Bellwether Purchasing Software 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Bellwether Purchasing Software

4.7

(78)

Pricing

Pricing available upon request

About Bellwether Purchasing Software

Bellwether Purchasing Software is an easy-to-use, cloud-based purchasing and inventory management solution ideal for SMB customers in all industries who create 50-1000 POs a month.

Primary features include requisitions, approval routing, purchase order management, receiving, invoice matching, inventory management and self-service order status.

The requisition module allows users to select items and add them to the shopping cart, customize fields in the order line and view budget spend by percentage on GL Account, Project, Job or other budgets.

The approval module provides conditional approval routing based on order dollar amount, item types, department or other custom conditions. Users can approve/ reject whole order or line items.

The purchasing module provides purchase order creation in a single or multiple POs. The receiving module allows users to match shipment quantities, details, track partial shipments and rejections.

Bellwether Purchasing software is compatible with Windows, Mac and Linux operating system. Mobile web app for tablets and smartphones is also offered. Support is provided via email and over the phone.

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Bellwether Purchasing Software Screenshots

Bellwether Purchasing Software Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Enterprise

Pricing available upon request

Plan includes:

Cloud Based
Integration with Quickbooks + APIs
Automated Workflows
Requisitions + Purchasing + Receiving + Invoicing
PunchOuts
2-way and 3-way Matching
Inventory Management
Full Support and Training
System Help Docs and Videos
Multi-Corps/Entities

Professional

Pricing available upon request

Plan includes:

Cloud Based
Integration with Quickbooks + APIs
Automated Workflows
Requisitions + Purchasing + Receiving + Invoicing
PunchOuts
2-way and 3-way Matching
Inventory Management
Full Support and Training
System Help Docs and Videos
Multi-Corps/Entities

Essential

Pricing available upon request

Plan includes:

Cloud-Based
Integration with Quickbooks + APIs
Automated Workflows
Requisitions + Purchasing + Receiving + Invoicing
PunchOuts
2-way and 3-way Matching
Inventory Management
Full Support and Training
System Help Docs and Videos

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Bellwether Purchasing Software Features

Popular features found in Purchasing
Access Controls/Permissions
Activity Dashboard
Compliance Management
Inventory Management
Order Management
Purchasing Reports
Reporting & Statistics
Sourcing Management
Supplier Management
Workflow Management
More features of Bellwether Purchasing Software
Accounting Integration
Activity Tracking
Alerts/Escalation
Alerts/Notifications
API
Approval Process Control
Approval Workflow
Audit Trail
Barcode Printing
Barcode/Ticket Scanning
Bid Management
Budget Control
Budgeting/Forecasting
Catalog Management
Configurable Workflow
Contract/License Management
Customizable Templates
Data Import/Export
Expense Tracking
Expiration Date Management
Fixed Asset Management
Forecasting
For Medical Purposes
Historical Reporting
Inventory Control
Inventory Optimization
Inventory Tracking
Invoice Management
Invoice Processing
Kitting
Mobile Access
Multi-Location
Order Processing
Order Tracking
Procurement Management
Product Identification
Purchase Order Management
Purchasing & Receiving
Quotes/Estimates
Real-Time Data
Real-Time Monitoring
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Receipt Management
Receiving
Reorder Management
Reporting/Analytics
Requisition Management
Rules-Based Workflow
Search/Filter
Serial Number Tracking
Spend Analysis
Spend Control
Spend Management
Status Tracking
Stock Management
Supply Management
Transaction History
Usage Tracking/Analytics
User Management
Vendor Management
Warehouse Management

Bellwether Purchasing Software Integrations

Sage Intacct

Sage Accounting

Blackbaud Financial Edge NXT

JD Edwards EnterpriseOne

QuickBooks Online Advanced

NetSuite

Bellwether Purchasing Software User Reviews

Overall Rating

4.7

Ratings Breakdown

73%

24%

Secondary Ratings

Ease of Use

4.6

Value for money

4.8

Customer support

4.8

Functionality

4.6

Tim L.

Verified reviewer

Religious Institutions

501-1000 employees

Used weekly for less than 12 months

Reviewed January 2019

Vendor and Purchase tracking just got easier!

Bellwether software has provided the perspective and tracking needed to define and make purchasing decisions quickly with neccessary accountability.

Ratings Breakdown

Ease of use

Functionality

Pros:

The software is simple to navigate with user-definable fields. The catalog function allows tracking various vendor pricing and the Requisition/Purchase Order functions allow approval tracking as well as quick reordering without building from scratch.

Cons:

Budget tracking views and departmental information can be difficult for the first few purchase entries but that simplifies after regular use.

Timothy H.

Verified reviewer

Libraries

51-200 employees

Used daily for more than 2 years

Review source

Reviewed November 2024

The financial clerk's assistant

It is complex, but thorough. It's user interface can be a bit complicated for those unfamiliar with accounting software, but has many different angles to troubleshoot from when unexpected situations occur.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use regarding digital uploading of purchase orders, receipts, invoices, and packing lists.

Cons:

I was hoping for more utility regards to using a hand-held scanner for barcodes.

Reasons for switching to Bellwether Purchasing Software

Need a system-wide platform that allows multiple locations to communicate requests.

MiKayla H.

Biotechnology

11-50 employees

Used daily for less than 12 months

Review source

Reviewed August 2018

Bellwether has streamlined our entire purchasing process

Previously 5

Overall it has streamlined our purchasing procedures.

Ratings Breakdown

Ease of use

Previously 5

Functionality

Previously 5

Pros:

Easy to keep things organized from requistion to approval to ordering. When we can use punchouts, they are awesome.

Cons:

It would be nice to be able to upload a packing list/recipt after an item as been received in the system. Sometimes the "Receive" button gets pushed and there's no way to add a packing slip later. It's also a bit confusing at first to have the REQ numbers not match up with PO numbers - they should be different formats or something, otherwise a requisiton of 010530 might become a PO number of 010555 while a prior requisition becomes PO number 010530. It would also be handy to be able to search the list of POs for a certain vendor or item - as it is, you can sort the columns by vendor and find it that way but a search feature would be great.

Rosann W.

Verified reviewer

Newspapers

201-500 employees

Used daily for more than 2 years

Reviewed September 2022

A lot of functionality for a moderate investment

Overall, we've had a very good experience with this software.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Our primary use is for inventory management and stock requisitioning. The system works very well for those functions and has vastly improved our inventory audits. At the time we purchased (2010), web-based software was just becoming popular and was a huge plus.

Cons:

We've been using it for so long now (12 years) that its use is second nature so it is hard to think of a specific "con." I would say at this point in time, one could be that there is not yet have a mobile app. Since the software is used primarily by our distribution team that works from the field, a mobile app that allows them to create and submit stock requisitions would be ideal and further streamline our efficiencies.

Reasons for choosing Bellwether Purchasing Software

Offered good functionality and was customizable to fit a moderate budget.

Reasons for switching to Bellwether Purchasing Software

Desired web-based software and the previous system was antiquated and was not performing properly .

Juliet E.

Verified reviewer

Oil & Energy

51-200 employees

Used daily for more than 2 years

Review source

Reviewed August 2023

Easy and cost effective for small business

This software has been a real eye opener into spending habits and getting everyone to use a PO for tracking has helped us get control of our spending.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It was easy to implement and going forward easy to upload the annual budget so we can track spending. The dashboard is great for management who want to be hands off - yet need quick visibility into spending.

Cons:

This is a basic system and we don't fully utilize all it has to offer so there is nothing additional we need to run this side of the business.

Vendor Response

Hi Juliet, Thank you for the great review! It's so nice to hear how our product has helped your team get control of your spending habits and gain visibility for your management team.

Replied August 2023

David W.

Verified reviewer

Construction

201-500 employees

Used daily for less than 12 months

Review source

Reviewed June 2023

Bellwether Purchasing Management Software

Overall I would highly recommend Bellwether to anyone looking to keep track of their purchasing and inventory. I'm very glad we selected Bellwether. They work with us when we ask it they can add any features to fit our needs. Customer service is excellent; they always answer right away and have solved every problem we've ever came across.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Bellwether is super easy to use. I was given the task of finding a way to track our company's expenses on the indirect items that are bought throughout the company. Choosing Bellwether was one of the smartest decisions I have made. The software makes managing the companies purchasing and creating bills in Quickbooks very simple.

Cons:

One feature I would like added, when creating a purchase order, is a check box that could be selected that indicates the order has already been received. We have a lot of purchases that happen at the local hardware where the items are received immediately after purchase. If there was a check box on the purchase order that said "Received" you could select that and take one step off of the process.

Reasons for choosing Bellwether Purchasing Software

Had inventory capabilitiescost less

Vendor Response

David, Thank you so much for taking the time to review Bellwether's BPM solution. Our goal was to make BPM as user friendly as possible and easy to adopt for organizations like yours. It's great to hear you are finding it easy to use. Additionally, Thank you for your feature suggestion. We will review that and possibly add this in a future update! We are always looking to flesh out our products and suggestions like yours are paramount.

Replied August 2023

Kerry T.

Verified reviewer

Libraries

11-50 employees

Used daily for more than 2 years

Reviewed July 2022

Long time user of user-friendly Bellwether

For our public library, this product is the right price and has the right functionality for us. It is fairly easy to use for an average user. On the administrative side, it is easy to figure out for the most part. Some things like reports and items entries and be a little difficult.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Bellwether is simple and easy to use. It is affordable for most small businesses.

Cons:

The reporting function and search functions of Bellwether could use some improvement. The search function is not the easiest, and compared to other software programs on the market, I believe it could work better. The report function is clunky and has never been a key feature of Bellwether, so if your organization requires financial reports from your PO system, this is not the software for you.

Reasons for choosing Bellwether Purchasing Software

The cost and live budget access for end users.

Anna R.

Verified reviewer

Construction

201-500 employees

Used daily for more than 2 years

Reviewed November 2022

Harbor Bridge Project Bellwether Review

Great! We previously used excel to for requisitioning which would need to be printed, manually signed by approver, scanned and then emailed directly to Procurement. PO's would be in an excel as well, then saved to PDF and emailed to Vendors. This cuts down on a lot of miscommunication and "lost" req's/PO's

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ease for field team members to submit requisitions, on multiple devices. The ability to turn a requisition into a PO and transfer the data seamlessly. The ability to see the status of the Req's and PO's easily and quickly.

Cons:

The amount of clicks it requires to search something - option to short key would be great! Also, when multiple PO's are approved they come together in one PDF, even if they are for several different vendors and they have to manually be separated through adobe.

Reasons for choosing Bellwether Purchasing Software

Ease, training components, overall design, functionality.

Tas P.

Verified reviewer

Hospitality

201-500 employees

Used daily for less than 12 months

Reviewed July 2023

Great Software for Vendor, PO and Requisition Tracking, among other features.

Very Good.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Bellwether is simple to navigate and it does not require a huge effort do get up and running. The catalog updates itself as orders are placed, so that frequently ordered items are easy to re-order. It is a great tool to track receiving and account for items that are to be split up among multiple properties. We replaced our archaic system of generating POs through an excel spreadsheet and the results we are seeing are impressive. It is super easy to track a purchase all the way to receipt. The implementation process was a breeze and the training sessions as well as online tutorials that are provided are very helpful. Our implementation manager (Regina) was amazing at responding to emails and answering any questions we had.

Cons:

There is a bit of a learning curve when using "filters" and reporting could be a little more user-friendly, but overall, it is exactly what we were looking for. Is is worth adding that between the documentation (user guide) we were given, as well as the online tutorials provided, it is rare that we find ourselves in a situation where we are unable to find an answer to a question that came-up while using Bellwether. The system does everything we need and we are pleased.

Reasons for choosing Bellwether Purchasing Software

Ease of use and cost-effectiveness, based on our specific needs.

Vendor Response

Hi Tas, Thank you for your review. It's so nice to hear how easy it is for you and your team to use our product. I also appreciate the praise regarding the Implementation process. It was a pleasure to work with you and your team!

Replied August 2023