Q Ware CMMS 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Q Ware CMMS

4.6

(60)

Pricing

Starting at $15.00 per month

About Q Ware CMMS

Q Ware CMMS is a cloud-based maintenance management solution designed for small and midsize businesses. It offers work order management, preventive maintenance, inventory management, fixed asset management and event scheduling within a suite.

Q Ware CMMS features work order management, which allows users to record all corrective maintenance requests using customized web forms. The fixed asset management functionality of the software enables users to track both mobile as well as assignable assets. Users can also record asset information such as location and costs using the customized assets forms.

Q Ware CMMS features inventory management, which helps users to maintain inventory levels, equipment usage, stock levels and consumption in real time. With the help of preventive modules, users can plan their maintenance workflows in advance to coordinate equipment and staff availability for preventive maintenance tasks.

Q Ware CMMS Screenshots

Q Ware CMMS Pricing and Plans

Starting price: $15.00 per month

Free Trial

Free Version

Team

$15.00

per user, per month

Plan includes:

Unlimited Assets
Unlimited Work Orders
Unlimited Work Order Schedules
Unlimited Work Requesters
Unlimited Locations (Multi-Site)
Service Areas
Custom Reporting
Bulk Updating
Data Importing
User Favorites

Premium

$30.00

per user, per month

Plan includes:

All Team Features
Save Custom Reports
Custom Fields/Layouts (Limited)
Custom Logo
Custom Work Order Statuses (Limited)
Custom Work Order Priorities (Limited)
Custom User Groups (Limited)
Guest Work Request Form
Work Order Calendar
Labor Hours Tracking

Unlimited

$45.00

per user, per month

Plan includes:

All Premium Features
Unlimited Service Areas
Unlimited Work Order Statuses
Unlimited Work Order Priorities
Unlimited Custom Fields/Layouts
Unlimited Custom User Groups
Document Library (Manage/Reuse Uploaded Files)
Audit Logging
API Integrations
Mobile App for Offline Work Order Management

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Q Ware CMMS Features

Popular features found in Work Order
Billing & Invoicing
Calendar Management
Dispatch Management
Inventory Management
Maintenance Scheduling
Mobile Access
Preventive Maintenance
Quotes/Estimates
Reporting & Statistics
Technician Management
More features of Q Ware CMMS
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
API
Asset Lifecycle Management
Asset Tracking
Assignment Management
Audit Management
Audit Trail
Automated Scheduling
Barcode/Ticket Scanning
Barcoding/RFID
Checklists
Commercial Properties
Communication Management
Compliance Management
Contact Database
Corrective and Preventive Actions (CAPA)
Cost Tracking
Customer Database
Customizable Fields
Customizable Forms
Customizable Reports
Data Import/Export
Document Management
Document Storage
Drag & Drop
Equipment Maintenance
Equipment Management
Equipment Tracking
Facility Asset Management
Facility Management
Facility Scheduling
Fixed Asset Management
For Mechanical Equipment
For Schools
GIS Integration
Historical Reporting
Incident Management
Inspection Management
Inventory Auditing
Inventory Control
Inventory Tracking
Job Costing
Job Management
Job Tracking
K-12
Maintenance Management
Materials Management
Monitoring
Multi-Location
Order Management
Parts Management
Product Identification
Project Management
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Recurring Appointments
Reminders
Reorder Management
Repair Tracking
Reporting/Analytics
Residential Properties
Routing
Scheduling
Search/Filter
Self Service Portal
Service History
Service Request Management
Space Management
Status Tracking
Task Management
Task Scheduling
User Management
Vendor Management
Warranty Tracking
Workflow Management
Work Order Creation
Work Order Management

Q Ware CMMS Integrations

Zapier

Q Ware CMMS User Reviews

Overall Rating

4.6

Ratings Breakdown

65%

28%

Secondary Ratings

Ease of Use

4.5

Value for money

4.6

Customer support

4.8

Functionality

4.4

John P.

Verified reviewer

Utilities

11-50 employees

Used daily for more than 2 years

Review source

Reviewed October 2020

Q Ware CMMS Excels!

I have used Q WARE CMMS for over 15 years now. This spans two different employers. I find them to be the very best in customer support and respond quickly to your needs. They still treat each customer with individual care.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use Superior Customer Support Inexpensive as compared to other CMMS

Cons:

I honestly don't have any cons. They continue to amaze me.

Vendor Response

Thanks John! You've been a great supporter and we appreciate your business. We'll continue to focus on individual care. Stay Safe. Q Ware Team

Replied October 2020

Paul C.

Verified reviewer

Hospital & Health Care

201-500 employees

Used daily for more than 2 years

Reviewed September 2025

Canterbury Woods

have been using the system for many years, and different locations. If I didn't like it would have changed .

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Maintenance work orders , ease of use, easy tracking. Easy to use for someone who is not good with technology.

Cons:

The ability to add, make changes , ie locations , etc. requires assistance from Q Ware staff. Be nice if we could just add ourselves.

Reasons for switching to Q Ware CMMS

This was change at a corporate level. Old system was eliminated.

Samuel M.

Verified reviewer

Higher Education

1001-5000 employees

Used daily for more than 2 years

Review source

Reviewed March 2024

Not too satisfied with the new version

[sensitive content hidden] has been very supportive. We have QWare at three different locations across the US.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

easy to use, simple and not overloaded with a lot of extra features that make it confusion

Cons:

The new version has a number of drawbacks that I've discussed with Chris.

Reasons for choosing Q Ware CMMS

Ease of use, has all the basics...except Life cycle management

Reasons for switching to Q Ware CMMS

The last product didn't have all the features I needed.

Vendor Response

Hi Samuel, We appreciate the feedback. Our main concerns with Q Ware have been keeping it easy to use and providing the best support. We will continue to add features with that in mind. We're looking into your concerns with the new version and will do our best to correct what we can. Thank you for your business and support! Best, Q Ware Team

Replied March 2024

Mary M.

Verified reviewer

Education Management

201-500 employees

Used daily for more than 2 years

Review source

Reviewed December 2022

Upgrading of Current Version

We are extremely happy using Q Ware, there is no down time with not any glitches.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The reason why we bought this product was because we were able to consolidate: Event Booking, Work Orders and Tracking of Inventory all in one platform. Users do not need to go out to various platforms to do their work.

Cons:

Unfortunately, we are still running version 2.1.3.10 The reason why we are still on this old version of Q Ware is because the updated version no longer has Event Booking. If we move to the newer version we will not have this feature which is very important to us as a school. We use it extensively to book various rooms and generate a work order for our Events.When we had initially purchased the program it was mentioned to us that Q Ware was in the process of updating the version, it was not mentioned that in the updated version Event Booking would not be included.Could this be reconsidered? We have invested so much time in setting the program up, training our users.

Reasons for choosing Q Ware CMMS

One product for all of the services we were looking for.

Reasons for switching to Q Ware CMMS

We needed to consolidate the services in one application.

Vendor Response

Hi Mary, We are incorporating the Event Booking feature into the new version of Q Ware. The development has already started and we are in the process of solidifying the migration process to move customers like yourself to the new version. Please reach out to our support staff if you have any questions about Events or the migration process. Thank you for your support! Best, Ryan N.

Replied April 2023

Cyril G.

Verified reviewer

Education Management

51-200 employees

Used daily for more than 2 years

Review source

Reviewed October 2020

Berlin CSD - Electronic Work Order Program

Overall, we have been very pleased with the product and its functionality for the Berlin CSD. The teaching and support staff love the feedback, and I have a much better accountability of my maintenance staff; the jobs they do; and the time it takes to complete those tasks.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

* Welcoming and friendly sales team, easy to work with and very knowledgeable. * Easily installed and adapted to our facilities * Training and use for all school district staff was easy, with very few questions and/or complaints * Have seen a dramatic increase in the number of Work Orders being submitted by staff for items that need to be done or receive attention. * Program provides feedback to the Requestor / Other Administrators which has proven to be very favorable

Cons:

* Some changes to programming have to go back through the Company versus being able to make them yourself

Reasons for choosing Q Ware CMMS

Much easier to work with, both from a company standpoint and software programming standpoint. And, it was far less expensive than the other seven (7) Building Maintenance Work Order programs that my district reviewed.

Vendor Response

Hi Cyril, Thank you for the feedback. We hope you and your district are navigating COVID alright. We appreciate your business over the years and please reach out if there is anything we can do to make Q work better for you. Thanks again and stay safe. Q Ware Team

Replied October 2020

Rich H.

Verified reviewer

Government Administration

51-200 employees

Used daily for more than 2 years

Review source

Reviewed October 2020

The customer service is everything

We chose qware because we needed a system that would send email communications to hold folks accountable. It worked! With QWARE multiple people have access to the same information simultaneously, and then as the info is updated (and projects worked-on) a stream of communications easily inform us all.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The reporting features are my second favorite feature, because the customer is support is amazing. I am not talking about work around and duct tape. I am talking about getting help and advice on solving complicated workflow for my organization so that that solutions create data streams and analysis tools.

Cons:

The con is so minute it's almost not worth mentioning. When I download a report, it includes a totals line in the csv. Ok. No bid deal because I can delete the totals line before I Power Query the report into my analysis.

Reasons for choosing Q Ware CMMS

It appears QWARE has the same capability for a great entry price point. We've grown our relationship since our original contract. What has stayed the same? QWARE's amazing customer service.

Vendor Response

Hi Rich, Thank you for the honest review. We appreciate your business. As always, if there is anything you need going forward or ideas you have to make Q better for you, please don't hesitate to reach out. Stay safe. Q Ware Team

Replied October 2020

Michael B.

Verified reviewer

Education Management

51-200 employees

Used weekly for more than 2 years

Review source

Reviewed July 2019

QWare does what you need, but just that.

QWare was a necessary implementation for our maintenance department. They needed a way to handle, track, and print off information for our maintenance staff. This software was a good solution for a department that had minimal tracking and offers of support. When our IT Department was integrated, things didn't go as well. Our IT department was used to a "Ticketing" system, and ticketed everything. Users didn't often pre-create tickets, they called and needed help. IT tracked everything, even if the reports were a little more cumbersome to visualize. But QWare being a Work Order system, it encouraged users to create work orders, and then IT would react. It slowed down their processes, reduced their tracking, and ultimately their efficiency. Now we have less data and less information to predict from.

Ratings Breakdown

Ease of use

Functionality

Pros:

QWare is a simple solution for work orders, facilities, and calendar management. We primarily use the work order function for IT Departments, and our Maintenance Departments. Our maintenance workers are able to use the software with minimal training, as are our faculty. It works, and does the job it's intended to do.

Cons:

As a work order system, I find the software dated. The concept follows a good replacement from a Work Order paper system to an electronic system. It does that just fine. But the interface is only acceptable, and just serves its purposes. It does not go above and beyond, and nothing about the software will wow anyone. It's just adequate.

Reasons for choosing Q Ware CMMS

It works well for maintenance. SchoolDude, looked even more antiquated.

Reasons for switching to Q Ware CMMS

A switch was made to consolidate solutions with our maintenance department.

Chuck V.

Verified reviewer

Hospital & Health Care

201-500 employees

Used daily for more than 2 years

Reviewed September 2025

Worth every penny !

My overall experience with the Q-Ware product and the sales & support team has been outstanding. Always responsive and always willing to listen and improve their product based upon users' inquiries and comments.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Ease of use and value for the cost of the service. Having been in involved in the development of our site specifically was also great benefit. The system was setup specifically to cater to our needs, where other products were more of a you get what they offer and that's it.

Cons:

There really isn't anything that I dislike about the product. This product is as advertised, and I have yet to experience any issues that were not immediately addressed and remedied.

Mark M.

Verified reviewer

Non-Profit Organization Management

51-200 employees

Used daily for less than 2 years

Reviewed September 2025

Qware is amazing

It has been a great addition to our maintenance system needs. Scheduling the maintenance staff for the work load.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Value for the money and time spent in getting this service. The learning curve was short and to the point. Safe and secure in managing data through a secure software package. We will not use this for inventory management as much as asset and maintenance preventative maintenance needs. Scheduling the workflow through the system is easy and manageable.

Cons:

Do not have a con, it seems everything is working well and there aren't any issues with the system. We like it a lot.

Bill P.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used weekly for less than 2 years

Reviewed September 2025

Two Thumbs Up!

It has been an incredible transition for our small organization. Our team has better access to future projects, to creating priority lists, and to submitting needs. MUCH easier than any system we had used prior, and it is a very reasonable annual price.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The organization runs incredibly smoothly through it. Makes checking on work orders and following up very easy. We appreciate how easy it is to learn how to use!

Cons:

Very little to dislike - perhaps that it is so simple to use that any extra functions seem like a bit of a bother!

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