Quadient Accounts Payable Automation 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Quadient Accounts Payable Automation

4.5

(79)

Pricing

Pricing available upon request

About Quadient Accounts Payable Automation

Quadient Accounts Payable Automation is a cloud-based accounts payable (AP) automation solution that empowers accounting teams to succeed.

Developed for the mid-market, Quadient Accounts Payable Automation provides better visibility and centralized control throughout the entire AP process, from purchase order to payment. Beanworks eliminates data entry associated with invoice processing with AI-powered data entry.

With Quadient Accounts Payable Automation, you can instantly route invoices, POs payments and expenses to the right team members for approval at the right time. Manage all things AP from anywhere with the ability to release vendor payments with a few clicks. The mobile application enables approvers to easily access and approve invoices from anywhere.

Quadient Accounts Payable Automation Screenshots

Quadient Accounts Payable Automation Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Purchase orders

Pricing available upon request

Plan includes:

Automated invoice-PO match
Blanket POs
Purchase requisitions

Invoices

Pricing available upon request

Plan includes:

Unlimited users
Unlimited storage
Approval channel delegation

Expenses

Pricing available upon request

Plan includes:

Category mapping
Mobile app
Unlimited receipts

Payments

Pricing available upon request

Plan includes:

Payment aging report
Automatic remittance notifications
Check, ACH, EFT, VCC, wires, forex available

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Quadient Accounts Payable Automation Features

Popular features found in Accounts Payable
ACH Payment Processing
Audit Trail
Compliance Management
Document Management
Duplicate Payment Alert
ERP integration
Expense Tracking
Mobile Access
Multi-Currency
Process/Workflow Automation
More features of Quadient Accounts Payable Automation
Access Controls/Permissions
Accounting
Accounting Integration
Accounts Payable
Activity Tracking
Aging Tracking
Alerts/Notifications
Approval Process Control
Audit Management
Batch Processing
Budgeting/Forecasting
Cash Management
Check Writing
Collaboration Tools
Contact Database
Credit Card Processing
Customizable Invoices
Customizable Reports
Data Extraction
Data Visualization
Document Storage
Electronic Funds Transfer
Electronic Payments
Financial Analysis
Financial Management
Fraud Detection
Invoice Creation
Invoice History
Invoice Management
Invoice Processing
Multiple Data Sources
Payment Processing
Progress Tracking
Project Accounting
Purchase Order Management
Purchase Order Reconciliation
QuickBooks Integration
Real-Time Data
Real-Time Notifications
Reminders
Reporting/Analytics
Search/Filter
SSL Security
Vendor Management
Workflow Management

Quadient Accounts Payable Automation Integrations

Jonas Construction Software

NetSuite

Sage 50 Accounting

Xero

QuickBooks Online

Sage 500

See all 9 integrations

Quadient Accounts Payable Automation User Reviews

Overall Rating

4.5

Ratings Breakdown

68%

22%

Secondary Ratings

Ease of Use

4.5

Value for money

4.3

Customer support

4.2

Functionality

4.2

Musa S.

Verified reviewer

Information Technology and Services

2-10 employees

Used daily for less than 2 years

Review source

Reviewed August 2025

A Powerful AP Automation Tool with Room to Grow in Reporting and Usability

My experience using Quadient Accounts Payable Automation has been good overall, especially regarding operational productivity and oversight of processes, after implementation, the system saved time by automating invoice capture, approval routing, and payment processing, custom workflow configuration meant we were able to enforce strong workflow, based internal controls, eliminating the need for time-consuming email checks. The platform has been useful for oversight and control for a remote, distributed finance team. Audit trails are complete, and the integration with our ERP system was reliable after the initial configuration, which minimized duplication and reconciliation errors. Of course, the system has its disadvantages, the user interface is clean, but it is not always easy to navigate for new users and non-finance staff, Also the reporting tools are not deep, onboarding for the system was more resource intensive than anticipated, particularly regarding workflow customization and integration with legacy systems. Even with these challenges, the platform was dependable, provided tight security, and proved to be an excellent long-term investment for scaling AP automation after the learning curve was addressed. I recommend the platform for mid-sized and enterprise teams looking to improve their AP processes and cut down manual work.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ability of Quadient Accounts Payable Automation to simplify the entire process from invoice capture to payment all on a single, centralized platform is what I found most appealing, the customizable approval workflows, strong ERP integrations, and audit ready documentation make it incredibly efficient and reliable, our processing time was greatly decreased, and remote teams were given complete visibility and control.

Cons:

The most challenging aspects of Quadient for me, were the initial setup complexity and the limited analytics capabilities, it took some time to fully configure our workflows and integrations, the system is good at processing, but it doesn't have real-time, customizable reporting and the mobile app works well for fast approvals but isn't very good at handling deeper invoices.

Reasons for choosing Quadient Accounts Payable Automation

Global payment support, tax compliance tools, more transparent pricing

Reasons for switching to Quadient Accounts Payable Automation

Yes, we moved from a workflow that was largely manual and supported by shared email inboxes and QuickBooks to one that used Excel and other tools to track approvals. The prior procedure was primarily manual, prone to errors, and lacked centralized visibility, which is why we switched. Email was used to handle invoice approvals; there was no automation or audit trail. The absence of structured routing frequently resulted in duplicate payments and delayed approvals. Due to disjointed data and documentation, month-end close was continuously delayed.

Adam B.

Verified reviewer

Hospital & Health Care

201-500 employees

Used weekly for less than 2 years

Reviewed December 2025

Healthcare AP Review

Very good, the whole team really love Quadient AP, we mostly like the bright colourful friendly UI that made AP a joy!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Fantastic UI, Responsive support team and consistent upgrades to the system. Made coding invoices a breeze!

Cons:

Having to sync to our accounts system at certain times (not a major issue), PO matching sometimes not perfect and ultimately price vs our native solution (unbeatable!)

Reasons for choosing Quadient Accounts Payable Automation

Sales team were great (big up Cameron) and it scored highest on our scoring matrix.

Vendor Response

Thank you for your review! We’re delighted to hear that you and your team are loving Quadient Accounts Payable Automation. It’s wonderful to know that our support team and regular system upgrades have been valuable to your experience, and we’re thrilled that coding invoices has become a breeze for you. We also appreciate your constructive feedback regarding syncing with your accounts system and PO matching. While we’re glad these aren’t major issues for you, we’re constantly working to refine our processes and deliver the best functionality for our customers. It’s great to see that Quadient AP stood out during your evaluation process, and that our sales team made a positive impact! We’re excited to continue supporting your team and making accounts payable easier and more enjoyable every step of the way.

Replied December 2025

Louise M.

Verified reviewer

Construction

11-50 employees

Used daily for less than 2 years

Review source

Reviewed February 2025

AP Quadient ruined Beanworks

Awful - these people ruined a once great product (Beanworks). They let go their coding team and introduced AI which produces glitches and errors to this day. It was assigning the wrong vendors causing multiple incorrect payments. I requested partial credit which they refused citing they had already offered a discount. This discount is actually from switching to an annual payment from monthly. They also tried to use the excuse they allowed my company to stay on the old platform until the last migration. I demanded to stay on the platform as they launched and inferior product and their staff were untrained. Their training manuals were not even up to date. Appalling customer service.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Nothing. It went completely sideways and AP Quadient took little to no accountability.

Cons:

As a Beanworks customer for over a decade, I loath the management style of AP Quadient. After a plethora of integration and new platform issues. I became very vocal only to be met with distain and refusal to take accountability.

Reasons for choosing Quadient Accounts Payable Automation

They have only just launched in Canada and have complex approval channels. Once they figure this out, I am moving over to them. A much cheaper product and offers free EFT payments.

Marnie D.

Verified reviewer

Hospital & Health Care

51-200 employees

Used daily for more than 2 years

Reviewed December 2025

Recommend***

For us its been a great experience - we are a people-focused not for profit organization with several work locations and wherever we can decrease paperwork it is noticed and goes a long way. Our employees can quickly get their purchasing/approving done where ever they may be.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

There are many things I like about Quadient, one of which is not having to do paper - no printing, no filing, searches take seconds - this not only saves time and money but its keeps us organized and cuts down on that 'where did that file/invoice/backup go' question.

Cons:

Like most software programs, there are glitches and while it doesn't impact overall business activities, it can be bothersome when a password is forgotten, a file can't be read, or there are updates that require unlearning/relearning.

Vendor Response

Thank you for your review! It's great to hear that Quadient Accounts Payable Automation has simplified your AP process and freed up valuable time for your team. We appreciate your feedback on occasional glitches and are always working to improve the user experience.

Replied December 2025

Julia H.

Verified reviewer

Electrical/ Electronic Manufacturing

51-200 employees

Used daily for less than 6 months

Reviewed December 2025

Overall a good experience

The training was pretty good. Going in, I wasn't sure what questions to ask and how to set things up prior to training but it all worked out well. I no longer have to print and hand-jam invoices into our ERP system so I'm saving time there.

Ratings Breakdown

Ease of use

Functionality

Pros:

I no longer have to print invoices and prepare them for entry. Processing invoices electronically rather than hand jamming them into our system is much better.

Cons:

There are some quirks that I have had to learn and work out. Sometimes Quadient assigns the wrong PO to the wrong vendor and this has caused me some issues. There is no way for me to add a line for tariffs while I'm in Quadient. There are only preset lines for freight and discounts. This means I have to open POs that have tariffs and add the tariff there. This slows the process down for me so it's not as efficient as it could be. Adding tariff as a preset line would be huge for my process. Overall, I like the program and think it has helped with our invoicing process.

Vendor Response

Thank you for your review of Quadient Accounts Payable Automation! We’re glad to hear that processing invoices electronically has saved you time and improved efficiency. We have shared your feedback regarding PO assignment and tariff lines with our team. We appreciate your input and are happy to know Quadient has positively impacted your invoicing process.

Replied January 2026

Jessica G.

Verified reviewer

Government Administration

201-500 employees

Used daily for less than 2 years

Reviewed December 2025

Yay for AP automation

I have really enjoyed it, how easy it is to review invoices from anywhere. When I am on vacation I can schedule someone to approve my invoices for me.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

that everything is right at your finger tips, no more digging for paper, missing paperwork. Auditors can be given read only access and have everything they need.

Cons:

how long it takes some invoice to capture (regular simple invoices). Some times they are quick, like within minutes, some times I am waiting 2+ days for them to capture

Vendor Response

Thank you for sharing your feedback on Quadient Accounts Payable Automation! We’re thrilled to hear that having everything at your fingertips and the ability to review invoices from anywhere has made your workflow easier and more efficient. We appreciate your comments regarding invoice capture times. Our team is continuously working to improve consistency and speed, and your input helps us prioritize these enhancements.

Replied December 2025

Carolina A.

Verified reviewer

Hospitality

51-200 employees

Used daily for more than 2 years

Reviewed December 2025

Necessary Tool

Great service, save us a lot of time for AP, we have the invoice images at a glance, historical data access

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to process all the invoices we manage every day, save a lot of time when we need to manage the Vendor invoices. Having the image of the invoices is a great tool

Cons:

Sometimes, there are typos in the invoices, but it is very uncommon. I would like to have invoices even during weekends

Vendor Response

Thank you for your review! We’re happy to hear that through Quadient Accounts Payable Automation, managing invoices has become easier and faster for you, and that you are gaining valuable time back. We appreciate your feedback about occasional typos. While those issues are rare, we’re always looking for ways to improve and make the process even smoother for you.

Replied December 2025

Barbara J.

Verified reviewer

Veterinary

11-50 employees

Used daily for less than 2 years

Reviewed December 2025

Overall, a good software!

This software does everything I need it to do, and works well. It is not hard to learn and even the staff that are not used to computers can use it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This software is easy to use and does the job I need it to do. The search function is quite good. I like the reminders that are emailed to me.

Cons:

I wish there were more information listed about the payments made. It shows the date, but it would be nice if we could see the account information.

Vendor Response

Thank you for sharing your feedback on Quadient Accounts Payable Automation! We are thrilled to know that you find our product user-friendly and that it has proved to be efficient and productive. We are constantly looking to improve our customer experience and would love to know more about your use case on payments. If you are willing to provide additional details over a call, please feel free to reach out to your CSM, and our Product team would love to meet with you to identify any gaps. Your feedback will help inform future enhancements around our payments functionality and make it better for all of our customers.

Replied December 2025

Fred H.

Verified reviewer

Hospitality

51-200 employees

Used daily for less than 2 years

Reviewed December 2025

Great work saver

It is overall a great product that is very helpful in my daily work. I would highly recommend it to anyone looking for an Accounts Payable Program.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

In my role working with Quadient(Beanworks), I find it very helpful and easy to use. It is very useful for balancing of customer statements as well as tracking payments for them. I use it daily and it saves me a lot of time to work on other things.

Cons:

There is nothing that I dislike about this product so far. The only CON that I can think of is when balancing customer statements with a lot of invoices, sometimes it lags when switching through the different pages of a customers invoices.

Vendor Response

Thank you for your review! We're delighted to hear how helpful and time-saving Quadient Accounts Payable Automation has been for your daily tasks, especially with balancing customer statements and tracking payments. We appreciate your feedback regarding the occasional lags and will share it with our team to explore improvements. Thank you for recommending us!

Replied December 2025

Jose R.

Verified reviewer

Telecommunications

51-200 employees

Used daily for less than 2 years

Reviewed December 2025

Automating invoice entry the best

in one word Excellent. automates the entire AP workflow, including purchase orders, invoice capture and approval, expense management, and payments.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Very practical, easy to understand the layout, easy invoice entry, reporting, etc. I love it very much.

Cons:

1. Be able to create report buy currency 2. On report or in invoice entry to see SAGE 300 VENDOR ID that will make it easier if just want report by VENDORID or range.

Vendor Response

Thank you for your review! We’re thrilled to hear that you love using Quadient Accounts Payable Automation and that you find it practical and easy to use for invoice entry and reporting. We appreciate your suggestions about reporting by currency and displaying Vendor IDs on reports and invoices. We have passed your feedback along to our team. We're glad to hear that Quadient has seamlessly automated your entire AP workflow!

Replied January 2026

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