Substly 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Substly

5.0

(37)

Pricing

Starting at €95.00 per month

About Substly

Substly helps small and medium-sized companies reduce SaaS sprawl by providing an easily accessible overview and simplifying the processes around SaaS management.

Customers highlight four aspects of Substly's product:

The simplicity of the system
Easy to get started (intuitive and short learning curve)
The overview and the control it leads to (regarding costs & who has access)
Great for showcasing status/costs internally

SaaS was created to make you spend more. And there is a reason that most vendors move toward that business model – it works. Substly's mission is to help you increase these services' transparency so you can avoid the traps.

Substly provides your company with the following features/values…

…No more unused or underused SaaS
Stop wasting money on unused SaaS. With an overview of all your software licenses, you will know which services employees actually use and which ones to cancel.

…Provide employees with what they need
Get insights into SaaS usage and learn what frustrates users. Analyze, optimize, and provide employees with the digital tools they need to become more efficient.

…Visualize all SaaS spending in one place
Optimize your company's SaaS...

Substly Screenshots

Substly Pricing and Plans

Starting price: €95.00 per month

Free Trial

Free Version

Subscription & Vendor Management

€95.00

flat rate, per month

Plan includes:

Multi-source engine for discovering subscriptions & vendors
Contract management & renewal alerts
Detect Shadow IT effortlessly
Automated spend tracking and forecasting for smarter budgeting

Advanced User & License Management

€190.00

flat rate, per month

Plan includes:

Everything in Subscription & Vendor Management, plus:
Detect unused accounts and unsanctioned usage with ease
Streamline your off-boarding process
Monitor SaaS tools for usage insights

Customization for Enterprise Needs

Pricing available upon request

No plan information available

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Substly Features

Popular features found in Spend Management
Approval Workflow
Budgeting/Forecasting
Expense Tracking
Prepaid Cards
Spend Analysis
Spend Control
More features of Substly
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Alerts/Notifications
API
Audit Management
Automated Discovery
Categorization/Grouping
Collaboration Tools
Compliance Management
Contact Management
Contract/License Management
Cost Tracking
Data Import/Export
Data Visualization
Employee Management
Employee Onboarding
Forecasting
HR Management
Inventory Management
License Management
Member Accounts
Monitoring
Multi-Currency
Offboarding
Onboarding
Real-Time Analytics
Real-Time Data
Real-Time Monitoring
Real-Time Notifications
Reminders
Renewal Management
Reporting/Analytics
Reporting & Statistics
SaaS Operations Management
Search/Filter
Self Service Portal
Shadow IT Detection
Single Sign On
Spend Management
Status Tracking
Subscription Management
Third-Party Integrations
Transaction History
Usage Tracking/Analytics
User Management
Vendor Management

Substly Integrations

NetSuite

Microsoft Azure

Google Workspace

Xero

QuickBooks Online

Substly User Reviews

Overall Rating

5.0

Ratings Breakdown

100%

Secondary Ratings

Ease of Use

4.9

Value for money

4.9

Customer support

5.0

Functionality

4.7

Svante A.

Verified reviewer

Computer Software

2-10 employees

Used monthly for less than 12 months

Review source

Reviewed November 2025

Reduced unnecessary SaaS spend

By identifying redundant subscriptions, it’s helped us clean up our software portfolio and save money on unnecessary licenses.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It’s incredibly helpful for identifying and eliminating redundant or unused subscriptions across the organization.

Cons:

Sometimes it takes somewhat more of an effort to input custom software that isn’t recognized automatically.

Krister L.

Verified reviewer

Marketing and Advertising

51-200 employees

Used weekly for less than 2 years

Reviewed March 2023

Quickest way to get your CFO in love with a licensing system

We went from a super advanced Excel document with about 10 tabs. Pivot tables, imports from finance to supply users. Endlessly scrolling and making filters for tens of thousands of lines. From that to Substly just showing what we want.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The fresh and easy interface. The always updated graphs. How quick we got started.

Cons:

Lack of SCIM, but it's on the roadmap and we look forward to it as integration to our directory will complete the journey.

Reasons for choosing Substly

Cost, ease of use, perfect functionality. Not agent based. Very easy to get started.

Reasons for switching to Substly

Whatever system we previously used, it was a hassle in some way. We have looked for a system for 10 years. Tried to write our own a couple of times. But as soon was we saw Substly, we know it was the right thing for us.

Marc M.

Verified reviewer

Electrical/ Electronic Manufacturing

2-10 employees

Used weekly for less than 6 months

Reviewed March 2025

Easy-to-use SaaS management tool

It’s simplified SaaS management for non-technical users, making software tracking and cost optimization easy for everyone

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The interface is intuitive and clean, making it easy for anyone on the team to jump in and understand how to use it

Cons:

It’s great for simplicity, but sometimes advanced users may want more customization options

Henrik W.

Verified reviewer

Marketing and Advertising

51-200 employees

Used weekly for less than 2 years

Reviewed March 2023

License management made easy, for real!

I had fantasised about a tool that would make it easy to manage a multitude of software licenses and other subscription services. And when I saw Substly, they had literally taken my wish list and made a product of it. The easiest buy I've ever done.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The fact that they focus on managing recurring license cost in a super easy and understandable way sealed the deal.

Cons:

It's not really Substly's fault but every service has their quirks, and it's just sad that such a tool have a hard time integrating into other services systems. That said, Substly have a lot of super useful automations in this regard.

Reasons for choosing Substly

Time from purchase and actual usefulness was incredibly low compared to the other systems we looked at. Cost was orders of magnitude lower and when it came to ease of use, I've rarely seen a SaaS that's this simple, yet powerful.

Reasons for switching to Substly

The service was a perfect fit an actually empowered me, and made use of the information given to it to give me control.

Faheem S.

Verified reviewer

Information Technology and Services

2-10 employees

Used daily for less than 2 years

Reviewed November 2024

Streamlines SaaS management and reduces costs

Substly has made it easier to hold teams accountable for their software usage and cut down on redundant subscriptions, giving us clear visibility into SaaS costs.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It’s incredibly transparent; we can easily view the status of all our software subscriptions and quickly see which teams are using which tools

Cons:

The only drawback is that the reporting could offer a bit more depth for our budgeting purposes, but then again I can export the data and build reports myself so it's not a big thing.

MÖ

Martin Ö.

Verified reviewer

Electrical/ Electronic Manufacturing

2-10 employees

Used weekly for less than 6 months

Reviewed March 2025

Perfect SaaS management tool for small businesses

It’s helping us stay organized and avoid SaaS sprawl, which is a huge problem for small businesses without dedicated IT teams.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It’s simple, affordable, and doesn’t have the unnecessary complexity of tools designed for large enterprises.

Cons:

Some advanced features like deeper analytics might be missed by larger companies, but it works perfectly for SMBs.

Dennis A.

Verified reviewer

Sports

2-10 employees

Used weekly for less than 12 months

Reviewed November 2024

Efficient and Easy-to-Use SaaS Management Platform

It’s reduced chaos in our IT operations by giving us control over software renewals and user access, which has also improved our cost efficiency.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Substly’s ability to track renewals and notify us in advance is fantastic. It keeps our IT team organized and prevents last-minute renewal scrambles.

Cons:

I wish the interface offered more customization options, especially for displaying data in ways that cater to specific departments.

Markus V.

Verified reviewer

Financial Services

2-10 employees

Used monthly for less than 12 months

Reviewed December 2024

Simple and effective SaaS tracking solution

Substly has simplified SaaS management, helping us save time and keep our software licenses in check without overwhelming complexity.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The setup was easy, and everything from tracking to renewal management is straightforward, allowing our team to focus on higher-priority tasks.

Cons:

Sometimes I feel it could offer more in-depth analytics.

Johan H.

Verified reviewer

Marketing and Advertising

11-50 employees

Used weekly for less than 6 months

Reviewed December 2024

A Cost-Effective Tool for subscribtions

It’s helping us reduce unnecessary spending on unused or duplicate software licenses, which has been a huge budget relief.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The platform is very affordable compared to other SaaS management tools, and it provides all the key features we need for tracking and optimizing our subscriptions and licenses.

Cons:

It could improve its reporting capabilities to provide more in-depth cost analysis.

Emanuel V.

Verified reviewer

Hospital & Health Care

2-10 employees

Used monthly for more than 2 years

Review source

Reviewed January 2023

Getting the overview we didn't know we lacked but don’t want to be without

With Substly we've got a better process in place for managing our software licenses. The overview has helped us make better decisions and save money. The offboarding feature has made offboarding employees much easier than before.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The overview we are getting.The offboarding feature is great.The simplicity of the system and the ease of use has been key to us to get started and continuing using the software.

Cons:

Not much I dislike.The usage surveys are a good idea but I feel our company is still a bit too small to get any major benefits from using them.The integrations I have used so far have been helpful to us but I would love to see more integrations.

Showing 1 - 10 of 37 Reviews

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