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Tradogram

Tradogram is cloud-based procurement management software with six applications included one platform. Key features include supplier management, contract management, strategic sourcing, spend control and order management. Team managers... Read More
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Basware Procurement

Basware Procurement Software helps companies buy and pay for goods and services in a simplified, paperless, and cost efficient way. The solution allows companies to see everything that’s being ordered, purchased, and received, automate... Read More
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ProcurePort

ProcurePort offers a cloud-based e-procurement suite to assist companies with their sourcing, procurement and auction needs. It is suitable for small to midsize pharmaceutical companies, government agencies and more. ProcurePort’s... Read More
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Rubberstamp

Rubberstamp is a standalone, web-based Procurement system. It aims to help automate the entire procurement process for businesses in many different verticals, from pharmaceuticals to electronics to office supplies. It is compatible... Read More
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SicommNet iBuyer Solution

SicommNet’s iBuyer is a web-based solution that includes procurement processes for both buyers and sellers. iBuyer provides organized tools to track targeted requests for bids and proposals from buyers, and keeps those in a centralized... Read More
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Promena e­-Sourcing

Promena e-Sourcing is a cloud-based auction management, sourcing and procurement platform. It supports strategic solutions, such as request for information (RFI), request for proposal (RFP), request for quotation (RFQ) and e-auction... Read More
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POOL4TOOL

POOL4TOOL is a robust Supply Chain Management system that streamlines the movement of information between clients and suppliers, smoothing all processes from purchase orders to inventory management. The creators of POOL4TOOL pride... Read More
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Geneva Business Management Systems (GBMS)

Geneva Business Managements Systems (GBMS) is a web-based ERP application with the best aspects of a desktop application giving small to medium-sized businesses the flexibility they need in order to succeed in today’s competitive... Read More
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Slingshot Enterprise Business Suite

Slingshot Enterprise Business Suite is a cloud-based enterprise resource planning (ERP) solution for midsize to large businesses. The software offers an integrated suite with procurement and order fulfillment, supply chain planning,... Read More
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Fishbowl Inventory

Fishbowl is a business automation and inventory management platform for small to midsize companies. It integrates with QuickBooks accounting. Fishbowl offers inventory control, material requirements planning (MRP) and job shop floor... Read More
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Coupa Cloud Spend Management

Coupa Cloud Spend Management combines deep knowledge of e-procurement and expense management with a cutting-edge cloud computing architecture to help businesses spend smarter and save more. It brings industry leading innovations in... Read More
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ShippersEdge

For companies looking for a simple, budget-friendly TMS solution, ShippersEdge is a web-based, highly scalable route optimization system that manages shipping logistics from beginning to end across the entire enterprise. ShippersEdge... Read More
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Kenandy Cloud ERP

Kenandy cloud-based ERP is an enterprise resource planning solution built on Salesforce platform and created to help companies manage designing, manufacturing and product distribution workflows. It enables businesses to manage core... Read More
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Da Vinci Supply Chain Business Suite

Wolin Design Group (WDG) helps companies of all sizes manage their supply chain by providing products that address the challenges found in today's competitive business environment. With WDG, organizations have access to both traditional... Read More
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Snapfulfil

Snapfulfil by Synergy North America is a full-featured cloud-based/Software as a Service (SaaS) warehouse management system (WMS) designed to meet the needs of a variety of businesses in a multitude of industries, including manufacturing,... Read More
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Infor Supply Chain Management

Infor Supply Chain Management is a powerful tool designed to help organizations optimize their supply chain from end-to-end. With analytics at its core, Infor SCM helps you gain greater visibility into every facet of your supply... Read More
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Procurify

Procurify is a web-based procurement platform that allows users to make requests, approvals, and purchases from any Internet-connected device. This real-time platform helps users can create, track, and report on all requisitions,... Read More
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BPM

BPM by Bellwether Software is a cloud-based procurement management solution. Along with a standalone procurement application, BPM also offers integrated applications for supplier management, vendor managed inventory, strategic sourcing... Read More
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Kinaxis RapidResponse

Delivered as a set of configurable applications, Kinaxis RapidResponse is a supply chain management solution that helps large enterprises with planning. RapidResponse offers organizations the supply chain planning and analytics capabilities... Read More
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TPSynergy

TPSynergy is a Web-based supply chain management (SCM) solution that offers users a suite of applications to that can help companies of many sizes and types manage their supply chain from beginning to end. Integrated supply chain planning,... Read More
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Pronto Xi

Pronto Xi by Pronto Software is a fully integrated enterprise resource planning (ERP) suite that provides core applications, such as financial accounting and business intelligence, alongside sales and marketing modules, supply chain... Read More
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Lead Commerce

Lead Commerce is an integrated order management suite that offers applications like inventory management, merchandise planning, and customer relationship management. The solution helps small and midsize businesses streamline and automate... Read More
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SMART by GEP

SMART by GEP is a unified procurement solution that offers spend analysis, savings tracking, strategic sourcing, contract management, supplier management and procure-to-pay order processing in a single cloud-based, mobile-enabled... Read More
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Apprise

Apprise offers organizations an enterprise resource management (ERP) and supply chain management solution developed for consumer goods manufacturers, importers and distributors. It is suitable for companies operating internationally... Read More
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Oracle SCM Cloud

Oracle SCM Cloud offers a full suite of applications for companies to manage their supply chain, distribution, manufacturing, inventory management, and fleet.  Using product development, users can create a detailed bill of material... Read More
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Atlas Planning Suite

Atlas Planning Suite, provided by John Galt Solutions, is a supply chain management platform designed to suit the needs of scaling businesses in various industries. Companies in manufacturing, agriculture, industrial equipment, hospitality... Read More
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Infoplus

Infoplus is an inventory management solution for small to midsize organizations in industries including consumer goods, electronics, food and beverage, retail, pharmaceuticals and more. The system is offered primarily as a web-based... Read More
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BlueCherry

BlueCherry is an enterprise resource planning (ERP) suite featuring modules for omnichannel planning, product lifecycle management (PLM), shop floor control, logistics, e-commerce, finance and electronic data interchange. It is suitable... Read More
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SoftCo Procure-to-Pay

SoftCo is a cloud-based and on-premise software that provides solutions in financial process automation. It is designed for midsize to large companies across all industry sectors. SoftCo Procure-to-Pay facilitates the creation of... Read More
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Rose Rocket

Rose Rocket is cloud-based transportation management software (TMS) that helps manage the business requirements of Less-Than-Truckload (LTL) carriers. Rose Rocket can be used either as a full-suite TMS or carriers can add any Rose... Read More
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SpendBoss

SpendBoss is a cloud-based supply chain management (SCM) solution suitable for small to midsize businesses in a variety of industries. Key features include spend management, analytics, budgeting and product ordering. SpendBoss enables... Read More
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Sage X3

Sage X3 is an enterprise business management software suite that includes integrated functionality for financial management, sales, customer service, distribution, inventory, and manufacturing, and business intelligence. Sage X3 is... Read More
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Vision Sourcing & Demand

Jesta I.S. provides fully-integrated omni-channel retail, inventory management, and supply chain solutions. The web-based Vision Suite includes PLM, Sourcing & Demand, B2B eCommerce, Merchandising, DC, Web Order Fulfillment, POS, Financials,... Read More
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Epicor Supply Chain

Epicor supply chain management (SCM) software is a highly scalable solution that helps users increase their supply chain performance by increasing their visibility. The solution provides tools that streamline operations across the... Read More
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IBS Enterprise

IBS has over 30 years of experience producing software solutions for supply chain managers and distributors. With over forty modules assisting 2,000+ global customers, IBS has become a leading provider of ERP software solutions. IBS... Read More
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JDA Software

JDA Software provides industry leading global supply chain solutions for large and enterprise companies across a wide array of verticals. Over 6,000 users worldwide have improved visibility across the supply chain and increased profits... Read More
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SAP - SCM

Over 30,000 companies, spanning 120 different countries, are using SAP ERP Financials to conduct their financial management. Noteworthy names include General Mills and Office Max. SAP ERP Financials is a part of SAP’s Business Suite,... Read More
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PackManager

PackManager is a comprehensive solution developed to support the unique and often complex needs of contract packagers and manufacturers. PackManager effectively manages every facet of packaging and fulfillment operations, from quoting... Read More
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BravoAdvantage

BravoAdvantage is a procurement platform provided by BravoSolution that integrates upstream and downstream procurement processes. The platform includes supplier value management, spend analysis, sourcing, contract lifecycle management,... Read More
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AMT

AMT is a robust, cutting-edge Enterprise Resource Planning (ERP) solution that was developed specifically for small to medium-sized apparel and retail firms that manage everything from clothing to accessories, footwear and electronics.... Read More
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Real Time Value Network

One Network's Real Time Value Network (RTVN™) is a powerful cloud-based supply chain management solution that helps larger organizations optimize their supply chain, decrease inefficiencies, improve service, and increase profitability.... Read More
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Claritum

With over 150,000 users in 35 countries, Claritum’s cloud based spend management platform streamlines source-to-settle processes for mid-sized and enterprise-level organizations.  From source to settle, organizations have an automated... Read More
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Demand Commander

Demand Commander is a robust, comprehensive demand planning and forecasting solution that provides companies with an entire suite of applications to manage every aspect of their sales and operations planning process. Demand Commander... Read More
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SAP Business One

SAP Business One is an integrated enterprise resource planning (ERP) software suite which primarily serves small to medium-sized businesses with up to one hundred employees and less than $75 million in annual revenue. SAP Business... Read More
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Supply Chain Planning & Optimization

Quintiq's powerful Supply Chain Planning & Optimization (SCP&O) platform was designed with flexibility and problem solving in mind, smoothing any issues with planning and job scheduling without making any changes to the core system... Read More
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Acctivate

Acctivate is an ERP and inventory management system created for small to midsized organizations. The software functionality includes purchasing, warehousing, sales, marketing, shipping, and customer service. The solution provides tailored... Read More
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Proqur

Proqur was developed utilizing years of hands-on experience working within the manufacturing and engineering sectors; this expertise led to a streamlined procurement solution suitable for firms in a variety of sectors. The system is... Read More
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4castplus

4castplus supplies performance-driven planning and management software that delivers cost efficiency and deep visibility on major construction projects. With intelligent workflows and tools that unite Procurement, Project Management,... Read More
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FinancialForce

FinancialForce.com’s Supply Chain Management (SCM) is a Software-as-a-Service solution designed to help companies track supply chain efficiency and effectively manage resources. The system allows procurement managers to purchase... Read More
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Service Lifecycle Management

Designed to help companies handle after sales supply chains, DEX Systems’ software helps manage everything from returns and repairs, to remarketing and warehouse planning. Their core solution, Service Lifecycle Management is used... Read More
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Buyer's Guide

Purchase order software serves many essential procurement business processes. It helps with creating purchase orders (POs), transmitting POs to suppliers, reconciling supplier invoices to POs and contracts and more.

In this buyer’s guide, we’ll examine the various types of PO software, standard PO software features and the types of buyers in this space.

Here’s what we’ll cover:

Reviewers' Choice
What Are the Major Types of Purchase Order Software?
What Are the Features of Purchasing Software?
Benefits and Potential Issues
What Type of Buyer Are You?

Reviewers' Choice

 Reviewers' Choice Purchase Order Graphic

Reviewers' Choice Products

Cin7 Officewise
Rubberstamp ShipStation
Skubana Precoro

Our Reviewers’ Choice list shows the five highest user-rated software solutions for Purchasing when adjusted for total number of reviews and recency of reviews.

If a software solution has more reviews, and more recent reviews, we value those ratings more highly than a product with fewer, older reviews. This is because is it much harder to get 100 five-star reviews than it is to get 10.

We also know that software vendors continually tweak and update their product, so we believe that more recent reviews tend to be more accurate.

To determine which products made the final cut, we looked at how users rated each solution's:

  • Overall performance,
  • Ease of use, and
  • Customer support

A solution can make the Reviewers' Choice top five in all three categories, or just one or two. All software solutions in the Reviewers' Choice have at least 10 reviews from real software users. The final products are listed in alphabetical order from left to right.

For more details on how we selected our Reviewers' Choice, read the full methodology.

What Are the Major Types of Purchase Order Software?

POs are the beginning of both direct and indirect procurement processes. Direct procurement refers to the purchasing of goods and services used in an organization’s products, whereas indirect procurement refers to the purchasing of goods and services used to support an organization’s processes.

As such, there are various types of software that deal with purchase orders:

Types of Purchasing Software

 

Types of Purchase Order Software

Procure-to-pay (P2P) suites are essentially all-purpose tools for managing all of an organization’s procurement activities. Typically, P2P systems wade into related areas such as contract management, inventory management, supplier management and strategic sourcing. They’re the focus of this buyer’s guide.

Most P2P solutions are cloud-based.

ERP suites typically feature procurement modules, but primarily work in conjunction with other modules in the system—e.g., production planning. Moreover, these modules tend to lack the niche features as well as the user-friendly interfaces that encourage adoption throughout an organization.

Work-stream tools are stand-alone applications for managing highly specific procurement processes (telecommunications spend, temporary workforce spend, travel spend etc.). These tools offer dedicated interfaces and approvals workflows to streamline a single, highly important procurement process.

While these solutions are niche, they can offer major benefits when it comes to managing tricky forms of spending. Gartner notes in “Procurement Leaders Need to Deploy Work-Stream-Specific P2P Solutions to Maximize ROI” that “work-stream-specific P2P solutions deliver dramatic out-of-the-box improvements over basic tools in the granularity and degree of control over spending. They achieve this through improved compliance to contract, spend category and/or project specific workflows and order process audit trail documentation.” (This content is available to Gartner clients.)

Typically, if you’re looking for a work-stream tool, you’re looking to control spending in a specific area, and you’ll look to the niche vendors that specialize in this area. Hence our focus here will be on multipurpose procure-to-pay (P2P) suites.

 

Notifications on expense report in Coupa Cloud Spend Management

 

Notifications on expense report in Coupa Cloud Spend Management

What Are the Features of Purchasing Software?

P2P suites offer a range of modules with diverse functions. The below table homes in on some of the most important:

Rules engine for PO to invoice reconciliation (accounts payable automation) One of the core features of any procurement solution. Automates the tedious process of reconciling POs to invoices by matching them via rules engines.
PO to contract reconciliation Automatically match POs to contracts.
E-invoicing Transmit and store invoices in an electronic format such as electronic data interchange (EDI).
E-catalogs Can be customized and managed to show, for example, prices based on contracts.
Integrated spend analysis and reporting Procurement managers can analyze spend using native reporting tools or export prepared and aggregated data for further analysis. Advanced solutions sport built-in data warehousing functionality.
Expense reporting and management Enables a rules-based approach to ensure compliance with organizational policies.
Strategic sourcing Some of the more robust P2P suites have built-in modules for strategic sourcing via reverse auctions and other mechanisms.
ERP integrations Since P2P solutions are sold as suites in their own right rather than components of ERP systems, they typically offer integrations with leading ERP systems.

 

Procurement e-catalog in GEP

 

Procurement e-catalog in GEP

Benefits and Potential Issues

P2P solutions offer the following key benefits:

  • Automation of accounts payable (AP) processes. Procurement software eliminates the necessity for manual matching with rules engines, improving efficiency, accuracy and cost-effectiveness.
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  • Better control over expenditures. Features such as e-catalogs through which employees can make purchases, supplier information databases and rules for creating POs and reporting expenses ensure that employees’ purchasing habits comply with organizational policies to reduce spending.
  •  
  • Paperless processing. By eliminating the use of paper in crucial areas, these solutions can offer dramatic savings.
  •  
  • Integrated reporting and spend visibility. P2P solutions offer dashboards as well as ad hoc reporting interfaces to ensure better visibility into expenditures throughout the organization.
  •  
  • Improved purchasing workflows. User-friendly interfaces with built-in approvals workflows, as well as remote and mobile access to the system, simplify complex purchasing processes.

 

Exceptions to AP process report in Basware

 

Exceptions to AP process report in Basware

Potential issues include:

  • Local e-invoicing regulations. While e-invoicing doesn’t pose particular regulatory challenges in the US, it remains difficult and/or impossible in some areas of the world. Gartner offers specific guidance in the report E-Invoicing Gains Traction Worldwide.
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  • Employee adoption. Lack of support for some complex purchasing workflows (e.g. travel purchases) may lead to poor adoption of the system. In some cases, the purchase of an additional work-stream-specific tool may be necessary to supplement the functionality of the P2P suite and encourage engagement.

What Type of Buyer Are You?

We’ve seen that there are many software options out there for managing POs. Let’s take a look now at which kinds of buyers should examine particular solutions.

Buyers primarily involved in direct procurement should explore procurement modules in ERP suites, which offer integrated features in other modules for making the most of data generated by direct procurement (e.g. production planning). Additionally, ERP systems offer strong functionality in areas such as vendor-managed inventory/automated replenishment, which are key to streamlining direct procurement processes.

Buyers dealing with both indirect and direct procurement should explore P2P suites, as these suites are robust and rangy enough to handle various types of purchasing.

Departmental buyers should explore work-stream-specific tools that don’t require the whole organization to move onto a new procurement platform.

Buyers seeking to control spend in a single key area should evaluate work-stream specific tools.

Buyers with advanced needs such as job costing and quoting need to evaluate niche solutions that can track POs against jobs and that can convert quotes to invoices. Such features are lacking in many all-purpose P2P suites.