Event Essentials 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
User Reviews

Overview

Event Essentials

4.9

(72)

Pricing

Starting at $450.00 per year

About Event Essentials

Event Essentials is a cloud-based event management solution that enables users to manage ticket sales, donations, sponsors, vendors and volunteers for conferences, festivals, bike-runs, street fairs and many more. The tool enables promoters and event organizers to track customer sales using a single web interface.

Event Essentials enables event planners to conduct silent auctions by creating donation reports, customized procurement letters, secure payment processing and automated email responses. The solution offers an online ticketing feature that allows event managers to cap ticket sales to avoid a large crowd. Organizations can also bundle ticket prices and provide discount codes to regular customers.

Event Essentials allows users to create customized events and export all event-related data for report creation. The solution also manages volunteers by offering various features including online sign-ups, email communications, digital signatures, post-event surveys and many more. Event Essentials provides a media manager dashboard that allows event organizers to promote the event on various social media websites.

Event Essentials Screenshots

Event Essentials Pricing and Plans

Starting price: $450.00 per year

Free Trial

Free Version

Basic

$450.00

per year

No plan information available

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Event Essentials Features

Popular features found in Vendor Management
Compliance Management
Document Management
Invoice Processing
Offboarding
Onboarding
Performance Metrics
Self Service Portal
Sourcing Management
Transaction History
Vendor Payment
More features of Event Essentials
Access Control
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Agenda Management
Alerts/Notifications
Approval Process Control
Artist Management
Attendance Management
Attendee Management
Attendee Tracking
Audience Engagement
Badge Management
Barcode/Ticket Scanning
Billing & Invoicing
Calendar Management
Class Registration
Collaboration Tools
Conferences/Conventions
Confirmations/Reminders
Contact Management
Contract/License Management
Credential Management
Credit Card Processing
CRM
Cross Selling Functionality
Customer Data Management
Customizable Branding
Customizable Fields
Customizable Forms
Customizable Reports
Customizable Templates
Data Import/Export
Data Security
Data Visualization
Discount Management
Drag & Drop
Electronic Payments
Email Marketing
Email Reminders
Email Templates
Employee Management
Event Calendar
Event Management
Event Registration
Event Scheduling
Event Ticketing
Exhibit/Vendor Management
Feedback Management
Film Planning
For Film Festivals
Forms Management
For Music Festivals
For Virtual Events
Gamification
Group Registration
Guest Accreditation
Guest List Management
Kiosk Ticketing
Marketing Automation
Mobile Access
Mobile Alerts
Mobile Ticketing
Multi-Event
Online Registration
Online Ticketing
Onsite Ticketing
Payment Processing
Personalization
Point of Sale (POS)
Print-at-Home
Project Management
Promotions Management
Real-Time Analytics
Real-Time Data
Real-Time Monitoring
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Refund Management
Registration Management
Reporting/Analytics
Reporting & Statistics
Reserved Seating
Role-Based Permissions
Room Block Management
Sales Reports
Sales Trend Analysis
Search/Filter
Season Tickets
Seating Map
Social Media Integration
Social Promotion
Speaker Management
Sponsorship Management
Staff Scheduling
Support Ticket Management
Survey/Poll Management
Surveys & Feedback
Task Management
Third-Party Integrations
Ticketing
Ticket Reservations
Transportation Management
User Management
Vendor Management
Vendor Master Data Management
Venue Management
Visitor Registration
Volunteer Management
Wait List Management
Website Integration
Website Management
Weddings/Parties
Workflow Management

Event Essentials User Reviews

Overall Rating

4.9

Ratings Breakdown

94%

Secondary Ratings

Ease of Use

4.9

Value for money

4.9

Customer support

4.9

Functionality

4.8

Kyle H.

Verified reviewer

Events Services

2-10 employees

Used daily for less than 2 years

Review source

Reviewed October 2018

Event Essentials is great for small businesses

I have really enjoyed working with Event Essentials. They have taken the time to get to know our needs and modified their based products to develop a custom solution that meets our needs. They are

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The main thing I love about this product is how it can be, and has been, customized to meet our needs. I love the ability to automatically have vendor bios (business name, contact information, description of services and products, and a photo) to be automatically posted to a web page once we approve the vendor. I really like the easy to use interface to view and manage vendors. I can quickly find vendors, view their status, make changes and approve or reject them. Our vendors love the "Returning Exhibitor" feature that allows the vendor to submit an application using most of the data they entered on their prior application. This saves them a lot of time.

Cons:

The system does not (currently) allow vendors to make changes to content. This requires us to make changes on their behalf. Fortunately, this is not difficult to do.

Whitney W.

Verified reviewer

Non-Profit Organization Management

51-200 employees

Used daily for less than 12 months

Review source

Reviewed January 2025

Event Essentials is amazing!

Craig and Kiffen are a good team, they understand events and can tailor their system to anyone, we are a good example of that. They took on our weekly event, which was challenging, and were successful in creating a system that our vendors love.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This company worked well with our unique event and tailored a system for us. They took the time to learn about us, came out to see our event and talk to staff. It was very personalized service and worked with our budget as well. They care, they're patient and are really nice people too, that helps when you're trying to do something new.

Cons:

Our event is pretty unique, and weekly, there were a few things that had to be created from scratch and took more time than we anticipated, but they communicated along the way so at least we understood any delays. In fairness we were also still operating during the whole process of creating our new vendor system and onboarding all of our vendors, which added additional hurdles.

Reasons for choosing Event Essentials

Price, their ability to customize it to our event, they were local and had good customer service.

Reasons for switching to Event Essentials

Event Essentials was more affordable for us.

Larry L.

Verified reviewer

Broadcast Media

51-200 employees

Used other for more than 2 years

Review source

Reviewed October 2018

Easy and seamless

They understand how to create a great experience at point of check in.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

For a volunteer organization, the software program was easy to understand and gave us up to date and pertinent data. The check in process with bar codes is fast and efficient.

Cons:

There is nothing I can think of at this time.

Natalie J.

Verified reviewer

Performing Arts

51-200 employees

Used daily for less than 12 months

Review source

Reviewed February 2025

Great customizable platform for non-profits and event companies

Craig has been a fantastic liaison, metaphorically holding our hands through the launch, and checking in as we add new features to the system. The actual system works well, and any bugs we find are addressed in a timely manner.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This is a great customizable platform that can has been shaped to meet the organization's needs for producing our weekly event.

Cons:

Like working with any 3rd party contractor, the client must keep up communications and updates to move forward with projects. You're not their only client, so do your part to keep up the momentum.

Reasons for switching to Event Essentials

They raised their prices beyond what Greenway could afford.

Jon Z.

Verified reviewer

Events Services

2-10 employees

Used daily for less than 12 months

Reviewed November 2020

Customizing a flexible event management platform

Our experience has been very good. Custom configuring a management system like ours is not for the feint of heart. Nor does it happen overnight. I think the EE team underestimated the complexity of our business process. We worked through that. I think a stronger guiding hand from EE's project manager would have helped us better organize ourselves. However, I commend their dedication and follow through because in the end, we have what we envisioned.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Event Essentials enabled us to take an existing event management platform and configure it to our specific and quite unique needs. The flexibility of their platform is amazing. The EE team configured the system to accommodate our workflow. No more work-arounds. And that is a huge plus. The other farmers market management platforms were not able to be as responsive to customization. Interface is important to me and Event Essentials is quite good. Search and filtering are robust and snappy making it easy to view data as desired. Organizing content under a tab system is very helpful and essentially provides pre-filtered data sets. They have a robust Portal allowing our market vendors to access their accounts, view their applications, their registrations, email history and soon, invoices and payments. Vendors may initiate changes through their portal. And, the system has customized email notification that are associated with specific actions confirming status to vendors and notifying our staff action is required. We develop and manages about 15 seasonal farmers markets. We needed to integrate our management system tying together the two primary functional areas of our company -- Vendor sales & management and Market Operations management. We deal with a large amount of data and lots of moving parts. We needed to integrate a robust daily market reporting system. We needed a robust reporting system with great filters. Event Essentials is doing this for us

Cons:

There a couple of things that could be better. We do a fair amount of data entry in the field and the display on smaller screens, i.e. iPad Mini's needs some attention. I suspect the EE team will work this out at some point. It is important to us to be able to self manage some back end features. Currently they are giving us that ability incrementally which is probably a good thing. It would be helpful to be able to create report templates, update more text areas, ourselves. That too, I think come in time.

Reasons for choosing Event Essentials

The other products were less open to configuring to our needs. They were crowd sourcing their road map mostly for smaller markets. We were an outlier for them. Event Essentials committed to configuring their systems specifically for our business process.

Reasons for switching to Event Essentials

Cvent is a robust platform but we had to do significant work-arounds to get where we needed to be. They did a fine job when there were fewer other options available. The work-arounds became tiresome and there was lots of unneeded functionality that we were paying for. Even Essentials gives us what we need so it's way more streamlined.

Jose C.

Verified reviewer

Entertainment

11-50 employees

Used daily for less than 12 months

Review source

Reviewed February 2025

Event Essentials is amazing!

As a booking coordinator I work with a lot of people and have many things going on in one business day. Before Event Essentials, I was tracking down payments and doing my best to work around outdated map layout and a series of opened windows. Now with Event Essentials, everything is available in one location, and my attention has shifted from the juggling/chasing act to our clients and their experiences at our venue. The system is frequently updated and the Event Essential's team make us feel like our experience is important to them.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Event Essentials is clean, clear, and quick enough to keep up with all of our weekly demands. We move many things around internally and having an accessible trail and a well buttoned system has been amazing. The features are customizable, and we look forward to progressing with Event Essentials.

Cons:

The system will only deliver what is being asked of it. Having a good set of asks and functions listed beforehand can make for optimal user experience. Don't worry if you are not sure what you will need, the team will work with you to get you there, but it may take them longer.

Reasons for switching to Event Essentials

Very long wait time on customer support.

Kari M.

Verified reviewer

Wine and Spirits

Self-Employed

Used weekly for less than 6 months

Review source

Reviewed June 2025

Streamline and organize all your events!

Event Essentials organized all the moving parts of our event, they made every step clear and accessable for the organizers, vendors, and attendees.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

User friendly, mobile app friendly, not complicated or fussy to learn. I highly recommend Event Essentials!

Cons:

I don't know that we fully utilized all of its capabilities, I would like to learn more about all the features it offers.

Ryan W.

Verified reviewer

Real Estate

51-200 employees

Used daily for less than 12 months

Review source

Reviewed October 2017

Ticket sales/sponsor/vendor management for a 400 person fundraiser

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

HTML. Lots of useful tools, great customer service. Nice reports, ticket sales by type/coupon code, etc. Additional options to manage workers, vendors, sponsors. Built in safeguards to prevent costly mistakes. Can use your companies own credit services. Ticket fee revenue sharing. You keep all the data.

Cons:

No custom-field reports, must be requested through customer service. Time for auto sign out really short. Seemed like 15 minutes or so.

Nelson B.

Verified reviewer

Philanthropy

51-200 employees

Used other for less than 12 months

Review source

Reviewed May 2019

Transformative Experience

Event essentials has been great for allowing us to fully automate our online ticketing, while giving us fully flexible ticketing options as well as a way to manage the sign up and tracking of a variety of different vendors and competition groups at our event. Going from a manual method to online database management also allows us to retain customer information for future events, and get an accurate assessment of our advertising campaigns and the value of our ticket options.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

In my third year in running this event, we brought on Event Essentials. The amount of volunteer hours their software has freed up has given flexibility back to our organization, and made efficiencies possible that we once only dreamed of. Automating portions of our event that have been done by hand for over four decades, has created a sea change in how we are getting the job done. I am so grateful we partnered with the Event Essentials team.

Cons:

My biggest disappointment was that we didn't get started sooner. I am already looking forward to next year's event knowing we have these tools at our disposal from day one.

Sue S.

Verified reviewer

Events Services

2-10 employees

Used daily for less than 6 months

Reviewed October 2018

Perfectly Personalized

EE has automated our vendor application process while still allowing us to personalize and approve each application. I used to bring applications into a spreadsheet, prepare individual invoices, and keep a record of payment in the credit card processor account as well as the spreadsheet. Now, everything is integrated. I can customize a response and hit "approve", and the vendor receives an email with a payment link. We were also able to set up a payment plan which was super helpful.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We are able to keep all of our event information in one place, personalized to exactly fit our needs. It is a relief to know that when our event opens, we'll have everything at our fingertips, accessible to everyone on our team. The EE programmers patiently worked with us to tweak every last form, field and font to our satisfaction. Our EE pages match our web site exactly, looking professional and easy to use.

Cons:

Everything is working as we expected and I haven't found anything disappointing.

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