. I would like to connect with you to discuss how we alleviate some of the drawbacks you mentioned, there may be existing solutions that we can help with.

Replied July 2021

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