ToolTime 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
User Reviews

Overview

ToolTime

3.9

(31)

Pricing

Starting at €79.00 per month

About ToolTime

ToolTime is your go-to software for job management, making it easy for tradespeople to handle admin. Our cloud-based software and mobile app make communicating with workers effortless: create quotes and invoices in seconds, document jobs on the go, manage time easily. Our goal is to help you save time and money, so you can focus on your trade.

What sets us apart? Not just the software but the support you deserve. Our friendly customer service team are always ready to help, ensuring you have the help you need. Plus, we regularly update ToolTime with new features, guaranteeing an experience tailored just for you. Welcome to a world where job management is simple, personalised, and effective.

ToolTime Screenshots

ToolTime Pricing and Plans

Starting price: €79.00 per month

Free Trial

Free Version

SOLO

€79.00

flat rate, per month

No plan information available

TEAM

€149.00

flat rate, per month

No plan information available

MAX

€299.00

flat rate, per month

No plan information available

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ToolTime Features

Popular features found in Business Management
Accounting
Billing & Invoicing
Client Management
Inventory Management
Marketing Automation
Order Management
Purchasing & Receiving
Scheduling
Task Management
Time & Expense Tracking
Training Management
More features of ToolTime
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
API
Appointment Scheduling
Automated Scheduling
Billable & Non-Billable Hours
Calendar Management
Calendar Sync
Contact Database
Contact Management
Customer Database
Customer History
Customer Management
Customer Portal
Customizable Forms
Customizable Templates
Data Import/Export
Document Management
Document Storage
Electronic Signature
Employee Management
Employee Scheduling
Estimating
For Handyman Industry
For HVAC Companies
For Plumbing Industry
Invoice Creation
Invoice Management
Job Management
Job Scheduling
Job Tracking
Maintenance Scheduling
Mobile Access
Mobile Alerts
Mobile App
Mobile Signature Capture
Multi-Location
Offline Access
Offline Time Tracking
Online Time Clock
Online Time Tracking
Performance Metrics
Project Management
Project Planning
Project Planning/Scheduling
Project Time Tracking
Project Tracking
Quotes/Estimates
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Reminders
Reporting & Statistics
Service History
SMS Messaging
Staff Calendar
Status Tracking
Task Scheduling
Timesheet Management
Time Tracking
Vacation/Leave Tracking
Visual Analytics
Workflow Management
Work History
Work Order Management

ToolTime User Reviews

Overall Rating

3.9

Ratings Breakdown

48%

26%

10%

16%

Secondary Ratings

Ease of Use

4.3

Value for money

3.8

Customer support

4.3

Functionality

3.6

Tommy B.

Verified reviewer

Construction

2-10 employees

Used daily for less than 12 months

Review source

Reviewed August 2024

Great System

Positive, this has gave me so much more time back allowing me to quote more jobs and spend time with my 3 boys. Its cut my admin workload down from hours every evening to an hour max.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Great tool, has been a massive help for me scaling my business. My partner [sensitive content hidden] works from home handling all of the work schedule, quoting and invoicing - she can instantly see whats been done on site and then create all of the docs really quickly. The team have been great, Lewis made it easy to sign up and Laura has been on hand for anything we got stuck with.

Cons:

Nothing so far, the team have been really helpful with anything I needed. Initially I signed up for the trial but there was no button to purchase on the platform, but I just booked a demo instead.

Reasons for choosing ToolTime

Ease of use, the mobile app specifically - all of the others is just the website shrunk to a tiny screen, its just not useable. The team are also much better - Lewis and Laura are really approachable and great to work with.

Reasons for switching to ToolTime

Too basic, I was basically paying money for a template. I still had to enter everything in manually and was no better than a word template - with ToolTime all of this is already done, you just click what you need and its done.

Vendor Response

Hello Tommy, thank you very much for your fantastic review! We are delighted to hear that ToolTime is the perfect support for you and your team. Here's to many more exciting projects! Your ToolTime Team

Replied September 2024

Felix K.

Verified reviewer

Construction

11-50 employees

Used daily for less than 2 years

Review source

Reviewed July 2024

Einfach und hat alles was man braucht

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Einfache Bedienung, Schnittstellen, Kundenservice is kostenlos und sehr hilfreich

Cons:

Digitales Aufmaß koennte besser sein, sonst alles prima.

Reasons for choosing ToolTime

Einfache Bedienung, Preis und Rabatte, top Beratung

Reasons for switching to ToolTime

Kundenservice, Hero war kompliziert und unuebersichtlich, auch am Ende viel teurer

Vendor Response

Hallo Felix, vielen Dank für Deine positive Bewertung! Es motiviert uns sehr zu hören, dass ToolTime Dir weiterhilft. Viel Erfolg weiterhin! Dein ToolTime Team

Replied September 2024

Harry C.

Verified reviewer

Construction

Self-Employed

Used weekly for less than 6 months

Review source

Reviewed August 2024

Impressive Usability & Customer Service

Very happy overall. Looking forward to further future improvements.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Usability, customer service, training, personable and individual communication, availability of customer service agents

Cons:

Greater control from the mobile app itself, some smaller aspects of the mobile app and computer software could be improved. A few features I’d like to see are missing.

Reasons for choosing ToolTime

Discounted price offered, good advertising/marketing, personable, wanted to give it a go first.

Reasons for switching to ToolTime

Looking for a dedicated mobile app, not just a browser on your mobile. Also slightly improved usability. Interested in trying out different softwares to find the right fit.

Vendor Response

Hello Harry, thank you for your positive feedback! We are delighted to hear that ToolTime is simplifying your day-to-day work. We wish you lots of power for your future projects! Your ToolTime Team

Replied September 2024

Matthew V.

Verified reviewer

Construction

2-10 employees

Used daily for less than 6 months

Review source

Reviewed August 2024

Company management software review

Great, friendly onboarding and support throughout it's use.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Well thought out comprehensive software, good pricing and markup methods

Cons:

Would like an administrator mobile app with the same ability to manage the business on the go. Current mobile app really geared towards operators which is fine but as a small company I'm still out on the tools

Reasons for choosing ToolTime

More suitable for carpentry firm not solely on service and maintenance jobs

Vendor Response

Hello Matthew, thank you for your positive feedback! We are delighted to hear that ToolTime is simplifying your day-to-day work. We wish you lots of power for your projects! Your ToolTime Team

Replied September 2024

Mark A.

Verified reviewer

Construction

2-10 employees

Used daily for less than 6 months

Review source

Reviewed March 2024

Small Joinery Business review

Very good experience so far, saves lots of time

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

That estimating, Customers and Invoicing are all in 1 place. the background staff are even taking on board suggestions to make it even better for the user.

Cons:

There Isnt an app for the Main functions and its all done Via web browser. as i do more that 50% of data input via smartphone. there is an app for survey uses if you were to have more than 1 person carring out surveys and obtaining data which is very handy.

Reasons for switching to ToolTime

It was far simpler to use and input the required data.

Vendor Response

Thank you for your review and feedback, Mark! We are glad you're enjoying your experience with ToolTime so far.

Replied April 2024

Angrit A.

Verified reviewer

Construction

2-10 employees

Used daily for less than 6 months

Review source

Reviewed June 2024

Nicht für Ausschreibungen geeignet

Als Tool bei "normalen" Projekten machte es Spaß und ist ein sehr hilfreiches Instrument, mit dem man den Überblick über die Aufträge behält. Da wir auch an Ausschreibungen teilnehmen und Aufträge der öffentlichen Hand bearbeiten, sind wir gezwungen, nun in 2 Programmen zu arbeiten. Es kostet sehr viel Zeit, um sicher zu stellen, dass es nicht zu Doppelvergabe von Angebots- und Rechnungsnummern kommt.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Als Tool für die Termin- und Mitarbeiterplanung ist es perfekt. Auch das Anlegen von Projekten ist sehr gut durchdacht und macht das Koordinieren einfacher. Für Handwerksbetriebe, die keine großen Projekte wie Ausschreibungen machen, das perfekte Tool.

Cons:

Leider habe ich bei der Vorstellung von ToolTime nicht explizit nachgefragt, wie es mit der Bearbeitung von Ausschreibungen aussieht. Das war ein Fehler! Obwohl man GAEB Dateien (funktioniert nicht immer) einspielen kann, kann man keine vernünftige Kalkulation vornehmen, da alles als Material eingespielt wird und sich die Positionsart nicht mehr in eine Mischposition verändern läßt. Auch Texte und Positionsnummern sind nicht veränderbar. Positionsnummern werden übernommen. Sobald aber eine Position oder Gruppe gelöscht wird, rückt die nachfolgende an deren Stelle. Was bei Ausschreibungen, die sich auf ein LV beziehen, nicht vertretbar ist. Da muß ich die Positionsnummer aus dem LV übernehmen können oder bei Nachträgen die richtige eintragen können. Ob man in ToolTime kumulierte Rechnungen schreiben kann, habe ich aufgrund der oben stehenden Thematik noch nicht ausprobieren können, bezweifle es aber.

Reasons for switching to ToolTime

ein vollständiger Wechsel konnte nicht vollzogen werden, da ToolTime nicht ausschreibungsfähig ist. Wir wollten wechseln, weil wir nicht bereit waren für weitere Module (mobiler Monteur) viel Geld auszugeben.

Vendor Response

Hallo Angrit, es tut uns leid, dass unsere Software aktuell noch nicht vollständig Deinen Ansprüchen genügt. Wir nehmen Dein Feedback ernst und würden uns freuen, Dein Anliegen persönlich zu besprechen. Viele Grüße, Dein ToolTime Team

Replied September 2024

Maurice L.

Verified reviewer

Construction

2-10 employees

Used daily for less than 12 months

Review source

Reviewed August 2024

Nicht empfehlenswert!!

Mir wurde versprochen, dass ich mich von meiner jetzigen Buchhaltungssoftware zu ToolTime deutlich verbessern würde. Es gab keie Möglichkeit auf der messe eine vernünftige Darstellung zu bekommen. Der Verkäufer hat mich nicht richtig aufgeklärt, ansonsten hätte er mir die Software nicht empfehlen dürfen, da sie im Vergleich zu meiner jetzigen Software LEXOFFICE deutliche Nachteile hat. Nachdem ich die Nachteile bemängelt habe und vom Vertrag zurücktreten wollte, gab es keinerlei Entgegenkommen der Firma. Unmögliches Verhalten im Sinne von Kundenfreundlichkeit!!!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

zur Organisation von täglichen Arbeiten auf der Baustelle geeignet.

Cons:

Keine Rechnungsschreibung individuell, keine Anbindung an Konto, keine Abschlagszahlungen, keine individuellen Zahlungsbedingungen,

Reasons for switching to ToolTime

Verbesserung der Abläufe sowie Rechnungsstellung und Artikelstammdaten

Aref A.

Verified reviewer

Alternative Medicine

2-10 employees

Used daily for less than 6 months

Review source

Reviewed October 2024

95326 kulmbach

Es gibt viel bessere und günstigere Websites mit einem hervorragenden Kundenservice. Ich empfehle keinem Unternehmer oder Fachmann, mit der Website ToolTime zusammenzuarbeiten."

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ich habe ein Abonnement bei Tool Time abgeschlossen und möchte mein Bedauern über diesen Schritt und die extrem schlechte Servicequalität ausdrücken. Ich möchte meine Erfahrung mit anderen Selbstständigen teilen, damit sie nicht auf dieses Unternehmen hereinfallen. Ich habe mich für das Solo-Jahresabo entschieden, welches laut Aussagen des Unternehmens mit einem Rabatt und einem attraktiven Angebot kam. Ich zahlte 902,50 €. Nach zwei Wochen war ich extrem enttäuscht: das Programm ist schlecht, bietet nur Rechnungs- und Angebotsfunktionen, und ist sehr kompliziert in der Anwendung. Jedes Mal wird nach dem Passwort gefragt, und selbst wenn es korrekt eingegeben wird, erscheint eine Fehlermeldung. Bei Problemen dauert es oft mehr als zwei Stunden, bis eine Antwort per Nachricht kommt – und die Lösungen sind ineffektiv. Wenn ich anrufe, wird mein Anruf, da meine Nummer im System gespeichert ist, nicht entgegengenommen, egal wie oft ich es versuche. Meine Empfehlung an alle Unternehmer: Finger weg von diesem Anbieter! Es gibt Alternativen, die zum halben Preis einen wesentlich besseren Service bieten, mit respektvollem Kundenservice und umfangreicheren Funktionen.

Cons:

Service und der Umgang mit den Mitarbeitern sind anfangs freundlich, aber nach der Registrierung antworten sie nicht auf Anrufe oder E-Mails.“

Adam B.

Verified reviewer

Facilities Services

2-10 employees

Used daily for less than 12 months

Review source

Reviewed August 2024

Just Plants

Brilliant. It’s been embraced by the staff and is proving to be a valuable tool.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The functionality caters for all trades and isn’t set to one particular industry. As a landscaper, it’s hard to find an app that allows us to work it to our specific needs.

Cons:

Our work is very visual and as such we often use images within our quotes. We are unable to do this when using the quote tool on ToolTime.

Vendor Response

Hello Adam, thank you very much for your fantastic review! We are delighted to hear that ToolTime is simplifying your day-to-day work. Here's to many more exciting projects! Your ToolTime Team

Replied September 2024

Craig Y.

Verified reviewer

Printing

2-10 employees

Used weekly for less than 12 months

Review source

Reviewed August 2024

Would highly recommend

From the first Tooltime I spoken to David regarding Tooltime my experience has been amazing never ever an hassle. When I had my induction with [sensitive content hidden] to help me set up it’s been a breeze and help my business so much. If I ever have any problems if I contact Laura nothing is ever to much trouble. Much obliged Tooltime.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Tooltime has saved me so so much doing invoices, quotes and appointments. Everything can be done via mobile phone or laptop. One of the best things I have brought into my business.

Cons:

I have to be 100% honest here there is nothing I don’t like about Tooltime.

Vendor Response

Hello Craig, thank you very much for your fantastic review! We are delighted to hear that ToolTime is the perfect support for you. Here's to many more exciting projects! Your ToolTime Team

Replied September 2024

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