Apollo Practice Management 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Apollo Practice Management

4.6

(31)

Pricing

Starting at $90.00 per month

About Apollo Practice Management

Apollo Practice Management is a cloud-based medical and physical therapy solution that lets users manage billing processes, access reports, and more from a unified platform. The software was developed with the aim of simplifying practice management for physical therapists, offering a comprehensive and user-friendly application.

By providing a seamless and simple practice management experience, this software allows physical therapists to effectively manage their practices without having to install and use various software programs.

Apollo Practice Management Screenshots

Apollo Practice Management Pricing and Plans

Starting price: $90.00 per month

Free Trial

Free Version

Single

$90.00

flat rate, per month

Plan includes:

100 Fax Pages Per Month
100 Texts Per Month
1 Practitioner
Pay-as-You-Go Service
Unlimited Billing
Unlimited EMR
Unlimited Scheduling

Team

$190.00

flat rate, per month

Plan includes:

500 Fax Pages Per Month
500 Texts Per Month
5 Practitioner
Pay-as-You-Go Service
Unlimited Billing
Unlimited EMR
Unlimited Scheduling

Medium

$290.00

flat rate, per month

Plan includes:

10 Practitioner
800 Fax Pages Per Month
800 Texts Per Month
Pay-as-You-Go Service
Unlimited Billing
Unlimited EMR
Unlimited Scheduling

Group

Pricing available upon request

Plan includes:

1500 Fax Pages Per Month
1500 Texts Per Month
15 Practitioner
Pay-as-You-Go Service
Unlimited Billing
Unlimited EMR
Unlimited Scheduling

Large

Pricing available upon request

Plan includes:

2500 Fax Pages Per Month
2500 Texts Per Month
25 Practitioner
Pay-as-You-Go Service
Unlimited Billing
Unlimited EMR
Unlimited Scheduling

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Apollo Practice Management Features

Popular features found in Physical Therapy
Appointment Management
Electronic Payments
EMR/EHR
Exercise Library
HIPAA Compliant
Insurance Management
Multi-Location
Patient Portal
Progress Tracking
Scheduling
Treatment Planning
More features of Apollo Practice Management
Activity Dashboard
Activity Tracking
API
Assessment Management
Automated Scheduling
Billing & Invoicing
Calendar Sync
Claims Management
Confirmations/Reminders
Customer Database
Customizable Forms
Customizable Reports
Customizable Templates
Data Import/Export
Document Management
For Physical Therapy
Practice Management
Progress Notes
Reporting/Analytics
SOAP notes

Apollo Practice Management Integrations

Flow

Apollo Practice Management User Reviews

Overall Rating

4.6

Ratings Breakdown

71%

23%

Secondary Ratings

Ease of Use

4.5

Value for money

4.7

Customer support

4.8

Functionality

4.3

Kristi B.

Verified reviewer

Hospital & Health Care

11-50 employees

Used daily for less than 6 months

Review source

Reviewed July 2019

Easy to use scheduling and billing software

Our executive has gone above and beyond on many occasions to answer questions we have had on Apollo's software. He helped our clinic transition from an in house biller on a monthly basis, to billing daily using Apollo. He and his staff made the transition as seamless as possible. Using Apollo has surpassed my expectations of using a billing service. We haven't used the EMR yet, so I cannot review that aspect of the software.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

The program has been very easy to use so far. We are currently using it in our clinic for scheduling and billing. It has an easy learning curve and is very user friendly. It has been so helpful to have easy access from home or remote locations to change appointments, bill visits etc.

Cons:

There are a few minor things I would like to see improved, such as a shorter way to get back to the main screen once you click on "exit" while billing. Also, it would be nice to be able to delete multiple appointments at once, instead of having to do them one at a time, such as when a patient is discharged from therapy early. Currently you can can delete a block of appointments only if they were scheduled that way. The few areas that could be improved are minor, and when we have asked questions before changes have been made to improve the software.

Reasons for choosing Apollo Practice Management

The individualized attention we received from Randy at Apollo, as well as top notch billing. We would have had our billing outsourced if we had used a larger company and had no input in the process. Talking with Randy and getting detailed info on how they will bill and handle the "tricky" cases was reassuring. Our patients have been very happy with how our billing is being handled.

Renee P.

Verified reviewer

Hospital & Health Care

Self-Employed

Used weekly for less than 6 months

Review source

Reviewed March 2024

Highly Recommend Apollo for Billing

I have very little experience with computers and had a biller who retired. I did not think I would be able to grasp doing billing on my own again. But, [sensitive content hidden] at Apollo has helped me and in less than a month, I am receiving ERA's!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Direct contact with Apollo's [sensitive content hidden] who set up initial calls to get me started and is helping me along the way. I do not have to wait days for an answer, as with most billing companies.

Cons:

Would be more convenient if the claim could automatically go to clearinghouse. But as it was explained to me, that way is less secure.

Reasons for switching to Apollo Practice Management

PT everywhere had a chat question box and I would have to wait a day or 2 to receive help. Their tutorials were hard for me to understand.

Alison H.

Health, Wellness and Fitness

2-10 employees

Used daily for more than 2 years

Review source

Reviewed September 2018

Vital for my practice

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This software is use friendly and is all inclusive.

Cons:

There is not much to not like about this software.

Rita P.

Verified reviewer

Hospital & Health Care

11-50 employees

Used daily for less than 6 months

Review source

Reviewed July 2021

Apollo

EXCELLENT!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I find the scheduling system to be easy, simple and free of complications!! This is huge and very different than many of the others we have explored! I also find [SENSITIVE CONTENT], to be easily accessible, kind, thoughtful, generous with his time and very eager to help us in any way needed! [SENSITIVE CONTENT] is very patient to explain and re-explain as needed especially to someone like me, who is older, and not very computer or IT savvy!. This kindness, and personal attention, is very unusual (to any other company), and unique to Apollo. We are so very appreciative of [SENSITIVE CONTENT] patience and kindness with us, as we are going through some stressful changes (and with being POST Covid, etc). [SENSITIVE CONTENT] spent hours reviewing his EMR with us, and was very professional, patient, and yet warm and kind! Even though we are "ONLY" a relatively small "occupational therapy practice"; not a PT practice; Apollo software is meeting all of our needs and seems so easy to use and very versatile and applicable to our setting and needs. Apollo Practice management is also very reasonable, as although we have many practitioners some only work 4 hours/ week or 4 hours/ month, and the cost is reasonable and allows us to be comfortable utilizing part time staff in hours of bits and pieces. We have made some special requests to customize the Apollo Scheduler to meet our specific needs of only having some PRN therapist work very limited hours/ month, and [SENSITIVE CONTENT] has worked with us, and has been very agreeable to help

Cons:

None :) everything has been wonderful so far

Reasons for switching to Apollo Practice Management

Scheduling

Marc G.

Verified reviewer

Medical Practice

2-10 employees

Used daily for more than 2 years

Review source

Reviewed February 2020

Great user friendly program.

I have had a great experience with Apollo. I was with a previous company that closed their doors and left me a short time to find a new company. Apollo was great to work with and was able to transfer a lot of information for us. They got things done quickly and have had great customer care for the past few years. I have used other programs that are some of the most popular in the PT industry and like Apollo better, especially for the price.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Very easy to learn how to use the program. Quick responsive customer care who work hard to make sure I am happy with the product and service. Easy to complete a daily note in a short amount of time. Great price.

Cons:

I wish the progress note would automatically populate the objective numbers from the eval or the most recent progress note and display them to the side of the current objective measurements. I wish the eval was a little more adaptable - like on the foot/ ankle section that I could just enter ankle ROM and not have to enter or leave blank info about the foot or toes.

Reasons for choosing Apollo Practice Management

Ease of use, price, customer care.

Kelly R.

Verified reviewer

Health, Wellness and Fitness

11-50 employees

Used daily for less than 6 months

Review source

Reviewed August 2019

Apollo Review

North Woodward Rehab has been beyond pleased with all aspects of the software. The support team rep has gone above and beyond in helping us get set up and making the transition from our previous software (PTOS)/in-house billing to Apollo. He took me under his wing and guided me through the set up and never hesitates to answer any questions I/we might have. He also has great suggestions as far as reports that should be run daily, weekly, and monthly.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Very user friendly, easy to navigate, like that I can see everything having to do with a patient from their dashboard and then easily get to a specific area from there, entering charges for a patient right from the schedule and "bill same as last time" extremely helpful/time saving, patients LOVE the bills and find them easy to understand compared to the bills generated from PTOS, reports are easy to understand

Cons:

When we make multiple appointments for a patient one at a time (in lieu of a series at once on the same days and times) if we need to delete them we have to delete one at a time and cannot delete all of them at once like you can if you made the appointments as a series. It would be nice if the delete the series button works on all appointments no matter how they were made

Reasons for choosing Apollo Practice Management

We felt Apollo was the best fit for our needs. Pricing was lower than the other companies, the demo proved how user friendly the software is, and the support team never hesitated to answer all questions we had and gave very in-depth responses to questions to make sure we understood everything, even though we had not even signed up with Apollo yet.

Reasons for switching to Apollo Practice Management

Our Biller/Office Manager was leaving the practice and we needed to sign up with a company that could handle our billing/scheduling needs.

Maura J.

Verified reviewer

Hospital & Health Care

2-10 employees

Used daily for more than 2 years

Reviewed February 2023

You can't go wrong with this software!

My overall experience with Apollo has far exceeded my expectations. I am a therapist, by trade, and billing does not come second nature to me. The ease of using the system and the time (and patience) customer support has provided me is simply amazing!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It was easy to train new employees. It has multiple features for me, as the business owner, to check on finances multiple ways. Customer support is OUTSTANDING!

Cons:

Patient bills are difficult for me, but it could be my biller.

Reasons for choosing Apollo Practice Management

Much more user friendlyCustomer Support

joyce g.

Verified reviewer

Medical Practice

2-10 employees

Used daily for less than 6 months

Reviewed October 2022

Very User friendly

I have been training with a very helpful patient person he explains everything well and makes it easy for me to follow and learn the system.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I have just started using Apollo and it has a lot of features needed for this business. It is easy to learn and has all the features i need for my business

Cons:

I like using names rather than numbers when searching info, it does allow me to search for name , but that is one step less I would like to do.

Reasons for choosing Apollo Practice Management

I wanted a company that would allow me to use and purchase just what I needed, the others said I had to use all the product in full not just the parts I needed

Reasons for switching to Apollo Practice Management

They are no longer in business

Erin B.

Medical Practice

2-10 employees

Used daily for less than 2 years

Review source

Reviewed September 2017

FANTASTIC! Randy and his team did an awesome job in helping us transition!

Freedom from small tasks that slowed us down. We have been able to streamline our clinic to be more efficient and less overhead costs.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Apollo has freed us from many small tasks there we were duplicating in the past. We can work easier and be more prepared when patients arrive. Educating our staff on how the entire system works together has significantly helped in decreasing errors and increasing payment processing. Apollo's staff is quick to help and resolve issues - a huge thank you!

Cons:

It's not perfect, but what programs are? I would love to see transaction amounts zero out while in the patient transactions. My eyes are drawn to zero's, helping me know accounts have been finalized. The solution I have found, is looking at the patient billing statements - easier for me to see. Just my preference, and Apollo has a system that allows you to move around a couple of ways to view balances.

Laura W.

Verified reviewer

Hospital & Health Care

11-50 employees

Used daily for more than 2 years

Reviewed October 2022

Physical Therapy

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of scheduling and accessing patient information

Cons:

Difficulty accessing and making changes from Apple iPhone. It would be helpful, when changing/deleting appointments to be able to delete an entire series of appointments if they were made individually.

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