Stackby 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Stackby

4.8

(82)

Pricing

Starting at $5.00 per month

About Stackby

Stackby is a task management solution designed to help businesses create or automate workflows, collaborate with team members and organize operations using spreadsheets, built-in integrations, templates and more. Supervisors can build custom forms with dropdown options, contact numbers, attachments or other information and embed them within corporate websites according to requirements.

Administrators can create online databases in the form of customizable spreadsheets by importing data from existing files in CSV or XLS format. Stackby allows managers to communicate with team members via chat nd add checklists or set up reminders to collaborate on tasks. Additionally, organizations can visualize data on grids, Kanban boards, calendars, galleries or forms.

Stackby facilitates integration with various third-party systems such as Mailchimp, GitHub, Instagram, Google Analytics and more. It is available on monthly or annual subscriptions and support is extended via live chat, documentation, phone and other online measures.

Stackby Screenshots

Stackby Pricing and Plans

Starting price: $5.00 per month

Free Trial

Free Version

Free

$0.00

flat rate, per month

Plan includes:

1000 Rows Per Stack
10 Stacks
2 GB Attachment Space Per Stack
2 MB File Upload Limit
2 Weeks Revision History
Unlimited Guests
Unlimited Users

Personal

$5.00

per user, per month

Plan includes:

15 Stacks
3500 Rows Per Stack
3 Months Revision History
4 GB Attachment Space Per Stack
5 MB File Upload Limit
Single User
Unlimited Guests

Economy

$9.00

per user, per month

Plan includes:

25 Stacks
5 MB File Upload Limit
6 GB Attachment Space Per Stack
6 Months Revision History
7000 Rows Per Stack
Unlimited Guests
Unlimited Users

Business

$18.00

per user, per month

Plan includes:

1 Year Revision History
20 GB Attachment Space Per Stack
25 MB File Upload Limit
50000 Rows Per Stack
50 Stacks
Unlimited Guests
Unlimited Users

Enterprise

Pricing available upon request

Plan includes:

100 Stacks
25+ MB File Upload Limit
3 Years Revision History
7000+ Rows Per Stack
Unlimited Attachment Space Per Stack
Unlimited Guests
Unlimited Users

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Stackby Features

Popular features found in Database
Backup and Recovery
Database Conversion
Data Connectors
Data Migration
Data Replication
Data Virtualization
Multiple Programming Languages Supported
Performance Analysis
Secure Data Storage
More features of Stackby
Access Controls/Permissions
Activity Dashboard
Activity/News Feed
Activity Tracking
Ad hoc Query
Agile Methodologies
Alerts/Notifications
API
Assignment Management
Audit Trail
Bar Chart
Budgeting/Forecasting
Budget Management
Business Process Automation
Business Process Control
Calendar Management
Campaign Analytics
Campaign Management
Campaign Planning
Categorization/Grouping
Channel Management
Charting
Chat/Messaging
Client Management
Collaboration Tools
Color Codes/Icons
Commenting/Notes
Communication Management
Configurable Workflow
Contact Database
Contact Management
Content Management
Cost-to-Completion Tracking
CRM
Customizable Branding
Customizable Fields
Customizable Forms
Customizable Reports
Customizable Templates
Dashboard
Data Aggregation and Publishing
Database Support
Data Dictionary Management
Data Extraction
Data Import/Export
Data Management
Data Mapping
Data Storage Management
Data Synchronization
Data Tabulation
Data Visualization
Deadline Management
Digital Asset Management
Document Management
Document Storage
Drag & Drop
Editorial Calendar
Email Marketing
Employee Activity Monitoring
Employee Database
Employee Directory
Employee Onboarding
Employee Portal
Engagement Tracking
ETL
Event Triggered Actions
Feedback Management
File Management
File Sharing
Forms Automation
Forms Management
Formula Management
For Nonprofits
For Small Businesses
Full Text Search
Functions/Calculations
Goal Setting/Tracking
Idea Management
Integrations Management
Issue Management
Kanban Board
Knowledge Management
KPI Monitoring
Lead Generation
Lead Management
Live Chat
Marketing Calendar
Media Planning
Meeting Management
@mentions
Milestone Tracking
Mobile Access
Mobile App
Monitoring
Multi-board
Multi-Campaign
Multi-Channel Campaigns
Multi-Language
Multiple Data Sources
Multiple Projects
No-Code
Percent-Complete Tracking
Performance Metrics
Planning Tools
Portfolio Management
Prioritization
Process Change Tracking
Process Modeling & Designing
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Publish Scheduling
Real-Time Data
Real Time Editing
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Recurring Tasks
Relational Database Management
Reminders
Remote Access/Control
Reporting/Analytics
Reporting/Project Tracking
Reporting & Statistics
Resource Allocation & Planning
Resource Management
Risk Management
Roadmapping
Role-Based Permissions
Rules-Based Workflow
Search/Filter
SEO Management
Single Sign On
Social Media Integration
Social Media Monitoring
Spend Management
Spreadsheet View
Status Tracking
Sub-Task Management
Supports Scrum
Surveys & Feedback
Tagging
Task Board View
Task Editing
Task Import
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Template Management
Templates
Testing/QA Management
Third-Party Integrations
Time & Expense Tracking
Time Tracking
To-Do List
Traditional Methodologies
User Management
Visual Workflow Management
Web-based Deployment
Web Forms
Web Services
Workflow Management

Stackby Integrations

Microsoft Teams

Google Analytics 360

Mailchimp

Slack

Zapier

Make

See all 16 integrations

Stackby User Reviews

Overall Rating

4.8

Ratings Breakdown

80%

17%

Secondary Ratings

Ease of Use

4.6

Value for money

4.8

Customer support

4.8

Functionality

4.6

Christopher M.

Verified reviewer

Publishing

2-10 employees

Used weekly for less than 6 months

Review source

Reviewed March 2025

Fantastic AirTable/Smartsuite alternative w/POWER

Overall--great. It runs as smooth as AirTable, is a better value than that or SmartSuite, and can do so much! Love it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

As someone who has used AirTable and SmartSuite, I found Stackby to have just about everything those two services had and more--for a better price. Getting started was as easy as connecting AirTable and bringing all my tables over. Then I just had to clean a few things up and I was ready to go. When I had a support issue, I heard back with a solution within about 12 hours. Not bad!

Cons:

Stackby doesn't have quite as modern of an interface as SmartSuite, but it makes up for that with an abundance of features at a lower price--especially for guests (they're free!).

Reasons for choosing Stackby

Lower price and more features. Plus, the ability to bring in social channels for analytics.

Reasons for switching to Stackby

SmartSuite charges for allowing guests to view and interact with your tables. Stackby lets you have unlimited guests free.

Deti Nadya R.

Verified reviewer

Marketing and Advertising

2-10 employees

Used daily for free trial

Review source

Reviewed November 2025

Amazing Apps with Great Feature

It's good for a small team, we can use the free plan. As I'm only a freelancer with less than 10 people in the team, we don't need to use higher plan at the moment.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

A great alternative to similar apps because it offers a free plan that is good enough for a freelancer with small team like me.

Cons:

We need a stable internet connection, and sometimes it changes the input, especially with a Number type of data.

Reasons for switching to Stackby

too expensive for me. I don't want to pay that much because it's not worth it at the moment.

Dane Z.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used daily for less than 12 months

Review source

Reviewed March 2023

An Essential Tool for Our Business

Ratings Breakdown

Ease of use

Previously 5

Value for money

Customer support

Functionality

Previously 5

Pros:

The interactions between columns and between stacks makes this a really wonderful hybrid tool.

Cons:

I had really wanted to use this to replace our existing budget in Google Sheets but I tried and failed several times to get the cells to work with the same kind of formulas we rely on to do things like calculate percentages etc and it was a bit clunky. Also the only place we could get totals was at the bottom of the stack which doesn't''t translate well to a an actually readable working budget.

Reasons for choosing Stackby

Generally this is an invaluable tool. I've used airtable and Infinity and for the value and constant commitment to dynamically adapting their toolset, Stackby has been essential to track our growing list of clients and where they are in our onboarding process. Their templates are great starters and the support is prompt and efficient.there are still some growing pains but those are far outshone by the sheer utility of this software.

Chelle H.

Verified reviewer

Publishing

51-200 employees

Used daily for less than 2 years

Review source

Reviewed October 2024

One of the best purchases we've made

We purchased Stackby over a year ago as an alternative to Airtable. There were a couple of initial things we didn't understand, but they were very patient with us and explained them — and also made changes so that it was easier for us to use. We use it to power a large monthly magazine and it's made it an absolute breeze.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use, good automations, great support.

Cons:

Nothing that hasn't been addressed and fixed.

Reasons for switching to Stackby

Price. We save thousands every year for the comparable feature set.

Paul L.

Verified reviewer

Management Consulting

11-50 employees

Used daily for less than 6 months

Review source

Reviewed March 2020

By far one of the the best of breed productivity tools to enter the market for a long time

Stackby has been super responsive and most importantly helpful and effective. When you get the customer experience right across the entire landscape the rest falls into place, and so far that's what these guys/gals have done.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Whether you want to organise data, create systems, keep track of your sales, your marketing, your business assets, and the use cases go on and on and on, this tool can help you achieve that. Also with the new Zapier (Beta) integration it opens up possibilities to bring data to and from the rest of your technology ecosystem. The two main use cases I've started using with Stackby are as a Digital Asset Management System (for my business and I've set up one of my clients in the same way ... they purchased multiple codes also) and as a Deal Management System for financial transactions. Given I'm in the PE/VC space I was pleasantly surprised that the system had relevant templates for this industry already out of the box, in addition to loads of other (what look like) very useful templates. I've poked around several and love how the one's I've checked out have been put together. It feels like whoever created them knows the requirements of the respective industries.

Cons:

Is it all fireworks and champagne? No. Not yet. There are a few functional things I've encountered that need improvement. The good news about this though is the company is super responsive and get's to work fast to solve stuff.

Reasons for switching to Stackby

I've been an Airtable power user for a long time and I've lost count of the number of people I've told about that product. This product is going to blow Airtable out of the water. Just a gut feeling I have, so I intend to move all of my Airtables to Stackby. It's not because of the economics. I'd gladly continue paying for a service if I had faith in the ability to continue to deliver value for the money. My interactions with the other company however have been less than average.

Emiliano L.

Verified reviewer

Judiciary

2-10 employees

Used daily for less than 2 years

Review source

Reviewed September 2022

Solid alternative to other options.

At first I didn't know I needed Stackby. It has evolved and is a solid tool with the ability to reach all companies. If you are a company and you have a little imagination, you can make your own ERP and keep all the control of the organization. As well as making advanced calculations.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love it. Stackby has become one of my daily tools as Excell used to be. It's great.

Cons:

In the past it gave some problems with Firefox. I finally got used to using it with Chrome. It had some stability issues, but they are virtually unnoticeable. Overall I like it a lot. I miss being able to cross-reference data from other tables, as well as phase view.

Reasons for choosing Stackby

I have evaluated several options. I liked that they have translated into my language. Spanish.

Reasons for switching to Stackby

I met them because of a good offer. But little by little they have won me over. I will continue with them.

Rio M.

Verified reviewer

Program Development

Self-Employed

Used daily for free trial

Review source

Reviewed March 2023

Great Tools for Everything Management

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's amazingEverything needed for any kind of management is readily available on Stackby

Cons:

It has no program to support small business

Reasons for switching to Stackby

Stackby is easy to use and have anything I need

Vendor Response

Thanks for the response Rio. Really appreciate it! We also support lot of templates for small businesses, please take a look here: https://stackby.com/templates/category/local-business/

Replied March 2023

Dr Paul S. B.

Verified reviewer

Management Consulting

11-50 employees

Used daily for less than 6 months

Review source

Reviewed June 2020

Heading the right way (and I like it already)

Keeping track of sales leads and talent pipelines

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Very easy to set up and use VERY shallow learning curve - less technical people are not as apprehensive about using it as say Excel/Access. The form view means adding new rows can be done with zero technical effort. A large number of templates that can be customised. The ability to develop and save customised filtered views of data is good. The layout is easy to read compared to spreadsheet software like Sheets. Rows of data can be expanded and viewed sequentially like a CRM where reminders, checklists, notes and internal conversations can be entered.

Cons:

Moving data around between tables is a bit frustrating but fixing this is on the roadmap

Reasons for switching to Stackby

Far better data visibility The ability to view data in several layouts Ease of use Far superior sharing options Much lower technical knowhow user threshold

Vendor Response

Thanks Dr. Paul. Really appreciate you taking the time for the review. Constantly improving the copy/paste functionality across tables. Glad you found value :)

Replied July 2020

Marcin Ł.

Verified reviewer

E-Learning

2-10 employees

Used daily for less than 6 months

Review source

Reviewed May 2021

I'm impressed

i'm using it for my social media planer, and i'm builing CRM on this :)

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Good support, and they got many integration with other systems.

Cons:

It's lagging, "functions" still need to be more developed.

Reasons for choosing Stackby

cost and roadmap with future options

Reasons for switching to Stackby

it's cheeper and got more option to integrate.

Adrian F.

Verified reviewer

Automotive

2-10 employees

Used daily for less than 12 months

Review source

Reviewed June 2024

Service - Support - Ease of use

I have currently been using Stackby for approaching one year now. Having used other, similar items and having to wait for an email response or a chat system where there is never anyone there, Stackby is the total opposite. Not being very savvy with this type of software, I have been a pain in their proverbial, with loads of questions on how to do things or add things. Everytime, without fail, they have assisted me, in person, to resolve my issues. Whether it be via chat, email or screen sharing. I have not found any other software of this type, that offers the same as Stackby. Continue with the great work...

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I can keep everything in one place - It's easy to use - The support and after sales is amazing. Nothing is too big of an issue for them.

Cons:

I didn't know about it sooner. Nothing I dislike.

Reasons for choosing Stackby

Cost, service, support and ease of use.

Reasons for switching to Stackby