QuickBooks Online Advanced 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

QuickBooks Online Advanced

4.4

(1035)

Pricing

Starting at $235.00 per month

About QuickBooks Online Advanced

QuickBooks Online Advanced is a cloud-based accounting solution that helps small to large enterprises manage expenses, projects, invoices and more. It comes with a centralized dashboard, which enables users to gain insights into business trends and organizational performance using key performance indicators (KPIs).

QuickBooks Online Advanced allows administrators to assign tasks to sales representatives, grant access to specific users and collaborate on projects with team members. Users can capture digital copies of receipts and automatically sort transactions based on tax categories, improving financial operations. Additionally, it lets managers create custom estimates, manage recurring payments and export generated reports in various formats.

QuickBooks Online Advanced facilitates integration with various third-party applications such as RevenueBooks, Syft Analytics, Freedom Merchants and more. Pricing is available on monthly subscriptions and support is extended via phone, documentation and more.

QuickBooks Online Advanced Screenshots

QuickBooks Online Advanced Pricing and Plans

Starting price: $235.00 per month

Free Trial

Free Version

Advanced

$235.00

flat rate, per month

Plan includes:

Income and expenses
Invoice and payments
Powerful reports
Mileage tracking
Sales and sales tax
Contractors
Connect all sales channels
Enter Time
Project profitability
Data sync with Excel

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QuickBooks Online Advanced Features

Popular features found in Accounting
Billing & Invoicing
Budgeting/Forecasting
Expense Tracking
Fund Accounting
Income & Balance Sheet
Multi-Currency
Payroll Management
Project Accounting
Purchase Order Management
Tax Management
More features of QuickBooks Online Advanced
Access Control
Access Controls/Permissions
Accounting
Accounting Integration
Accounts Payable
Accounts Receivable
ACH Payment Processing
Activity Dashboard
Activity Tracking
Ad hoc Reporting
Alerts/Notifications
Alumni Management
API
Approval Process Control
Asset Lifecycle Management
Attendance Management
Auction Management
Audit Trail
Automatic Billing
Bank Reconciliation
Bid Management
BIM Modeling
Bookkeeping Services Integration
Budget Tracking
Business Process Automation
Calendar Management
Campaign Management
Cash Flow Management
Cash Management
Categorization/Grouping
Change Order Management
Chart of Accounts
Client Management
Client Portal
Collaboration Tools
Commission Management
Compliance Management
Compliance Tracking
Consolidation/Roll-Up
Construction Breakdowns
Contact Database
Contact Management
Contract/License Management
Contribution Tracking
Core Accounting
Cost Database
Cost Estimating
Cost Management
CPA Firms
Credit Card Processing
CRM
Customer Management
Customer Statements
Customizable Branding
Customizable Dashboard
Customizable Fields
Customizable Reports
Customizable Templates
Dashboard
Dashboard Creation
Data Collection
Data Import/Export
Data Security
Data Visualization
Document Management
Donation Management
Donation Tracking
Donor Discovery
Donor Management
Drag & Drop
Dunning Management
Electrical Estimating
Electronic Payments
Electronic Signature
Email Management
Email Marketing
Equipment Tracking
ERP integration
Estimating
Event Management
Expense Claims
Expense Management
Financial Analysis
Financial Management
Financial Reporting
Fixed Asset Management
For AEC Industry
Forecasting
For Legal Professionals
For Medical Purposes
Forms Management
For Nonprofits
For Real Estate
For Religious Organizations
For Residential
For Small Businesses
For Trucking Industry
Gantt/Timeline View
General Ledger
Gift Matching Management
Goal Setting/Tracking
Grant Management
Historical Database
HVAC Estimating
Interaction Tracking
Inventory Control
Inventory Management
Inventory Optimization
Inventory Tracking
Invoice Creation
Invoice History
Invoice Management
Invoice Processing
IoT Integration
Job Costing
Job Management
Job Scheduling
Key Performance Indicators
Membership Management
Mobile Access
Mobile App
Mobile Giving
Mobile Payments
Multi-Company
Multi-Department/Project
Multi-Location
Multiple Projects
Online Forms
Online Invoicing
Online Payments
Order Management
Overrun Reporting
Payment Collection
Payment Processing
Payment Reconciliation
Payment Tracking
Performance Metrics
Pledge Management
Plumbing Estimating
Point of Sale (POS)
Predictive Analytics
Product Identification
Profit/Loss Statement
Progress Reports
Project Costing
Projections
Project Management
Property Management
Purchasing & Receiving
Quotes/Estimates
Real-Time Analytics
Real-Time Monitoring
Real-Time Notifications
Real-Time Updates
Receipt Management
Receivables Ledger
Recurring Giving
Recurring Invoicing
Recurring Payments
Recurring/Subscription Billing
Reminders
Remote Access/Control
Reporting/Analytics
Reporting & Statistics
Revenue Management
Revenue Recognition
Sales Tax Management
Scorecards
Search/Filter
Self Service Portal
Self-Service Reporting
Social Media Integration
Spend Management
SSL Security
Status Tracking
Strategic Planning
Subcontractor Management
Supplier Management
Takeoff
Task Management
Third-Party Integrations
Time & Expense Tracking
Timesheet Management
Time Tracking
Transaction History
Transaction Management
Vendor Management
Version Control
Visual Analytics
Visual Assemblies

QuickBooks Online Advanced Integrations

PayPal

Integration rated 5.0 from 11 reviews

eHopper

Expensya

Field Promax

HandiFox

Knowify

See all 150 integrations

QuickBooks Online Advanced User Reviews

Overall Rating

4.4

Ratings Breakdown

60%

29%

Secondary Ratings

Ease of Use

4.4

Value for money

4.2

Customer support

4.1

Functionality

4.4

Sean C.

Verified reviewer

Automotive

2-10 employees

Used daily for less than 12 months

Review source

Reviewed January 2026

Great software

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

QuickBooks online advance integrated seamlessly with our operating software and makes it easy to track income. Value for the money is definitely worth it.

Cons:

There can sometimes be duplicate orders between our software and QuickBooks online advance but that’s rare

Jason M.

Verified reviewer

Construction

11-50 employees

Used daily for more than 2 years

Review source

Reviewed September 2025

QuickBooks Online is Worth It

Overall it has been good, but they make too many errors when pushing their updates. It is too much sometimes.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It was very easy to use and they constantly make updates. Our CPA is also very familiar with the product, so that made it even easier to use.

Cons:

They never send out details emails explaining their updates and how to use them. It is very confusing to sit down one day and everything has changed.

Reasons for choosing QuickBooks Online Advanced

Ease of use and preexisting knowledge of the product

Reasons for switching to QuickBooks Online Advanced

It was too much and hard to use. Setup like a spreadsheet.

Colleen M.

Verified reviewer

Construction

2-10 employees

Used daily for more than 2 years

Review source

Reviewed November 2025

Quickbooks is Comprehensive!

Overall we appreciate the software and the multiple features that streamlines our bookkeeping and business reports.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Intergrated employee hours with payroll, streamlines our payroll process and reduces any opportunity for errors.

Cons:

The one frustrating and time consuming void is in the payroll - it does not easily track and enter Canadian statutory holidays.

Richard O.

Verified reviewer

Computer Software

2-10 employees

Used daily for more than 2 years

Review source

Reviewed November 2025

Good when it works

It has been average with a number of problems experinced over the last few years, some which have taken a long time to resolve.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It has been a great advancement from using manual excel sheets. It is great for sending out invoices to my customers and asking them to pay online via paypal.

Cons:

I most dislike their integration with Gocardless since it has caused us a lot of problems, although QB were quick to accept fault and offer compensation. The online payment fees through paypal is expensive.

Reasons for choosing QuickBooks Online Advanced

QB was better known to me, no other reason really.

Katherine C.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used daily for more than 2 years

Review source

Reviewed August 2025

QBO Advanced is a great tool for nonprofits or for-profit businesses

I love QBO Advanced and have used it at multiple orgs and for profit businesses. It is widely known and used and easily understood by non-finance professionals. It is still seeing updates and getting better than the original version as they try to move all users to QBO.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

QBO Advanced has quick and easy reporting with so many ways to customize. It integrates easily with basically every other tool and is very easy to access.

Cons:

Some reports are not as robust as the QB Desktop versions, though this seems to be consistently improving.

Reasons for switching to QuickBooks Online Advanced

Ease of access and a big push from our former bookkeeper and Intuit.

Andras D.

Verified reviewer

Construction

11-50 employees

Used daily for more than 2 years

Review source

Reviewed April 2025

If it was not for the Customer Service Experience, I would give it 4 stars

If you have no issues because you are a simple business and have very simple accounting, you can get a decent experience and good value for what this software offers. If you are more advanced and actually care about what your chart of accounts looks like and want to customize it with account numbers and change the default names, beware. If you also want to have control over what get classed where and use accrual basis of accounting where you regularly enter journal entries - my experience is that you will be frustrated from time to time with the system creating new accounts, duplicating accounts and chainging the field mapping in a way where one day you wake up and realize that your Payroll Liabilities are a complete mess with duplicate accounts and inconsistent entries. (this assumes Full Service Payroll where the service team does your payroll). the average rating here on Capterra is about 4.3 stars for QBO Advanced which 0 in my opinion - does not accurately reflect the amount of frustration that is out there about the customer service piece.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

As with most QB products, this accounting system is simple, easy to use and the Advanced version has some really cool features such as Projects (project costing) Bank Feeds (automatic downloading of transactions which are then evaluated before allowing them inside your books). We use Full Service payroll, use Time tracking (time clock), we were able to automate certain simple processes (tasks, recurring transactions, approvals), use other software for example field service managent third party integrations, amazon Business integration, receipt scanning etc. just to name a few cool things. We are an electrical contractor. This being a SAAS, they keep tinkering with it and adding features regularly. Overall, the system is pretty stable, reliable and pleasant to work with.

Cons:

The Customer Service (Technical Support) experience is horrendous, it is the most time-wasting and frustrating experience I have ever had with software - and I say this after 20+ years of using different versions of Quickbooks. In at least the last 10 years customer service has gotten really bad. The front line support reps are little better than chatbots, incapable of even comprehending the issue to be able to escalate to higher level tiers, which are quick to reject and close out tickets without resolution, just to get it off their plate. The social media response teams are not empowered to reopen tickets. Angry and frustrated customers flood the comment sections of media posts intended to advertise new features. The account managers (if you pay enough to be in the Priority Circle level you get an account manager) are similarly not empowered, they cannot even open a ticket. All of this means that every time they misunderstand or mishandle something, you as the customer bear the burden of calling in and they put you through a 1-4 hour ringer to be waiting on hold, periodically come back to tell you that they are working on the issue but so far out of 10 different major issues I experienced over 10 years, not a single one of them ever got resolved. I am a very advanced user and only call into support as a last resort. None of my major issues were ever resolved, they just got closed out and I moved on. Years later they sometimes finally make system updates and some issues just go away but some have not for 10+ years now. You might rightly ask - why stick with this product then? It is begrudgingly that I stay and the simple answer is because after so many years it is very difficult to switch and migrate to a new system.

Reasons for choosing QuickBooks Online Advanced

Main reason was familiarity with the product and easier migration and field mapping. Secondary reason was lower cost

Reasons for switching to QuickBooks Online Advanced

Desktop was not being invested into any longer and support was also declining. In order to keep up with the times we had to switch.

joyelle s.

Verified reviewer

Accounting

2-10 employees

Used daily for more than 2 years

Review source

Reviewed October 2025

Overall a nice program and easy to learn

very good for the most part. it is easy to use and easy to teach people to use. transaction flow in nicely from bank accounts

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

easy to use and to get our client on board with it. Getting access to client books is easier now being able to work from anywhere is very nice

Cons:

the cost has gone up a lot over the last few years and trying to bill that back to clients gets tougher

Reasons for switching to QuickBooks Online Advanced

overall quickbooks is an easier product to use and learn

Carolyne M.

Verified reviewer

Publishing

11-50 employees

Used daily for free trial

Review source

Reviewed October 2025

Feature Rich

I do like it. The batch automation and real-time data are so valuable to any business. I personally felt it was too big for me. |I could definitely see how it would benefit a company larger than mine.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It has more features than the basic versions, like batch invoicing and enhanced workflow automation, that suits larger companies.

Cons:

More features means more learning, although Quick Books do provide the training. It can be overwhelming to slot into your current business.

Reasons for switching to QuickBooks Online Advanced

I took the free trial to see if it would suit my business.