# 22 Best Purchasing Software - 2026 Reviews & Pricing

> Find the best Purchase Order Software for your organization. Compare top Purchase Order Software systems with customer reviews, pricing, and free demos.

Source: https://www.softwareadvice.com/scm/purchase-order-comparison

---

[Home](https://www.softwareadvice.com/)

/

Purchasing Software

Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee.

# Best Purchasing Software of 2026

Updated June 22, 2026

Written by [Olivia Montgomery, PMP](https://www.softwareadvice.com/resources/author/olivia-montgomery/)

Associate Principal Analyst

Edited by [Caroline Rousseau](https://www.softwareadvice.com/resources/author/caroline-rousseau/)

Senior Editor

Reviewed by [Nate Pozen](https://www.softwareadvice.com/resources/author/nate-pozen/)

Buyer Advocate Team Lead

Talk with us for a free 15-min consultation

Expert advisors like Jacqueline, who have helped 1,000+ companies, can find the right software for your needs.

On this page

-   All Software
    
-   Software Advice FrontRunners
    
-   Buyer's Guide
    
-   Frequently Asked Questions
    
-   Popular Comparisons
    

Purchase order (PO) software helps businesses create, approve, and track POs to improve the accuracy and timing of procurement processes. With 333 vendors on Software Advice, knowing where to start can be tough. I worked with our advisors to curate **a list of recommended productsi and a list of the purchase order software Frontrunners based on user reviews. For further information,** [read my purchase order software buyer's guide.](https://www.softwareadvice.com/scm/purchase-order-comparison/#buyers-guide)

## Purchasing Software

(222 products)

Sort by

**Recommendations**: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.  
  
**Reviews**: Sorts listings by the number of user reviews we have published, greatest to least.  
  
**Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest.  
  
**Alphabetically (A-Z)**: Sorts listings by product name from A to Z.

Sort by

**Recommendations**: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.  
  
**Reviews**: Sorts listings by the number of user reviews we have published, greatest to least.  
  
**Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest.  
  
**Alphabetically (A-Z)**: Sorts listings by product name from A to Z.

[NetSuite](https://www.softwareadvice.com/accounting/netsuite-financials-accounting-software-profile/)

FrontRunner 2026

NetSuite is an AI-powered cloud-based business management suite that incorporates ERP, financial management, CRM and eCommerce f...[Read more about NetSuite](https://www.softwareadvice.com/accounting/netsuite-financials-accounting-software-profile/)

**4.2**

([2045 reviews](https://www.softwareadvice.com/accounting/netsuite-financials-accounting-software-profile/reviews/))

**51**

recommendations

Free trial

Free version

Integrations

Integrations

BambooHR

Microsoft Outlook

+18 more

+17 more

+16 more

NetSuite's Best Rated Features

5.0Aging Tracking

See All

NetSuite's Worst Rated Features

Order Processing

See All

[SAP Business One](https://www.softwareadvice.com/accounting/sap-business-one-profile/)

FrontRunner 2026

SAP Business One is a modular and integrated enterprise resource planning (ERP) solution. This platform integrates financials, C...[Read more about SAP Business One](https://www.softwareadvice.com/accounting/sap-business-one-profile/)

**4.3**

([344 reviews](https://www.softwareadvice.com/accounting/sap-business-one-profile/reviews/))

**25**

recommendations

Free trial

Free version

Integrations

Integrations

SAP Crystal Reports

SAP Analytics Cloud

+7 more

+6 more

+5 more

SAP Business One's Best Rated Features

5.0Quotes/Estimates

See All

SAP Business One's Worst Rated Features

Traceability

See All

[Sage Intacct](https://www.softwareadvice.com/accounting/intacct-accounting-profile/)

FrontRunner 2026

Sage Intacct operates within the Sage Business Cloud portfolio as a comprehensive cloud-based financial management software, exp...[Read more about Sage Intacct](https://www.softwareadvice.com/accounting/intacct-accounting-profile/)

**4.3**

([694 reviews](https://www.softwareadvice.com/accounting/intacct-accounting-profile/reviews/))

**18**

recommendations

Free trial

Free version

Integrations

Integrations

Expensify

Tallie

+113 more

+112 more

+111 more

Sage Intacct's Best Rated Features

5.0Quotes/Estimates

See All

Sage Intacct's Worst Rated Features

Mobile App

See All

[Tradogram](https://www.softwareadvice.com/scm/tradogram-profile/)

FrontRunner 2026

Tradogram is a cloud-based procurement management solution. Users can choose from a list of integrated modules such as supplier ...[Read more about Tradogram](https://www.softwareadvice.com/scm/tradogram-profile/)

**4.5**

([109 reviews](https://www.softwareadvice.com/scm/tradogram-profile/reviews/))

**16**

recommendations

Free trial

Free version

Integrations

Integrations

QuickBooks Enterprise

Microsoft Azure

+11 more

+10 more

+9 more

Tradogram's Best Rated Features

5.0Budgeting/Forecasting

See All

Tradogram's Worst Rated Features

API

See All

[Team Procure](https://www.softwareadvice.com/scm/team-procure-profile/)

Team Procure is a cloud-based procurement suite that empowers businesses to manage their purchasing approvals, purchase orders, ...[Read more about Team Procure](https://www.softwareadvice.com/scm/team-procure-profile/)

**4.7**

([3 reviews](https://www.softwareadvice.com/scm/team-procure-profile/#reviews))

**14**

recommendations

Free trial

Free version

Integrations

Integrations

QuickBooks Online

+0 more

+0 more

+0 more

Team Procure's Best Rated Features

5.0Requisition Management

See All

Team Procure's Worst Rated Features

Inventory Management

See All

1

[2](https://www.softwareadvice.com/scm/purchase-order-comparison/?page=2)[3](https://www.softwareadvice.com/scm/purchase-order-comparison/?page=3)[4](https://www.softwareadvice.com/scm/purchase-order-comparison/?page=4)[5](https://www.softwareadvice.com/scm/purchase-order-comparison/?page=5)

...

[10](https://www.softwareadvice.com/scm/purchase-order-comparison/?page=10)

### Software Advice FrontRunners 2026

Software

Average Score

Pricing Info

NetSuite

4.23

([2045](https://www.softwareadvice.com/accounting/netsuite-financials-accounting-software-profile/reviews/))

87/100

Best for Customization

Odoo

4.20

([1312](https://www.softwareadvice.com/crm/odoo-profile/reviews/))

87/100

Best for Quick Adoption/Easy Adoption

Dynamics 365

4.37

([5828](https://www.softwareadvice.com/product/106335-Dynamics-365/reviews/))

84/100

Best for Integrations

Teampay

4.62

([257](https://www.softwareadvice.com/accounting/teampay-profile/reviews/))

84/100

Best for Usability

Procurify

4.59

([203](https://www.softwareadvice.com/accounting/procurify-profile/reviews/))

83/100

Best for User Interface

Sage Intacct

4.27

([694](https://www.softwareadvice.com/accounting/intacct-accounting-profile/reviews/))

82/100

Highly Rated for Automation

Precoro

4.78

([255](https://www.softwareadvice.com/accounting/precoro-profile/reviews/))

82/100

Best for Customer Satisfaction

Payhawk

4.60

([187](https://www.softwareadvice.com/accounting/payhawk-profile/reviews/))

82/100

Best for Mobile App

inFlow Inventory

4.57

([504](https://www.softwareadvice.com/scm/inflow-inventory-profile/reviews/))

81/100

Most Rated for SMBs

Order.co

4.52

([172](https://www.softwareadvice.com/scm/order-profile/reviews/))

81/100

Most Used by Health, Wellness and Fitness

NetSuite

4.23

([2045](https://www.softwareadvice.com/accounting/netsuite-financials-accounting-software-profile/reviews/))

Average Score:

87/100

Odoo

4.20

([1312](https://www.softwareadvice.com/crm/odoo-profile/reviews/))

Average Score:

87/100

Dynamics 365

4.37

([5828](https://www.softwareadvice.com/product/106335-Dynamics-365/reviews/))

Average Score:

84/100

Teampay

4.62

([257](https://www.softwareadvice.com/accounting/teampay-profile/reviews/))

Average Score:

84/100

Procurify

4.59

([203](https://www.softwareadvice.com/accounting/procurify-profile/reviews/))

Average Score:

83/100

Sage Intacct

4.27

([694](https://www.softwareadvice.com/accounting/intacct-accounting-profile/reviews/))

Average Score:

82/100

Precoro

4.78

([255](https://www.softwareadvice.com/accounting/precoro-profile/reviews/))

Average Score:

82/100

Payhawk

4.60

([187](https://www.softwareadvice.com/accounting/payhawk-profile/reviews/))

Average Score:

82/100

inFlow Inventory

4.57

([504](https://www.softwareadvice.com/scm/inflow-inventory-profile/reviews/))

Average Score:

81/100

Order.co

4.52

([172](https://www.softwareadvice.com/scm/order-profile/reviews/))

Average Score:

81/100

How We Selected This Software List

3,234verified reviews

55+Software Advisors on staff

176conversations with active software buyers

Our independent and objective research is based on market demand signals along with analysis of our proprietary data, including product information, verified user reviews, and advisor conversations with buyers.

Get a software list tailored to your industry and business needs in 15 minutes

* * *

## Best for Customization

### [NetSuite](https://www.softwareadvice.com/accounting/netsuite-financials-accounting-software-profile/)

**4.2**

([2045 reviews](https://www.softwareadvice.com/accounting/netsuite-financials-accounting-software-profile/reviews/))

Average score:

87/100

Average Score:

87/100

Pros:

comprehensive business process integration

robust customization options

Cons:

poor and slow customer support

steep learning curve and poor usability

Pricing:

Pricing available upon request

Why we chose this:

Of the products listed on our FrontRunners report, NetSuite is the most requested by users for customization out of the most popular tools.

Who should use this:

NetSuite is best for organizations that require extensive customization to align software with unique business processes. Our reviewers say the platform’s flexibility enables tailored workflows and forms, with many noting the ability to create custom fields, reports, and automated processes that fit evolving operational needs.

-   Reviewers Perspective
    
    "It allows me to manage financials, reporting, and transactions in real time, which helps me stay accurate and up to date."
    
    SH
    
    Sonja Halkidis
    
    Senior management accountant
    
    Used for 2+ years
    
    We analyzed 767 verified user reviews for NetSuite to find out what actual users really think.
    
    **Customization**  
    Organizations use SuiteScript and built-in tools to customize records, workflows, and dashboards. This adaptability supports both simple and advanced modifications, enabling alignment with evolving business needs.
    
    **Features**  
    Companies manage ERP, CRM, and project management in one platform. NetSuite’s scalability and automation support business growth and evolving requirements, with continuous feature updates.
    
    **Accounting and Financial Management**  
    Finance teams handle real-time reporting, consolidated financials, and multi-entity transactions. NetSuite automates complex processes and streamlines financial closes for improved accuracy and visibility.
    
-   Key Features
    
    NetSuite's score
    
    Category average
    
    Expense Tracking
    
    4.04
    
    4.56 category average
    
    Purchase Order Management
    
    4.25
    
    4.57 category average
    
    Receipt Management
    
    5.0
    
    4.67 category average
    
-   Screenshots
    

## Best for Quick Adoption/Easy Adoption

### [Odoo](https://www.softwareadvice.com/crm/odoo-profile/)

**4.2**

([1312 reviews](https://www.softwareadvice.com/crm/odoo-profile/reviews/))

Average score:

87/100

Average Score:

87/100

Pros:

customization and flexibility

integration of business functions

Cons:

slow and unresponsive customer support

incomplete or missing module features

Pricing:

Starting at $31.10 per month

Why we chose this:

In our analysis of Purchasing products with the most market demand, Odoo is the highest rated for easy adoption out of the most popular tools.

Who should use this:

Odoo is best for businesses seeking quick adoption and easy onboarding across a modular platform. Our reviewers point out that its intuitive interface, simple setup guides, and effective bulk import features help teams get started rapidly and streamline workflows with minimal training.

-   Reviewers Perspective
    
    "The fact that everything is integrated into one system – sales, accounting, inventory, and marketing – really helps make workflows smoother and improves overall visibility into operations."
    
    GM
    
    Gustavo Medina
    
    Manager
    
    Used for 1-2 years
    
    We analyzed 574 verified user reviews for Odoo to find out what actual users really think.
    
    **Customization**  
    Organizations tailor Odoo modules, workflows, and reports to fit specific business requirements. The platform’s flexibility and open-source tools support both simple and advanced customizations, even for teams without deep programming skills.
    
    **Modules**  
    Companies activate or add Odoo modules as business needs change, covering functions like CRM, accounting, inventory, and HR. The modular approach allows for consistent user experiences and scalable solutions.
    
    **Inventory Management**  
    Businesses centralize inventory tracking, warehouse operations, and order processing across locations. Odoo connects inventory with sales, purchasing, and accounting, streamlining workflows and improving operational visibility.
    
-   Key Features
    
    Odoo 's score
    
    Category average
    
    Expense Tracking
    
    4.0
    
    4.56 category average
    
    Purchase Order Management
    
    4.17
    
    4.57 category average
    
-   Screenshots
    

## Best for Integrations

### [Dynamics 365](https://www.softwareadvice.com/product/106335-Dynamics-365/)

**4.4**

([5828 reviews](https://www.softwareadvice.com/product/106335-Dynamics-365/reviews/))

Average score:

84/100

Average Score:

84/100

Pros:

seamless integration with microsoft products

comprehensive crm and erp capabilities

Cons:

high cost and expensive licensing

complex and unintuitive user interface

Pricing:

Starting at $50.00 per month

Why we chose this:

In our analysis of Purchasing products with the most market demand, Dynamics 365 is the most requested by users for integrations out of the most popular tools.

Who should use this:

Dynamics 365 is best for businesses prioritizing integrations, especially those already using Microsoft products. Our reviewers say its seamless connection with Office 365, Power BI, and other Microsoft tools enhances productivity and centralizes data, making it easy to manage operations from a single platform.

-   Reviewers Perspective
    
    "Dynamic's 365 is a very good customer relationship management tool that allows our business to be productive and organised, by allowing us to maintain essential contact with customers whilst also keeping an audit of conversations and documents for audit purposes."
    
    CT
    
    Cameron Thompson
    
    IT Service Desk Analyst
    
    Used for 6-12 months
    
    We analyzed 882 verified user reviews for Dynamics 365 to find out what actual users really think.
    
    **Integrations**  
    Organizations link Dynamics 365 with Outlook, Teams, Power BI, and other Microsoft tools for seamless data sharing and workflow automation. This integration supports productivity and centralizes data management.
    
    **Customer Relationship Management**  
    Sales and service teams use Dynamics 365 to consolidate customer data, manage contacts, and personalize communications. The platform supports case management and AI-driven analytics for improved engagement.
    
    **Sales and Marketing**  
    Teams coordinate sales, customer service, and finance within a unified platform. Features for sales forecasting, campaign management, and customer segmentation enable detailed reporting and cross-team collaboration.
    
-   Key Features
    
    Dynamics 365's score
    
    Category average
    
    Expense Tracking
    
    4.44
    
    4.56 category average
    
    Purchase Order Management
    
    4.29
    
    4.57 category average
    
-   Screenshots
    

## Best for Usability

### [Teampay](https://www.softwareadvice.com/accounting/teampay-profile/)

**4.6**

([257 reviews](https://www.softwareadvice.com/accounting/teampay-profile/reviews/))

Average score:

84/100

Average Score:

84/100

Pros:

user-friendly and intuitive interface

quick and efficient approval workflows

Cons:

frequent bugs and glitches

receipt upload difficulties

Pricing:

Pricing available upon request

Why we chose this:

According to our user reviews, Teampay is the highest rated for its usability out of the most popular tools.

Who should use this:

Teampay is best for teams focused on usability and efficient spend management. Our reviewers say the intuitive interface, Slack integration, and easy approval workflows make onboarding simple and enable users to manage requests, cards, and receipts with minimal friction.

-   Reviewers Perspective
    
    "The Slack prompts made it simple to submit a request for a card to be issued, and I really like that Teampay also shows me account updates—like when a transaction is declined—right in Slack."
    
    IM
    
    Inga Mamut
    
    CRM Manager
    
    Used for 6-12 months
    
    We analyzed 193 verified user reviews for Teampay to find out what actual users really think.
    
    **Card Management**  
    Finance and operations teams issue virtual cards for specific vendors or projects, reducing the need for personal reimbursements. Real-time notifications and Slack integration help track spending and streamline purchases.
    
    **Ease of Use**  
    Staff complete tasks efficiently with Teampay’s logical layout and seamless navigation. The platform supports both desktop and mobile use, minimizing training time for expense and request management.
    
    **Approval Process**  
    Organizations automate approval routing and gain visibility into each step of a request. Notifications and tracking features reduce manual follow-up and streamline communication around spend approvals.
    
-   Key Features
    
    Teampay's score
    
    Category average
    
    Expense Tracking
    
    4.47
    
    4.56 category average
    
    Purchase Order Management
    
    4.55
    
    4.57 category average
    
    Receipt Management
    
    4.56
    
    4.67 category average
    
-   Screenshots
    

## Best for User Interface

### [Procurify](https://www.softwareadvice.com/accounting/procurify-profile/)

**4.6**

([203 reviews](https://www.softwareadvice.com/accounting/procurify-profile/reviews/))

Average score:

83/100

Average Score:

83/100

Pros:

ease of use and navigation

customer support and service

Cons:

reporting functionality issues

order request process difficulties

Pricing:

Pricing available upon request

Why we chose this:

Procurify is the highest rated for its user interface out of the most popular tools, based on our analysis of Purchasing products with the most market demand.

Who should use this:

Procurify is best for organizations valuing a user-friendly interface to manage purchasing workflows. Our reviewers say its intuitive design and mobile app make it easy to create, track, and approve purchase orders, supporting quick adoption and efficient collaboration across teams.

-   Reviewers Perspective
    
    "I've been using Procurify going on 3 years already, Its easy to learn and use the platform, creating purchase orders, tracking PO approvals and vendor invoices, defiantly recommend Procurify to others!"
    
    AA
    
    Alejandro Avina
    
    Logistics Coordinator
    
    Used for 2+ years
    
    We analyzed 146 verified user reviews for Procurify to find out what actual users really think.
    
    **Purchase Order Management**  
    Organizations manage purchase orders, approvals, and vendor invoices with Procurify’s mobile and web tools. The platform streamlines purchasing, maintains audit trails, and supports collaboration across departments.
    
    **User Interface**  
    Teams adapt quickly to Procurify’s clean, user-friendly interface. Customization options and mobile compatibility support efficient implementation and daily use for both new and experienced users.
    
    **Customer Support**  
    Businesses receive guidance during setup, training, and troubleshooting from Procurify’s support team. Live chat, 24-hour service, and proactive follow-ups help resolve issues and maximize platform benefits.
    
-   Key Features
    
    Procurify's score
    
    Category average
    
    Expense Tracking
    
    4.66
    
    4.56 category average
    
    Purchase Order Management
    
    4.75
    
    4.57 category average
    
    Receipt Management
    
    4.67
    
    4.67 category average
    
-   Screenshots
    

## Highly Rated for Automation

### [Sage Intacct](https://www.softwareadvice.com/accounting/intacct-accounting-profile/)

**4.3**

([694 reviews](https://www.softwareadvice.com/accounting/intacct-accounting-profile/reviews/))

Average score:

82/100

Average Score:

82/100

Pros:

user-friendly and intuitive interface

automation of financial processes

Cons:

poor customer support and service

cumbersome and inflexible reporting

Pricing:

Pricing available upon request

Why we chose this:

Sage Intacct is the highest rated for automation out of the most popular tools.

Who should use this:

Sage Intacct is highly rated for automation, making it ideal for organizations aiming to streamline financial processes. Our reviewers say automated workflows and robust reporting features reduce manual work, improve efficiency, and support timely, data-driven decisions.

-   Reviewers Perspective
    
    "The ease of use of the drill-down ability enables the non accounting team to view their spend real-time, which enables them to focus on their mission centric tasks and maximize ROI."
    
    PK
    
    Patricia Knight
    
    VP, Finance and Operations
    
    Used for 2+ years
    
    We analyzed 372 verified user reviews for Sage Intacct to find out what actual users really think.
    
    **Accounting**  
    Finance teams manage general ledger, payables, and cash management in one platform. Automation and audit trails support efficient daily accounting and consistent records across organizations.
    
    **Ease of Use**  
    Staff access information and adapt Sage Intacct to business needs with minimal technical training. The clean interface and logical structure simplify onboarding and essential tasks.
    
    **Financial Reporting**  
    Organizations analyze data across departments and projects using Sage Intacct’s customizable reports and automation features. Real-time visibility supports audits, budget management, and complex financial analysis.
    
-   Key Features
    
    Sage Intacct's score
    
    Category average
    
    Expense Tracking
    
    4.22
    
    4.56 category average
    
    Purchase Order Management
    
    4.0
    
    4.57 category average
    
    Receipt Management
    
    4.44
    
    4.67 category average
    
-   Screenshots
    

## Best for Customer Satisfaction

### [Precoro](https://www.softwareadvice.com/accounting/precoro-profile/)

**4.8**

([255 reviews](https://www.softwareadvice.com/accounting/precoro-profile/reviews/))

Average score:

82/100

Average Score:

82/100

Pros:

ease of use and intuitive interface

responsive and helpful customer support

Cons:

manual processes and inefficiency

inventory management limitations

Pricing:

Starting at $499.00 per month

Why we chose this:

According to our user reviews, Precoro is the highest rated for customer satisfaction out of the most popular tools.

Who should use this:

Precoro is best for customer satisfaction, particularly for SMBs seeking to automate procurement and purchasing. Our reviewers highlight its user-friendly interface, responsive support, and workflow automation, which help streamline processes and save time across departments.

-   Reviewers Perspective
    
    "We intergrated with Quickbooks Online this year, and it has made out purchasing and AP more streamlined."
    
    BB
    
    Bill Bucco
    
    Budget Director
    
    Used for 2+ years
    
    We analyzed 202 verified user reviews for Precoro to find out what actual users really think.
    
    **Purchase Order Management**  
    Teams use Precoro to organize and manage purchase orders across departments, replacing manual methods and reducing communication delays. This centralization supports transparency and control over expenses for organizations needing real-time budget monitoring.
    
    **Customer Support**  
    Businesses receive proactive communication and personalized help from Precoro’s support team, which addresses onboarding questions and daily operational needs. This ongoing support helps organizations adapt the software to unique requirements and maintain confidence in the platform.
    
    **Ease of Use**  
    Staff with varying technical backgrounds can quickly learn Precoro’s dashboard and workflows. The intuitive interface and automation features reduce training time, making procurement tasks more efficient for small and midsize teams.
    
-   Key Features
    
    Precoro's score
    
    Category average
    
    Expense Tracking
    
    4.78
    
    4.56 category average
    
    Purchase Order Management
    
    4.81
    
    4.57 category average
    
    Receipt Management
    
    4.53
    
    4.67 category average
    
-   Screenshots
    

## Best for Mobile App

### [Payhawk](https://www.softwareadvice.com/accounting/payhawk-profile/)

**4.6**

([187 reviews](https://www.softwareadvice.com/accounting/payhawk-profile/reviews/))

Average score:

82/100

Average Score:

82/100

Pros:

responsive and helpful customer support

seamless integration with accounting tools

Cons:

bugs, lags, and software glitches

card activation and payment failures

Pricing:

Pricing available upon request

Why we chose this:

In our analysis of Purchasing products with the most market demand, Payhawk is the most requested by users for mobile app out of the most popular tools.

Who should use this:

Payhawk is best for organizations that need a strong mobile app for expense management. Our reviewers say the mobile platform is intuitive and efficient, allowing users to submit expenses and manage approvals on the go, which streamlines reimbursement and improves workflow flexibility.

-   Reviewers Perspective
    
    "What I liked most about Payhawk is the ease of tracking company expenses in real time, as well as the integration with other accounting tools, which greatly streamlines administrative processes."
    
    PE
    
    Pablo Esparcia
    
    Accountant
    
    Used for 1-2 years
    
    We analyzed 155 verified user reviews for Payhawk to find out what actual users really think.
    
    **Expense Management**  
    Finance teams use Payhawk for real-time visibility and automation of company expenses. The platform streamlines submission, integrates with accounting tools, and provides comprehensive reporting for improved financial oversight.
    
    **Ease of Use**  
    Organizations onboard new users quickly thanks to Payhawk’s intuitive interface and clear navigation. Both desktop and mobile experiences support efficient daily expense management.
    
    **Customer Support**  
    Businesses access responsive support through chat, FAQs, and guides. The support team addresses questions and issues, helping users resolve problems and adapt the platform to their needs.
    
-   Key Features
    
    Payhawk's score
    
    Category average
    
    Expense Tracking
    
    4.43
    
    4.56 category average
    
    Purchase Order Management
    
    5.0
    
    4.57 category average
    
    Receipt Management
    
    4.47
    
    4.67 category average
    
-   Screenshots
    

## Most Rated for SMBs

### [inFlow Inventory](https://www.softwareadvice.com/scm/inflow-inventory-profile/)

**4.6**

([504 reviews](https://www.softwareadvice.com/scm/inflow-inventory-profile/reviews/))

Average score:

81/100

Average Score:

81/100

Pros:

inventory tracking accuracy and ease

user-friendly and intuitive interface

Cons:

lack of advanced inventory features

high cost for small businesses

Pricing:

Starting at $186.00 per month

Why we chose this:

inFlow Inventory is the most requested by small businesses out of the most popular tools.

Who should use this:

inFlow Inventory is most rated for SMBs needing accessible inventory management. Our reviewers say its simple interface and ease of training help small teams quickly adopt the software, while features like real-time tracking and integrated invoicing support daily operations efficiently.

-   Reviewers Perspective
    
    "We've been able to set up BOMs, track inventory, handle parts sales, etc., all with real time updates."
    
    KF
    
    Karla Folstad
    
    Corporate Office Liaison and Compliance Analyst
    
    Used for 2+ years
    
    We analyzed 352 verified user reviews for inFlow Inventory to find out what actual users really think.
    
    **Inventory Management**  
    Organizations use inFlow Inventory to monitor stock levels, manage assets, and handle complex inventory scenarios with real-time updates. The system supports multi-location tracking and detailed reporting for streamlined operations.
    
    **Ease of Use**  
    Teams with limited technical experience can set up and navigate inFlow Inventory with minimal training. The clear interface and logical structure simplify inventory tracking and order management for daily business needs.
    
    **Customer Support**  
    Users receive guidance and troubleshooting support via email, phone, and community forums. The support team listens to feedback and provides regular updates, making setup and ongoing use easier for SMBs.
    
-   Screenshots
    

## Most Used by Health, Wellness and Fitness

### [Order.co](https://www.softwareadvice.com/scm/order-profile/)

**4.5**

([172 reviews](https://www.softwareadvice.com/scm/order-profile/reviews/))

Average score:

81/100

Average Score:

81/100

Pros:

user-friendly interface

customer service responsiveness

Cons:

order management inefficiencies

poor product substitution quality

Pricing:

Pricing available upon request

Why we chose this:

Order.co is the most requested by users in Health, Wellness and Fitness out of the most popular tools.

Who should use this:

Order.co is most used by health, wellness, and fitness businesses that require centralized multi-vendor purchasing. Our reviewers say it simplifies ordering across locations, provides easy tracking, and saves time by consolidating orders and invoices in one platform.

-   Reviewers Perspective
    
    "I especially appreciate the visibility into spending and the ability to create recurring product lists for frequently ordered items — those features have saved our team a lot of time."
    
    MG
    
    Michelle Gonzalez
    
    Staff Accountant
    
    Used for 1-2 years
    
    We analyzed 142 verified user reviews for Order.co to find out what actual users really think.
    
    **Order Management**  
    Finance and operations teams use Order.co to create recurring product lists and reorder supplies efficiently. The platform’s order tracking and centralized catalog help maintain control and reduce time spent on manual purchasing tasks.
    
    **Ease of Use**  
    New staff can quickly get up to speed with Order.co’s intuitive interface and straightforward navigation. This supports efficient onboarding and daily use for both admins and end users in distributed organizations.
    
    **Multi-Vendor Purchasing**  
    Businesses consolidate purchases from multiple vendors through a single dashboard, reducing the need for separate accounts and invoices. This centralization streamlines supply management and spending visibility across locations.
    
-   Key Features
    
    Order.co's score
    
    Category average
    
    Expense Tracking
    
    4.20
    
    4.56 category average
    
    Purchase Order Management
    
    4.46
    
    4.57 category average
    
-   Screenshots
    

### [Tipalti](https://www.softwareadvice.com/scm/tipalti-profile/)

**4.5**

([178 reviews](https://www.softwareadvice.com/scm/tipalti-profile/reviews/))

Average score:

81/100

Average Score:

81/100

Pros:

customer support and onboarding

accounts payable automation

Cons:

high pricing and expensive fees

complex and unintuitive user interface

Pricing:

Starting at $99.00 per month

-   Reviewers Perspective
    
    "Tipalti simplifies your payment system, clearing the information of your clients and partners and giving you the ease of executing a large number of payments in a short time."
    
    MR
    
    Mariano Rodriguez
    
    CFO
    
    Used for 2+ years
    
    We analyzed 147 verified user reviews for Tipalti to find out what actual users really think.
    
    **Payment and Invoice Processing**  
    Finance teams automate accounts payable, tax compliance, and multi-currency payments with Tipalti. Bulk invoice imports and mobile receipt capture streamline month-end processes and reduce manual effort.
    
    **Customer Support**  
    Organizations receive guidance during setup, ongoing ticket resolution, and communication about new features. Support is accessible and attentive, offering personalized help beyond generic responses.
    
    **Ease of Use**  
    Managers and staff use Tipalti’s intuitive design for quick access to payment and invoice tasks. Filtering and report downloads help teams manage finances efficiently, even without deep accounting expertise.
    
-   Screenshots
    

### [Lightyear](https://www.softwareadvice.com/accounting/lightyear-profile/)

**4.9**

([190 reviews](https://www.softwareadvice.com/accounting/lightyear-profile/reviews/))

Average score:

80/100

Average Score:

80/100

Pros:

responsive customer support

user-friendly interface

Cons:

integration delays with accounting software

mapping and keyword rule challenges

Pricing:

Starting at £130.00 per month

-   Reviewers Perspective
    
    "The automated approvals keep everything moving without delays and the two-way matching between POs and invoices has drastically cut down on errors and we’ve saved countless hours every month."
    
    PT
    
    Pauline Thomas
    
    Finance and Administration Officer
    
    Used for 2+ years
    
    We analyzed 180 verified user reviews for Lightyear to find out what actual users really think.
    
    **Invoice Processing**  
    Finance teams automate data extraction, approvals, and duplicate detection with Lightyear. Centralized storage and search features support efficient audits and reporting for large invoice volumes.
    
    **Customer Support**  
    Organizations receive hands-on assistance, training, and ongoing support via chat, phone, or video. The support team listens to feedback and implements improvements for a smooth user experience.
    
    **Ease of Use**  
    Teams implement Lightyear quickly and train new staff with minimal effort. The intuitive interface and logical workflows reduce the learning curve for managing accounts payable processes.
    
-   Key Features
    
    Lightyear's score
    
    Category average
    
    Expense Tracking
    
    4.73
    
    4.56 category average
    
    Purchase Order Management
    
    4.92
    
    4.57 category average
    
    Receipt Management
    
    5.0
    
    4.67 category average
    
-   Screenshots
    

### [Coupa](https://www.softwareadvice.com/accounting/coupa-profile/)

**4.0**

([130 reviews](https://www.softwareadvice.com/accounting/coupa-profile/reviews/))

Average score:

79/100

Average Score:

79/100

Pros:

automated expense and invoice processing

easy onboarding and adoption

Cons:

limited and unhelpful customer support

problematic search functionality

Pricing:

Starting at $2,500.00 per month

-   Reviewers Perspective
    
    "Coupa is a great management tool for purchase and order requests, it has saved 100s of man hours and streamlined the payment process"
    
    TC
    
    Triston Campbell
    
    Maintenance
    
    Used for 1-2 years
    
    We analyzed 95 verified user reviews for Coupa to find out what actual users really think.
    
    **Invoicing**  
    Finance teams use Coupa to match invoices with purchase orders, track payments, and automate workflows. Supplier portals and real-time updates support efficient approvals and minimize manual errors.
    
    **Expense Management**  
    Organizations automate expense tracking and mobile submissions with Coupa, enabling detailed analysis and approval workflows. This increases transparency and control over company spending.
    
    **Approval Process**  
    Managers track requisitions and purchase orders through structured approval chains. Notifications and mobile access allow timely reviews and decisions, supporting accountability and streamlined communication.
    
-   Key Features
    
    Coupa's score
    
    Category average
    
    Expense Tracking
    
    4.56
    
    4.56 category average
    
    Purchase Order Management
    
    4.32
    
    4.57 category average
    
    Receipt Management
    
    4.29
    
    4.67 category average
    
-   Screenshots
    

### [Spendflo](https://www.softwareadvice.com/saas-management/spendflo-profile/)

**4.7**

([55 reviews](https://www.softwareadvice.com/saas-management/spendflo-profile/#reviews))

Average score:

78/100

Average Score:

78/100

Pros:

cost savings and spend reduction

responsive and proactive support team

Cons:

integration data accuracy issues

onboarding and implementation delays

Pricing:

Pricing available upon request

-   Reviewers Perspective
    
    "SpendFlo is an holistic product that has the capacity to track all your SaaS Procurements and also optimise your spends towards them."
    
    VR
    
    Varsha Ravi Kumar
    
    Financial Planning and Analysis Consultant
    
    Used for 6-12 months
    
    We analyzed 48 verified user reviews for Spendflo to find out what actual users really think.
    
-   Screenshots
    

### [Tradogram](https://www.softwareadvice.com/scm/tradogram-profile/)

**4.5**

([109 reviews](https://www.softwareadvice.com/scm/tradogram-profile/reviews/))

Average score:

77/100

Average Score:

77/100

Pros:

user-friendly interface and navigation

customer support and live chat

Cons:

limited customization options

limited reporting options for inventory

Pricing:

Starting at $425.00 per month

-   Reviewers Perspective
    
    "Tradogram has been the most helpful platform to help me get what I need in one simple place."
    
    TM
    
    Tina McClure
    
    Residential Manager
    
    Used for 1-2 years
    
    We analyzed 77 verified user reviews for Tradogram to find out what actual users really think.
    
    **Ease of Use**  
    Procurement managers navigate Tradogram’s interface easily, creating and adjusting purchase orders without extensive training. The dashboard and setup support both office and field use.
    
    **Approval Process**  
    Supervisors manage approvals remotely, monitor status, and receive notifications. The system supports financial oversight and activity tracking, though too many approvers can cause delays.
    
    **Customer Support**  
    Users access quick, helpful support for onboarding and troubleshooting. The support team’s guidance and availability make adapting to Tradogram more comfortable for organizations.
    
-   Key Features
    
    Tradogram's score
    
    Category average
    
    Expense Tracking
    
    4.44
    
    4.56 category average
    
    Purchase Order Management
    
    4.32
    
    4.57 category average
    
    Receipt Management
    
    4.57
    
    4.67 category average
    
-   Screenshots
    

### [JobBOSS²](https://www.softwareadvice.com/manufacturing/jobboss2-profile/)

**4.2**

([865 reviews](https://www.softwareadvice.com/manufacturing/jobboss2-profile/reviews/))

Average score:

77/100

Average Score:

77/100

Pros:

user-friendly interface and navigation

dedicated customer and technical support

Cons:

frequent glitches, crashes, and data loss

poor inventory management and tracking

Pricing:

Pricing available upon request

-   Reviewers Perspective
    
    "Recently quoted parts, RFQ, etc. are all easy to use for us."
    
    MC
    
    Milt Cummings
    
    Project Manager
    
    Used for 2+ years
    
    We analyzed 540 verified user reviews for JobBOSS² to find out what actual users really think.
    
    **Training and Learning Curve**  
    Supervisors train new employees efficiently using JobBOSS²’s videos, webinars, and documentation. The intuitive interface and ongoing support help teams master advanced features over time.
    
    **Ease of Use**  
    Staff navigate modules and enter data with ease, reducing training time and streamlining workflows. JobBOSS²’s interface allows teams to focus on business rather than system management.
    
    **Reports and Customization**  
    Managers access standard reports for management needs and create custom reports for deeper analysis. Customization often requires Crystal Reports knowledge or support, and users seek more pre-built options.
    
-   Key Features
    
    JobBOSS²'s score
    
    Category average
    
    Purchase Order Management
    
    4.15
    
    4.57 category average
    
    Receipt Management
    
    5.0
    
    4.67 category average
    
-   Screenshots
    

### [SAP Ariba](https://www.softwareadvice.com/ecommerce/sap-ariba-profile/)

**3.8**

([88 reviews](https://www.softwareadvice.com/ecommerce/sap-ariba-profile/reviews/))

Average score:

77/100

Average Score:

77/100

Pros:

procurement process automation

vendor and expense management

Cons:

frequent system errors and crashes

high fees and unexpected costs

Pricing:

Pricing available upon request

-   Reviewers Perspective
    
    "It helped us to manage all the necessary renovations to get up to date with the technology, allowing us to search for suppliers to compare specifications and prices."
    
    AB
    
    Aeryn Brown
    
    Artificial Intelligence Engineer VR-AR
    
    Used for 1-2 years
    
    We analyzed 8 verified user reviews for SAP Ariba to find out what actual users really think.
    
-   Key Features
    
    SAP Ariba's score
    
    Category average
    
    Expense Tracking
    
    4.17
    
    4.56 category average
    
    Purchase Order Management
    
    4.29
    
    4.57 category average
    
-   Screenshots
    

### [Sage 100](https://www.softwareadvice.com/distribution/sage-100cloud-profile/)

**4.1**

([403 reviews](https://www.softwareadvice.com/distribution/sage-100cloud-profile/reviews/))

Average score:

75/100

Average Score:

75/100

Pros:

user-friendly and intuitive interface

customizable reporting and analytics

Cons:

high and increasing overall cost

poor customer support and responsiveness

Pricing:

Pricing available upon request

-   Reviewers Perspective
    
    "I consider that Sage 100 is a complete accounting application, which allows you to adapt to the needs of customers."
    
    CO
    
    Carlos Ortiz
    
    Supervisor - Financial Application Support Service
    
    Used for 2+ years
    
    We analyzed 254 verified user reviews for Sage 100 to find out what actual users really think.
    
    **Reporting**  
    Controllers use Sage 100’s customizable options and Crystal Reports integration to generate financial and operational reports. Exporting data and creating templates support month-end and multi-company needs, though advanced modifications may require consultant support.
    
    **Accounting**  
    Finance teams manage accounts, budgeting, and compliance with Sage 100’s robust accounting tools. The platform’s adherence to accounting principles and audit trails supports both small and mid-sized businesses.
    
    **Payroll**  
    Payroll administrators process direct deposits, paycards, and checks, monitor cash flow, and automate tax filing. Integration with billing and time clock programs supports efficient payroll and related accounting tasks.
    
-   Key Features
    
    Sage 100's score
    
    Category average
    
    Expense Tracking
    
    4.23
    
    4.56 category average
    
    Purchase Order Management
    
    3.95
    
    4.57 category average
    
-   Screenshots
    

### [Cin7 Core](https://www.softwareadvice.com/scm/dear-systems-profile/)

**4.3**

([737 reviews](https://www.softwareadvice.com/scm/dear-systems-profile/reviews/))

Average score:

74/100

Average Score:

74/100

Pros:

seamless ecommerce and accounting integrations

comprehensive inventory management features

Cons:

missing or incomplete core features

integration issues with third-party platforms

Pricing:

Starting at $349.00 per month

-   Reviewers Perspective
    
    "We love how straightforward it is to monitor stock levels, sync orders from Shopify and Amazon, and track profitability all in real time. Plus, the native integrations with QuickBooks Online and ShipStation save us hours each week since we no longer have to juggle multiple spreadsheets or manually update separate systems.”"
    
    PG
    
    Pierre Goldie 🌱
    
    Co-Founder
    
    Used for 2+ years
    
    We analyzed 491 verified user reviews for Cin7 Core to find out what actual users really think.
    
    **Inventory Management**  
    Businesses use Cin7 Core to unify inventory data, automate order fulfillment, and generate reports. This supports multi-warehouse management and reduces manual errors in complex inventory scenarios.
    
    **Ease of Use**  
    Managers onboard new team members quickly with Cin7 Core’s user-friendly interface and logical navigation. Tutorials and resource articles help even less tech-savvy staff adapt and keep operations organized.
    
    **Integrations**  
    Companies integrate Cin7 Core with e-commerce, accounting, and shipping solutions to automate workflows and reduce manual entry. This flexibility supports multi-channel operations and centralized business management.
    
-   Key Features
    
    Cin7 Core's score
    
    Category average
    
    Expense Tracking
    
    3.94
    
    4.56 category average
    
    Purchase Order Management
    
    4.34
    
    4.57 category average
    
-   Screenshots
    

### [ProcurementExpress.com](https://www.softwareadvice.com/rfp/rubberstamp-profile/)

**4.7**

([423 reviews](https://www.softwareadvice.com/rfp/rubberstamp-profile/reviews/))

Average score:

74/100

Average Score:

74/100

Pros:

purchase order creation and management

real-time budget tracking and control

Cons:

approval workflow inefficiencies

system errors and bugs

Pricing:

Starting at $415.00 per month

-   Reviewers Perspective
    
    "It allows for quick order placement and tracking, minimizing delays, while automating repetitive tasks to free up time for strategic purchasing decisions."
    
    IA
    
    Iberly Abreu
    
    Purchasing Mager and Payroll Master
    
    Used for 6-12 months
    
    We analyzed 314 verified user reviews for ProcurementExpress.com to find out what actual users really think.
    
    **Order Purchase**  
    Procurement teams place and track orders quickly, automating repetitive tasks and keeping purchases aligned with budgets. Digital management enhances transparency and record-keeping.
    
    **Budget Spend**  
    Finance managers monitor expenses and remaining budgets in real time, generating reports for better control over project and departmental spending. The platform supports multiple budgets and cost allocation.
    
    **PO Paper**  
    Organizations digitize purchase orders, using searchable histories and direct email/print options. This reduces lost documents, streamlines workflows, and saves time across departments.
    
-   Key Features
    
    ProcurementExpress.com's score
    
    Category average
    
    Expense Tracking
    
    4.64
    
    4.56 category average
    
    Purchase Order Management
    
    4.84
    
    4.57 category average
    
    Receipt Management
    
    4.58
    
    4.67 category average
    
-   Screenshots
    

### [Deltek Vision](https://www.softwareadvice.com/accounting/deltek-vision-profile/)

**4.1**

([472 reviews](https://www.softwareadvice.com/accounting/deltek-vision-profile/reviews/))

Average score:

72/100

Average Score:

72/100

Pros:

customization and flexibility

time tracking and timesheet management

Cons:

outdated and unintuitive user interface

difficult and inflexible reporting

Pricing:

Pricing available upon request

-   Reviewers Perspective
    
    "The resources for a project can shared equally to each and every task using deltek vision"
    
    TS
    
    Tiffany Sando
    
    Project manager
    
    Used for 1-2 years
    
    We analyzed 280 verified user reviews for Deltek Vision to find out what actual users really think.
    
    **Project Management**  
    Project managers coordinate planning, resource allocation, budgeting, and billing with Deltek Vision. The platform’s reporting and real-time visibility support decision-making and profitability monitoring.
    
    **Expense Reporting**  
    Teams enter, review, and manage timesheets and expenses in one system. Features like receipt attachments and mobile access support accurate project accounting and efficient expense management.
    
    **Project Tracking**  
    Organizations track project status, time, and expenses in real time. Dashboards and reporting tools support analysis of resource allocation and business performance across multiple projects.
    
-   Key Features
    
    Deltek Vision's score
    
    Category average
    
    Expense Tracking
    
    4.0
    
    4.56 category average
    
    Receipt Management
    
    4.17
    
    4.67 category average
    
-   Screenshots
    

### [SAP Business One](https://www.softwareadvice.com/accounting/sap-business-one-profile/)

**4.3**

([344 reviews](https://www.softwareadvice.com/accounting/sap-business-one-profile/reviews/))

Average score:

72/100

Average Score:

72/100

Pros:

customization and extensibility options

comprehensive ERP modules coverage

Cons:

high implementation and licensing costs

steep learning curve and training difficulties

Pricing:

Pricing available upon request

-   Reviewers Perspective
    
    "I’m comfortable working with item masters, bin-managed warehouses, batch/lot tracking, and integrated purchasing-to-finance workflows. While some advanced reporting and automation require custom queries or add-ons, I’ve found B1 to be a reliable and flexible ERP that supports accurate decision-making and scalable operations"
    
    GR
    
    Gareth Rencken
    
    Inventory Manager
    
    Used for 2+ years
    
    We analyzed 205 verified user reviews for SAP Business One to find out what actual users really think.
    
    **Integrations**  
    Organizations connect SAP Business One with SAP and third-party apps to enable seamless data exchange. This flexibility supports tailored solutions, custom modules, and industry-specific tools, streamlining operations and supporting business scaling.
    
    **Inventory Management**  
    Teams use SAP Business One to track stock, manage batches/lots, and automate warehouse operations. This improves visibility, reduces errors, and supports purchasing-to-finance workflows for accurate planning across multiple warehouses.
    
    **Small and Medium Business**  
    SMBs leverage SAP Business One’s modular design and real-time features to automate operations and support growth. Its affordability and customization options make it a practical choice for integrated management without unnecessary complexity.
    
-   Key Features
    
    SAP Business One's score
    
    Category average
    
    Expense Tracking
    
    4.0
    
    4.56 category average
    
    Purchase Order Management
    
    4.15
    
    4.57 category average
    
    Receipt Management
    
    3.0
    
    4.67 category average
    
-   Screenshots
    

* * *

#### Methodology

The research for the best purchase order software list was conducted in November 2024. We evaluated data (user reviews and demand signals) from the past 24 months as of the research date. [Read the complete methodology.](https://www.softwareadvice.com/resources/proprietary-data-research/#:~:text=Software%20Advice%E2%80%99s%20%E2%80%98Best%E2%80%99%20product%20lists%20methodologies%C2%A0)

* * *

## Popular Purchasing Comparisons

[

NetSuite vs Dynamics 365

](https://www.softwareadvice.com/compare/25483-netsuite-financials-accounting-software/vs/106335-Dynamics-365/)[

Sage Intacct vs Xero

](https://www.softwareadvice.com/accounting/intacct-accounting-profile/vs/xero/)[

JobBOSS² vs Odoo

](https://www.softwareadvice.com/manufacturing/jobboss2-profile/vs/odoo/)[

Teampay vs ProcurementExpress.com

](https://www.softwareadvice.com/rfp/rubberstamp-profile/vs/teampay/)[

Cin7 Core vs Unleashed

](https://www.softwareadvice.com/scm/dear-systems-profile/vs/unleashed/)

## Send me a copy of this list to my inbox

### Get a copy of this list with pricing info sent to your inbox so you can pick up where you left off when convenient to you.

Here's what we'll cover:

[What you need to know about purchase order software](#Whatyouneedtoknowaboutpurchaseordersoftware)

[What is purchase order software?](#Whatispurchaseordersoftware)

[Essential features of purchase order software](#Essentialfeaturesofpurchaseordersoftware)

[Benefits and competitive advantages of using purchase order software](#Benefitsandcompetitiveadvantagesofusingpurchaseordersoftware)

[What type of buyer are you?](#Whattypeofbuyerareyou)

[Software related to purchase order software](#Softwarerelatedtopurchaseordersoftware)

[More resources for your purchase order software journey](#Moreresourcesforyourpurchaseordersoftwarejourney)

## What you need to know about purchase order software

Purchase order software is designed to help create, track, and manage purchase orders (POs). Whether procuring inventory from vendors or processing sales orders from customers, purchase order software helps you manage the processes efficiently. Common features include purchase order management, invoice processing, and spend management.

Our experienced software advisor, Nathan Pozen, says, “purchase order software improves procurement by automating approval workflows and enforcing the hierarchy of authority, ensuring purchase requests are quickly routed to the right decision-makers for timely approval.”

Purchase order software is commonly used by purchasing departments, finance teams, and operations managers across industries. The benefits include reduced manual work, improved visibility into spending, and the ability to scale procurement capabilities, helping businesses organize supplier relationships and control costs.

To give you an idea of the market, we have 236 different purchase order products on our site, and we’ve published 3,234 reviews for 107 products in the past year alone. The majority of user reviews come from small to midsize businesses, with 68% of reviewers having 200 or fewer employees. The largest industry represented is construction, followed by education management and non-profit organizations. \[1\]

Most purchase order software solutions are priced on a “per-month” basis. Entry-level plans commonly offer basic features, such as approval process control and activity dashboards. Enterprise-level plans will typically cost more and may include additional features, such as compliance and inventory management. Be sure to ask potential vendors about free trials to get a feel for their product before signing a contract.

If you’re a first-time buyer, consider your budget, number of users, use cases, and necessary integrations. Consult stakeholders to gather questions you should ask vendors during an evaluation. Questions for vendors can include:

-   How can you migrate supplier data into the tool?
    
-   Can you create a Request for Quote (RFQ) form or template? 
    
-   Does the system offer inventory management features, if applicable?
    
-   Does the system support any compliance or regulatory requirements you have?
    
-   Can it integrate with your accounting and/or distribution systems?
    

If you would prefer to speak with one of our experienced purchase order software advisors like Pozen, [schedule a call](https://calendly.com/appointments-34/software-advice-appointment) or start a chat with us.

## What is purchase order software?

Purchase order software is a tool for managing essential procurement processes, sometimes called purchasing software. It creates and manages purchase orders (POs), can transmit POs to suppliers, and reconciles supplier invoices to POs, contracts, and other relevant documents. PO software supports invoice processing, requisition, and spend management, helping businesses track and assess costs accurately.

PO software automates the procurement cycle for direct and indirect goods and services. It incorporates security, compliance, and reporting features to provide an accurate and efficient purchase order and requisition process. Many purchasing solutions also include integrated tools for [billing and invoicing](https://www.softwareadvice.com/accounting/billing-invoicing-software-comparison/), [inventory control](https://www.softwareadvice.com/inventory-management/stock-control-comparison/), and [asset management](https://www.softwareadvice.com/cmms/asset-tracking-comparison/). 

Purchase order software can be deployed as a standalone software program, an application within a [supply chain management](https://www.softwareadvice.com/scm/) system, or [enterprise resource planning](https://www.softwareadvice.com/erp/) (ERP) software.

### What are the major types of purchase order software?

POs are the beginning of both direct and indirect procurement processes. 

-   Direct procurement involves purchasing goods and services used in **products**
    
-   Indirect procurement is for purchasing goods and services used to support **processes**.
    

As such, various types of software deal with purchase orders:

#### Procure-to-pay (P2P)

Procure-to-pay (P2P) suites are essentially all-purpose tools for managing a business’s procurement activities. Typically, P2P systems cover related areas such as contract management, inventory management, supplier management, and strategic sourcing. 

They're the focus of this buyer's guide. Most P2P solutions are cloud-based.

#### Enterprise resource planning (ERP)

[ERP suites](https://www.softwareadvice.com/erp/) typically feature procurement modules, but these modules primarily work in conjunction with other modules in the system, such as production planning. Moreover, these modules lack niche features and user-friendly interfaces that encourage adoption throughout an organization.

#### Work-stream tools

Work-stream tools are stand-alone applications for managing highly specific procurement processes (for example, telecommunications, temporary workforce, travel spend). These tools offer dedicated interfaces and approval workflows to streamline a single, highly important procurement process.

Typically, if you're looking for a work-stream tool, you're looking to control spending in a specific area and look to the niche vendors that specialize in this area. Hence, our focus here will be multipurpose procure-to-pay (P2P) suites.

Notifications on expense report in [Coupa Cloud Spend Management](https://www.softwareadvice.com/accounting/coupa-profile/)

## Essential features of purchase order software

When evaluating purchase order software for your business, it's essential to understand the features you can expect. Core functionalities, such as invoice processing and purchase order management, are standard in PO software. Additional features, like inventory management and forecasting, are frequently available. We’ve analyzed hundreds of reviews and consulted with our PO software advisors to identify what we believe are the essential features of purchase order software.

### Core purchase order software features

**Purchase order management**

Create, send, and track purchase orders and their statuses. 84% of our reviewers rate this feature as critical or highly important.

**Invoice processing**

Creation, processing, verification, and execution of invoices till the payment is made.

**Requisition management**

Review, approve, and cancel requests for goods/services to be purchased.

**Spend management**

Track the amount of money spent on a certain product or with a certain supplier.

### Common purchase order software features

**Inventory management**

Track and manage inventory levels to maintain proper supply. 76% of our reviewers rate this feature as critical or highly important.

**Budgeting/forecasting**

Create budgets based on historical data and future projections.

**Order management**

Manage and track customer orders for goods, investments, or any other purchases.

**Purchasing reports**

Reports that analyze a company's purchasing activities, including purchases made, suppliers used, and expenses incurred.

## Benefits and competitive advantages of using purchase order software

Our analysis of 284 user reviews from the past year shows that order tracking, inventory management, vendor procurements, and valuable customization options are the top-rated benefits of purchasing software. 

-   **Order tracking:** Streamlines the process of monitoring purchase orders from creation to fulfillment, ensuring transparency and efficiency. This feature allows businesses to easily track the status of their orders, reducing delays and improving communication with suppliers.
    
-   **Inventory management:** Enhances control over stock levels, reducing the risk of overstocking or stockouts and optimizing inventory turnover. By providing real-time insights into inventory, businesses can make informed decisions about purchasing and restocking.
    
-   **Customizations**: Allows businesses to tailor the software to meet specific procurement needs and workflows. These customizations help businesses adapt the software to their unique processes, improving overall usability and effectiveness.
    
-   **Vendor procurement:** Facilitates efficient vendor management and procurement processes, improving supplier relationships and negotiation outcomes. Businesses can streamline procurement activities and enhance supplier collaboration by centralizing vendor information and interactions.
    

## What type of buyer are you?

We've seen that there are many software options available for managing POs. Let's take a look at which kinds of buyers should examine particular solutions.

Buyers primarily involved in direct procurement should explore procurement modules in ERP suites, which offer integrated features in other modules for making the most of data generated by direct procurement (e.g., production planning). Additionally, ERP systems offer practical functionality in areas such as vendor-managed inventory/automated replenishment, which are key to streamlining direct procurement processes.

Buyers dealing with both indirect and direct procurement should explore P2P suites, as these suites are robust and rangy enough to handle various types of purchasing.

Departmental buyers should explore work-stream-specific tools that don't require the whole organization to move onto a new procurement platform.

Buyers seeking to control spending in a key area should evaluate work-stream-specific tools.

Buyers with advanced needs, such as job costing and quoting, need to evaluate niche solutions that can track POs against jobs and convert quotes to invoices. Many all-purpose P2P suites lack such features.

## Software related to purchase order software

A business might need to evaluate related software to integrate different operational functions, such as procurement, accounting, and inventory management. By using complementary software solutions, businesses can improve data consistency, streamline workflows, and gain comprehensive insights into their operations, ultimately supporting better decision-making and strategic planning.

-   [Accounting software](https://www.softwareadvice.com/accounting/): Track financial statements, cash flow, invoicing, bank accounts, and purchase orders. It can provide real-time financial tracking and reporting, which helps ensure accurate budgeting and financial management throughout the procurement process.
    
-   [Contract management software](https://www.softwareadvice.com/contract-management/): Track and manage contracts through the various stages of their lifecycles, including drafting contracts, negotiating with the parties involved, and executing contracts.
    
-   [Procurement software](https://www.softwareadvice.com/scm/procurement-software-comparison/): Manage interactions between the originator, buyer, category manager, approver, vendor, and receiver, at every transactional step. It also executes critical tasks such as request initiation, purchase order placement, bid analysis, invoice approval, and final payment.
    
-   [Spend management software](https://www.softwareadvice.com/scm/spend-management-comparison/): Used to track, report, and manage expenses quickly and conveniently in a centralized source of expense data, integrating and automating all spend-related activities. 
    
-   [Vendor management software](https://www.softwareadvice.com/scm/vendor-management-system-comparison/): Designed to manage and procure goods and services from vendors. It provides tools for vendor selection, contract management, performance evaluation, and risk mitigation, helping businesses optimize supplier relationships and ensure compliance with procurement policies.
    

## More resources for your purchase order software journey

-   [After Your Advisor Call: 4 Tips To Keep Your Software Purchase on Track](https://www.softwareadvice.com/resources/advice-for-software-vendor-management/)
    
-   [How To Cut Through the Sales Pitch During Software Demos](https://www.softwareadvice.com/resources/questions-to-ask-a-software-vendor/)
    
-   [7 Top-Rated Free Billing and Invoicing Software](https://www.softwareadvice.com/resources/free-billing-and-invoicing-software/)
    
-   [7 Top-Rated Free Inventory Management Software](https://www.softwareadvice.com/resources/top-free-inventory-management-software/)
    
-   [Accelerate Supply Chain Management Software Implementation by Learning From Buyers With Experience](https://www.softwareadvice.com/resources/supply-chain-management-software-buyer-insights/)
    

* * *

## About our contributors

#### Author

[Olivia Montgomery](https://www.softwareadvice.com/resources/author/olivia-montgomery/) is an associate principal analyst at Software Advice, covering program and project management with a focus on the strategic alignment of IT and operations to optimize digital transformation. Drawing from her experience as a former IT PMO leader and her background in humanities studies, Olivia delivers data-driven insights that empower business leaders to drive business growth through projects.

Olivia’s research and analysis is informed by nearly 200,000 authentic user reviews on Software Advice and over 10,000 interactions between Software Advice software advisors and project management software buyers. Olivia also regularly analyzes market sentiment by conducting surveys of project managers and PMO leaders so she can provide the most up-to-date and helpful information to small and midsize businesses purchasing software or services.

Her expertise is featured in Forbes, Bloomberg, CIO Dive, and TechRepublic, as well as in podcasts, such as The Digital Project Manager. Recently, she presented her research on emotional intelligence (EQ) and decision-making at PMI's Global Summit conference, shedding light on the crucial role of EQ in driving project success. When she's not analyzing tech trends, you can find Olivia horseback riding or re-watching Jurassic Park.

#### Editor

[Lindsay Page](https://www.softwareadvice.com/resources/author/lindsay-page/) is an editor at Software Advice. She specializes in editing data-driven research and tech trends reports for small to midsize businesses. She has more than a decade of experience writing and editing for a variety of industries, with particular expertise in cybersecurity, corporate and securities regulation, and finance.

When not editing, Lindsay can be found reading a mystery novel, spending time with her family, and playing competitive tennis. Lots and lots of tennis.

#### Advisor

[Nate Pozen](https://www.softwareadvice.com/resources/author/nate-pozen/) is a buyer advocate team leader. He joined Software Advice in 2021 as a software advisor, and now he manages a team of four software advisors. He is based in Austin, TX.

Nate and his team helps small businesses find the right HR, CRM, accounting, project management, and manufacturing software for their needs each year. They’re able to do this through one-to-one conversations designed to narrow down the list of potential tools to only those that are the best fit. 

His favorite part of being a Software Advice advisor team manager is partnering with buyers to help them through their entire software journey.

* * *

### Source

-   **Software Advice reviews data:** Software Advice reviews are collected from verified users for individual software products. For this report, we analyzed reviews from August 31, 2023 to November 29, 2024.
    

## Purchasing FAQs

-   What is the best software for purchase orders?
    
    The best software for purchase orders is a specifically designed tool called [purchase order software](https://www.softwareadvice.com/scm/purchase-order-comparison/). According to our analysis of products with high market demand and reviews, Precoro had the highest overall rating from verified reviewers on Software Advice for purchase order management. Users rate Precoro’s approval workflow, vendor procurement, and order management features highly.
    
-   What is the system to track purchase orders?
    
    A [purchase order (PO) software system](https://www.softwareadvice.com/scm/purchase-order-comparison/) is designed to track and manage purchase orders in a centralized platform. From order creation to receipt, PO software can automate tasks, including managing requests for quotes (RFQs), replenishment thresholds, and approval process controls. Many systems offer inventory management, which 76% of recent PO software reviewers say is highly important.
    
-   Is there a purchase order template in Word?
    
    Purchase order templates are available for Word that can be customized for your business. While convenient for smaller businesses, Word lacks advanced features offered in specialized [PO software](https://www.softwareadvice.com/scm/purchase-order-comparison/), such as automated tracking, supplier management, and approval workflows. For growing businesses, using PO software is more efficient and accurate and provides reporting capabilities for strategic cost analysis.
    
-   What is purchase order management software?
    
    [Purchase order management software](https://www.softwareadvice.com/scm/purchase-order-comparison/) is specifically designed for creating, tracking, and managing purchase orders (POs) from order creation to receipt. It generates standardized, accurate POs, automates approval workflows, and centralizes supplier communication. PO software helps prevent duplicate orders and improve order accuracy with validation steps. It also has reporting features to help businesses control procurement and spending.
    
-   Can you create purchase orders in Excel?
    
    You can create purchase orders in Excel with manual input of the order details, such as item descriptions, quantities, prices, and supplier information. While it’s a simple solution for small businesses, Excel lacks features that [purchase order software](https://www.softwareadvice.com/scm/purchase-order-comparison/) offers, including automated tracking, real-time updates, integration with accounting and other systems, reporting, and supplier communication.
    

## Related Purchasing Software

-   [Demand Planning Software](https://www.softwareadvice.com/scm/demand-planning-software-comparison/)
-   [Distribution Software](https://www.softwareadvice.com/category/4730-distribution/)
-   [Forestry Software](https://www.softwareadvice.com/forestry/)
-   [Procurement Software](https://www.softwareadvice.com/scm/procurement-software-comparison/)
-   [Sourcing Software](https://www.softwareadvice.com/scm/strategic-sourcing-software-comparison/)
-   [Spend Management Software](https://www.softwareadvice.com/scm/spend-management-comparison/)
-   [Third Party Logistics (3PL) Software](https://www.softwareadvice.com/scm/third-party-logistics-3pl-software-comparison/)
-   [Vendor Management Software](https://www.softwareadvice.com/scm/vendor-management-system-comparison/)