Knowify 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Knowify

4.5

(109)

Pricing

Starting at $99.00 per month

About Knowify

Knowify helps contractors Budget, manage, and invoice every construction project and service job with precision, and get insights to grow their business along the way. All work happens in one intuitive platform that integrates seamlessly with QuickBooks.

Knowify acts as a hub for you and your team to manage and analyze every project you take on. Take every project from bid through final payment, with complete control at every step.

Get more organized by building project budgets and proposals, tracking costs, and managing your team and equipment, as well as invoicing your clients – all on one platform.

Stay on budget by taking a modern approach to job costing that saves your team hours of time and provides a live look at how every project is performing against budget.

Save time with construction-specific features that respect your time. Easily create change orders, pull WIP reports, create AIA-invoices, and so much more

Knowify was built from the ground up to connect with QuickBooks Online, along with QuickBooks Payroll, Time, and Payments. A real-time, bidirectional sync means your team can work wherever they’re most comfortable, and everyone gets the data they need to succeed...

Knowify Screenshots

Knowify Pricing and Plans

Starting price: $99.00 per month

Free Trial

Free Version

Core

$99.00

flat rate, per month

Plan includes:

Contract and Change Order Management
Ios/Android App for Field Crews
Progress and AIA-Style Billing
Project Management
Purchase Orders
Simple Scheduling
Standard Customer Support
Sync With Quickbooks Online
Time Tracking

Advanced

$249.00

flat rate, per month

Plan includes:

Advanced Document Management
Advanced Project Management
Advanced Scheduling With Job Board
Growth Reporting
Subcontractor Management
Template Layout Design
Up to 2h of Training Included
Zapier Integration

Unlimited

Pricing available upon request

Plan includes:

Advanced Subcontractor Management
Advanced Submittals
Advanced User Permissioning
Customer Portal
Enterprise Reporting
Overtime Management
Priority Customer Support
Unlimited No-Access Users
Up to 5h of Training Included

Service Pro

$99.00

per feature, per month

Plan includes:

Real-time Dispatching
Detailed Equipment History
Appointment Reminders
Payment Processing
Map View of Service Tickets
Inventory Management

Confused about pricing? We've got you covered.

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Knowify Features

Popular features found in Construction Management
Budget Tracking
Contract/License Management
Contractor Management
Equipment Tracking
Estimating
Inventory Management
Mobile Access
Reporting & Statistics
Subcontractor Management
Task Management
Timesheet Management
More features of Knowify
Access Controls/Permissions
Accounting
Accounting Integration
Accounts Payable
Accounts Receivable
Activity Dashboard
Activity Tracking
Alerts/Notifications
API
Audit Trail
Automated Scheduling
Bid Management
Billing & Invoicing
Bills of Material
Budget Control
Budgeting/Forecasting
Budget Management
Calendar Management
Calendar/Reminder System
Catalog Management
Change Order Management
Client Portal
Client Tracking
Collaboration Tools
Commercial
Communication Management
Compliance Management
Construction Breakdowns
Contact Management
Contractor Database
Cost Database
Cost Estimating
Cost-to-Completion Tracking
Cost Tracking
CRM
Customer Database
Customer Management
Customer Portal
Customizable Branding
Customizable Fields
Customizable Reports
Customizable Templates
Data Import/Export
Dispatch Management
Document Management
Document Storage
Electronic Payments
Electronic Signature
Expense Tracking
File Storage
Financial Management
For AEC Industry
For Commercial and/or Industrial Electrical Contractors
For Residential
Gantt/Timeline View
GPS
Historical Database
Invoice Management
Job Costing
Job Management
Job Scheduling
Job Tracking
Labor Cost Reporting
Lead Management
Location Tracking
Maintenance Scheduling
Materials Management
Milestone Tracking
Mobile App
Mobile Signature Capture
Multiple Projects
Offline Access
Overrun Reporting
Payment Processing
Percent-Complete Tracking
Permit Management
Plumbing Estimating
Price/Margin Management
Pricing Management
Production Cost Tracking
Progress Reports
Progress Tracking
Project Accounting
Project Billing
Project Estimating
Projections
Project Management
Project Planning/Scheduling
Project Scheduling
Project Templates
Project Time Tracking
Project Tracking
Proposal Generation
Proposal Management
Purchase Order Management
Qualification Tracking
QuickBooks Integration
Quotes/Estimates
Real-Time Data
Real-Time Reporting
Real-Time Updates
Reporting/Analytics
Reporting/Project Tracking
Rescheduling
Resource Management
RFI & Submittals
Sales Pipeline Management
Scheduling
Service History
Staff Calendar
Status Tracking
Subcontractor Monitoring
Supplier Management
Task Progress Tracking
Task Scheduling
Technician Management
Third-Party Integrations
Time & Expense Tracking
Timer
Time Tracking
What-if Analysis
Workflow Management
Work Order Management

Knowify Integrations

QuickBooks Online

Integration rated 4.2 from 11 reviews

PaySimple

Square Payments

QuickBooks Time

QuickBooks Online Advanced

Zapier

Knowify User Reviews

Overall Rating

4.5

Ratings Breakdown

61%

30%

Secondary Ratings

Ease of Use

4.4

Value for money

4.4

Customer support

4.6

Functionality

4.2

Jim R.

Construction

2-10 employees

Used daily for less than 2 years

Review source

Reviewed December 2018

Great program for managing my commercial roofing company

This software makes sure we are being profitable and shows us where we need to do better on different kinds of jobs.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This software tracks my employee time and job location. Great for seeing how long jobs are actually taking. The estimating portion is awesome once you have your pricing entered. Estimating templates make sure you don't forget parts or pieces to the estimate. Great customer service!

Cons:

No cons as of yet. Been using this software for over a year.

William R.

Verified reviewer

Construction

2-10 employees

Used daily for less than 12 months

Reviewed October 2025

Many choices. Glad I made this one.

Overall I'm completely satisfied with the software itself as well as the support I've received. Additionally the QuickBooks and Companycam integrations are a huge bonis. I highly recommend.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Moving from a more service oriented CRM, job costing was the main reason for the switch. Specifically bid vs actuals and how time is tracked onto projects. The granular nature of the bidding and tracking process has given me a much clearer picture of my producticity and profitability. Additionally, as I'm starting to branch into prevailing wage projects, the natural flow pushes toward AIA bidding which is a requirement on many of those projects.

Cons:

Hard to give much criticism so far. The software is pretty robust and comes with a learning curve. That said, the support's been great and to emphasize a previous point, it really forces you to see your business as a whole.

Reasons for choosing Knowify

Price value and customer service. Knowify was by far the best when rolled up together.

Reasons for switching to Knowify

Inaccurate and inefficienct job costing and customer support

Brett W.

Verified reviewer

Construction

11-50 employees

Used daily for less than 2 years

Reviewed December 2025

GREAT PROGRAM

Great experience. Have had it on my work computer for years now and have been impressed and it only gets better as they update the program.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

Easy and simple to use. I never have an issue with getting from one area of the program to the next quickly.

Cons:

Nothing. It all works amazing. Every few months they add a new feature that makes the experience with knowify even easier

Stacie B.

Verified reviewer

Construction

2-10 employees

Used daily for less than 6 months

Review source

Reviewed January 2023

Highly Disappointed

Our company moved from a total accounting program that encompassed project management geared toward construction, to Knowify Project Management app with QuickBooks Online. Once we paid for our subscription, the subscription names changed and although we are grandfathered in to what we purchased, any enhancement comes with a cost; the first request (tracking of overtime) was DOUBLE the subscription price. As a company that utilizes American Institute of Architects (AIA) project management and billing, we rely on project reports that tell us how much is booked vs spent on each phase, how much we have paid our subcontractors (minus retention) and how much our direct labor and burden costs are to-date. There is not a single report in this app that can tell me these important facts. There IS NOT a report that tells me the value of each phase, how much I have paid the subcontractor(s), and what our direct labor and burden costs are, to date for a specific project; vital information for any general contractor.And, even though Knowify can populate to QuickBooks, it does do so in the reverse. All invoices and expenses (including credit cards) entered into QuickBooks on a project DO NOT populate to Knowify automatically. One has to copy the url link for said invoice or expense, and paste it to a populate screen where it puts the expense into the project, but does not put it into the correct phase. One has to do that manually as well.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Inexpensive for what it does (but there is more of what it doesn't do, than what it does).

Cons:

Many features used in AIA project management are lacking

Reasons for switching to Knowify

Cost savings

Marie S.

Verified reviewer

Telecommunications

11-50 employees

Used daily for more than 2 years

Reviewed November 2025

Great Product

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy navigation and the workflow integration is top notch. Having invoicing, ability to create service orders as well as project proposals makes everything much smoother.

Cons:

The inability to have multiple templates for proposals and also not being able to edit or change the proposal template without contacting knowify's it team.

Carlos U.

Verified reviewer

Construction

11-50 employees

Used daily for more than 2 years

Reviewed September 2025

General Manager

Knowify has incredible potential, it could one day compete with the bigger giants of the industry such as PROCORE.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ease of creating a Proposal, sending it to a client and allowing them a way of accepting it digitally. Knowify allows you to see the GP of your projects quickly and has a simple ways of accessing many tools.

Cons:

The scheduling portion needs an overhaul, employees not assigned to a job don't have visibility of where other employees are assigned. There are times when the time tracking app glitches and closes. time tracking ans scheduling should be cleaner and easier.

Reasons for choosing Knowify

The sales reps said Knowify could do what we needed, or they had a team that you make it happen if it didn't already.

Reasons for switching to Knowify

It had a lot of features but it didn't seem like it had what we needed for a smaller contractor.

Dawn C.

Verified reviewer

Construction

11-50 employees

Used daily for more than 2 years

Reviewed September 2025

Knowify is the solution

Knowify has always provided excellent customer service. In my opinion the program provides excellent project management at a fraction of the cost. They listen to their clients and strive to improve the program. I highly recommend Knowify.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Knowify is a good value for the money project management system. It's easy to learn and very user friendly. It's available online & through their app making it easier to manage projects in the field and office. It syncs with QuickBooks allowing you to facilitate and coordinate both your project management and financials in a single entry. Knowify allows you to easily collaborate your project with your client too.

Cons:

Knowify has made many improvements that have resolved some of the software limitations but there are still some that exist.

Reasons for choosing Knowify

It wasn't available online and is very expensive. It was more program than we needed for the size of our company.

Taylor C.

Verified reviewer

Construction

2-10 employees

Used daily for less than 12 months

Reviewed September 2025

Collums Construction review of Knowify

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

AIA billing feature is one of the easiest things I have dealt with. Additionally, we really appreciate the featuring vendor management and compliance. The Development team has been very accommodating on our companies needs. We enjoy working with Terrin and Christina.

Cons:

The Gannt chart capabilities are clunky and a little complicated when it comes to dependencies. It may be more of a learning curve than anything. The resource board is a little complicated since our project have mutliple phases that the subcontractors are responsible for and when scheduled on one item they do not go over into other phases. [ie. if we have Electrical Rough in and Schedule Electrician A and we also have phase Electrical Top out it will not automatically pull the electrician into that phase meaning there is a lot of time input to make sure the schedules are correct. ] The bill approval integration with QB is annoying. When the bill is input into knowify it only allows the option to sync with QB or not PRIOR to the approval or rejection. This is annoying because bills that are not approved appear on the QB feed as though they were approved.

Reasons for choosing Knowify

Procore and Netsuite are highly touted but the cost to capabilities where much beyond what our company needed. They are for companies much larger than ours

Reasons for switching to Knowify

It was not designed to manage construction projects

Vendor Response

Thanks for the kind words and feedback Taylor! Keep an eye out for improvements to Gannt charts and scheduling in the future - we're aware and working on it. -Cam @ Knowify

Replied September 2025

Kristi G.

Verified reviewer

Construction

11-50 employees

Used daily for less than 2 years

Reviewed September 2025

Almost there!

90 percent pleased. It is frustrating for you guys to say to use the feedback and then nothing ever comes of it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ease of most of the software. There are a few things still not working as we need them to. But hopefully they will be rectified soon.

Cons:

That I have made suggestions that seem to fall on deaf ears through the feedback portal. They may be merely suggestions to Knowify, but they are must haves for our office staff. We need to be able to search for customers by phone number or address or even their email address. We also need a print function, without having to download and print from there. It is time consuming to have all of these extra steps just to print something.

Reasons for switching to Knowify

Easier to utilize at first. I did not anticipate some of the things we wish we could get corrected. Pretty basic needs.

Josh W.

Verified reviewer

Design

2-10 employees

Used weekly for less than 6 months

Review source

Reviewed December 2025

Knowing Knowify