Best Warehouse Management Software of 2025

Here's what we'll cover:

What you need to know about warehouse management software

What is warehouse management software?

Essential features of warehouse management software

Benefits and competitive advantages of using warehouse management software

How to choose the best warehouse management software for your business

Software related to warehouse management

More resources for your warehouse management journey

What you need to know about warehouse management software

Warehouse management software (WMS) tracks and automates warehouse management processes, helping to reduce errors, increase accuracy, and boost efficiency. This software commonly comes with features for receiving and scanning new stock, organizing, locating, and quantifying inventory, managing supplier relations, picking routes, and tracking orders shipped to customers.  

We have over 462 warehouse management products listed on our site, and we’ve published over 6,700 verified reviews in the past two years. [1] While businesses of all sizes can benefit from this category's core features—inventory management, receiving, and order management—the size of your business, the level of automation you want, and your list of must-have features all help determine which tool is your best option.

Your budget also plays a role in narrowing in on the best-fit tools for your business. Entry-level pricing for warehouse management software averages $146 per month, while mid-tier and advanced products average $234 and $868 per month, respectively. [2] 

Buyers should consider the following critical questions when evaluating systems based on their needs: 

• Does the software support the number of warehouses we currently manage? Can it support us during a growth phase? 

• Do employees find the software easy to use?

• Is the software mobile-friendly? 

• Which features does our business need, and which features would be nice to have? 

• Does the software integrate well with our existing systems for accounting, transportation management, ERP, eCommerce, and/or shipping? 

With so many products to choose from, it can be difficult to make a decision. In this guide, you’ll learn about essential features and functions of warehouse management software, with step-by-step guidance on how to find the right tool for your business. For personalized help finding WMS, schedule a chat with one of our experienced advisors like Bryan Dengler, who has helped businesses across industries find warehouse management software.

What is warehouse management software?

Warehouse management software is made to help users track inventory and supplies more efficiently as they move through a warehouse or distribution center. WMS also makes certain processes, such as receiving, picking, and putting away products faster and more accurate.

Common features of WMS include inventory management, order management, barcoding/RFID, supplier management, workflow management, and status tracking. In addition to improving warehouse workflows, reviewers say this software is easy to use and supports productivity and growth.

Essential features of warehouse management software

When selecting warehouse management software, it’s important to know what features are included and how they’ll support your business. Every warehouse management system comes with a few core features: inventory management, receiving, and order management. Other common features support other aspects of managing warehouse operations, such as barcoding, supplier management, and order status tracking. 

Check out the following lists to learn about the core and common features of warehouse management software. Some of these features have been rated “highly important” or “critical” by verified reviewers over the past two years.

Core warehouse management software features

Common warehouse management software features

Benefits and competitive advantages of using warehouse management software

WMS tools help businesses unlock efficiency and growth. Take it from an expert like Software Advice advisor Bryan Dengler, who helps businesses from a wide range of industries find software for manufacturing, project management, and supply chain management, including warehouse management software. 

Dengler says that when buyers are looking for a warehouse management solution, their main goal is to increase the efficiency and organization of their warehouse. Some are first-time buyers, but many are “using something that’s not good enough, and they need to upgrade and find something that’s more specialized,” says Dengler. Buyers typically ask, “Can this [WMS solution] help me organize things in a way that makes sense? Is it maximizing our time?” 

Our review data shows that WMS is highly rated for efficiency. Users note that tracking KPIs on customizable, mobile-friendly dashboards helps increase visibility and accuracy, making it easier to see where warehouse operations could be improved.

In addition to increased efficiency, WMS benefits businesses directly in other ways, including: 

• Improved productivity: WMS helps businesses do more with their time by automating inventory management processes, suggesting better picking routes, and locating stock in real time. 

• Support for growth: With greater efficiency and productivity, businesses can process higher volumes of stock without significantly increasing operational costs. 

• More accurate reporting and forecasting: WMS automatically tracks inventory levels and can automate reordering as stock is depleted, reducing the risk of stockouts or overstock. With accurate reporting on which products are selling versus sitting in their warehouse, businesses can make better decisions about what to replenish. 

In short, taking advantage of WMS's customization options and automation can save businesses time and money on number-crunching, manual errors, and uninformed forecasting decisions.

How to choose the best warehouse management software for your business

Step 1: Define your requirements

Before buying WMS, spend some time to figure out what your business needs, so you can find the tool that you’ll benefit from the most. Here are a few straightforward steps to finding the right software, with important considerations that’ll help you along your research journey. 

Determine whether you need warehouse management software or a different kind of software

Because WMS has overlapping functionality with other software categories, businesses aren’t always sure whether they need WMS or something else. Often, they’re trying to decide whether they need WMS or inventory management software. 

As Dengler explains, “You can find a lot of inventory management functionality within a WMS, but there’s a lot within a WMS that inventory management software can’t do.” Often, he says, the decision of which software to choose “comes down to digging into what they actually need and cutting through buzzwords” commonly used to market both types of software.

Does your business need help managing inventory and picking, packing, and shipping? Do you need a detailed way to organize products by aisle, bin, or row number so you can locate them more quickly? Do you need a better way to manage docks and receiving? If so, you need a WMS solution. 

What’s in your warehouse, and who buys it, should guide your decision

One way to determine the kind of software you should buy is to take stock of what’s required in order to effectively manage the products you keep in your warehouse, and who your customers are. For example, if you’re an eCommerce business, you’ll want a WMS tool that offers precision order management and returns processing. On the other hand, if your warehouse stores perishable products like food and beverages, you’ll want a tool that tracks product freshness and supports temperature-controlled facilities, perhaps with IoT temperature sensors to ensure food safety.  

Whether you sell directly to consumers, to other businesses, or distribute products on behalf of other businesses, there is a WMS product that can support your business’s unique needs—which in many cases comes down to the types of products you store.

Your business’s size also plays a role in your decision

The size of your business plays a big role in determining the kind of warehouse management software that would be the best fit. 

• Small businesses (fewer than 250 employees) often have tighter budgets, so they may be looking for affordable or free WMS solutions that cover the basics. They also look for simpler software that’s easy to use without extensive training. They may not need the same advanced features that a larger business would deem essential. Core features of the WMS category, like inventory management, order tracking, and receiving, may be enough. Finally, SMBs should choose software they can use both before and after a growth phase, so they don’t have to buy a new system later on. 

• Mid-size businesses (250 to 999 employees) may have reached a point in their growth where they need more advanced features or customizations to fit their workflows. They may also need their WMS solution to integrate with other complex software, like a customer relationship management (CRM) or enterprise resource planning (ERP) system.  

• Large enterprises (1,000 or more employees) need powerful, often customized software that can handle high volumes of transactions and complex operations across multiple locations. They also need detailed insights and analytics to find opportunities for growth and cost savings. With more complex software comes the need for more extensive user training. Additionally, security features are more essential, as large businesses tend to manage more data. 

Anticipate the cost of warehouse management software

Before you begin to narrow your options, know what you’re willing to pay for WMS. Compared to other software, these products can be expensive. That said, most users find that the value WMS offers in terms of time savings, cost savings, and data-driven insights make it worth the money. 

Most warehouse management software is priced on a per-month basis. On average, you can expect to pay around $146 per month for a tool with basic features and functionality, $234 for a premium tool, and $868 for an advanced tool. Multiple factors determine subscription price, including features, customization, number of users, and recurring fees for things like maintenance and support. [2]

Decide what level of automation you’ll need

WMS software tends to come with a variety of automated functions, but not all tools have the same capabilities. Ask yourself and your team where automation would most benefit your business: order processing, inventory auditing, real-time data collection, or all of the above? Keep these in mind as you check out different WMS options.

Be aware of potential drawbacks

Warehouse management software, like anything, comes with its own set of potential drawbacks. Here are a few to watch out for:

• Cost, both upfront and long-term: Implementing WMS can be expensive, especially for small businesses. There are costs for the software itself, as well as potential expenses for hardware, installation, and ongoing maintenance. Any budget you create for this software needs to include both short- and long-term costs to avoid surprises.  

• Implementation challenges: Some WMSs are complex and may require significant time and effort to learn. This might mean investing in training for your team, which can be both time-consuming and costly. Setting up a WMS can also take a while, especially if it needs to be customized to fit your specific needs. This can disrupt operations, at least temporarily.

• Limited scalability: Not all WMS solutions scale easily with business growth. If your business expands, you might find that your current software can't keep up, requiring another investment. Discuss with the vendors how their tools are equipped to support businesses through growth phases. 

Dengler notes that the decision to invest in WMS often occurs when a business is experiencing a growth phase, when “they may be using inventory management software or maybe they have an ERP with a light WMS. But let’s say they’re growing, or building a new warehouse. They want to make sure they lay the groundwork for a really efficient setup. That’s when they’re going to be looking for a more robust, standalone warehouse management software.”

Plan around integration options

As mentioned above, depending on your business's size and complexity and your existing tech stack, you may need to integrate your warehouse management solution with other software. Dengler says businesses commonly integrate WMS with their enterprise resource planning (ERP) system or transportation management software (TMS). 

Other common integrations for WMS include accounting, eCommerce, shipping, and barcoding/RFID software. However, many WMS solutions include features for one or all of the above functions. When researching your options, make sure the tools on your list are compatible with your existing tools, and that you’re only paying for what you need. 

Step 2: Make a shortlist of WMS options

With 462 highly-rated WMS solutions to choose from on Software Advice alone, it can be challenging to select the right software for your business. Here’s how we recommend you narrow down your options. 

Get qualified help from an advisor

Software Advice advisors like Bryan Denger have experience helping hundreds of businesses find WMS solutions that support their needs and budgets. For advice from an expert like him, you can chat online with us right now or schedule a phone call. During your conversation, an advisor will help you identify a shortlist of options that align with your requirements.

Explore our list of WMS FrontRunners

Not ready to speak with one of our advisors just yet? Take a look at our WMS FrontRunners report. Only products that earn top user ratings make this list. To be eligible for consideration, a product must: 

• Have at least 20 unique user reviews from the last 24 months

• Be a stand-alone WMS product

• Offer these core features: inventory management, order management, and receiving

Check out our full methodology for a more detailed understanding of how we compiled the FrontRunners list. 

Step 3: Pick your best option

Once you have your shortlist of options, it’s time to get to know the software better through vendor demos. During a vendor demo, you’ll explore features, get pricing information, and determine whether the software is right for your business. Knowing what to expect is half the battle.

Schedule vendor demos and ask the right questions 

Once you’ve put together a shortlist of WMS options, you should schedule demo sessions with each vendor. You’ll want to use the demos to get personalized answers about features, cost, technical support, training resources, and anything else about the product or vendor that will help you make a final purchase decision. 

Here are some questions you should ask during demo sessions:

What kind of customer support do you offer? 

Support from your vendor, particularly during onboarding, can make or break a software investment. Ask vendors what forms of support and training they offer during the implementation process. 

How frequently do you update your software?

Get specific about the kinds of updates vendors make to their WMS software, how often updates occur, and whether they’re free for existing customers. It’s a good sign if the vendor says they update the software frequently without charging customers for added functionality. Bonus points if they can discuss details about how any upcoming updates will change the performance or user experience of the software. 

How can we customize our dashboards? 

Understand the level of customization offered for data analytics and reporting. Know which KPIs you’ll want to track with your new software, and determine whether you can display them in one centralized dashboard if the dashboard is mobile-friendly, and how many user seats are included in each pricing tier.  

Don’t drag out the decision

Our research shows that software buyers are satisfied with their purchases when they take three months or less to evaluate their options, while those who regret their purchases spend at least five months mulling over their options. [3]

If you’ve gotten this far and you’ve done the right research—meaning that you’ve identified high-quality products that fit your budget and specific business needs, and you’ve participated in demos and used the software—you should go ahead and make a decision. The sooner you do so, the sooner you can start benefiting from a more efficient WMS solution.

Step 4: Make the most of your warehouse management software 

Now that you’ve bought a WMS tool, it’s time to implement it. You may be onboarding your first formal WMS solution, or you might be upgrading from an existing system. Either way, here are some important things to keep in mind during the process:

• Data migration is annoying but necessary: In order to run most efficiently, your new WMS solution needs existing information about products, warehouses, suppliers, and order history. It’s time-consuming to validate your old data and move it over to your new system, but it’s a vital piece of the implementation process. 

• You’ll need to train users: There’s not much point in having a powerful new WMS tool if nobody in your organization knows how to use it. Your vendor should be leading training sessions to get your staff up to speed on the new software. 

• Marketing the software internally pays off: You need to communicate to your staff and suppliers that you’re onboarding a new WMS solution. Set expectations, reassure teams that delays will be resolved as soon as possible, and get users excited about how the software will improve their day-to-day work. 

For more information, check out our five-step guide to a successful software implementation.

Software related to warehouse management

As you search for warehouse management software, you may find related or complementary types of software that perform similarly to or could be integrated with your WMS solution. 

• Inventory management software tracks stock levels across multiple channels in real time, so businesses can quickly view how much inventory they have on hand and make decisions on reordering based on customer demand forecasts. Inventory management is a core feature of all warehouse management software. 

• Distribution software also has overlapping functionality with WMS; it helps businesses manage a range of processes including inventory tracking, order processing, procurement, and purchasing, and often includes warehouse management features. 

• Supply chain management software is designed to control end-to-end business processes across the supply chain, perform demand planning and forecasting, and manage supplier relationships. Functionality across systems varies: some tools focus on business intelligence, while others primarily support functions like warehouse management.  

• Enterprise resource planning (ERP) software unifies a business’s various functions, including manufacturing, logistics, inventory, accounting, sales, billing, and HR, into one system to increase efficiency. Many ERP systems include warehouse management features. 

• Logistics software equips providers with essential tools to effectively manage and execute their product delivery operations. This primarily includes supply chain management and brokerage and bidding. 

More resources for your warehouse management journey

• A Guide to Warehouse Management Software Pricing Models

• Manufacturing Essentials: What Is Smart Manufacturing?

• Economic Concerns, Talent Shortages, and Cybersecurity Are Top Challenges for SMB Supply Chains

About our contributors

Author

Molly Burke is a senior analyst and writer for Software Advice. She covers customer experience and marketing in the retail and restaurant industries, with a focus on how emerging technology is transforming the way everyday people shop. Her research helps business owners make software investment decisions that will help them navigate the ever-shifting retail landscape. 

Molly’s research and analysis is informed by more than 120,000 authentic user reviews on Software Advice and nearly 8,000 interactions between Software Advice software advisors and retail software buyers. Molly also regularly analyzes market sentiment by conducting surveys of retail and restaurant leaders, as well as consumers, so she can provide the most up-to-date and helpful information to small and midsize businesses purchasing software or services. 

Her insights on generative AI, social media, and other tech trends have been featured in The New York Times, Vogue, BBC, CNBC, Forbes, and the Financial Times, among other publications.

Editor

Caroline Rousseau is a content editor at Software Advice. A former content analyst, Caroline has, for the past five years, built, written and edited research reports about technological trends, opportunities, and challenges with a SMB audience in mind. Her content has been featured in French Tier 1 media including Le Monde, L’Express and Le Figaro, among other publications.

Her previous experience as a graphic designer, translator and LQA specialist in various industries converged into a skill set that allows her to create compelling content about today’s business matters. Caroline’s personal interests include literature and art and she has a passion for Albert Camus, graphic novels and drawing.

Advisor

Bryan Dengler is a senior advisor. He joined Software Advice in 2022, and is based in Austin, TX.

As part of the software advisor team, Bryan helps professionals from a wide range of industries who are seeking accounting, project management, manufacturing, learning management, and supply chain software. He provides a shortlist of personalized technology recommendations based on budget, business goals, and other specific needs. 

Bryan’s favorite part of being a software advisor is knowing he’s made a valuable difference in a buyer’s life with each advising session he holds.

Sources

1. Software Advice reviews data: Software Advice reviews are collected from verified users for individual software products. For this report, we analyzed reviews from the past year as of the production date. Read the complete methodology.

2. Software Advice software pricing data: Only products with publicly available pricing information and qualified software products within the category, as of the production date, are included in the pricing analysis. Read the complete methodology.

3. Software Advice’s 2025 Tech Trends Survey was conducted online in August 2024 among 3,500 respondents in the U.S. (n=700), U.K. (n=350), Canada (n=350), Australia (n=350), France (n=350), India (n=350), Germany (n=350), Brazil (n=350), and Japan (n=350), at businesses across multiple industries and company sizes (five or more employees). The survey was designed to understand the timeline, organizational challenges, adoption & budget, vendor research behaviors, ROI expectations and satisfaction levels for software buyers. Respondents were screened to ensure their involvement in business software purchasing decisions.