QReserve 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

QReserve

4.9

(38)

Pricing

Starting at $165.00 per month

About QReserve

QReserve is a scheduling application used by organizations and workplaces with complex resource dependencies and workflows. QReserve was originally designed for labs in order to streamline research work and manage contended equipment and stocks. It tracks all details of the inventory, such as location, condition, number of units, serial numbers, and similar items. Access rights can be granted on numerous different conditions, such as user type or privileges, time of day, resource conditions, and dependencies. QReserve includes project management functions to track workflows, milestones, and reports on status.

QReserve serves similar functions for organizations with bookable resources, like gyms, equipment lenders, or conference centers. In environments such as schools or offices, QReserve can be used for classroom or meeting room bookings and will account for dependent resources like audiovisual equipment or furniture. Real-time access and usage updates allow for dynamic scheduling.

QReserve Screenshots

QReserve Pricing and Plans

Starting price: $165.00 per month

Free Trial

Free Version

Core

$165.00

flat rate, per month

No plan information available

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QReserve Features

Popular features found in Meeting Room Booking System
Digital Signage
Internal Meetings
Multi-Location
Online Booking
Utilization Reporting
Visitor Management
More features of QReserve
Access Controls/Permissions
Active Directory Integration
Activities Booking
Activity Dashboard
Activity Management
Activity/News Feed
Activity Tracking
Address Book
Alerts/Notifications
API
Appointment Management
Appointment Scheduling
Approval Process Control
Asset Lifecycle Management
Asset Tracking
Attendance Management
Attendance Tracking
Attendee Management
Audit Management
Audit Trail
Automated Scheduling
Availability Indicator
Availability Management
Barcode Printing
Barcode Recognition
Barcode/Ticket Scanning
Barcoding/RFID
Billing & Invoicing
Booking Management
Booking Notes
Calendar Management
Calendar/Reminder System
Calendar Sync
Capacity Management
Categorization/Grouping
Chat/Messaging
Check-in/Check-out
Class Scheduling
Client Database
Client Management
Client Portal
Collaboration Tools
Color Codes/Icons
Commenting/Notes
Commercial Properties
Communication Management
Compliance Management
Compliance Tracking
Configurable Workflow
Confirmations/Reminders
Contact Management
Contract/License Management
Cost Tracking
Credit Card Processing
Customer Accounts
Customer Database
Customer History
Customer Support
Customizable Branding
Customizable Fields
Customizable Forms
Customizable Reports
Customizable Templates
Data Capture and Transfer
Data Import/Export
Data Storage Management
Discount Management
Disposal Management
Document Management
Document Storage
EDI
Electronic Laboratory Notebook
Electronic Payments
Email Management
Email Reminders
Email Templates
Employee Database
Employee Directory
Employee Management
Employee Onboarding
Employee Portal
Employee Scheduling
Equipment Maintenance
Equipment Management
Equipment Tracking
Event Calendar
Event Management
Event Scheduling
Facility Management
Facility Scheduling
Family Memberships
File Management
File Sharing
Fixed Asset Management
Floor Plans & Maps
Forecasting
Forms Management
For Offices
For Retail
For Schools
Group Reservations
Group Scheduling
Historical Reporting
iCalendar Support
Incident Management
Inspection Management
Instrument Management
Inventory Control
Inventory Management
Inventory Tracking
Invoice Management
IT Asset Management
IT Asset Tracking
Knowledge Management
League/Team Management
Location Tracking
Maintenance Management
Maintenance Scheduling
Meeting Management
Membership Management
Microsoft Outlook Integration
Mobile Access
Monitoring
Multi-Language
Multiple Projects
Occupancy Management
Online Payments
Payment Processing
Preventive Maintenance
Price/Margin Management
Progress Tracking
Projections
Project Management
QR Codes
Rate Management
Real-Time Data
Real-Time Monitoring
Real-Time Notifications
Real-Time Reporting
Real-time Scheduling
Real-Time Updates
Recurring Appointments
Recurring/Subscription Billing
Registration Management
Reminders
Rental Management
Reporting/Analytics
Reporting & Statistics
Reservations Management
Residential Properties
Resource Allocation & Planning
Resource Management
Resource Request
Resource Scheduling
Role-Based Permissions
Room Availability Schedule
Room Booking
Rules-Based Workflow
Sample Management
Scheduling
Search/Filter
Secure Data Storage
Self Service Portal
Single Sign On
Software License Management
Space Management
Space Reservation
SSL Security
Status Tracking
Summary Reports
Sustainability Management
Tagging
Task Management
Task Scheduling
Team Calendars
Testing/QA Management
Third Party Booking
Third-Party Integrations
Usage Tracking/Analytics
User Management
Vendor Management
Visual Analytics
Website Integration
Workflow Management
Work Order Management

QReserve Integrations

Heartland Payments+

Microsoft Outlook

Okta

Worldline

Slack

Google Calendar

QReserve User Reviews

Overall Rating

4.9

Ratings Breakdown

95%

Secondary Ratings

Ease of Use

4.6

Value for money

4.8

Customer support

4.9

Functionality

4.7

Adam H.

Verified reviewer

Research

1001-5000 employees

Used weekly for less than 12 months

Reviewed November 2020

Easy to use and easy to implement

Equipment booking and management is much easier compared to running everything from different excel sheets, outlook calendars, etc. User feedback has been excellent so we're very happy with this system.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Our lab booking was run off of outlook/sharepoint calendars which became problematic as our site expanded, such as bookings not syncing or double-bookings. QReserve provided the solution to these issues and more with usage reports. The ease-of-use is a key feature and very little training (if any) was required for users to start using. Managing resources and users is also very easy from an admin point-of-view and the customisation of each resource is fantastic.

Cons:

Very little to complain about. Any ideas we have had for improvement, QReserve have welcomed the feedback and added features in their updates.

Brett K.

Verified reviewer

Education Management

11-50 employees

Used daily for less than 2 years

Reviewed February 2025

Event space and Makerspace Dream Software

Fantastic, I would absolutely implement again. It was a software solution that easily scaled up with the business too. Even our not-so-techy employees use and love it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Qreserve's team is super helpful and responsive. We had a lot of complex software requirements to implement. We were able to figure out how to do most of them on our own, but the last couple we needed advice. Qreserve's team answered our questions and sometimes provided even better ways to do things over email in usually just a couple hours.

Cons:

Having users verify their password during sign-up confuses many users

Reasons for choosing QReserve

It was the only software that fit the requirements we had outlined. The most important being is we were able to mix and match permission levels and they were not linear. Someone could be credentialed on our welders and sewing machines, rather than having to do a linear set of classes to "advance" permission levelsMust haveOnly users that have taken a specific safety class can reserve equipment YESUsers can register for safety classes online, the class has capacity limits YESUsers can see the equipment calendar and book without approval YESSupports ~600 active users YES with +$50/monthAdmins can adjust available hours of equipment YESAdmins can limit the number of reservations users make on a certain piece of equipment per time period YESAdmins can limit how far in advance users can book equipment YESAdmins can take tools down for maintenance YESAdmins can schedule safety classes out and users can register online YES Nice-to-haveMobile friendly YESEmail reminders for class registration and equipment reservations YESManage smaller tooling usage/reporting. Tooling that wouldn’t necessarily be reservable like precision machining instruments YESPost external events for external user registration (tours, new user orientation, community workshops) Can embed a Qreserve calendar into a website but registration form would be outside of QreserveRun equipment usage reports YESManage temporary or recurring safety certifications YES starting at $280/month. This would only be needed if there was a mandatory recurring ASU shop safety class that students had to take every year. Would not be needed for specific equipment classes.Integrates with payment processing for materials store Integrates with Stripe. May not integrate with ASU preferred payment processor. TBDWhen creating a class event, also reserve a group of tools No[sensitive content hidden] – The idea here would be to limit reservations to lets say 2 weeks out in advance for all users. We would always schedule our safety classes 2 weeks in advance. It would just help save us a step to not individually reserve equipment aligned with our class calendar.Admins can set permission levels by user group. Students could reserve laser cutters for up to 2 hours while staff could reserve up to 4 hours

Brian K.

Verified reviewer

Education Management

11-50 employees

Used daily for less than 12 months

Reviewed August 2024

Great tool with excellent customer service

Overall we've had a great experience with QReserve. The platform itself is very comprehensive and can fit practically any use case with enough tinkering with the settings, and the user-friendly interface meant our staff and general users got comfortable with the system quickly. By far the best part of using QReserve has been the team behind it - they are quick to respond to any questions about the product, and critical bugs or issues are rectified within days or even hours of being brought up.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Huge assortment of features and functionality, comprehensive documentation, and a development team that is very quick to help and very open to feedback

Cons:

The amount of settings and features can sometimes be overwhelming

Reasons for choosing QReserve

Much better functionality and ease of use, while also being less expensive

Roie O.

Verified reviewer

Research

201-500 employees

Used daily for more than 2 years

Reviewed July 2024

Great product

Responsive, friendly customer service. Can't recommend the team enough!

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

QReserve is a highly customisable schedule management app that works better than anything else. We have used a number of scheduling softwares to manage booking of our hundreds of pieces of lab equipment across multiple sites, and QReserve is clearly the best. The interface is easy to use for both admin and end users, and the additional modules mean you can customise a cost-effective solution for your business.

Cons:

can't think of anything off the top of my head,

Reasons for switching to QReserve

Started out in outlook then used LabArchives Scheduler for a while which became buggy for us due to some licensing issues with affiliated organisations so we started looking for a new solution. Turns out QReserve was better all around anyway.

Masood S.

Verified reviewer

Education Management

1001-5000 employees

Used daily for more than 2 years

Reviewed September 2024

QReserve is definitely a winner.

So far we are very happy with the product.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We have been using QReserve for more than 2 years now and so far we haven't had any issues. It is extremely flexible.

Cons:

Well, so far we do not have any specific item which we can say we do not like. I guess user interface can be a little better.

Reasons for choosing QReserve

QReserve outscored them in Price and flexibility.

Marek Z.

Verified reviewer

Broadcast Media

201-500 employees

Used daily for less than 2 years

Reviewed July 2024

Available booking system

I would recommend it to anyone, that needs simple yet good booking system.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use, once you figure out your workflows.

Cons:

There are some limitations for the resource reservations, that we needed to find workarounds as checkout sending emails etc.

Reasons for switching to QReserve

better tracking possibilities and reporting that the standard resource tracking.

Vendor Response

Hi Marek - thanks so much for taking the time to write this thoughtful review! We have taken note of your feedback and will discuss with our product team. Thanks for being a QReserve customer.

Replied July 2024

James A.

Verified reviewer

Research

5001-10000 employees

Used daily for less than 2 years

Reviewed January 2023

Flexible and feature rich booking and assett management software

Overall excellent we've been able to solve most complex problems with resource managment that we've struggled with previously.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

QReserve provides a simple pricing structure with all features available as standard. The web interface is really clean and user-fiendly both on mobile and desktop which was important for our users. The flexibility of the resource and user management is excellent a fully functioning API is available to interface with other software systems and QReseve have even developed their own scripting languange which enables complex calendar booking rules to be implemented where needed. We paid a setup fee which was well worth it as we were up and running within a couple of weeks across ten research cores in our Faculty. Ongoing support has been excellent with quick responses, regular updates to fix bugs and add many new features. We don't yet have SAP integration but implementation of this system has save our finance office two days per month in staff time when processing access charges. QReserve has also setup multiple customisable reports for us to work with our internal processes.

Cons:

Everything is excellent but it worth saying as this is a fully featured and flexible software there is a learning curve at the beginning when working with and setting up complex resources however if you do have issues the customer support is really good.

Reasons for choosing QReserve

Clean, professional user interface, fully featured with no complex pricing structure, ease of setting up admin role, scripting language, mobile friendly,

Reasons for switching to QReserve

Lower cost for more features, infinitely better customer support, much modern and user-friednly interface and particulrly QReserve is mobile friently.

Brian D.

Verified reviewer

Facilities Services

11-50 employees

Used daily for less than 2 years

Reviewed January 2023

Game Changer

Working with the team at QReserve has been exceptional. They have been so responsive to our unique needs and have worked with us to build a system that has helped us grow as a small business. We can't recommend this team enough!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This software has allowed us to grow our base of clients and help to keep track of their usage and billing. It has saved us hours of time each day with regards to reporting usage and monitoring accounts receivable.

Cons:

With our unique situation as a rehearsal studio, we had to work with the team to get us to a point where the system would benefit us. We are still working at getting our system as efficient and robust as we need.

Reasons for choosing QReserve

The ability to have everything integrated into one system.

Reasons for switching to QReserve

We wanted a system that would allow us to do everything in one place. QReserve brought that to the plate!

Celia H.

Verified reviewer

Biotechnology

51-200 employees

Used daily for less than 12 months

Reviewed January 2023

QReserve for reservations and scheduling

Easy to use reservation and scheduling software.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

It is easy to make and see the reservations for rooms and equipment

Cons:

When a client modifies their already submitted request, it would be nice to see a reminder notification on my administrator dashboard. I do receive an email notification of the modification, but those emails do not provide the details of the request/modification, just the alert.

Reasons for switching to QReserve

Not enough bandwidth in Roomzilla to handle our increasing needs.

Harry G.

Verified reviewer

Higher Education

2-10 employees

Used daily for less than 2 years

Reviewed August 2025

Amazing Reservation Management and CRM Platform

QReserve has been an invaluable resource to our shop to keep our member activity and reservations organized. The amount of customization available on QReserve is amazing and their customer support is some of the best I've experienced.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The best part of QReserve has been the support provided by them and their lighting fast implementation of changes and features we've requested. Their customer support is absolutely top notch. The easy to use CRM (customer relationship management) portion of the software has been one of my favorite features as well as the ease of reservations management. Being able to lock reservations behind credentials has been immensely useful to us for shop member safety. We are still learning and finding new features and ways to maximize our use of QReserve. Overall an excellent piece of software.

Cons:

The time it took to setup our site was long and somewhat tedious, but once completed it operated very smoothly. Just learning to navigate QReserve does take a bit of time as well, as there are so many options to play with and customize. However, once the initial setup was done we were able to really hone it in to our needs.

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