Q Ware CMMS 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Q Ware CMMS

4.6

(60)

Pricing

Starting at $15.00 per month

About Q Ware CMMS

Q Ware CMMS is a cloud-based maintenance management solution designed for small and midsize businesses. It offers work order management, preventive maintenance, inventory management, fixed asset management and event scheduling within a suite.

Q Ware CMMS features work order management, which allows users to record all corrective maintenance requests using customized web forms. The fixed asset management functionality of the software enables users to track both mobile as well as assignable assets. Users can also record asset information such as location and costs using the customized assets forms.

Q Ware CMMS features inventory management, which helps users to maintain inventory levels, equipment usage, stock levels and consumption in real time. With the help of preventive modules, users can plan their maintenance workflows in advance to coordinate equipment and staff availability for preventive maintenance tasks.

Q Ware CMMS Screenshots

Q Ware CMMS Pricing and Plans

Starting price: $15.00 per month

Free Trial

Free Version

Team

$15.00

per user, per month

Plan includes:

Unlimited Assets
Unlimited Work Orders
Unlimited Work Order Schedules
Unlimited Work Requesters
Unlimited Locations (Multi-Site)
Service Areas
Custom Reporting
Bulk Updating
Data Importing
User Favorites

Premium

$30.00

per user, per month

Plan includes:

All Team Features
Save Custom Reports
Custom Fields/Layouts (Limited)
Custom Logo
Custom Work Order Statuses (Limited)
Custom Work Order Priorities (Limited)
Custom User Groups (Limited)
Guest Work Request Form
Work Order Calendar
Labor Hours Tracking

Unlimited

$45.00

per user, per month

Plan includes:

All Premium Features
Unlimited Service Areas
Unlimited Work Order Statuses
Unlimited Work Order Priorities
Unlimited Custom Fields/Layouts
Unlimited Custom User Groups
Document Library (Manage/Reuse Uploaded Files)
Audit Logging
API Integrations
Mobile App for Offline Work Order Management

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Q Ware CMMS Features

Popular features found in Work Order
Billing & Invoicing
Calendar Management
Dispatch Management
Inventory Management
Maintenance Scheduling
Mobile Access
Preventive Maintenance
Quotes/Estimates
Reporting & Statistics
Technician Management
More features of Q Ware CMMS
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
API
Asset Lifecycle Management
Asset Tracking
Assignment Management
Audit Management
Audit Trail
Automated Scheduling
Barcode/Ticket Scanning
Barcoding/RFID
Checklists
Commercial Properties
Communication Management
Compliance Management
Contact Database
Corrective and Preventive Actions (CAPA)
Cost Tracking
Customer Database
Customizable Fields
Customizable Forms
Customizable Reports
Data Import/Export
Document Management
Document Storage
Drag & Drop
Equipment Maintenance
Equipment Management
Equipment Tracking
Facility Asset Management
Facility Management
Facility Scheduling
Fixed Asset Management
For Mechanical Equipment
For Schools
GIS Integration
Historical Reporting
Incident Management
Inspection Management
Inventory Auditing
Inventory Control
Inventory Tracking
Job Costing
Job Management
Job Tracking
K-12
Maintenance Management
Materials Management
Monitoring
Multi-Location
Order Management
Parts Management
Product Identification
Project Management
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Recurring Appointments
Reminders
Reorder Management
Repair Tracking
Reporting/Analytics
Residential Properties
Routing
Scheduling
Search/Filter
Self Service Portal
Service History
Service Request Management
Space Management
Status Tracking
Task Management
Task Scheduling
User Management
Vendor Management
Warranty Tracking
Workflow Management
Work Order Creation
Work Order Management

Q Ware CMMS Integrations

Zapier

Q Ware CMMS User Reviews

Overall Rating

4.6

Ratings Breakdown

65%

28%

Secondary Ratings

Ease of Use

4.5

Value for money

4.6

Customer support

4.8

Functionality

4.4

Jennifer M.

Verified reviewer

Retail

501-1000 employees

Used weekly for less than 6 months

Review source

Reviewed July 2019

QWARE#1

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Did its job as described no problems at all Anyone can use and try

Cons:

Theres nothing i coulsay i liked the least at all

Vendor Response

Hi Jennifer, Thank you for the review. We appreciate your business! Please reach out if you need anything. Q Ware Team

Replied July 2019

melisa a.

Verified reviewer

Hospital & Health Care

51-200 employees

Used daily for less than 12 months

Reviewed September 2025

KIMBLE HOSPITAL QWARE ROLL OUT

WE ENJOYED WORKING WITH ALL THE TEAM AT QWARE THEY HELPED US SET UP THE BASE SYSTEM AND WE USE IT EVERY DAY!!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Value for Money Maintenance Management EASE IN SET UP EASE IN TRAINING EASE IN UPKEEP EASE OF ADDITIONAL USERS

Cons:

N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A WE HAVE NO COMPLAINTS IN THE PRODUCT

Timothy A.

Verified reviewer

Education Management

501-1000 employees

Used daily for more than 2 years

Review source

Reviewed September 2022

Long time user.

The experience is minimal as its not changed in 15 years. We are stuck with it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Its very basic to use. The users do seem to figure out how to enter in work orders. The day to day operation works fine.

Cons:

The software has looked the same and worked the same for 15 years. We spend a lot on subscription for the same exact product. The graphics, functions, and processes have all remained the same. I can't name one new feature of the product.

Reasons for choosing Q Ware CMMS

This was the only option in my area.

Vendor Response

Hi Tim, Thank you for the honest review. We are actively working on the migration process for moving customers using our 2.0 product like yourself onto our new product. If you have any questions about the new product or are interested in ways to expedite your transition to it, please reach out to support at support@qwarecmms.com. Thanks! Q Ware Team

Replied September 2022

Kara R.

Verified reviewer

Higher Education

501-1000 employees

Used daily for more than 2 years

Review source

Reviewed March 2024

Qware usage in Higher Ed

My customer service rep, [sensitive content hidden], is always helpful and easy to contact.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is easy to get our end users trained to use the system. It notifies us and easy to use the Work Order system

Cons:

I am needing the printing feature and the upgrades to utilize Asset Management in the manner that we are wanting to use it.

Vendor Response

Hi Kara, Thank you for the positive review. We have started the migration process for some clients to move them to the new product. Please contact our support team if you want to schedule time to see if we can move you sooner. We appreciate your business and support. Best, Q Team

Replied March 2024

Andrew H.

Verified reviewer

Facilities Services

11-50 employees

Used daily for more than 2 years

Review source

Reviewed January 2022

QWare NCIS

Very good.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is easy to use. I don't even give end users instructions other than how to change their password. We are a bit of an odd ball of a client. We are a facilities services provider that exclusively serves two K-12, international private schools. Because of the complexity of multiple organizations and multiple campuses, QWare was the only system that seemed able to handle that complexity. We really like the Events module too, which is a big part of our operations. I will also say that customer support is rock solid. They always get back to me right away and most of the time the figure out the issue pretty quickly.

Cons:

PMs are a little laborious to set up. We don't really plug in a lot of assets into the system. So, for our needs, we can often skip the whole part about setting up an asset and asset category. I understand the logic of it. It makes sense on paper. We are not an industrial client though. Easier to just put in description, "change battery on UPS in server closet B with an RBC55 battery." Sometimes the event calendar displays incorrect times on the calendar view. I think it may be a browser thing, or needing to clear my cache. The only other thing that sometimes trips me up is how you treat deleted users. They are still in there... sort of. I don't like that I can't use a user name that was previously used by some ex-employee from 5 years ago.

Reasons for choosing Q Ware CMMS

Only QWare could handle the complexity of our unique business operation.

Vendor Response

Hi Andrew, Thank you for the honest feedback and we're glad Q has been able to handle the complexity of your operation. I'll forward the issues you mentioned to support to see what we can do. Thanks again for the feedback and your continued business. Best, Q Ware Team

Replied January 2022

Christopher E.

Verified reviewer

Individual & Family Services

1001-5000 employees

Used daily for more than 2 years

Review source

Reviewed October 2020

Quality CMMS

I am very happy with Q Ware CMMS. It is an easy to use system. You can add user defined categories. It is much quicker and better to track than the pen and paper system we used to use.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Set up is easy. You work directly with someone, giving them your information and they set it up for you. It is fairly turn key operation. Adjustments can be made after if you need to change something. There is also the ability for user defined options which is easy to learn how to complete and lets you tweak to system to meet your particular needs. Q Ware also has the ability for system inventory per building, a very handy feature to keep everything in one place. Q Ware does not need to, but is capable of being fully electronic and paperless. You have the option to print individual work orders. You can run reports based on various criteria and have the ability to export to an excel or word document or to print a paper copy. Web based, no need for additional storage bogging down your server. Compared to the old pen and paper system we used to use, it gives us much faster control of knowing what needs to be completed and what and where out techs are doing with their workday. No more "lost" work orders because someone threw out the paperwork.

Cons:

Web based. Depending on how it's accessed (whether you have direct web access or have have to go through your companies server) there is occasional lag. My issues are mostly internal problems with our server, not with Q Ware so I really don't have any cons.

Reasons for choosing Q Ware CMMS

Mainly cost, but also features. Q Ware is a single yearly fee while most other CMMS programs are a per user fee, which drives the cost up, especially is a larger company. Q Ware can easily breakdown your business into different divisions and is very easy to learn and navigate.

Vendor Response

Hi Chris, Thank you for the review. We appreciate your business and if there is anything we can do to make Q better for you, don't hesitate to reach out. Stay Safe. Q Ware Team

Replied October 2020

Adam W.

Verified reviewer

Civic & Social Organization

501-1000 employees

Used daily for less than 2 years

Review source

Reviewed July 2023

User friendly/intuitive software that is easy, efficient, and effective.

Great support team, easy implementation, and the software just works exactly as advertised.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use. Simple interface with a natural workflow.

Cons:

They rely on a 3rd party programming entity which can slow development and programming enhancement work. Some elements are rather rigid and inflexible. Checklist functionality is lacking.

Patrick M.

Verified reviewer

Aviation & Aerospace

11-50 employees

Used daily for more than 2 years

Review source

Reviewed October 2022

It is a serviceable tool, very few bells and whistles

We are tracking required regulatory inspections as well as FAA related work orders from creation to completion.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is a helpful tool for tracking work orders, PM and routine inspections.

Cons:

Interface is outdated and could be more intuitive

Reasons for choosing Q Ware CMMS

It is what we have been usin and what we are familiar with.

Vendor Response

Hi Patrick, Thank you for the honest review. We are currently working on migrating customers over to our new platform which has more of the bells and whistles. We'll be reaching out with information relating to the migration early next year. Best, Q Ware Team

Replied October 2022

Richard S.

Verified reviewer

Education Management

201-500 employees

Used daily for more than 2 years

Review source

Reviewed October 2022

Why I like QWare

I would not switch to any other product. I am sold on using QWare forever

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use and flexibility to make QWare work for me

Cons:

Events lacks some needed features. No other cons

Reasons for choosing Q Ware CMMS

Past experience with Q Ware

Vendor Response

Hi Rich, Thank you for your review. We're working hard to bring you onto our new platform which will provide more flexibility including a renovated Events application. We appreciate your business! Best, Q Ware Team

Replied October 2022

Antone c.

Verified reviewer

Primary/ Secondary Education

201-500 employees

Used daily for more than 2 years

Review source

Reviewed October 2020

Qware experience

Covid PPE inventory tracking

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This product was easily implemented and we currently use work order, preventative Maint., inventory and assets management. this system has made the day to day operations more efficient and we have found the inventory tracking has been a huge asset in regards to tracking and reordering with the reorder threshold. I was able to allow access to some administrators so they can see the day to day inventory of PPE during the Pandemic

Cons:

wish the passwords could intergrade with our tech.

Reasons for choosing Q Ware CMMS

Boces aid able and ease of use

Vendor Response

Hey Antone, We're glad Q is able to help Bath during this time. Hopefully, we get back to something normal for schools soon. We appreciate your business over the years and it's always good to see you on the golf course (maybe next year?). Thanks for the review and stay safe. Q Ware Team

Replied October 2020

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