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MaintainX vs Reftab

Updated January 27, 2026

MaintainX vs Reftab: Which is best for you?

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1 million+ businesses helped
2 million+ verified software reviews
Starting Price
$25.00

per month

$30.00

per month

Free Trial
Free Version
Screenshots
and Demo
Product Screenshot
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Product Screenshot
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Top Rated
  Features
Image Capture
5.0
Work Order Creation
4.83
Mobile Access
4.79
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Barcode/Ticket Scanning
5.0
Work Order Management
5.0
Barcoding/RFID
5.0
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Integrations
Veem
Veem
FreshBooks
FreshBooks
Samsara
Samsara
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JIRA Service Management
JIRA Service Management
Okta
Okta
Google Calendar
Google Calendar
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Pros / Cons
  • MaintainX is a reliable, user-friendly platform that brings clarity and efficiency to maintenance and its tracking/traceability. Despite minor limitations, it’s a valuable tool to help manage an asset throughout its lifecycle like, Purchase, Create, calibration, maintenance, spare parts inventory, asset specific procedures and discard.
  • Sometimes when there is an update it messes with our special made fields (our Cost Codes) and when I send out a Hard Copy PO, sometimes it will take 20-30 minutes to download (but that is just me being nitpicky).
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  • The ability to check assets in and out, assign them to staff, and keep a clean history of each item has been especially helpful in keeping our inventory organized.
  • It is taking us a little to setup how we need it but that is due to lack of internal resources to dedicate to it.
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Ease-of-Use
Highest performing feature
in the comparison
4.8/ 5
4.7/ 5
Value for Money
4.7/ 5
Highest performing feature
in the comparison
4.9/ 5
Customer Support
4.8/ 5
Highest performing feature
in the comparison
4.9/ 5
Functionality
4.6/ 5
4.6/ 5
Support Options
Email/Help Desk
FAQs/Forum
Knowledge Base
Phone Support
24/7 (Live Rep)
Chat
Email/Help Desk
FAQs/Forum
Knowledge Base
Phone Support
24/7 (Live Rep)
Chat
Training Options
In Person
Live Online
Webinars
Documentation
Videos
In Person
Live Online
Webinars
Documentation
Videos
FrontRunners
FrontRunners 2026
FrontRunners 2025
Advisor
  Recommendations
325 Recommendations
N/A
Ideal Customer Size
Small
Medium
Large
Small
Medium
Large
Deployment Options
Cloud, SaaS, Web-Based
Desktop - Mac
Desktop - Windows
Desktop - Linux
Desktop - Chromebook
On-Premise - Windows
On-Premise - Linux
Mobile - Android
Mobile - iPhone
Mobile - iPad
Cloud, SaaS, Web-Based
Desktop - Mac
Desktop - Windows
Desktop - Linux
Desktop - Chromebook
On-Premise - Windows
On-Premise - Linux
Mobile - Android
Mobile - iPhone
Mobile - iPad