Quadient Accounts Payable Automation 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Quadient Accounts Payable Automation

4.5

(80)

Pricing

Pricing available upon request

About Quadient Accounts Payable Automation

Quadient Accounts Payable Automation is a cloud-based accounts payable (AP) automation solution that empowers accounting teams to succeed.

Developed for the mid-market, Quadient Accounts Payable Automation provides better visibility and centralized control throughout the entire AP process, from purchase order to payment. Beanworks eliminates data entry associated with invoice processing with AI-powered data entry.

With Quadient Accounts Payable Automation, you can instantly route invoices, POs payments and expenses to the right team members for approval at the right time. Manage all things AP from anywhere with the ability to release vendor payments with a few clicks. The mobile application enables approvers to easily access and approve invoices from anywhere.

Quadient Accounts Payable Automation Screenshots

Quadient Accounts Payable Automation Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Purchase orders

Pricing available upon request

Plan includes:

Automated invoice-PO match
Blanket POs
Purchase requisitions

Invoices

Pricing available upon request

Plan includes:

Unlimited users
Unlimited storage
Approval channel delegation

Expenses

Pricing available upon request

Plan includes:

Category mapping
Mobile app
Unlimited receipts

Payments

Pricing available upon request

Plan includes:

Payment aging report
Automatic remittance notifications
Check, ACH, EFT, VCC, wires, forex available

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Quadient Accounts Payable Automation Features

Popular features found in Accounts Payable
ACH Payment Processing
Audit Trail
Compliance Management
Document Management
Duplicate Payment Alert
ERP integration
Expense Tracking
Mobile Access
Multi-Currency
Process/Workflow Automation
More features of Quadient Accounts Payable Automation
Access Controls/Permissions
Accounting
Accounting Integration
Accounts Payable
Activity Tracking
Aging Tracking
Alerts/Notifications
Approval Process Control
Audit Management
Batch Processing
Budgeting/Forecasting
Cash Management
Check Writing
Collaboration Tools
Contact Database
Credit Card Processing
Customizable Invoices
Customizable Reports
Data Extraction
Data Visualization
Document Storage
Electronic Funds Transfer
Electronic Payments
Financial Analysis
Financial Management
Fraud Detection
Invoice Creation
Invoice History
Invoice Management
Invoice Processing
Multiple Data Sources
Payment Processing
Progress Tracking
Project Accounting
Purchase Order Management
Purchase Order Reconciliation
QuickBooks Integration
Real-Time Data
Real-Time Notifications
Reminders
Reporting/Analytics
Search/Filter
SSL Security
Vendor Management
Workflow Management

Quadient Accounts Payable Automation Integrations

Jonas Construction Software

NetSuite

Sage 50 Accounting

Xero

QuickBooks Online

Sage 500

See all 9 integrations

Quadient Accounts Payable Automation User Reviews

Overall Rating

4.5

Ratings Breakdown

68%

23%

Secondary Ratings

Ease of Use

4.5

Value for money

4.3

Customer support

4.2

Functionality

4.2

Ella G.

Verified reviewer

Insurance

51-200 employees

Used daily for more than 2 years

Review source

Reviewed October 2018

Smooth integration, good functionality

Friendly end-user setting, easy integration, easily adapts to management needs

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Friendly and accessible customer service

Cons:

Inability to lock a date from being input; after the close, we do not want billing dates for the closed quarter to be input, and Beanworks does not offer an option for this. Also, sync errors are difficult to find and no alerts for such as given.

Vendor Response

We appreciate your response and thank you for your continuous support. Your feedback is noted and passed to the product team!

Replied November 2018

Rachel M.

Verified reviewer

Hospitality

201-500 employees

Used daily for more than 2 years

Reviewed October 2023

Hospitality / Country Club Review

Overall I love the software more than my personal interactions with the team at Quadient from the inception of the software.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Quadient is the most efficient software we have at the country club. The ease of use for day-to-day AP for both the accounting team and department managers has always been a feature loved by all. For audit purposes you cannot beat the software for how much time is saved in pulling back-up, etc.

Cons:

The import Vendor feature as a result of our ERP file has created multiple duplicate vendors which never leave the system from a visual perspective. No one ever gets on the phone to troubleshoot issues which creates emails upon emails vs. a succinct conversation to air issues/collaborate. The export file into ERP needs to be monitored very carefully as the file does not always come over correctly.

Reasons for choosing Quadient Accounts Payable Automation

The ease/look of the software swayed our decision greatly

Vendor Response

Hi Rachel, Thank you for your feedback on your experience with Quadient AP. We're delighted to hear that our software has streamlined your country club's operations and aided in audit efficiency. We sincerely apologize for the challenges you've faced with the import vendor feature and ERP export process. We genuinely value your input, and your feedback serves as a catalyst for our ongoing efforts to refine our services and support. Thank you for choosing Quadient, and we appreciate your continued partnership!

Replied October 2023

Sohrab K.

Verified reviewer

Construction

51-200 employees

Used daily for less than 6 months

Review source

Reviewed July 2024

Deception and Incompetence - NOT an functioning AP system for Sage50 (let alone AP automation)

In conclusion, our experience with Quadient has been nothing short of a professional embarrassment. Four weeks of our time wasted, potential financial risks introduced, and a complete erosion of trust. Save yourself the headache and look elsewhere for your AP automation needs.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Purchase Order module is functional, approvals can be efficient

Cons:

As a finance professional, I feel compelled to warn others about our disastrous experience with Quadient's AP automation system. What began as a promising solution turned into a nightmare of wasted time, broken promises, and potential financial risk. From the outset, Quadient's sales team employed deceptive tactics to secure our contract. They assured us of seamless integration with Sage 50, boasting about their OCR capabilities and automatic tax calculations. However, the reality couldn't be further from their claims. The most egregious issue? Their "automated" system requires users to manually select tax codes and MANUALLY calculate tax amounts for each line of every invoice. Let that sink in. In 2024, they're selling a system that adds manual work and introduces significant room for error in tax calculations. This is not just a step backward; it's a leap into the dark ages of accounting. When confronted, Quadient claimed this was a "known Sage 50 limitation." This is patently false. Other vendors provide this functionality without issue, and Sage's own marketplace offers solutions that handle this seamlessly. More importantly, if this truly was a known limitation, why wasn't it mentioned during the numerous demos where they explicitly confirmed tax code capture and automatic calculations? The OCR functionality, a key selling point, is the weakest I've seen in the market. Test invoices took over 12 hours to process, likely because they rely on manual data entry behind the scenes. This explains their per-invoice pricing model, which is among the most expensive in the market. Any finance professional should immediately recognise the risks this system introduces to a business. A supplier willing to lie to sell a product, exposing clients to such financial and compliance risks, demonstrates a complete lack of integrity. We've had a lucky escape, discovering these issues before full implementation. Even when confronted, senior individuals at Quadient failed to acknowledge their mistakes or provide any assurance. To anyone considering Quadient, especially those using Sage 50: 1. DON'T. Just don't. 2. If you must, insist on a demo using your own invoices. 3. Demand at least a 3-month break clause in any contract. 4. Request end-to-end demo with a Sage 50 , most vendors should have a license There are reputable vendors on the Sage Marketplace (like Agilico Verify, PaperLess, and Compleat) who demonstrate integrity, transparency about their systems' limitations, and a willingness to build solutions around those limitations. In contrast, Quadient seems intent on hiding their shortcomings for as long as possible until you've signed a contract and wasted hours and days on presales.

Reasons for choosing Quadient Accounts Payable Automation

Multi entity capabilities

Angela C.

Verified reviewer

Accounting

11-50 employees

Used daily for more than 2 years

Reviewed December 2025

Quadient provides quality in all areas of AP from Invoicing, approvals and payments

Overall the invoice management we utilize for all our clients through Quadient keeps our day to day business running smoothly and our clients happy.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The security for our clients and ease of entering invoicing makes this service valuable for our team and our clients. We utilize the service provided for nearly 20 clients all over the world and the ease of entry and approval channel creation works for both our employees and our clients.

Cons:

Sometimes it can be slow to code invoices, when we have dropped them into the inbox the auto fill feature takes longer with some invoices than others and sometimes that's depended on the time of day, could be a bandwidth or connection issue.

Vendor Response

Thank you for your review! We’re glad to hear that Quadient Accounts Payable Automation has been instrumental in simplifying invoicing, ensuring security, and keeping your clients happy. We appreciate your feedback on the auto-fill feature and will share it with our team.

Replied December 2025

Jessica G.

Verified reviewer

Government Administration

201-500 employees

Used daily for less than 2 years

Reviewed December 2025

Yay for AP automation

I have really enjoyed it, how easy it is to review invoices from anywhere. When I am on vacation I can schedule someone to approve my invoices for me.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

that everything is right at your finger tips, no more digging for paper, missing paperwork. Auditors can be given read only access and have everything they need.

Cons:

how long it takes some invoice to capture (regular simple invoices). Some times they are quick, like within minutes, some times I am waiting 2+ days for them to capture

Vendor Response

Thank you for sharing your feedback on Quadient Accounts Payable Automation! We’re thrilled to hear that having everything at your fingertips and the ability to review invoices from anywhere has made your workflow easier and more efficient. We appreciate your comments regarding invoice capture times. Our team is continuously working to improve consistency and speed, and your input helps us prioritize these enhancements.

Replied December 2025

Sachin R.

Verified reviewer

Warehousing

201-500 employees

Used daily for less than 6 months

Review source

Reviewed August 2022

Good AP tool for small enterprises - will not fully automate AP, still many manual interventions

We tried to automate the AP fully, but Beanworks doesn't seem to do that. Our success criteria with the AP Automation project are not met with it. The tool is still in the designing phase and needs a lot of improvements before it can be called a complete AP automation tool.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The product is easy to implement, configure and put to use.

Cons:

Recently implemented the tool faced the following challenges - - Customer support sucks, no SLA adhered. Subscribed for 2 hours of support to realize there are no timelines called 2 hours. - Not able to process any USD Invoices as claimed by the product team. Needs to be processed and entered manually outside Beanworks. - A single report can handle only 80 invoices in it. But if want to select more than 80, which is normal for any large organization, need to report a separate report each time, which sucks and defeats the entire purpose of automation. - The line description on the HST line doesn't get posted in GP Ledger from Beanworks and again we need to manually copy and paste the description before the Invoices get posted in ERP. - The expense Module doesn't have the OCR Capabilities and requires manual entry by the users of all the receipts, which is not the case with some other AP Automation tools.

Reasons for choosing Quadient Accounts Payable Automation

We chose because of the Sales pitch which claims all is possible in Beanworks.

Carolina A.

Verified reviewer

Hospitality

51-200 employees

Used daily for more than 2 years

Reviewed December 2025

Necessary Tool

Great service, save us a lot of time for AP, we have the invoice images at a glance, historical data access

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to process all the invoices we manage every day, save a lot of time when we need to manage the Vendor invoices. Having the image of the invoices is a great tool

Cons:

Sometimes, there are typos in the invoices, but it is very uncommon. I would like to have invoices even during weekends

Vendor Response

Thank you for your review! We’re happy to hear that through Quadient Accounts Payable Automation, managing invoices has become easier and faster for you, and that you are gaining valuable time back. We appreciate your feedback about occasional typos. While those issues are rare, we’re always looking for ways to improve and make the process even smoother for you.

Replied December 2025

Barbara J.

Verified reviewer

Veterinary

11-50 employees

Used daily for less than 2 years

Reviewed December 2025

Overall, a good software!

This software does everything I need it to do, and works well. It is not hard to learn and even the staff that are not used to computers can use it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This software is easy to use and does the job I need it to do. The search function is quite good. I like the reminders that are emailed to me.

Cons:

I wish there were more information listed about the payments made. It shows the date, but it would be nice if we could see the account information.

Vendor Response

Thank you for sharing your feedback on Quadient Accounts Payable Automation! We are thrilled to know that you find our product user-friendly and that it has proved to be efficient and productive. We are constantly looking to improve our customer experience and would love to know more about your use case on payments. If you are willing to provide additional details over a call, please feel free to reach out to your CSM, and our Product team would love to meet with you to identify any gaps. Your feedback will help inform future enhancements around our payments functionality and make it better for all of our customers.

Replied December 2025

Fred H.

Verified reviewer

Hospitality

51-200 employees

Used daily for less than 2 years

Reviewed December 2025

Great work saver

It is overall a great product that is very helpful in my daily work. I would highly recommend it to anyone looking for an Accounts Payable Program.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

In my role working with Quadient(Beanworks), I find it very helpful and easy to use. It is very useful for balancing of customer statements as well as tracking payments for them. I use it daily and it saves me a lot of time to work on other things.

Cons:

There is nothing that I dislike about this product so far. The only CON that I can think of is when balancing customer statements with a lot of invoices, sometimes it lags when switching through the different pages of a customers invoices.

Vendor Response

Thank you for your review! We're delighted to hear how helpful and time-saving Quadient Accounts Payable Automation has been for your daily tasks, especially with balancing customer statements and tracking payments. We appreciate your feedback regarding the occasional lags and will share it with our team to explore improvements. Thank you for recommending us!

Replied December 2025

Nick A.

Verified reviewer

Hospitality

201-500 employees

Used daily for less than 2 years

Review source

Reviewed October 2025

Accounts Payable Automation

Overall, it’s been a great experience. Quadient AP Automation has streamlined our invoice management and approval process, reduced manual work, and improved transparency across departments. It’s reliable, easy to train new users on, and has become an important tool in our accounting workflow.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

The platform is very intuitive and user-friendly. It’s easy to filter invoices, track approvals, and find exactly what you need. The workflow visibility and document search features make managing payables much more efficient, and it integrates smoothly with our existing processes.

Cons:

Exporting reports can be a bit cumbersome. While the data is all there, formatting and customizing reports to display in a clear and usable way takes some extra effort. It’s not a major issue, but there’s room for improvement in that area.

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