Substly 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Substly

5.0

(37)

Pricing

Starting at €95.00 per month

About Substly

Substly helps small and medium-sized companies reduce SaaS sprawl by providing an easily accessible overview and simplifying the processes around SaaS management.

Customers highlight four aspects of Substly's product:

The simplicity of the system
Easy to get started (intuitive and short learning curve)
The overview and the control it leads to (regarding costs & who has access)
Great for showcasing status/costs internally

SaaS was created to make you spend more. And there is a reason that most vendors move toward that business model – it works. Substly's mission is to help you increase these services' transparency so you can avoid the traps.

Substly provides your company with the following features/values…

…No more unused or underused SaaS
Stop wasting money on unused SaaS. With an overview of all your software licenses, you will know which services employees actually use and which ones to cancel.

…Provide employees with what they need
Get insights into SaaS usage and learn what frustrates users. Analyze, optimize, and provide employees with the digital tools they need to become more efficient.

…Visualize all SaaS spending in one place
Optimize your company's SaaS...

Substly Screenshots

Substly Pricing and Plans

Starting price: €95.00 per month

Free Trial

Free Version

Subscription & Vendor Management

€95.00

flat rate, per month

Plan includes:

Multi-source engine for discovering subscriptions & vendors
Contract management & renewal alerts
Detect Shadow IT effortlessly
Automated spend tracking and forecasting for smarter budgeting

Advanced User & License Management

€190.00

flat rate, per month

Plan includes:

Everything in Subscription & Vendor Management, plus:
Detect unused accounts and unsanctioned usage with ease
Streamline your off-boarding process
Monitor SaaS tools for usage insights

Customization for Enterprise Needs

Pricing available upon request

No plan information available

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Substly Features

Popular features found in Vendor Management
Compliance Management
Document Management
Invoice Processing
Offboarding
Onboarding
Performance Metrics
Self Service Portal
Sourcing Management
Transaction History
Vendor Payment
More features of Substly
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Alerts/Notifications
API
Audit Management
Automated Discovery
Budgeting/Forecasting
Categorization/Grouping
Collaboration Tools
Contact Management
Contract/License Management
Cost Tracking
Data Import/Export
Data Visualization
Employee Management
Employee Onboarding
Forecasting
HR Management
Inventory Management
License Management
Member Accounts
Monitoring
Multi-Currency
Real-Time Analytics
Real-Time Data
Real-Time Monitoring
Real-Time Notifications
Reminders
Renewal Management
Reporting/Analytics
Reporting & Statistics
SaaS Operations Management
Search/Filter
Shadow IT Detection
Single Sign On
Spend Analysis
Spend Control
Spend Management
Status Tracking
Subscription Management
Third-Party Integrations
Usage Tracking/Analytics
User Management
Vendor Management

Substly Integrations

NetSuite

Microsoft Azure

Google Workspace

Xero

QuickBooks Online

Substly User Reviews

Overall Rating

5.0

Ratings Breakdown

100%

Secondary Ratings

Ease of Use

4.9

Value for money

4.9

Customer support

5.0

Functionality

4.7

Linus L.

Verified reviewer

Information Technology and Services

51-200 employees

Used monthly for less than 2 years

Review source

Reviewed March 2023

Awesome SaaS management and user survey tool

I think it is a greay product, with Substly you can get an overview of both spending and user satisfaction of the SaaS we buy.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I really like the graphical user interface and the user survey function!

Cons:

There is some manual administration, but I guess it is necccessary depending on how our company is actually buying the SaaS.

Reasons for choosing Substly

Because of the user survey function.

Andreas S.

Verified reviewer

Health, Wellness and Fitness

2-10 employees

Used weekly for less than 6 months

Reviewed November 2024

Great Tool for Managing SaaS Subscriptions"

Substly has cut down on manual tracking, which saves our team hours every month. It’s also helped us identify underused software so we can streamline costs.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The platform is incredibly user-friendly. It’s intuitive enough that our team quickly picked it up without training, saving us a ton of time by automating SaaS management.

Cons:

One limitation is the lack of a mobile app. It would be helpful to manage subscriptions on the go, especially for a smaller team like ours where we’re often multitasking.

Vlad K.

Verified reviewer

Design

11-50 employees

Used weekly for less than 6 months

Review source

Reviewed March 2021

Get alerted on your subscription expiry

Professional team, well-packed product, quick support response.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Well-structured and designed UI, helpful support.

Cons:

Lack of integrations with external systems, Zapier or similar is a must have nowadays. Pricing structure and subscription cost.

Daniel F.

Verified reviewer

Information Technology and Services

2-10 employees

Used weekly for less than 6 months

Reviewed January 2025

Helps our team work together on saas decisions

Substly fosters transparency between teams, so we can make more informed, collective decisions about our SaaS tools.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It’s great that the platform is designed for collaboration. Different departments can log in and see the data relevant to them, which makes cross-team SaaS discussions so much easier.

Cons:

I would like the ability to customize access permissions more specifically for certain user roles.

Henrik L.

Verified reviewer

Computer Software

2-10 employees

Used weekly for less than 6 months

Reviewed January 2025

Helps us improve SaaS visibility and accountability

Substly has improved our security by providing clear tracking of who has access to each software, which reduces compliance risks.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I appreciate the compliance tracking features that help us ensure all software licenses are used correctly and up-to-date.

Cons:

The only improvement I’d suggest is if Substly could risk-classify detected shadow-IT to further enhance our security.

Erik F.

Verified reviewer

Architecture & Planning

2-10 employees

Used monthly for less than 6 months

Reviewed November 2024

Great Tool for Simplifying SaaS Management and Saving Costs

Substly has brought much-needed visibility and control to our software subscriptions. Before, we relied on spreadsheets that quickly became outdated, but now with Substly, we know exactly who is using each tool, which reduces waste. It’s also reduced our overall SaaS costs by highlighting underused subscriptions we could cancel, giving us more budget flexibility.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ability to clearly visualize all our SaaS subscriptions in a single, user-friendly platform is very nice. I can easily see where our money is going, identify redundant licences, and make decisions about our tech budget. Substly's renewal reminders and straightforward reports make it easy to optimize SaaS spending without any hassle.

Cons:

I appreciate the simplicity, but sometimes I wish Substly offered more detailed reporting options. Additionally, more integration options with our other tools would help us streamline subscription tracking even further.

Pierre S.

Verified reviewer

Health, Wellness and Fitness

2-10 employees

Used monthly for less than 6 months

Reviewed November 2024

Helpful for tracking and controlling software costs

Ratings Breakdown

Ease of use

Functionality

Pros:

I love that it provides clear cost visibility across all SaaS tools. We can now see exactly what each department is spending and make adjustments based on real usage data.

Cons:

I’d like additional integration options with finance platforms so that more SaaS expenses can be automatically updated.

Fatlum I.

Verified reviewer

Marketing and Advertising

51-200 employees

Used monthly for less than 2 years

Reviewed March 2023

Get an overview of all services

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

That it is easy to get an overview of all services 😎

Cons:

First time use can feel a little overwhelming, but eases out when everything is set

Ben D.

Verified reviewer

Computer Software

2-10 employees

Used weekly for less than 12 months

Review source

Reviewed June 2021

No brainer

Great, time saving and easy to use

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Getting automatic updates with better prices is feature for us. It helps us focus our time on other stuff thats more important.

Cons:

Right now what Substly offer is perfect for us

Jens S.

Verified reviewer

Computer Software

2-10 employees

Used monthly for less than 6 months

Review source

Reviewed June 2021

Great insight!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

To see what we, as a small start up company, spend our money on is invaluable

Cons:

Would like a prizing plan for a small team with a lot of subscriptions, as a small team with a lot of different services there isn't really a super fitting prize plan for us.

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