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Insightful

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Insightful 2026: Benefits, Features & Pricing

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  • Overview
  • Pricing and Plans
  • Features
  • Integrations
  • User Reviews

Overview

Insightful
Insightful
4.7
(132)

Pricing

Starting at $6.40 per month

About Insightful

Insightful is a workforce analytics platform designed to help you improve how your teams operate. It captures real-time data on time usage, digital tools, and workflows, giving you a clear look at daily productivity.

Insightful includes tools that reveal process slowdowns, help balance workloads, and improve efficiency. Any team can use it to uncover hidden issues, redistribute tasks, and refine how work is done.

The platform also supports remote management. You can view live activity, monitor productivity trends, and catch issues early. Features like location insights, project-based time tracking, and workload distribution reports help teams stay organized. Built-in tools like screenshots and app usage reports make it easy to see how work flows in real time.

Insightful’s customizable dashboards and reports turn raw data into clear insights. You’ll spot process bottlenecks, balance workloads, and see when productivity drops. It allows you to make better decisions, improve team focus, and support long-term performance.

Insightful is built from the ground up with enterprise-grade security and privacy standards. The software complies with HIPAA, SOC 2, and GDPR. Plus, it comes wi...

th the ease of remote installation and convenient mass deployment options. Key Features: Time Tracking & Management All time-related features: auto tracking, attendance, logs, reports. Employee Monitoring & Productivity Tracking App usage, activity, idle time, screen monitoring, and productivity labeling. Remote & Hybrid Team Management Remote work visibility, location insights, hybrid compliance, and resource planning. Workload & Capacity Management Workload balancing, burnout prevention, and resource distribution. Task & Project Tracking Task duration, hourly tracking, proof of work, and performance metrics. Call Center Performance Management QA, scorecards, coaching insights, and workflow optimization for support teams. Attendance Tracking & Scheduling Clock-ins/outs, late starts, break logs, time-off, and shift planning. Billing & Expense Tracking Billable hours, invoicing, time-per-project, and payroll readiness. Software & App Usage Monitoring Digital activity tracking, software utilization, and license optimization. Operational Workflow Optimization Broader category for cross-functional workflow improvement, bottleneck detection, and process intelligence. Security, Compliance & Insider Risk Monitoring Threat detection, privacy features, forensics, and data compliance (SOC 2, HIPAA, GDPR).

Insightful Screenshots

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0
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3
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Insightful Pricing and Plans

Starting price: $6.40 per month
Free Trial
Free Version

Productivity Management

$6.40

per user, per month

Plan includes:

  • 2 Factor Authentication
  • Activities Tracking
  • API
  • Categorization
  • Live Support
  • Manual Time Entries
  • Productivity Tracking
  • Real Time Monitoring
  • Stealth Mode

Time Tracking

$8.00

per user, per month

Plan includes:

  • 2 Factor Authentication
  • Activities Tracking
  • API
  • Categorization
  • Live Support
  • Manual Time Entries
  • Productivity Tracking
  • Project Management
  • Real Time Monitoring
  • Stealth Mode
Read More

Process Improvement

$12.00

per user, per month

Plan includes:

  • 2 Factor Authentication
  • Activities Tracking
  • API
  • Automatic Time Tacking Customized for Specific Industry
  • Categorization
  • Live Support
  • Manual Time Entries
  • Productivity Tracking
  • Project Management
  • Real Time Monitoring
Read More

Enterprise

Pricing available upon request

Plan includes:

  • 24/7 Phone Support
  • 2 Factor Authentication
  • Activities Tracking
  • API
  • Audit Logs
  • Automatic Time Tacking Customized for Specific Industry
  • Categorization
  • Dedicated Account Manager
  • Live Support
  • Manual Time Entries
Read More
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Insightful Features

  • Popular features found in Time Tracking
    Activity Tracking
    Alerts/Notifications
    Automatic Time Capture
    Billable & Non-Billable Hours
    Clock In/Out
    Employee Database
    Employee Scheduling
    Overtime Calculation
    Project Time Tracking
    Real-Time Updates
    Task Management
    Third-Party Integrations
  • More features of Insightful
    Activity Dashboard
    AI/Machine Learning
    API
    Attendance Management
    Attendance Tracking
    Behavior Tracking
    Billing & Invoicing
    Biometric Recognition
    Browsing History
    Collaboration Tools
    Customer Experience Management
    Customizable Dashboard
    Dashboard
    Deployment Management
    Employee Activity Monitoring
    Employee Coaching Tools
    Expense Tracking
    For Call Centers
    For MSPs
    Generative AI
    HR Management
    Idle Time Monitoring
    Interaction Tracking
    KPI Monitoring
    Labor Forecasting
    Leave Tracking
    Monitoring
    Multiple Billing Rates
    Notes Management
    Offline Time Tracking
    Online Time Clock
    Online Time Tracking
    Performance Management
    Performance Metrics
    Process/Workflow Automation
    Productivity Analysis
    Productivity Tools
    Projections
    Project Management
    Project Tracking
    Quality Management
    Real-Time Data
    Real-Time Monitoring
    Real-Time Reporting
    Remote Access/Control
    Reporting/Analytics
    Resource Management
    Screen Activity Recording
    Screen Recording
    Task Editing
    Task Progress Tracking
    Task/Project Tracking
    Task Scheduling
    Time Clock
    Timer
    Timesheet Management
    Time Tracking
    Time Tracking by Project
    Time Zone Tracking
    Usage Tracking/Analytics
    User Management
    Workflow Management
    Workforce Management

Insightful Integrations

Paychex Flex
Paychex Flex
Paylocity
Paylocity
HiBob
HiBob
HR Partner
HR Partner
Nmbrs
Nmbrs
Sage HR Suite
Sage HR Suite

See all 73 integrations

Insightful User Reviews

Overall Rating

4.7

Ratings Breakdown

5

81%

4

15%

3

2%

2

2%

1

1%

Secondary Ratings

Ease of Use

4.7

Value for money

4.7

Customer support

4.7

Functionality

4.6

RB

Rowena B.

Verified reviewer

Information Technology and Services

51-200 employees

Used daily for more than 2 years

Reviewed March 2023

User friendly

5

Ratings Breakdown

5
Ease of use
5
Customer support
5
Functionality
icon
Pros:
Insightful is user friendly. It's easy to navigate. If there are errors or issues encountered, they are handled immediately and will be addressed soon.
Cons:
The update of the software is not readily available to the users. If the existing users need to re-install the updated software is not readily available.

Read More

RS

Rosserbert S.

Verified reviewer

Entertainment

11-50 employees

Used daily for less than 6 months

Reviewed January 2026

Effective Visibility Into Utilization and Work Patterns

5

Overall, my experience with Insightful has been very positive. It has given us clear, data driven visibility into productivity and utilization during scheduled hours, which was something we were previously missing. The platform helps remove subjectivity from performance discussions and replaces it with concrete, actionable insights.

Ratings Breakdown

5
Ease of use
5
Value for money
5
Customer support
5
Functionality
icon
Pros:
What I liked most about Insightful is the visibility it gives into how time is actually being spent during scheduled hours. It allows us to clearly differentiate productive time from idle time, which helps us have more objective, data-driven conversations around performance.
Cons:
There’s a learning curve at the beginning to ensure the data is interpreted correctly and consistently across teams. But, once the framework is properly set up, the insights are very reliable and valuable for ongoing performance management.

Reasons for choosing Insightful

We chose Insightful primarily because of its competitive pricing and ease of use. It offers the core functionality we need without unnecessary complexity, which made adoption faster for both managers and employees.

Vendor Response

Hi Rosserbert, Clear data has a way of cutting through uncertainty, especially when conversations about performance need to stay objective. Having a consistent view of productive and idle time during scheduled hours gives teams a solid reference point and helps replace assumptions with something concrete. The adjustment period you mentioned is a fair one. Aligning on how the data should be read takes some initial effort, but once that framework is established, the insights tend to stay reliable and useful over the long term. Thanks for sharing what led you to choose Insightful over other tools. Keeping things straightforward, effective, and easy to adopt is something we continue to prioritise. Best regards, The Insightful Team

Replied February 2026

Read More

VR

Verified
Reviewer

Publishing

2-10 employees

Used daily for less than 12 months

Review source

Reviewed November 2022

Failed to track time

2

Ratings Breakdown

5
Ease of use
4
Value for money
4
Functionality
icon
Pros:
Loved the simple and appealing UI only. The customer support is great.
Cons:
Time tracking failed for employees. The employee's time hasn't been tracked, which is a shame.

Read More

NL

Nolan L.

Verified reviewer

Financial Services

11-50 employees

Used weekly for less than 2 years

Reviewed November 2025

Great tool for tracking productivity and preventing burnout

5

Overall, a very good experience. The tool is easy to use and provides valuable insights for managing productivity and wellbeing

Ratings Breakdown

5
Ease of use
5
Value for money
5
Customer support
5
Functionality
icon
Pros:
Insightful helps prevent staff burnout by giving clear visibility of workload and productivity. I can easily see who is over- or under-utilised and step in early to balance tasks.
Cons:
It would be even better with more native integrations, especially with HR/payroll platforms like Employment Hero

Reasons for choosing Insightful

better functions than time doctor and found it much easier to use

Vendor Response

Hi Nolan, Thank you for sharing such thoughtful feedback. It’s great to hear that Insightful is helping you keep a close eye on workload and step in before burnout becomes a risk. This is precisely what we strive to provide and it’s encouraging to know it’s making a difference for you and your team. We appreciate your note about native integrations as well. Expanding our ecosystem, including HR and payroll platforms like Employment Hero, is something we’re actively pursuing, and feedback like yours helps us prioritize what matters most. We’re glad your overall experience has been a positive one, and we’re here anytime you’d like to share more or need support. Best regards, The Insightful Team

Replied December 2025

Read More

JG

Jacob G.

Verified reviewer

Information Technology and Services

11-50 employees

Used daily for less than 6 months

Reviewed February 2026

Great Interface, Efficient Employee Monitoring

5

Insightful lets me know when my employees are working and what they are doing, making it easy to check reports.

Ratings Breakdown

5
Ease of use
5
Value for money
5
Customer support
5
Functionality
icon
Pros:
I like Insightful because it has a nice interface and is easy to install. It makes it easy to check reports, and the price is good. It was easy to install on my employees' Mac computers, and it runs all the time in the background. It's easy and quick to look at reports and see what they're doing, including screenshots.
Cons:
I suppose maybe they could make a report that captures the hours worked productively in the most concise way. It's not a big deal, but you're asking for some given criticism.

Reasons for choosing Insightful

either pricing, features, or ease of installation

Reasons for switching to Insightful

too expensive, screenshots took forever to load

Read More

ms

marcin s.

Verified reviewer

Marketing and Advertising

2-10 employees

Used daily for less than 12 months

Reviewed February 2026

best app for monitoring

5

OK, comparing to competition - bad timecamp - very ok, but some improvements are welcome (as above).

Ratings Breakdown

5
Ease of use
5
Value for money
5
Customer support
4
Functionality
icon
Pros:
Many options to see what your people do during work time, on company's computers. Very good support - always ready to help.
Cons:
Lack of reports in excel / csv on monthly basis, some average time of working, comparison between employees. generally poor reporting. And not clear status when you start: I have found out about some options after months of using...

Reasons for switching to Insightful

they did some changes, problem with correct monitoring of idle time

Read More

CB

Carlos B.

Verified reviewer

Information Technology and Services

2-10 employees

Used daily for less than 6 months

Reviewed January 2026

Quick and simple

5

Ratings Breakdown

4
Ease of use
4
Value for money
5
Customer support
5
Functionality
icon
Pros:
Client install is easy and strait forward. Utilization and Activities view are intuitive and insightful at a glance.
Cons:
UI is does not work well when viewed from a mobile phone. Productivity screens, where you categorized applications, is confusing and unintuitive to me.

Reasons for choosing Insightful

Less expensive. Better and friendlier user interface.

Vendor Response

Hi Carlos, Thanks for taking the time to review Insightful. We’re glad the setup process and the utilization and activity views are working well for you and providing clear insights at a glance. Your note about the productivity categorization screens feeling confusing and unintuitive is super important to us. We’d love to hear more detail about what feels unclear so we can better understand the improvements we could make to make your day to day with Insightful seamless. Best regards, The Insightful Team

Replied January 2026

Read More

DP

Deepak P.

Verified reviewer

Accounting

11-50 employees

Used daily for less than 12 months

Reviewed January 2026

Awesome, Time/Activity tracking tool

5

Awesome! acivity racking tool. Love the detail of screenshot keeps capturing every minute. Also the Manually addition of time

Ratings Breakdown

4
Ease of use
4
Value for money
4
Customer support
4
Functionality
icon
Pros:
Well the time tracking is best, I have used Nippon but this feels more better. THe screenshot, the excat clock in time, screenshot, manual time entry
Cons:
the time rest to default after 12 Am which doesn't hapen automatically and have to wait untill configured threashold is compelted

Vendor Response

Hi Deepak, Thank you for sharing your experience with Insightful: We really appreciate it. It’s great to hear that the time tracking, screenshots, and manual time entry features are working well for you and that the level of detail stands out compared to other tools. Your feedback about the time reset after midnight is very helpful. We’re passing this along to our development team as part of ongoing improvements, and our support team is always available if you’d like help reviewing your setup. Best regards, The Insightful Team

Replied January 2026

Read More

CB

Che' B.

Verified reviewer

Government Administration

Self-Employed

Used daily for free trial

Reviewed January 2026

Beginning to Learn how to use Insightful

4

Cannot give a true account of experience of Insightful as I am just starting to learn how to use the system.

Ratings Breakdown

4
Ease of use
4
Value for money
5
Customer support
4
Functionality
icon
Pros:
I do not know, as I am just getting started in using the system. The Insightful system may not be difficult to use but I am still learning.
Cons:
As of right now the inability to create an account to get started in using the system. There is too much difficulty in getting my account setup.

Vendor Response

Hi Che', Getting started should feel straightforward, so we’re sorry that the account creation process felt more difficult than expected. Once the account is in place, things are designed to move smoothly, and we want that early experience to feel simple and reassuring. If you reach out, our team would be more than happy to help you get your account created and give you a flying start with Insightful. We’re here to support you as you get familiar with the system and answer any questions along the way. Best regards, The Insightful Team

Replied February 2026

Read More

aQ

ali Q.

Verified reviewer

Consumer Services

2-10 employees

Used daily for less than 6 months

Reviewed January 2026

Key Advantages of Insightful

5

Ratings Breakdown

5
Ease of use
5
Value for money
5
Customer support
5
Functionality
icon
Pros:
Insightful makes team management much easier by giving clear visibility into workloads, helping improve coordination and overall productivity.
Cons:
Some reporting features feel limited and require more detailed customization to fully meet our analysis needs.

Vendor Response

Hi Ali, Thanks for sharing your thoughts here. It’s great to hear that Insightful has helped bring more clarity to workloads and made coordination across your team easier. Thats certainly what we aim for. Your note about reporting flexibility is helpful feedback, our dev team has heard it and is looking at ways to expand customization so organizations can dig deeper into the data that matters most to them. In the meantime - please feel free to reach out should you need any support - our team is always happy to lend a hand. Best regards, The Insightful Team

Replied January 2026

Read More

Showing 1 - 10 of 132 Reviews

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