Procare Solutions 2026: Benefits, Features & Pricing

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Overview
User Interface
Pros and Cons
Popular Alternatives
Popular Comparisons
Pricing and Plans
Features
Integrations
User Reviews

Overview

Procare Solutions

4.6

(2749)

FrontRunner 2026

Pricing

Pricing available upon request

Top Alternatives

About Procare Solutions

Procare Solutions is the most recommended child care management software, trusted by over 40,000 centers for over 30 years. Built for daycares, preschools, Head Start programs, before- and after-school programs, and youth organizations, Procare's platform streamlines every aspect of running a child care business. From contactless check-in/out and automated tuition collection to family engagement, classroom management, and regulatory compliance. With real-time data and an all-in-one system, directors spend less time on admin and more time focused on the children in their care.

Procare Solutions User Interface

Procare Solutions Pros and Cons

We analyzed 2,749 verified reviews for Procare Solutions to find out what actual users really think.

Select to learn more

Intuitive And Accessible Interface

Navigating Procare Solutions is straightforward, with a user-friendly design that simplifies daily tasks. Users appreciate how easy it is to set up, manage features, and train others, even those less comfortable with technology.

Procare Solutions Pricing and Plans

Starting price: Pricing available upon request

Free Trial

Free Version

Basic

Pricing available upon request

No plan information available

Procare Solutions Features

Popular features found in Daycare
Alerts/Notifications
Billing & Invoicing
Daily Reports
Employee Management
Immunization & Allergy Tracking
Meal/Nutrition Management
Parent Portal
Payment Processing
More features of Procare Solutions
Activity Dashboard
Activity Tracking
Assessment Management
Assignment Management
Attendance Management
Attendance Tracking
Calendar Management
Certification Tracking
Check-in/Check-out
Class Scheduling
Communications Management
Contact Database
Curriculum Management
Customer Accounts
Customizable Forms
Customizable Reports
Data Import/Export
Data Security
Document Management
Document Storage
Electronic Payments
Electronic Signature
Enrollments/Onboarding
Faculty/Staff Management
Financial Management
Incident Management
Learning Management
Lesson Planning
Milestone Tracking
Mobile Access
Multi-Location
Online Calendar
Online Payments
Parent/Student Portal
Records Management
Registration Management
Reporting/Analytics
Reporting & Statistics
Resource Scheduling
Role-Based Permissions
School District
Self Service Portal
Student Information/Records
Student Management
Task Management
Third-Party Integrations
Wait List Management

Procare Solutions Integrations

Gusto

Integration rated 4.6 from 15 reviews

Gusto

Integration rated 4.7 from 11 reviews

QuickBooks Online

Integration rated 4.0 from 11 reviews

Listen360

Checkr

IntelliKid Systems

See all 8 integrations

Procare Solutions User Reviews

Overall Rating

4.6

Ratings Breakdown

67%

26%

Secondary Ratings

Ease of Use

4.4

Value for money

4.5

Customer support

4.6

Functionality

4.4

Heather L.

Verified reviewer

Education Management

11-50 employees

Used daily for more than 2 years

Review source

Reviewed December 2025

Still the best!

Procare solutions makes running a business day to day so much smoother and helps get more accomplished in a single day!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love how Procare has improved over time, been using them since they were new. Love all the positive changes to the software!

Cons:

I do not have any negative feelings about the Procare software. It has improved so much since the beginning.

Caitlin B.

Verified reviewer

Child Day Care Services

11-50 employees

Used daily for more than 2 years

Review source

Reviewed August 2025

Desktop and Engagement App

While this is the only childcare software I have used over the years, I have been very happy with the usability. Sometimes it's hard to find what you want, but with a little time and determination you can always figure it out.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love how there possibilities for running reports and seeing information offers such a wide variety. Syncing everything to Procare Engagement App for parents is also really nice. One of the reasons we chose engagement as a software for parents was because of the syncing. Whenever I have called the support team they have always fixes issues promptly and with great customer service.

Cons:

Something that's frustrating for parents in that if they have a child at more than one of our locations they have different sign in pins for each location. While it's a small problem, I think having a sign-in pin specific to each person regardless of location would be nice. Secondly- and I realize it's a safety protocol, but when we transfer students between locations- have the TE information transfer with the student would be so nice. Again- I know it's for safety reasons, but maybe information like could be accessed with a pin code or password?

Reasons for choosing Procare Solutions

Procare was easily accessible and links well to other procare products and services

Mark P.

Verified reviewer

Child Day Care Services

11-50 employees

Used daily for more than 2 years

Review source

Reviewed October 2025

Awesome Daycare Software

We love being able to provide lots of pictures of the parents children and information about their day. We love all of the features that Procare has to offer. The products only weakness is that we can't take credit cards as parents can't be billed for credit card fees directly and this would be too much work for us to deal with.

Ratings Breakdown

Ease of use

Previously 4

Value for money

Customer support

Functionality

Previously 4

Pros:

I love all of the features contained in Procare. It easy to use and easy for parents to get information about their child each day from it.

Cons:

I wish parents could use credit cards and get billed directly for credit card processing fees. All we can currently do is to take ACH Transfers. For credit cards we use Square.

Reasons for choosing Procare Solutions

Cost and ease of use and amount of features

Reasons for switching to Procare Solutions

Cost and features and ease of use and not friendly

Alyssa W.

Verified reviewer

Child Day Care Services

11-50 employees

Used daily for more than 2 years

Review source

Reviewed November 2025

Alyssa's thoughts

No bad i do well with everything. Its been user friendly and our [sensitive content hidden] can message us directly in the app which has been nice.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like how it connects to our front check in so i dont have to personally sign kids in or out. This helps both the office and classroom to better keep tabs on who's here and where they are.

Cons:

In the past we had an app that had a page the displayed all the kids and what we entered. So it would list all kids clocked in on the left and the if you put breakfast in gor 1 kid, diaper for 5 kids activity, lunch, am snack, pm snack, nap it would show at the top and a dot in the boxes for who got things put in. Like a chart itvwould show johnny, tommy, sara hot breakfast but no dot by matt, joe, bob meant you didn’t enter another in that category. Activities would have a number so if i entered 5 activities and it showed tommy only did 3 activities i knew i missed him some how and could cirrect it. With procare i have to ho into each child individually and scroll to see what was entered. The other sight had a great concept with the chart. It was called Hi Momma if you need to see better how it worked

Brianna O.

Verified reviewer

Education Management

2-10 employees

Used daily for less than 12 months

Review source

Reviewed August 2025

10/10 Would Reccomend

Our overall experience with Procare has been fantastic! We love being able to use their premade lesson plans, and not having to worry about parent payments by using the third party system offered through Procare.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We love the easy use and convenience of procare! Having lesson plans in the app makes lesson Planning so much easier for teachers. Being able to contact parents at the click of a button makes parent management a breeze. Being able to track activities through out the day such as meals, naps, crafts, etc. has never been easier. Any time we have needed help customer support has been quick and easy to work with. Being able to move students to the correct room and keep track of attendance makes logging hours so much less stressful. Procare is worth the money we spend in our opinion!

Cons:

We wish that there was a good way to itemize receipts and better track expenses. It would be nice to have the ability to scan in receipts to have on file as well for when tax season comes around.

Reasons for switching to Procare Solutions

We made the switch because Procare had better options to offer us, we had many issues with parents and staff not getting notifications from WonderSchool and customer support was not very helpful and took a very long time to get back to us.

Tiffany E.

Verified reviewer

Child Day Care Services

11-50 employees

Used daily for more than 2 years

Review source

Reviewed August 2025

Procare makes my job easier.

Procare is a great overall for the director, the finance manager, teachers, and parents. As a director, I am able to view the billing, see who is signed-in, communicate with teachers and parents. I don't use the teacher scheduling feature, but I should check into it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love the Family Messaging feature of Procare for teachers and families to communicate directly with each other. Plus, now there is private message for families that are split. I also like the office messaging for families to communicate directly to the office when needed. I also appreciate the help button and customer support chat. When I have a question, I first try the help button to search for an article to answer my question, if I cannot find the answer, then I use the customer support chat. Once in a while, I will need to go further and talk to a live person.

Cons:

I don't love the newsletter feature. I use it and I am glad that there are templates to use to help make a newsletter. But I find that I would like to have more options and additional choices on colored backgrounds. I might need to look into creating a newsletter on a different platform and uploading it to Procare. There are times that Procare is down. That can be frustrating. But we have a back-up paper sign-in when that occurs.

Reasons for choosing Procare Solutions

I have purchased Brightwheel for a trial, but ended up not going with them. I chose Procare because of the financial part of things. ALL parties need to be onboard to switch. The financial side of things with Procare are going well, and the thought of switching all of the billing made us cringe. We stayed with Procare.

Lauren B.

Verified reviewer

Child Day Care Services

11-50 employees

Used daily for more than 2 years

Review source

Reviewed October 2025

Responsive, Reliable, and Professional

Procare has been a huge help to our center. It makes running day-to-day operations smoother, saves time, and has supported the growth of our business. Beyond the product itself, what stands out is how much they seem to genuinely care about their customers and our success.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I’ve been a Procare user for years and really appreciate how responsive they are to customers. The system has continued to grow and update over time based on real feedback, and it shows. Every interaction I’ve had with their team has been professional and helpful.

Cons:

Honestly, I don’t have any major complaints. The system works well and does exactly what it should. We use it every day and have never had any major issues.

Reasons for choosing Procare Solutions

Procare offered more, their customer service was superior, and they are transparent about their practices

Reasons for switching to Procare Solutions

Our system was outdated and did not meet the needs of a childcare center.

Kearis O.

Verified reviewer

Child Day Care Services

2-10 employees

Used daily for less than 2 years

Review source

Reviewed July 2025

Best child care software on the market

Procare has worked wonderfully for my center. After having used other systems and ending up frustrated (particularly with their billing capabilities), the Procare software has really show itself to be the best.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I have evaluated many child care management solutions, and Procare is the best. It has been around in the market long enough to have worked out the bugs, and they are adding new features all the time. The system isn't perfect, but it's always improving and it works wonderfully for home child care, as well as larger centers (I've run both).

Cons:

I have had issues recently with the support team, due to some business changes and updates to my account that needed to be made. I've always had a good experience with support in the past, so I'm hopeful that this was a one-time problem.

Reasons for choosing Procare Solutions

Procare is simply, most mature, feature rich, and validated software I've seen.

Reasons for switching to Procare Solutions

Brightwheel just wasn't a reliable enough system, and their billing platform left me frustrated every time I used it.

Karen G.

Verified reviewer

Child Day Care Services

11-50 employees

Used daily for more than 2 years

Review source

Reviewed August 2025

Procare is the best program to use to manage your school

I have always liked using Procare verses other programs. Procare customer service is always available when you need them. It is easy to communicate with families and staff. I also love the learning section and being able to put in lesson plans.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This program has always been easy to navigate and understand. There are many different types of reports you can make for important data needed. We love having all of the students information easy to access. The parents love the communication through daily reports showing meals and naps, incident reports, and pictures throughout the day.

Cons:

I am not a fan of the new messaging system with it going to two different places. We do not allow access to out teachers so it is not needed and makes us miss some of the messages.

Reasons for switching to Procare Solutions

New school was using Procare. I had used it in the past at a different school, but they changed it to their corporate program. I always missed Procare.

Tamara G.

Verified reviewer

Child Day Care Services

11-50 employees

Used daily for more than 2 years

Review source

Reviewed October 2025

Customer service leaves something to be desired

The customer service is quite honestly terrible. I have never dealt with a company that you cannot get on the phone or via email to answer questions.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The app was easy to use. It was easy to navigate to the reports we needed. Parents like the app too.

Cons:

Now that we have issues with our parents getting declined payments (even though they are on auto pay), I cannot get anyone on the phone or even to respond to emails. They are not responding to my parents either.

Reasons for choosing Procare Solutions

Originally because the customer service was good. Now I regret that decision.

Reasons for switching to Procare Solutions

Their customer service was not great and the reports feature was not good enough.

Showing 1 - 10 of 2749 Reviews

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Procare Solutions 2026: Benefits, Features & Pricing

Overview

About Procare Solutions

Procare Solutions User Interface

Popular Procare Solutions Alternatives

Procare Solutions Pros and Cons

Procare Solutions Pricing and Plans

Procare Solutions Features

Procare Solutions Integrations

Procare Solutions User Reviews

Procare Solutions Popular Comparisons

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