Zahara 2026: Benefits, Features & Pricing

Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee.

How Software Advice ensures transparency

Software Advice lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Users can talk to our advisors for free to receive software recommendations matching their needs. Software providers pay us for sponsored profiles to reach users interested in their products.

How Software Advice verifies reviews

Software Advice carefully verified over 2 million reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI.

Independent research methodology

Researchers at Software Advice use a mix of verified reviews, independent research, and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or talk to an advisor, this has no influence on our research or methodology.

Wondering if Zahara is right for your organization?

Our Purchasing Software selection experts can help you in 15 minutes or less.

On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Zahara

4.4

(32)

Pricing

Starting at £142.00 per month

About Zahara

Zahara is a cloud-based purchase management solution designed for multi-site and multi-project organizations, including construction, care home providers, school groups, retail chains, leisure and more.

Zahara allows users to create purchase requests that follow flexible yet controlled approval processes. Purchase orders can be sent to the vendor and then orders easily receipted. Invoices can be quickly recorded and matched and then posted to the accounts system.

A key benefit to Zahara is the departmental or project budgets with flexible granularity.

Departments can buy with confidence with a clear visual on their budgets with over-spend requests going to management for approval. Projects allow the simple ring fencing of spend or job-cost accounting for those that need it.

Zahara's customers get a clear visual on all spend, control through process and increased efficiency. Zahara will reduce your paper storage, improve vendor relations and ultimately add to the bottom line.

Zahara's key features for the price are incredibly good value, we specialise in the following:

Purchase Orders -
Know your costs.
Deliveries & Receipting -
Full audit trail so you have total vi...

Zahara Screenshots

Zahara Pricing and Plans

Starting price: £142.00 per month

Free Trial

Free Version

Teams Monthly

£142.00

flat rate, per month

Plan includes:

10 User Licenses
120 Orders Per Month
250 Invoices Per Month
All Invoices Read & Ready
Approvals & Workflows

Teams Yearly

£1,416.00

flat rate, per year

Plan includes:

10 User Licenses
120 Orders Per Month
250 Invoices Per Month
All Invoices Read & Ready
Approvals & Workflows

Business Monthly

£263.00

flat rate, per month

Plan includes:

250 Orders Per Month
500 Invoices Per Month
All Invoices Read & Ready
Approvals & Workflows
18 Users
Options for addons

Business Yearly

£2,628.00

flat rate, per year

Plan includes:

250 Orders Per Month
500 Invoices Per Month
All Invoices Read & Ready
Approvals & Workflows
18 Users
Options for addons

Turn-key

Pricing available upon request

Plan includes:

All Invoices Read & Ready
Approvals & Workflows
Custom Invoices Per Month
Custom Orders Per Month
Custom User Licenses

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Zahara Features

Popular features found in Purchasing
Access Controls/Permissions
Activity Dashboard
Compliance Management
Inventory Management
Order Management
Purchasing Reports
Reporting & Statistics
Sourcing Management
Supplier Management
Workflow Management
More features of Zahara
Accounting
Accounting Integration
Activity Tracking
Ad hoc Reporting
Alerts/Notifications
API
Approval Process Control
Approval Workflow
Audit Management
Audit Trail
Billing & Invoicing
Billing Portal
Budget Control
Budgeting/Forecasting
Bulk Send
Catalog Management
Configurable Workflow
Contact Database
Contract Lifecycle Management
Credit Note
Customizable Branding
Customizable Reports
Customizable Templates
Data Import/Export
Document Management
Duplicate Payment Alert
Electronic Payments
ERP integration
Event Logs
Expense Claims
Expense Tracking
File Encryption
Financial Analysis
Financial Management
Financial Reporting
Fraud Detection
General Ledger
Hourly Billing
Integration Management
Invoice Creation
Invoice History
Invoice Management
Invoice Processing
Master Data Management
Mobile Access
Multi-Currency
Multi-Location
Online Invoicing
Process/Workflow Automation
Procurement Management
Project Billing
Projections
Purchase Order Management
Purchase Order Reconciliation
Purchasing & Receiving
Quotes/Estimates
Real-Time Analytics
Real-Time Data
Real-Time Monitoring
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Receipt Management
Reimbursement Management
Reminders
Reporting/Analytics
Requisition Management
Rules-Based Workflow
Search/Filter
Self Service Portal
Spend Analysis
Spend Control
Spend Management
Status Tracking
Third-Party Integrations
Time & Expense Tracking
Transaction History
User Management
Vendor Management

Zahara Integrations

Xero

QuickBooks Online Advanced

Microsoft Power Automate

Sage 50 Accounting

QuickBooks Online

Zapier

See all 9 integrations

Zahara User Reviews

Overall Rating

4.4

Ratings Breakdown

69%

19%

Secondary Ratings

Ease of Use

4.5

Value for money

4.5

Customer support

4.5

Functionality

4.2

Kerry R.

Verified reviewer

Construction

11-50 employees

Used daily for less than 2 years

Reviewed June 2025

Great procurement software for construction industry

Good program to use for procurement management, especially for more complex companies who need it for multiple sites and departments.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It helps with controlling costs and we can part allocate to purchase orders (as we tend to get several invoices per order)

Cons:

Bit of a learning curve and had quite a teething issues but most have now been resolved. Sometimes it would of been more helpful for support to fix what was wrong instead of directing us to help articles to do it ourselves, which took up our valuable time.

Vendor Response

Hi Kerry, Thanks so much for your review! We’re glad Zahara’s helping you manage costs and procurement across multiple sites. Great feedback on support and the learning curve—it helps us get better. —The Zahara Team

Replied June 2025

Graham R.

Verified reviewer

Transportation/ Trucking/ Railroad

201-500 employees

Used daily for more than 2 years

Review source

Reviewed June 2025

Strong offering in P.O & Invoice Management

Overall the Zahara system has sped up our P.O & invoice processing which has created efficiencies which we can taken advantage of.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The Integration with Sage 50 & ability to create automated workflows to process purchase orders & invoices.

Cons:

Management of rounding issues when invoice values have been miscalculated & system level decimal places config rather than supplier level.

Reasons for choosing Zahara

Not enough features which would not achieve our objectives

Vendor Response

Hi Graham, Thanks for the great feedback! We’re glad Zahara’s helping streamline your PO and invoice processes. We’ve noted your points on rounding and decimal settings—improvements like this help us get better. Thanks for being with us! —The Zahara Team

Replied June 2025

John Ross M.

Verified reviewer

Construction

11-50 employees

Used daily for less than 2 years

Review source

Reviewed February 2022

Good overall but lacks full integration with our main Sage 50 Cloud Accounts Software

Our overall experience with Zahara has been mixed and very up and down. Generally, the purchase ordering and invoicing system is excellent and it is exactly what we were looking for from this software. Technical support are generally very supportive and quick to get back with any problems. The main flaws which let the software down is it's lack of support to integrate with Sage 50 Accounts cloud remote Sage Drive. We have used Sage 50 Accounts throughout the company's lifetime and we are not currently considering moving away from that. Despite requests to try and integrate the software with Sage drive, we have had nothing but rejection from Zahara on this matter. We previously had Sage Drive setup with no issues and it was an excellent tool that could be used anywhere. With workers working from home, this is a key feature that is missing at the moment as we were advised by Zahara to switch off the Sage Drive to prevent data errors occurring between Smart Sync and Sage 50 Accounts servers. We have a main server setup so the Sage & Smartsync data files are stored on there. We have moved this onto another PC previously to rule out a faulty server but this made no difference. We often have to carry out a repair process in Sage which is caused by Zahara rounding off VAT amounts differently to Sage, which leaves the data a penny out. This is a relatively easy process to fix compared to the more serious data errors that are caused by the interaction with Zahara and the Sage 50 Cloud

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We really like the fact that purchase ordering is very simple, straightforward and saves time due it's automated setup with workflows etc, updating GRNs and matching orders against invoices. We like that suppliers get an automated email sent from Zahara which is very flexible based on the workflows we have setup ourselves. The technical support line are helpful in getting back to us with any problems.

Cons:

We are unhappy that Zahara cannot and will not change to integrate better with Sage 50 Cloud Accounts remote Sage Drive. With workers working from home, our previous setup with Sage 50 Accounts Cloud remote Sage Drive was a brilliant tool for checking on our accounts at any time from anywhere. With Zahara, we have been advised to switch this off due it's major data errors which can occur. We have encountered major data errors over the past year and a half since we got it which is not sustainable for our company. We have recently been trialling the Mobile app Quick Order for those ordering at the counter. There seems to be work needed done to this as we have encountered a number of errors since we started using it which have all been reported. The analysis & reports section needs work done to it as reports only come out in CSV files rather than clear PDF versions.

Reasons for choosing Zahara

Advertisements looked really good and the company looked like a well-constructed setup that had similar ideas to our company model.

Reasons for switching to Zahara

Too time consuming for our workers to input all the data. The system was always out of date until the info was transferred from paper and manually inputted in the software.

Ellie B.

Verified reviewer

Hospitality

11-50 employees

Used daily for less than 12 months

Review source

Reviewed May 2025

Great, user-friendly, accounting software

Overall, Zahara is a great accounting software, with the ability to build fairly complex workflows. Our employees love being able to see their budgets clearly when raising purchase orders.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Zahara is a relatively user friendly system, with great reporting tools and an exceptional ability to create workflows. The process for raising purchase orders is great, and the software scans invoices and pulls details from the scan, automatically matching the invoice to a PO, which is a great feature.

Cons:

Uploading multi-page invoices sometimes results in wrong information being pulled, or being matched to a wrong PO, which can be time consuming to resolve.

Reasons for switching to Zahara

Farmplan was too expensive and not customisable enough

Vendor Response

Hi Ellie, Thanks for the great review! We’re thrilled to hear Zahara’s workflows, reporting, and budget visibility are making life easier for your team. We appreciate your feedback on invoice uploads—this is an area we’re continuously improving. If you need any help with setup tweaks, just let us know. Thanks again for choosing Zahara! —The Zahara Team

Replied June 2025

Robin W.

Verified reviewer

Hospitality

11-50 employees

Used daily for more than 2 years

Review source

Reviewed August 2024

Good All Rounder for Purchasing

Works well for multiple department order and invoice approval without high cost or difficult setup

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use and adaptability. Allows configuration for different approvers and complex chart of accounts

Cons:

Does not check duplicates in Xero but is excellent at checking duplicates in itself so just need to be strict on passing ALL invoices through the system.

Reasons for choosing Zahara

Much more flexible and user friendly for purchase order processing and approvals

Vendor Response

Thank you for sharing your detailed feedback and highlighting Zahara as a "Good All-Rounder for Purchasing"! We're grateful to have you as a customer and are striving to improve our software for all the services we cover. Thanks again

Replied November 2024

Tom P.

Verified reviewer

Facilities Services

1001-5000 employees

Used daily for less than 6 months

Review source

Reviewed September 2020

Great system for managing PO process

Working with [SENSITIVE CONTENT HIDDEN] of Zahara was a pleasure and he helped guide us through a lot of changes needed as a result of implementing Zahara.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The best thing about this software is that it removes a lot of our old email/manual processes which is what we urgently needed to simplify the process and make efficiency gains. In addition, the supplier portal feature is expected to vastly improve the process for our suppliers to do business with us.

Cons:

I would say there isn't much to critique, so far so good! :)

Reasons for choosing Zahara

The Zahara software was at a more reasonable price point and they had worked with AD to create new integration.

Reasons for switching to Zahara

We needed a system which offered the supplier portal and mobile app features at reasonable price point.

Ashleigh B.

Verified reviewer

Hospitality

201-500 employees

Used daily for more than 2 years

Reviewed June 2025

Game changer

Overall Zahara has been great for our business and I've been happy to share our experience with others

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Changed our PO system and need for paper invoices. It is so easy to locate older invoices and be able to share information with the auditors easily

Cons:

Sometimes doesn't read invoices as expected. Would like the GRN icon to show on the Invoice Inbox list so we can see at a glance which PO has been received before processing the invoice

Vendor Response

Zahara Response: Hi Ashleigh, Thanks for the fantastic review! We’re so glad Zahara’s helped transform your PO process and made audits easier. Your feedback on invoice reading and GRN visibility is really helpful—we’re sharing it with our product team. Thanks again for being such a great advocate! —The Zahara Team

Replied June 2025

Catherine M.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used daily for less than 6 months

Review source

Reviewed August 2022

Zahara makes our purchasing run smoother and is a pleasure to use

The project team were amazing! Turnaround of our queries and requests was very fast. They found the solution we needed every time. Add to that their patience and confidence in us, which helped us through the set-up process and teething issues. Staff have quickly adopted the system and have already started enjoying using it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Integrates smoothly with Sage 50. Intuitive for non-finance Staff approving invoices.

Cons:

Set-up was quite labour-intensive due to the complexities of our approval system. The training process could be improved. It consisted of weekly sessions which double-up as set-up sessions, so not always appropriate for all Staff. We forgot what we had learnt over the 6 weeks. We would have preferred a longer intensive training session towards the end for everyone involved.

Reasons for choosing Zahara

It was a reasonably-priced solution, UK- based and ticked all the critical boxes.

Vendor Response

Thank you for a top review. We know it's been a while, and we're sorry we didn't thank you sooner. Just to let you know we are taking notes and aim to improve our customers' experience of Zahara month by month. Thanks again

Replied November 2024

Alifa R.

Verified reviewer

Retail

51-200 employees

Used daily for more than 2 years

Review source

Reviewed January 2023

Zahara Review

It has replaced our previous purchase order system which was paper based to an online system which can be accessed from anywhere.

Ratings Breakdown

Ease of use

Functionality

Pros:

The product meets the business needs and is effective. It has moved us into the future becoming fully paperless within finance. It is quick and all team members are able to raise purchase orders. The document history is a great feature for solving queries as well as audit purposes.

Cons:

There are always new features which doesn't work well with colleagues who don't like change.

Vendor Response

Thank you so much for taking the time to review Zahara. It does mean a lot to us. We understand your frustrations over many new features. We are taking note. New features should now slow as we get closer to the perfect AP Software we can possibly be. thanks again

Replied November 2024

Alexandra V.

Verified reviewer

Events Services

11-50 employees

Used daily for less than 2 years

Review source

Reviewed March 2020

Envisage Feedback

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The sign off of PO's. Different authorisation levels etc. Sage integration Uploading of quotes & delivery notes

Cons:

Runs quite slow PO's that are part allocated aren't adjusted for. posting invoices and creating PO's is a lengthy process. The customer ref. doesn't show in 'external ref' in sage. Reporting function is rarely accurate job no.s, cost codes and nominals aren't copied down in large PO's

Reasons for switching to Zahara

Wanting to get PO's authorised

Vendor Response

Our aim is to make invoicing and PO's as easy as possible, based on other feedback we are doing a good job of this - if you would like to get in touch for some training, we would be more than happy to help. We are constantly working to make Zahara better for you, so your feedback is greatly appreciated.

Replied March 2020

Showing 1 - 10 of 32 Reviews

See All Reviews